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Home My WebLink AboutAward Bid - Spec O Two More or Less 2019 or Newer Mid Size Extended Cab Four Wheel Drive Pick Up Trucks - Jordan Ford1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIITH BFND_ INDIANA46601-1830 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 '(11"I"I t» of ' �< �F�wwyy MACE, 1865 June 25, 2019 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Two (2) More or Less, 2019 or Newer, Mid -Size Extended Cab Four Wheel Drive Pick -Up Trucks — Spec O Dear Ms. Starkweather: The Board of Public Works, at its meeting held on June 25, 2019, awarded the above referenced bid to you in the amount of $26,499 each plus Alternate Nos. 2 and 4, for a total of $59,668. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Linda M. Martin, CIerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 June 17, 2019 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR EPARTMENT OF ADMINISTRATION AND FINANCE Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award two (2) more or less 2019 or Newer Mid -Size Extended Cab Four Wheel Drive Pick-up Trucks to the most responsive and responsible bidder — Jordan Ford. This purchase price of $59,668.00 will be funded with proceeds from the 2019 Code Enforcement Capital Lease & Interest 612-1201-415.38.01 & 612-1201-415.38.02. Listed below are the bids received for your review. ***Denotes Most Responsive Bidder ***Jordan Ford — SDec O Martin .�.:.....oj! hevrolet,..Inc..n..-m.S :�"...�................. Descri�,tion _ .,.,.......�.....�... .�.�..— .�.�_,...__m.m___-.m.,....�_ ... ............... 2020 Chevrolet Colorado Extended Cab Foldable...._........ Tonneau Cover Overhead light bar Federal Signal 24" Legend LPX or equal........�e �......�..W�W........__ Purchase Price l�y. Unit Price Total .. ......�...�..........�.._..... 2 $26,499.00 $52,998.00 $935.001870.0 2 ...W......u.�..�.�--��w..�.�._...�..�.�....�..�.�� 0 2 $2,400.00 1 $4,800.00 $59,668.00 lt'�...._........................U�n.t..P.ric�e......................._ 2 $29,800.00 2 $545.00 2 ete Total $59,600.00 $1,090.00 incomplete J $60,690.00 Bloomington Ford, Inc. dba Community Ford -Lincoln, Inc. Spec O ('won-Co�c�li�►nt/lo Bid Bond)....��m. A...., Descriptionm_t.,...._ Unt...Price ............................................_ ..._.�.........e....�.�......Total 2.—�___....._ 2019 For Ranger 4x4 Su erCa 2 6,25$52a524.50 Foldable Tonneau Cover 2 $990.00 $1,980.00 Overhead light bar Federal Signal 24" Legend LPX or equal_ _ . ....._ _ _ ..�...w 2 (included) (included) Purchase Price 1 $54,504.50 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, e l` 1 Juda ireetor Central Services Division JDH/wss BID/PROPOSAL CITY OF SOUTH BEND Spec O - Two (2) More or Less 2019 or Newer Mid -Size Extended Cab Four BID NAME Wheel Drive Pickup Trucks -_............. FOR BIDS DUE June 11, 2019; 9:30 a.m. Description Year/Make/Model Unit Price EXTENDED CAB PICKUP 2019 FORD RANGER 4X4 SUPERCAB $ 26,499.00 EA it Alternate # Description Cost Total 1. Truck cap utility style with lockable doors, $2980.00 EACH $2980.00 EACH no glass. $ 415 2.00 EAC $ 415 2.00 EACH 2. Foldable tonneau cover $ g93� .08 EACH $494.00 EACH 935.00 EACH 3 CNG - Bi-fuel conversion with tanks NOT mounted under bed. $ $ AVAILABLE Overhead light bar Federal Signal 24" 4 Legend LPX or equal. $ 2400. 00 EACF $ 2400.00 EACH Bidder (Firm): .—, ORDAN-F.ORD.__._- Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 X 317 Fax Number: 574/254-2777 By (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) BOARD OF PUIB:LIC K S 'A Gary A. Gilot, President F t 6eth AAeradik, Member -ALUMINUM -FIBERGLASS SOFT HARD Genevieve E. Miller, Member Laura L. O'Sullivan, Member 4111-1 4T,hnt" rese J. l era �, Member sta Linda M. Martir, Clerk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 % or a purchase expected by the purchasing agency to beat least $100, 000. Date: - ,11jNE 11, 2019 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business preference for Project MID SIZE EXTENDED 44 P U 'ERUCT: (Project # SPEC 0 located within the City of South Bend, St. Joseph County, Indiana. �X The location of the principal place of business is 609 E. JEFFERSON, MISHAWAKA, IN 46545 (Address) St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: ❑% The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this 11 TH day of JUNE 20 19 J Contractor/Bidder (I� irin Contractor/Bidder Signature of Contractor/Bidder or Its Agent ___BW 42AR Printed Name and 'Fitie BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date June 17, 2019 Name Jeff Hudak Department Central Services BPW Date June 25„ 2019 Phone Extension 574-235-9316 Required Prior to Submittal to Board _ ......... _................... .... Legal ® Attorney Name Michael Schmidt ... Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the LJ Agreement Professional Services El Bid Opening Quote Opening Change Order No. _ L] Ease/Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description iropriate Item Type — Contract Resolution ® Bid Award ❑ Quote Award ❑ C/O &PCANo. _ ❑ Traffic Control uired for All Submissions 1 Proposal 0 Req. to Advertise Required Information ❑ PCA Addendum ❑ Title Sheet No L 1 If Yes, Approved by Purchasin El o ❑ Yes Name of Company, uN .._� __.........._... Spec O — Two (2) More or Less 2019 or Newer Mid -Size Extended Cab Four Wheel Drive Pick Up Truck 2019 Code Enforcement Capital Lease & Interest Lease 612-1201-415.38.01 Interest 612-1201-415.38.02 59..66�8...O.��................................w..w............ ........................— ❑ Required Contractor's Certification Form Attached w W ww (Non - Collusion, Non -Discrimination Non-Debarme,nt,wE Verily, Iran, etc H�..�.e..,m......�m_.�mRequire ForChange Orders Oni......�_.....�.�...�_�_�..�_ Amount of Increase $ F] Decrease $ Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Copy Original ® Jeff Hudak ® El Ron O'Connor ® Tracy Skibins Dispersal AfterApproval 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1830 CITY OF BEND PETE BUTTIGIEG, MAYI BOARD OF PUBLIC WORKS June 25, 2019 Jennifer Martin Martin Country Chevrolet, Inc. 2705 N. Michigan Street Plymouth, IN 46563 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2) More or Less, 2019 or Newer, Mid -Size Extended Cab Four Wheel Drive Pick -Up Trucks — Spec O Dear Ms. Martin: The Board of Public Works, at its meeting held on June 25, 2019, awarded the above referenced bid to Jordan Ford in the amount of $26,499 each plus Alternate Nos. 2 and 4, for a total of $59,668. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. 1NDIANA 46601-1930 June 25, 2019 Sam Roberts Bloomington Ford, Inc. dba Community Ford -Lincoln, Inc. 2200 S. Walnut Street Bloomington, IN 47401 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Two (2) More or Less, 2019 or Newer, Mid -Size Extended Cab Four Wheel Drive Pick -Up Trucks — Spec O Dear Mr. Roberts. The Board of Public Works, at its meeting held on June 25, 2019, awarded the above referenced bid to Jordan Ford in the amount of $26,499 each plus Alternate Nos. 2 and 4, for a total of $59,668. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU