The URL can be used to link to this page

Home My WebLink AboutQPA Purchase - Network Solutions Incorporated - Howard Park IT Infrastructure1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD ' " PUBLIC June 25, 2019 Mark LeBlanc Network Solutions Incorporated 12190 Adams Road Granger, IN 46530 RE: QPA Purchase Dear Mr. LeBlanc: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on June 25, 2019, approved the above referenced QPA purchase for the Howard Park IT Infrastructure in the amount of $60,643.46. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU AGREEMENT FOR GOODS AND SERVICES This Agreement for goods and services (this "Agreement") is entered into on June 25th, 2019 (the "Effective Date"), by and between the City of South Bend, acting by and through its Board of Public Works (the "City"), and Network Solutions, Inc., an Indiana Domestic For -profit Corporation, with its Principal place of business located at 12190 ADAMS ROAD, GRANGER, IN, 46530 (the "Provider") (each a "Party" and collectively the "Parties"). For and in consideration of the mutual covenants and promises contained herein, the Parties agree as follows: 1. Goods and Services. The Provider will provide to the City the goods and services ("Goods and Services") set forth in the Provider's proposal attached hereto as Exhibit A. (the "Proposal"), which Proposal is incorporated herein. In the event of any conflict between the terms of this Agreement and the terms of the Proposal, the terms of this Agreement will prevail. 2. Compensation. In exchange for the Goods and Services, and subject to the terms and conditions of this Agreement, the City will pay the Provider the fee stated in the Proposal (the "Contract Amount") in accordance with the project budget stated in the Proposal. The City will pay the Contract Amount in installments upon invoicing by the Provider as set forth in the Proposal (each a "Contract Installment"). The City will not be required to pay any Contract Installment if any material default or breach of this Agreement by the Provider exists. The sum of all Contract Installments will not exceed the Contract Amount, and the Provider will not incur or seek reimbursement for any expenses in excess of the Contract Amount. 3. Tenn:; Termination. Unless earlier terminated in accordance with its terms, this Agreement will commence on the Effective Date and end upon the Provider's satisfaction of all its obligations hereunder and the City's final payment therefor. Notwithstanding the foregoing, effective immediately upon delivery of a written termination notice to the Provider, the City may terminate this Agreement, in whole or in part, for any reason, if the City determines that such termination is in the best interest of the City. In addition, in accordance with Ind. Code 6-1.1-18- 4, payments are subject to annual appropriation by the City. If the City makes a written determination that funds are not appropriated or are otherwise unavailable to support the continuation of this Agreement, it shall be cancelled. A determination by the City that funds are not appropriated or are otherwise unavailable to support the continuation of performance shall be final and conclusive. The City will not be required to pay any Contract Installment or be otherwise liable for any cost associated with the Provider's performance of any Services after the effective date of termination. 4. Remedies for Breach of Contract. Failure to provide the Goods and Services in accordance with this Agreement will be considered a material breach. In the event of such breach, the City may suspend all payments to the Provider and may pursue any and all remedies available at law or in equity. The Provider shall repay to the City any portion of the Contract Amount expended for matters not within the scope of the Services. 5. Point of Contact,. The City employee identified in Section 9 below will serve as the City's principal point of contact for purposes of this Agreement. 6. Relationship. The Provider shall at all times be an independent contractor for all services performed and goods supplied rather than an employee of the City, and no act or omission to act by the Provider shall in any way bind or obligate the City. This Agreement is strictly for the benefit of the Parties and not for any third party or person. This Agreement was negotiated by the Parties at arm's length and each of the parties hereto has reviewed the Agreement after the opportunity to consult with independent legal counsel. Neither party shall maintain that the language in the Agreement shall be construed against any signatory hereto. The City and the Provider hereby renounce the existence of any form of agency relationship, joint venture, or partnership between the Provider and the City and agree that nothing contained herein or in any document executed in connection herewith shall be construed as creating any such relationship between the City and the Provider. 7. Indemnification of" City. The Provider hereby agrees to defend, indemnify, and hold harmless the City, its officials, employees, and agents from any and all claims of any nature which arise from the performance by the Provider under this Agreement and from all costs and attorney fees in connection therewith, excepting for claims arising out of the negligence of the City, its officials, directors, employees, and agents. The obligations of the Provider under this section shall survive the termination of this Agreement. 8. Assignment. The Provider shall not assign or subcontract the whole or any part of this Agreement or its obligations hereunder without the prior written consent of the City. 9. Notices. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered, whether or not actually received, when deposited in the United States Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to the City or the Provider, as the case may be, at the address set forth below. Provider: City Network Solutions Inc. City of South Bend 12190 ADAMS ROAD, Venues Parks & Arts Department GRANGER, IN, 46530 1020 High Street South Bend, IN 46601 Attn: Mark LeBlanc Attn: Patrick Sherman 10. Equal O aortunit ° Non -Discrimination; Compliance. The Provider shall comply with all applicable laws and regulations in its hiring and employment practices and policies for any activity covered by this Agreement. The Provider shall comply with all state, federal, and municipal laws, regulations, and standards applicable to its activities pursuant to this Agreement including, but not limited to, the requirements imposed by Ind. Code 22-9-1-10 (non- discrimination), the provisions of Ind. Code 5-22-16.5 (disqualification for dealings with the government of Iran), and the provisions of Ind. Code 22-5-1.7 (requiring E-Verify for new employees and prohibiting employment of unauthorized aliens). Each of the foregoing provisions is incorporated herein as if set forth in full, and the Provider certifies that it is in compliance with each such provision and shall remain in compliance through the term of this Agreement. 2 11.rLIT1rcclace. The Provider hereby agrees to make a good faith effort to provide and maintain a drug -free workplace. The Provider will give written notice to the City within ten (10) days after receiving actual notice that the Provider or an employee of the Provider within the State of Indiana has been convicted of a criminal drug violation occurring in the workplace. 12. Entire Agreement; Amendment; Applicable Law. This Agreement sets forth the entire agreement and understanding between the parties as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understanding of any and every nature between them. This Agreement may be amended only by separate writing, signed by authorized representatives of both the Provider and the City. This Agreement will be construed and interpreted according to the laws of the State of Indiana, and any dispute arising out of this Agreement or otherwise concerning the Provider's rendering of the Services will be resolved in the courts located in St. Joseph County, Indiana, unless the Parties mutually agree to a different method of dispute resolution. 13. evenibility. All provisions of this Agreement shall be considered as separate terms and conditions, and in the event any one shall be held illegal, invalid or unenforceable, all the other provisions hereof shall remain in full force and effect as if the illegal, invalid, or unenforceable provision were not a part hereof, unless the provision held illegal, invalid or unenforceable is a material provision of this Agreement, in which case the Provider and the City agree to amend this Agreement with replacement provisions containing mutually acceptable terms and conditions. 14. Force Maieure. The Provider shall not be responsible for any failure or delay in the performance of any obligation hereunder, if such failure or delay is due to a cause beyond the Provider's reasonable control, including, but not limited to acts of God, flood, fire, volcano, war, third -party suppliers, labor disputes or governmental acts. [Signature page follows.] 3 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement for Professional Services to be effective as of the Effective Date stated above. NETWORK SOLUTIONS, INC., y- ,i;i;iiU1,e N—a-m'e and Title omm CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC MKS ............................ ..... Gary A. Gilot, President Genevieve Miller, Member mmmml7 rese J D D 11 a" eniber Elizabeth A. Maradik, Member Telephone Fax ................... . . Laura O'Sullivan, Member 4 EXHIBIT A Proposal [See attached] iY we do is as important as WHAT we do Howard Park Wireless Quote # 074300 Version 2 City of South Bend Mark LeBlanc www.nsil.com 1 (574) 271-0900 ,,,-,—,,,,,'�,�/°'NetworkSol.utions Scope of Work '��IOW��iP'�M1kfiB&pl@IBIN'�41NM4�'Nd9H%N,�J�tiU;�nt��w";�rwll7�i�6�6d��wr�trr�u�lH�mii9W7�lUGYem7dloe�➢A�xim/�PdkJlwr�r/a�niiiiiroi�.�.: r� �, Current Environment City of South Bend is renovating Howard Park. Requested Features City of South Bend has requested network equipment to be deployed in the park as well as publicly available Wi-Fi. The desire is that the wireless infrastructure will be installed on the buildings to remain out of site as much as possible. The drawing below shows the expected outline of the park. Three buildings will exist on park grounds: • Community Center— IDF-A o Fiber Connection to MDF (Support Facility) • Support Facility—MDF o Metronet Connectivity Path 1 o Metronet Connectivity Path 2 • Existing Lodge— IDF-F o Currently connected to the Metronet (Not connected to any new infrastructure) Four Tesco cabinets will be installed around the park that each house a switch in support of cameras and wireless. • Ice Skating Rink Area— IDF-B o Fiber Connection to MDF (Support Facility) • South Grandstand Area —IDF-C o Fiber Connection to MDF (Support Facility) • Southwest Park Area — IDF-D o Fiber Connection to MDF (Support Facility via IDF-E) • Southeast Park Area — IDF-E o Fiber Connection to MDF (patched through to IDF-D Proposed Solution Overview: • The Support Facility will have o Core switch in the MDF (9300 48-port with 8x SFP+ Uplinks) Fiber Terminations • Two Metronet connections • Five Howard Park fiber connections Copper Terminations • 48-ports o Access switch in the AV rack (1x 9300 24-port with 4x SFP Uplinks) Copper Terminations • 24-ports o Access Points Two internal access points will provide local wireless coverage Two external access points provide outdoor wireless coverage • The Community Building will have o Access switches in the MDF (2x 9300 48-port, one with 4x SFP Uplinks) Fiber Terminations • Uplink to Core Switch Copper Terminations • 96-ports www.nsil.com WI°IY we do is as important as ' I 'l we do (574) 271-0900 ��etwork c Lit', ion o Access switch in the AV rack (1x 9300 24-port with 4x SFP Uplinks) Copper Terminations • 24-ports o Access Points Three internal access points will provide local wireless coverage Two external access points provide outdoor wireless coverage • The Lodge will have o Access Points Three external access points provide outdoor wireless coverage • IDF-B will have o Access switches (2x 2960CX 8-port with 2x SFP Uplinks) 8-ports • IDF-C will have o Access switch (1x 2960CX 8-port with 2x SFP Uplinks) 8-ports o Access Points Two external access points provide outdoor wireless coverage • IDF-D will have o Access switch (1x 2960CX 8-port with 2x SFP Uplinks) 8-ports o Access Points One external access point provides outdoor wireless coverage • IDF-E will have o Patch panel to pass fiber through to IDF-D • Wireless connectivity at the park is rated to host the density associated with typical park occupancy. During peak density such as community events (thousands of people) users can rely on their own cellular devices for internet connectivity. • Ruggedized APs — IP67 rating ensures protection against dust, shock, vibration, and moisture o Ruggedized switches increased the cost significantly (6x). The City has maintained non-ruggedized in outdoor environments for many years without issues. To keep costs lower, non-ruggedized switches were chosen and a spare switch was added. • 802.1lac Wave 2 Wireless Technology— High Density Wireless Coverage • Gigabit Connectivity — All access layer ports are capable of connecting at 1 Gbps • 802.3at PoE+ Support — Provides 30W per port Professional Services • NSI's Project Management Organization (PMO) will oversee this project. o PMO will participate in up to twelve weekly meetings as needed to partner with other contractors on this project. • Installation of wireless access points will be performed by City of South Bend • Installation of switching equipment will be performed by NSI. • Installation and configuration services will be provided during business hours. • Installation and configuration services will be provided remotely and on -site as needed. • NSI will configure new equipment as necessary to reflect the desired topology. Design Assumptions • Assumption 1 — Fiber and copper patch cables come in a variety of lengths and connector types. The following are the most common cable types and so have been included on the quote. If different cables are required, a change order may be needed for the additional cables. o SMF 2-meter Fiber Cables LC -to -LC www.nsil.com W1W we do is as important as WIIXwe do (574) 271-0900 IF /f p p ions . Assumption 2 — Stacking cables connecting switches are typically 50cm in length and sufficient for all deployments. Should longer stacking cables be required (up to 3 meters) a change order can be provided for the additional cables. o The MDF and AV rack are less than 3M apart in the Support Building and will be stacked together. . Assumption 3 — The provided wireless configuration services of this project are being provided as remote configuration services. If onsite services are desired a change order can be provided for the additional service needs. . Assumption 4 — The designed in -ceiling -tile enclosures for the internal access points will be considered "plug -in -play" and will not require any modifications to the ceiling grid system within the installation facility. . Assumption 5 - The provided wall mounts for the outdoor access points can be anchored to the exterior surface of the building or to the exterior of the Tesco box to allow the antennas to be directed towards in the direction specified. • Assumption 6 — The compact switches include a magnetic mounting tray to be used for mounting in the Tesco boxes. It is assumed these boxes are magnetic. Exclusion 1 — Virtual/Predictive AP Placement Disclaimer — NSI has provided an initial 'predictive" access point placement design through the use of specialized software. This software takes into account information discussed in kickoff conversations on coverage area needs, building/rack layouts, building materials, special interest areas, etc. Predictive surveys are not a 100% accurate representation of the live environment signal attenuation. Occasionally, changes to AP placement and/or quantities may be required to accomplish the desired wireless performance in all areas. If the actual obstructive conditions or layout cause greater effect on the wireless signal coverage than expected it may be necessary for a change order for different or additional hardware, and possibly an onsite survey to adjust the final deployment. Exclusion 2 — NSI is not providing installation services for the access points or the associated wiring to them. www.nsil.com W�IY we do is as important as WIIXwe do (574) 271-0900 °" etwork oli, .tion yVT a MDF AV' � Y ry M +I s Ali o u i I L . '; i LiIA 6 >'17 4,aY �:&4 S 9 y k I . PP -.�M� Ct� ef Connection de Fiber Co nnection onnecti:on xx=xamoStackwise Connection lr, Switch Access _... Point mm _._. ..w.w.ww 9''��M'wms nr r r rvio vrvN a emu" ar Ili as ifi n�iYt� ty ", ........ . �„ ..... ...�..2? �Q�6�� tl � C Pb�� w.. . ..e www.nsil.com l6°° we do is as important as IIA'1' we do (574) 271-0900 Mr- Scope of Work ,,,," etworkSolutions Network Solution Inc. views the successful completion of this project as a partnership between themselves and City of South Bend. The following section provides the scope of work each is responsible for throughout different phases of this project. NSI's professional services were determined based upon the identified items described below. Any items not identified in the scope below are likely out of scope and would require a change order to be included/completed. Division of Labor —Switching Equipment Delivgry . City of South Bend will designate a location for all ordered equipment to be delivered to. This location should provide a secure temperate area for storage and staging of equipment. • City of South Bend will transport equipment to each respective installation location, if the install location is at a different address from the shipping location. Proiecct Preparation, . City of South Bend will provide NSI access to existing network configurations and documentation. Having information such as network drawings, expected failover behaviors, security policies, management addresses, passwords, licenses, running configurations, and device settings helps NSI develop a proper migration strategy for installation and configuration. . City of South Bend will provide an expected window of time that changes can be made to the network including those identified as disruptive. . City of South Bend will provide a list of critical services that must be functional in order for testing to be considered successful. . NSI will develop configuration scripts that provide the functionality required for the design. When replacing equipment, NSI will update administrative aspects of the configuration to the latest standards, but network services or topology changes (renumbering VLANs, creating new subnets/interfaces, and inserting new features) are not considered in -scope unless otherwise specified in the design section. . NSI will apply labeling to equipment for easy identification as requested. Hardware Installation . City of South Bend will ensure timely access to the equipment installation area. Installation delays caused by access restrictions may be billable on a per occasion instance. o NSI will assemble the new equipment including installation of rackmount hardware, modules, and power supplies, and install the devices in the designated equipment racks unless otherwise specified above. « NSI will configure the equipment according to the agreed upon design. o NSI will configure new equipment as specified in the design to interoperate with existing equipment. If additional devices outside the scope of the initial design are required to be reconfigured, a change -order will be created for the additional labor cost. Testing . City of South Bend will test access to their critical services identified in the testing plan. • NSI will verify proper operation of the installed equipment as identified in the testing plan. At the completion of testing all devices should be capable of passing traffic through their uplink port, being remotely managed, and have had a backup copy of their configuration taken. Division of Labor —Wireless gg pment Dglivery . City of South Bend will designate a location for all ordered equipment to be delivered to. This location should provide a secure temperate area for storage and staging of equipment. s City of South Bend will transport equipment to each respective installation location, if the install location is at a different address from the shipping location. Pro'ect Preparation . City of South Bend will provide floorplans of each building where wireless equipment is being installed into www.nsil.com WI°IY we do is as important as IMT' we do (574) 271-0900 :51, �— .w.. .. _ ME 2VF 1111017. etwork� �: l utio (electronic preferred). • City of South Bend will provide a list of SSIDs that should be available to users. • City of South Bend will provide an expected window of time that changes can be made to the network including those identified as disruptive. • City of South Bend will provide a list of critical services that must be functional in order for testing to be considered successful. Hardware Installation • City of South Bend will ensure timely access to the equipment installation area. Installation delays caused by access restrictions may be billable on a per occasion instance. • City of South Bend will provide lift access if required for high AP cabling or installation (if applicable). • City of South Bend will provide DHCP services for any new networks that are created. • City of South Bend will install and document the location of each access point by location, name, and AP MAC address. • City of South Bend will have cabling install to the location of each access point. • NSI will configure the switching infrastructure with new VLANs for new wireless SSIDs (up to 4) on the switching infrastructure. Testing • City of South Bend will test access to their critical services identified in the testing plan. Support NSI will provide complete support over any and all included components throughout project implementation.. City of South Bend is eligible for two weeks of NSI helpdesk support following final project sign -off. NSI will provide two hours of dedicated support immediately following the installation. For after-hours work, dedicated support will be provided the day after installation. For example, following configurations changes made in the evening, an NSI engineer would be available from 8 - 10AM the following morning. Any issues suspected by City of South Bend to be related to changes made as part of this project can immediately be directed to the implementation engineer for investigation. Final Deliverables Following the completion of all project work, NSI will provide the following and request project signoff: Documentation: • NSI will provide the final configuration files of the products installed. • Project Completion Signoff Document Appendix A - Specifications Hardware The solution will be built with the following hardware components and specifications„ Catalyst 9300 The Cisco Catalyst 9300 Series Switches are Cisco's lead stackable enterprise switching platform built for security, IoT, mobility, and cloud. As the latest generation of the industry's most widely deployed switching platform, the Catalyst 9300 Series switches form the foundational building block for network services in use today and Cisco's next generation architecture, Software -Defined Access (SD -Access), SD -Access combines wired and wireless topologies, and the Catalyst 9300 Series switches are the first optimized platform ready to handle high -density 802.11ac Wave2 wireless deployments. As wired and wireless traffic converges many network services are being pushed closer and closer to the edge of the infrastructure where Catalyst 9300 Series switches are ready with an x86 CPU architecture and more memory, enabling them to host containers and run third -party applications and scripts natively within the switch. The Catalyst 9300 Series offers the features organizations require to operate today and the one's they'll need for the future. CFS%,Ld1It:tC3 www.nsil.com WIIY we do is as important as WIIAII"' we do (574) 271-0900 /f ,""NetworkSolutions (Shown with an 8-Port Network Module) Hardware Design: • 1 Rack -Unit Tall • 48x Gigabit PoE+ Ethernet Interfaces • 1x Network Module Slot 0 Optional C9300-NM-8X which provide 8xTenGigabit SFP+ Ethernet Interfaces • 2x Power Supply Slots 0 Primary Power Supply: 715W AC o Secondary Power Supply: Optional • 437W Total PoE Power o PoE+— Supports up to 30W per port o Perpetual PoE— power is maintained through a switch reload o Fast PoE —power is restored to switchports prior to OS fully loading 0 Note: Additional PoE Power can be provided by the switch when equipped with a secondary power supply. • Stackwise-480 (480Gbps) Capable Licensing: • Network Essentials 0 On -box Layer 2/3 Services (OSPF Routed -Access, EIGRP Stub) • Network Advantage 0 On -box Layer 3 Services (OSPF, EIGRP, BGP, VXLAN/LISP) • DNA Essentials for Network Automation Services (FNF, EasyQoS, Device Mgmt) 0 3-YR, 5-YR, or 7-YR • DNA Advantage for Security Automation Services (SD -Access, ETA, AVC/NBAR2) 0 3-YR, 5-YR, or 7-YR Cisco 3560/2960CX Series The Cisco Catalyst Compact Switches easily expand your Ethernet and Multigigabit Ethernet infrastructure outside the wiring closet to enable new workspaces, extend wireless LANs, and connect PoE devices. These fanless, small form -factor switches are ideal for space -constrained deployments where multiple cable runs would be challenging. With speeds that reach 10Gbps, the Cisco Catalyst 3560CX Multigigabit Ethernet Switches support current and next -generation wireless speeds and standards (including 802.11ac Wave 2) on existing cabling infrastructure. WS-C2960CX-8PC-L Hardware Design: • 8x Gigabit PoE+ Ethernet Interfaces www.nsil.com WHY we do is as important as W11A we do (574) 271-0900 • 2x Gigabit Non-PoE Ethernet Interfaces • 2x Gigabit SFP Ethernet Interfaces • 124W Total PoE Power 0 Perpetual PoE— power ismaintained through a switch reload • 24Gbps Switching Capacity Licensing: • LAN Base 0 Layer 2 Services and static routing • DNA Essentials for Network Automation Services (EasygoS, Device Mgmt) 0 3-YR, 5-YR, or 7-YR Cisco Aironet Wireless Cisco delivers key wireless innovation through custom-built, state-of-the-art access points and controllers that go beyond the 802.11ac wireless standard to provide radio -frequency excellence for high -density environments. Transmitting data at speeds beyond 1 Gbps across a wireless network, they provide the performance and functionality to support Wi-Fi mobility for your customers and employees into the future. Cisco is the only vendor to provide a comprehensive portfolio that addresses the needs of all deployments regardless of size. Aironet 1543D Access Point 6 J l j AIR-ACC1540-CVR= AIR-ACC1540-KIT1= Paintable cover Accessory Kit AIR-ACC1530-PMK1= Fixed vertical mount www.nsil.com W[Iwe do is as important as MIA"'li'° we do (574) 271-0900 r tw o'kSoluti. Hardware Design: • 2x2: 2-stream MU-MIMO 802.11ac Wave 2 • Ruggedized for Outdoor: IP67 • Internal Directional Antenna • 1x Gigabit Ethernet Interface • The AP-1540 is designed to take advantage of existing brackets used on the AP1530/1560 Series Access Points. The AIR-ACC1530-PMK1 is a fixed vertical wallmount bracket. • The AP accessory kit Cisco Part Number AIR-ACC1540-KIT1= consists of a grounding lug, two dust caps (to cover Ethernet/Console ports) and five Ethernet termination connectors (plastic waterproof connectors that allow standard CAT-5 connectors to attach to the AP). • An optional "Paintable Cover" sometimes referred to as a "solar shield" is available Cisco Part Number AIR-ACC1540- CVR may be used should there be a desire to change the color or have the AP blend into the environment better. "�I,iliYlJ1r'�YYYYYYYa1Y�� ,,, � ' Hardware Design: • 4x4: 3-stream MU-MIMO 802.11ac Wave 2 • 2x Gigabit Ethernet Interface • 4x External Antenna Connectors (For 2800E Models) Non -Cisco Products The following non -Cisco products are included as part of the solution. • Fiber Patch Cables Solution Details and Site Pre araUon 1. Installation Timelines — Timelines of this project are subject to the availability and delivery times of the equipment that have been designed in this solution. 2. Equipment Racks — the equipment will be installed into the existing equipment racks (unless new racks have been specified as part of the quote) The physical specifications for each piece of hardware being deployed are provided below: a. Catalyst 9300-48P www.nsil.com W[4Y we do is as important as W11AT we do (574)271-0900 ". "NetworkSolutions a. 1 RU b. 17.5" deep c. 17 Ibs b. Catalyst 2960CX-8PC a. 1 RU b. 10" deep c. 5.0 Ibs c. Cisco APs a. Desktop, ceiling, and wall mount capable b. Multiple mounting kits are available c. Typically weigh less than 3 Ibs 3. Licensing —the following licenses have been included with the solution. a. Catalyst 9300 a. Network Essentials for On -box Layer 2/3 Services (OSPF Routed -Access, EIGRP Stub) b. DNA Essentials for Network Automation Services (FNF, EasyQoS, Device Mgmt) i. 3-YR b. Catalyst 2960CX: a. LAN Base for Layer 2 Services and Static Routing c. Cisco APs a. N/A (The Cisco AP will function in accordance with its parent controller) 4. Power — the following devices utilize non-standard power cables (NEMA5-15, 3-prong) a. None All other equipment can be installed with standard power cables (NEMA5-15, 3-prong) and 110V connectivity. The equipment will be deployed with the following power cables per device: b. Catalyst 9300 a. Quantity: 1 or 2 b. Connector Type: NEMA5-15 c. Catalyst 2960CX: a. Quantity:1 www.nsil.com W11Y we do is as important as WHAT we do (574) 271-0900 '" '" - � etworkSolutions b. Connector Type: NEMA5-15 d. Cisco APs a. Quantity:1 b. PoE Type: 802.3at (PoE+) 5. Airflow — Devices should be placed in such a manner that air flows from a 'cold' aisle (intake) to a 'hot' aisle (exhaust). Airflow specifications for each piece of hardware are provided below. a. Catalyst 9300 a. Port -side intake b. Catalyst 2960CX: a. Fanless c. Cisco APs a. Fanless 6. Structured Cabling — Devices should be supported with current cabling standards. a. City of South Bend will provide Cat5e or better structured cabling in support of the network devices. If lesser cable is utilized NSI is not responsible for the performance of connected network devices. b. For any 10Gbps multimode links, City of South Bend is responsible for providing 50um, OM3 grade fiber (2000 Modal Bandwidth) or better, which will provide for 300m of connectivity for 10Gbps SR optics. i. If City of South Bend does not have 50um, OM3 grade fiber for the specified 10 gigabit connections. LRM modules and mode -conditioning patch cables will be used for transporting 10Gbps over lower grade fiber. 7. Transceivers and Twinax— NSI is providing only the transceivers and Twinax as specified in the quote. The provided hardware accounts for all connections based upon the information provided by City of South Bend during the design. If the transceiver counts change following project acceptance, a change order can be submitted to create a quote for the required additions. Additional fees may apply. 8. Patch Cables — NSI is providing all necessary fiber patch cables per the transceiver counts (including possibly none). If the transceiver counts change following project acceptance, a change order will be submitted to create a quote for additional cables. City of South Bend is responsible for providing any and all additional patch cables, either fiber or copper, for this project unless otherwise specified. 9. Support Contracts — Due to the critical nature of networking equipment the following support agreements have been recommended and quoted. a. SNT —Provides 8x5xNBD replacement for hardware, Cisco TAC support and Cisco.com access for software updates. b. E-LLW — Provides 8x5xNBD replacement of hardware. NBD is not guaranteed and in some instances longer replacement times may occur. i. Provided with all Catalyst 2000, 3000, and 9000 Series Switches c. LLW — Provides 8x5 replacement of hardware with an expected replacement arriving within 10 www.nsil.com WHY we do is as important as II.Al1" we do (574) 271-0900 i etwork olution business -days of the RMA request. i. Provided with all ISR 4000 Series Routers ii. Provided with all Nexus Series Switches Appendix B - Glossary of Terms Business -Hours — Business -Hours are determined to be between 8AM and 5PM Eastern Time between Monday and Friday unless otherwise specified. After -Hours —After-Hours are determined to be any time outside of Business -Hours as defined in this document. On -Site— On -site services are performed at the location equipment resides at. Site access is required and should be coordinated between NSI and City of South Bend. Remote— Remote services are provided from an off -site location. Remote access is required and should be coordinated between NSI and City of South Bend. Change Order — Change orders are introduced anytime additional services or products are required to complete a project and may include additional charges. www.nsil.com WI°IY we do is as important as MIA I' we do (574) 271-0900 - Hardware C9300-48P-E CATALYST 9300 48PT POE+ NTWK ESSENTIAL $4,702.35 1 $4,702,35 C9300-DNA-E-48-3Y C9300 DNA ESSENTIAL 48PT 3YR TERM LIC $616.00 1 $616.00 PWR-Cl-715WAC/2 CTO 715W AC CONFIG 1 SECONDARY P/S $687.50 1 $687,50 C9300-NM-8X CATALYST 9300 8 X 10GE NTWK MOD $1,402.50 1 $1,402,50 STACK-TI-3M 3M TYPE 1 STACKING CBL $165.00 1 $165,00 C9300-24P-E CATALYST 9300 24PT POE+ NTWK ESSENTIALS $2,782.40 1 $2,782.40 C9300-DNA-E-24-3Y C9300 DNA ESSENTIALS 24PT 3YR TERM LIC $335.50 1 $335.50 STACK-TI-3M 3M TYPE 1 STACKING CBL $165.00 1 $165.00 C9300-48P-E CATALYST 9300 48PT POE+ NTWK ESSENTIAL $4,702.35 2 $9,404.70 C9300-DNA-E-48-3Y C9300 DNA ESSENTIAL 48PT 3YR TERM LIC $616.00 2 $1,232.00 STACK-T1-50CM 50CM TYPE 1 STACKING CBL $55.00 2 $11&00 CAB-SPWR-30CM CATALYST 3750X AND 3850 STACK PWR CBL 30 $52.25 2 $104,50 C9300-24P-E CATALYST 9300 24PT POE+ NTWK ESSENTIALS $2,782.40 1 $2,782.40 C9300-DNA-E-24-3Y C9300 DNA ESSENTIALS 24PT 3YR TERM LIC $335.50 1 $33550 C9300-NM-4G CATALYST 9300 4 X 1GE NTWK MOD $280.50 1 $280.50 C9300-NM-4G= CATALYST 9300 4 X 1GE NTWK MOD SPARE $291.50 2 $583.00 GLC-LH-SMD= 1000BASE-LX/LH SFP XCVR MOD MMF/SMF 1310 $547.25 16 $8,756.00 WS-C2960CX-8PC-L CATALYST 2960-CX 8 PT POE LAN BASE $572.00 5 $2,860.00 CMPCT-MGNT-TRAY MAGNT MTG TRAY FOR 3560-CX & 2960-CX $24.75 5 $123.75 AIR-AP28021-B-K9 802.11AC W2 AP W/CA 4X4 3 INT ANT 2XGBE $568.10 5 $2,840.50 AIR-AP1542D-B-K9 802.11AC W2 VALUE OUTDR AP DIRECT ANT B $547.25 10 $5,472.50 AIR-ACC1530-PMK1 STD POLE/WM KIT FOR AP1530 SERIES $59.95 10 $599.50 LCLC-MM-SM22M LC -LC Single Mode 2 Meter Fiber Patch Cable $13.20 16 $211.20 TRN-CLC-000 CISCO LEARNING PARTNER 10 TRAINING CREDI $0.00 5 $0.00 Subtotal $46,552.30 www.nsil.com W11Y we do is as important as W11A IU"' we do (574) 271-0900 AIR-ACC1540-KIT1= SPARE ACCY KIT FOR AP1540 SERIES $87.45 10 $874,50 AIR-ACC1540-CVR= COVER AND SOLAR SHIELD FOR AP1540 SERIES $54.45 ' 10 $544.50 * Optional Subtotal $1,419.00 SMARTnet CON-SNT-C93004PE SNTC-8X5XNBD CATALYST9300 48PT POE+ NTWK $797,22 1 $797.22 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-C93002PE SNTC 8X5XNBD CATALYST 9300 24PT POE+ $471.44 1 $471.44 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-C93004PE SNTC-8X5XNBD CATALYST9300 48PT POE+ NTWK $797.22 2 $1,594.44 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-C93002PE SNTC 8X5XNBD CATALYST 9300 24PT POE+ $471.44 1 $471,44 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-WSC28PCL SMARTNET 8X5XNBD $114.27 5 $57135 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-AIRAPIKB SNTC-8X5XNBD 802.11AC W2 AP CA 3X4 3 INT $80.95 5 $404.75 *SNT Contract 95639276 - Prorated to 11/30/2020* CON-SNT-AIR4PBK9 SNTC-8X5XNBD 802.11AC W2 VALUE OUTDR AP $53.12 10 $531.20 *SNT Contract 95639276 - Prorated to 11 /30/2020* Subtotal $4,841.84 Professional Services NSI Enterprise Configuration & Installation as described in SOW $7,264.50 , 1 $7,264.$0 Networking Professional Services Subtotal $7,264.50 Shipping Shipping & Handling Shipping and Handling $565.82 1 $565.82 Subtotal $565.82 www.nsil.com Wlwe do is as important as WHAT we do (574) 271-0900 rva k /r 'etwork,SoIguti ons Howard Park Wireless Prepared II by. G')urgpartr foirn uc)tealinfrorinnat,iion: HQ Granger Office City of South Bend Quote ##: 074300 Mark LeBlanc 701 W. Sample Street Version: 2 (574) 302-2552 South Bend, IN 46601 Delivery Date: 05/08/2019 Fax (574) 271-7117 Mike Sniadecki Expiration Date: 06/07/2619 markl@nsil.com (574) 245-6004 msniadec@southbendin.gov Quote Summary Hardware $46,552.30 SMARTnet $4,841.84 Professional Services $7,264.50 Subtotal: $58,658.64 Shipping: $565.82 Total: $59,224.46 *Optional Expenses Optional Items $1 419.00 Optional Subtotal: $1,419.00 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. HQ Granger Office City of South Bend g 441�z � �4: C6Q liC g "R o Signature: c1�� Signature: Name: Mark LeBlanc Name: JUN Z 5109 Title: Account Manager Date: WM Date: 05/08/2019 www.nsil.com WHY we do is as important as WHA11 we do (574) 271-0900 Ntw r of ufi ri Terms and Conditions �7WVNIICN0.0.'"IWi4"k�1�01%I@fY�W'Rtl�VwI17\�IIWVRXI�XI;MNIIINflnfNAO&lllllVYflffillilillnAn2/Nl lull101pplYN1AV1DWllll/W/lluifluiWl�tltl�Mmdid/GJUf11ff//l/.,�elL/ �i�� 1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location. Shipment will be made as specified by Customer and Customer is solely responsible forall expenses in connection with the delivery of the Equipment. The Equipment will be deemed accepted by Customer upon receipt. 2. PURCHASE PRICE AND TAXES. Customer shall pay to Network Solutions, Inc. the purchase price set forth in the applicable invoice ("Purchase Price") for each item of Equipment and installation. Customer hereby grants and Network Solutions, Inc. reserves a purchase money security interest in the Equipment and the proceeds thereof as a security for its obligations hereunder until payment of the full Purchase Price to Network Solutions, Inc. Customer authorizes Network Solutions, Inc. to file financing statements to perfect its purchase money security interest. Customer acknowledges that in the event of Customer's default and the exercise by Network Solutions, Inc. of its security interest in the Equipment, all of Customer's systems and activities which depend on the Equipment will be disrupted or rendered inoperable. The Purchase Price is due and payable upon delivery of the Equipment in accordance with the terms on theface of the invoice. Customer shall payall taxes and other governmental charges assessed in connection with the rental, use or possession of the Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes. 3. PAST DUE INVOICES. Invoices are past due the dayfollowing the date payment is due. Interest charges shall accruefrom that date. In the event of past due invoices, Customer agrees to payto Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc: s reasonable attorney's fees and costs of collection in addition to the interest described above. 4. TITLE. Customer shall acquire title to the Equipment upon full payment of the purchase price(s) set forth herein. Notwithstanding the foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc. shall retain title to and rights in the intellectual property (whether or not subject to patent or copyright) and content contained in the materials supplied under the terms of this Agreement. 5. RETURNS. All returns must be approved by Network Solutions,Inc. and a RMA number assigned prior to return shipment. Customary restockingfees of 15% will applyto all non - defective returns. Returns delivered to Network Solutions, Inc. without prior consent will be rejected and returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the dayfollowing the invoice date. 6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY. Customer acknowledges that customer has selected the Equipment and disclaims any statements made by Network Solutions, Inc. Customer acknowledges and agreesthat use and possession ofthe Equipment byCustomer shall be subjectto and controlled bytheterms of any manufacturer's or, if appropriate, suppliers warranty, and Customer agrees to look solely to the manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said manufacturer are hereby, to the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY IS THE EXCLUSIVE WARRANTY AND IS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOESMAKE ANY OTHER WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK SOLUTIONS, INC. AND ITS ASSIGNEES, CUSTOMER PURCHASES THE EQUIPMENT "AS IS". 7. LIMITATION OF LIABILITY. Network Solutions, Inc.'sentire liability for any damages which mayarise hereunder, for anycause whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc.'s negligence, orotherwise, shall be limited to the Purchase Price paid by Customer forthe Equipment, IN NO EVENT WILL NETWORK SOLUTIONS, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSSOF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES, PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIALOR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC. HAS BEEN ADVISED OFTHE POSSIBILITY OF SUCH DAMAGES. 8. GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any disputes, differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under or relating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement hereby consent to jurisdiction and venue in the courts of the state of Indiana. 9. MISCELLANEOUS. The above terms and conditions are the onlyterms and conditions upon which Network Solutions, Inc. is willing to sell the Equipment and supersede all previous agreements, promises or representations, oral or written. ELDS01 1ST 139057v2- www.nsil.com W1,1Y we do is as important as F '1' we do (574) 271-0900 EXHIBIT B Contractor Affidavit [See attached] When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATEOF ........................................................... ) SS: COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. 1 understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of , 20 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of $ 20� My Commission Expires County of Residence Notary Public BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/20/2019 ........... Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 06/25/2019 Phone Extension 5601 NMMMIMMMMMMMM�ff ...FN4��rior to Submittal to Board Legal Attorney Name Clara McDaniels Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the E] Agreement ❑ Professional Services Bid Opening E] Quote Opening E] Change Order No. El Ease/Encroach. N Other: OPA Purchase )ropriate Item Type - Contract El Resolution El Bid Award F Quote Award El C/O & PCA No. F-1 Traffic Control for All Submissions . ..... . ......... - Proposal El Req. to Advertise Required Information Company or Vendor Name Network Solutions Inc. F-1 PCA Addendum El Title Sheet New Vendor F Yes M No E If Yes, Approved by Purchasing MBE/WBE Contractor F-1 MBE 0 WBE MBE/WBE Contractor Requested N No E] Yes Name of Company Project Name Howard Park IT infrastructure Project Number 1090-2019 Funding Source Cum gap Fund 406 . ....... - .... — - - ------ ...... . ....... Account No. 406-1101-452.42-01 Amount $60,643.46 Terms of Contract Indiana Cisco Q15A—,Contract #1 2-921"" . ..... Purpose/Description — - — ------- - . . . .......... IT Infrastructure and switched at Howard Park M Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination Non -Debarment, E �erif ..Iran, etc. Reauired For Chanae Orders OnIv Amount of EJ increase $ E] Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval Copy Original El n 0 El E] n