HomeMy WebLinkAboutAward Quote - Hydrant Flow Testing Project No 119-041R - Shambaugh & Son LP1316 COUNTY -Cry BUILDING
227 W. JEFFERSON BOULEVARD
SOI ITH BEND- INDIANA 46601-1830
Mark Manninen
Shambaugh & Son, LP
5870 Carbonmill Drive
South Bend, IN 46628
, o V
ITACP
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
June 25, 2019
RE: Quotation Award — Hydrant Flow Testing — Project No. 119-04IR
Dear Mr. Manninen:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works at its meeting held on June 25, 2019, awarded the above
referenced quotation to you in the amount of $37,145.
Please forward the following documents Lq._Q.11QA1d1,ft1ftt, 31,11 9�12 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Charlotte Brach
SUBJECT: Hydrant Flow Testing, Project 119-041 R
DATE: June 18, 2019
. ... . . . .
On June 11 th, 2019, the Board of Public Works opened and read quotes for the above project.
The bidders ranked as follows:
Engineering recommends award of a contract for $37,145.00 to the lowest responsive /
responsible quoter, Sharnbaugh & Son LP
The Department of Public Works has appropriated sufficient funds from Water Works Professional
Services, 620.0640. b3.31.02),
Please call with your questions.
Enclosure
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PROJECT NAME Hydrant Flow Testing
............................
PROJECT NO. 119-041 R
QUOTES DUE June 11, 2019, 9:30am, Local Time
VM
Address
City fa e "o
(Must be completed for all quotes. Please type or print)
Firm:
W t ,r-
I 1"' Telephone Number: ( )
Agent of Bidder (if Applicable)
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
w.. / - N .......
the City of South Bend, Indiana, in accordance \, it'h plans and specifications prepared b
The.....,, y .... __ P . Works
it of South yry. Department of Public Bend D
,- _......... .. ...... a.-. ( the
......... s shown on the Proposal)
and dated 11 for the sum of enter the Total Quote a )
Enter J L mkib)Wb. ( r I
( am of Total Quote shown on Proposal) (Numerical)
p ) � /a(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachm nI.
M
BYm_...... _...—.....mmm,
� (Printed (Signature)
K MA. 1 c;+
nted Name ra�a"4"on Signing)
ACCEPTANCE
The above quote is accepted this o2 day of
Subject to the following conditions
:wMw • --
I � j
Member
Laura L, O'Sullivan, Member
Genevieve E. Miller, Member
fr°'`
tt�est,
se J. orau Meenit er
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nda M'dwtin, C yk
20 / 9
Version 4/2/2019 Page - 7 Public Works Quote
Address'.'
Ali
City/Slate/Zip
QUOTE/PROPOSAL,ad
CITY OF SOUTH BEND Wa
Telephone Number )
Fax Number:
By
(Signatu_.re)
(F nnted Name of i'lws, 6 Signing)
Version 4/2/2019 Page - 11 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, 1NDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 25th Day of June, 2019, by and between,
Shambaugh and Son, LP, 5870 Carbonmill Dr., South Bend, IN 46628, HEREINAFTER called
the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-041 R
DESCRIPTION: HYDRANT FLOW TESTING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $37,145
FUNDING: WATER WORKS PROFESSIONAL SERVICES
The unit prices for this improvement were those prices as received and accepted by the Board on
the 1 Ith Day of June, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBI Cw" ORKS SHAMBAUGH & SON LP
.
ary A. Gilot,— � ��G President Elizabeth A. Maradi.k, Mcmber Printed Name
Genevieve E. Miller, Laura L. O'Sullivan, Signature
- _
Therese J
Dorau, Member Att , t: Linda M. at,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, ._..... .......... m certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date ,June 18019
Name Charlotte Brach Department En inc r
BPW Date oJune 019, Phone Extension 9246
Re uired Prior to Submittal t ... -.
....� .......��. _.._ ..........___ �........�.�._w_..�9 � o Board ....-�..__.._..�...._... � � _ ���.
BPW Attorney Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing ❑]
Check the Appropriate Item Type -
F Professional Services Agreement ❑ Contract
0 Open Market Contract
Amendment/Addendum
Bid Opening
Bid Award
Quote Opening
® Quote Award
E] Proposal Opening
❑ C/O & PCA No.
Chg. Order, No.
❑ Traffic Control
❑] Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
& Son LP
All Submissions
Proposal
Special Purchase, QPA
❑ Req. to Advertise
❑ Reject Bids/Quotes
E] PCA
Resolution
Ease./Encroach
YesLJ If Yes, Approved by Purchasing
No
❑ Title Sheet
MBE Completed E-Verify Form Attached Yes
WBE ❑ No
11 clr alit I Iow `l c wing
119-041 R
Water Works Professional Services
620.0640.658.31.02�._............................�.....................
$37,145.00
Base Quote
._ .. __ mm ___:...__._...:_..... _....
. For Chang
Ordere ..........
Amount of
Increase $
El
Decrease ($
Previous Amount
$
............ _. ..
Increase
m. ........__w
%
Current Percent of Change:
Decrease
( /o�-�
o
New Amount
$
Increase........................................................................................
_
_._................................�....... ��..................���......r�.....
Total Percent of Change:
Decrease
( %)
Time Extension Amount:
New Completion Date:
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON
SOUTHCITY OF BEND PETE BUTTIGIEG, MAY
I!>/'PUBLIC
June 25, 2019
Michael Simpson
M.E. Simpson Company, Inc.
3406 Enterprise Avenue
Valparaiso, IN 46383
RE: Quotation Award — Hydrant Flow Testing — Project No. 119-041R
Dear Mr. Simpson:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on June 25, 2019, awarded the above
referenced quotation to Shambaugh and Son, LP in the amount of $37,145.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU