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Home My WebLink About10657-19 Budget- June 2019 Appropriation Ordinance- Civil City Funds ORDINANCE No . 10657-19 Passed by the Common Council of the City of South Bend, Indiana June 24, 0 19 Attest: i ' , , la' City Clerk aree ah N. Fowle Attest: President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana June 24, 2019 / / - IVA" . City Clerk areemah N. Fowler Approved and signed by me i lh\ d� 20 �,� Mayor BILL NO. 17-19 ORDINANCE NO. 10657-19 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS IN 2019 OF $85,857 FROM GENERAL FUND (#101), $657,159 FROM PARKS & RECREATION FUND (#201), $28,150 FROM GIFT, DONATION, BEQUEST FUND (#217), $97,077 FROM HALL OF FAME DEBT SERVICE FUND (#313), $321,707 FROM 2018 FIRE ST#9 BOND DEBT SERVICE FUND (#350), $178,534 FROM PROFESSIONAL SPORTS DEVELOPMENT FUND (#377), $1,811,500 FROM COUNTY OPTION INCOME TAX FUND (#404), $3,300,000 FROM 2018 ZOO BOND CAPITAL FUND (#453), AND $70,000 FROM SMART STREETS BOND CAPITAL FUND (#753). STATEMENT OF PURPOSE AND INTENT The Common Council passed the City's 2019 operating and capital budgets in 2018 (Ordinance#10615-18 passed on October 8, 2018), which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to effect provision of services to its citizens which were not anticipated at the time the City budget was adopted. NOW,THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2019 and set apart within the following designated funds for expenditures as follows: FUND Amount General Fund (#101) $85,857 Parks & Recreation(#201) 657,159 Gift, Donation, Bequest Fund (#217) 28,150 Hall of Fame Debt Service(#313) 97,077 2018 Fire St#9 Bond Debt Service(#350) 321,707 Professional Sports Development (#377) 178,534 County Option Income Tax (#404) 1,811,500 2018 Zoo Bond Capital (#453) 3,300,000 Smart Streets Bond Capital (#753) 70,000 TOTAL $6,549,984 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Tim Scott, o T ' 4 ent South Bend Common Council Attest: AKa/M-44'w`ei?' emah N. Fowler, City Clerk Office of the City Clerk Presented by me, the undersigwl Clerk of the=South Bend, to the Mayor of the City of South Bend, Indiana on the l"' day of , 2019, at 02- o'clock Zo'clock P. m. 1 `wr,0-..�/� . a eemah N. Fowler, City Clerk Office of the City Clerk Approved and signed by me on the 4-day of F'f-- , 2019, at 09 o'clock I .m. Pet ut igi� eg, May //,'City of South B , Indiana 1st READING 0142°11 PUBLIC HEARING Ce 04/a0/' 0 r+d READING (p/?y al i 9 Eft APPROVED 1 REIN ./ PASSED _. cub i Filed in Clerk's Office [ O52oJUN 19 KAREEMAH FOWLER CITY CLERK,SOUTH BEND,IN City of South Bend,Indiana June 2019 Additional Appropriation Requests-Civil City Funds (increase or decrease in total fund expenditures) May 26,2019 Common Council Approved 01811119-Bill No.00-19 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (Decrease) _ Justification T I I i I I Supported by New Revenue .lI Parks&Recreaton IVPA/Leighton Grant Capital/Land Improvements Ken Gowacki 201-1151-452.42-01 �a 1,000,000 f Request an acid Mona?appropriation to spend the Leighton Foundation — private gramHoward towards the Park project S 1000,000 I i I I I F I_ Capital Projects General Fund Police Dept Capital/Pofice Equipment Renata Matousova 101-0801-421.43-06 S 85,857 Request an additional appropriation to purchase Record system. -Funds are needed to purchase Record system to replace an old system that is faing. - -This purchase was originally budgeted as lease in five annual installments. -Paying in cash will save 410,839 in interest expenses. -To speed up the purchase the City identified funds previously appropriated for other purchases.This appropriation requests is to replenish the funds for other purchases. Parks&Recreation VPA/Golf Division Capital/Building Improvements Ken Gknvadd 201-1102-452.42-02 S 61,000 Request an additional appropriation to fund Erskine Golf Course budding improvements. — County Option Income Tax(COIT) Admin&Finance Services I Other Professional Services Amy Shirk 404-0672-415.31-06 S 1,811,500 Appropriate additional funds for inplanentation of the Ctys new accounting software:Microsoft Dynamics 365 for Fiance&Operations(DEO). -The plan was origiraly to borrow this amount.However,with current cash reserves,the Cdy has the opportunity to save 1150,000.in i terest costs _ by paying for this implementation out of cash reserves. - Smart Streets Bond Capital Community Investment Capital/Land Improvements Beth Leonard -753-1001-460.42-01 S 70,000 Request an adddional appropriation to disburse the remaining 2015 Smart Streets Bond proceeds to reimburse the City of South Bend for costs the - I I I I I I City pard for the Smart Streets project. S 2,020,357 I I I Administrative Items Parks&Recreation Regional Cities Grant Services/Other Professional Services Ken Glowacki 201-1111-452.31-06 (90.350)Reduce budget to equal amount left to spend for the Regional Cities Grant Parks&Recreation Regional Cities Grant Capital/Land Improvements Ken GlowacId 201-1111-452.42-01 (313.4911 S (403,8411 - Gift,Donation,Bequest Human Rights Promotional Rahman Johnson 217-1008.415.33-03 19,150 Annual Human Rights Dinner and other promotional expanses Gift,Donation,Bequest Human Rights Scholarship Luncheon Sop Rahman Johnson 217-1008-415.39.62 2,000 Budget for the scholarship luncheon Gift,Donation,Bequest Human Rights Scholarships Paid Rahman Johnson 217-1008-415.30-63 7,000 Budget for scholarships paididfrom luncheon proceeds- S 28,150 -Move Human Rights sdmlershipprogram here Human Rights Federal Grant Fund 258 to the GA,Donation,Bequest Fund 217.This will help track the scholarship ash and separate it from the HUG and EEOC grant adivty_ Hall of Fame Debt Service Admin 8 Finance Interfund Transfer Out Amy Shirk 313-0401-460.50-02 S 07.077 Transfer from Fund 313 to COR Fund 404.Close Fund 313 now that HOF bonds are paid off.Transfer remaining ash balance to Fund 404 to repay Fund 404 for the debt service payment that Fund 404 made towards the HOF bonds in 2017 2019 Budget Amendments 5/30/2019 City of South Bend,Indiana June 2019 Additional Appropriation Requests-Civil City Funds (increase or decrease in total fund expenditures) May 28,2019 Common Council Approved##/##119-Bill No.##-19 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (Decrease) Justification L I_ Administrative Items 2018 Fire St#9 Bond Debt Service Fire Dept Debt Service/Principal Amy Shirk 350-0901-422.38-01' 170,000 Establish budget for 2019 Fire Station#9 Bond payments(debt schedule#168)_ 2018 Fire St#9 Bond Debt Service Fire Dept Debt Service I Interest Amy Shirk 350-0901-422.38-02 _ 151307 Funded by transfers in from the EMS Capital Fund 287. 5 321,707 Professional Sports Development Admin 6 Finance Inledund Transfer Out Amy Shirk 377-0401452.50-02 5 178534 Close Fund 377 now that Cove bonds are paid off.Transfer remaining cash balance to EDIT Fund 408 to repay Fund 408 for the funds it gave Fund 377 to pay debt service on the 2010 Cove bonds. 2018 Zoo Bond Capital VPA/Potawatomi Zoo Capital/Land Improvements Amy Shirk 453-1104-452.42-01 $ 3,300,000 Establish budget for 2018 Zoo Bond Capital Fund to track expenditures of the zoo bond. •Zoo bond proceeds are being held by US Bank.The City requests disbursements of those proceeds for invoices related to the Potawatomi Zoo project. -Remaining bond proceeds at 12/31/18=33,264,859+Plus estimated interest earnings during 2019=83,300,000 estimated budget for 2019 $ 3421,827 Total Civil City $ 6,549,984 2019 Budget Amendments 5/30/2019 Page 2