HomeMy WebLinkAboutAward Bid - Spec M One or More 2019 or Newer Combination Jet Rodder Vacuum Machin with Cab and Chassis - Best Equipment Co1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SO[ ITH BEND. INDIANA 46601-1830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD ' 1 OF PUBLIC WORKS
June 25, 2019
Ben Wanner
Best Equipment Co., Inc.
5550 Poindexter Dr.
Indianapolis, IN 46235
RE: Award Bid — One (1) or More, 2019 or Newer, Combination Jet
Rodder/Vacuum Machine with Cab and Chassis — Spec M
Dear Mr. Wanner:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on June 25, 2019, awarded the above
referenced bid to you in the amount of $361,864 for the Base Bid less trade-in.
A representative from the Central Services Department will contact you regarding the
bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
120ON County -City Building
227 W. Jefferson Blvd.
South Bend, Indiana 46601-1830
Phone 574/235-9216
TTY 574/235-5567
Fax 574/235-9928
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
June 6, 2019
Board of Public Works
1308 County -City Building
South Bend, IN 46601
Dear Board Members,
The Central Services Division requests your permission to award one (1) or more 2019 or Newer
Combination Jet Rodder/Vacuum Machine with Cab & Chassis to the most responsive and
responsible bidder — Best Equipment Co, Inc.
This purchase price of $361,864.00 will be funded with proceeds from the 2019 Sewer
Department Capital Budget 642-0621-415.43.02. Listed below are the bids received for your
review.
***Denotes Most Responsive Bidder
***Best EgIIIpTelllt Co. Inc�Scc M
Jack Dohem Co��allic $ cc ..M
_.m......................� ........... nit Price Total....
Description.......................................mmm. Qty......m... � Umt _
m.. .. ....
2020 Vactor Combination Sewer Cleaner 1 $425, 000 00 _ - _ $425,000.00
—
Trade In:
SN486, International Vac Con sewer combination
cleaner, VIN#1HTWDAAR15J1 42301 1 .. mmro $20,000.00 $20,000.00
Purchase Price $405,000.00
If you have any questions or concerns regarding this matter please don't hesitate to call.
Sinere1y, '4�L4
ffiTHuda ,Director
Central Services Division
JDH/wss
BID/PROPOSAL
CITY OF SOUTH BEND
Spec M - One (1) or More 2019 or Newer Combination Jet RodderNacuum
BID NAME Machine With Cab & Chassis
FOR BIDS DUE May 28, 2019 9:30 a.m.
Description Year/Make/Model Unit Price
Vac -Con V390/1000L 2019 Freightliner 114SD $ 399,864.00
Year Make/Model - Trade In Unit Price
2005 SN486, International Vac Con sewer combination
cleaner, VIN#1HTWDAAR15J142301 $38,000.00
Estimated number of days for delivery from award
date. 120-150 days ARO
Bidder (Firm): Best Equipment Co.. Inc.
Address: 5550 Poindexter Dr.
City/State/Zip: I n d i a n a p o l i s I N 46235
Telephone Number: 31 7- 8 2 3- 3 0 5 0
BOARD OF PUVe
O S.
7"
Gary A. Gilot, President
Genevieve E. Miller, Member
M
Fax Nu er: 317-823-3060
(signature)
Maria Dahlmann
(Printed Name)
Secretary/Treasurer
(Title)
42�' , , ujk-
Elizabeth A. Maradik, Member
Therese J. rau, Member
24
-Ywo-
, .;
Laura O'SullivanMember A lest: Linda M. Mar
tin, Clerk
25
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date June 6, 2019
Name Jeff Hudak
Department Central Services
BPW Date June 25, 20119 Phone Extension 574-235-9316
1VGW'dMMININ@'IPllflllfl@mM°Wlklklk'IkYIpMIMtM!WU'u"!PN YttRttkkrY'�"ItlY t4 ova rvv:v„r+vidiw',i. d , �� ,.-sGel9,'v.YlfrvRl"e pdwlW IW^,VMIWfiNtlll, ImIN2iYsNM:R"ww�.,.i,,,,;SY;�mc—'�u'�+� ^++u+,nA✓vNCPC'NdW9dl'IWII81141 41 41 41 41NIIIIIIIIIIIIIIIIIIIIIIIIMII'vlll'Ar
mm
Required Prior to Submittal to Board
Legal
Attorney Name Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
Controller ❑
and greater than one year in length per the City Purchasing
Policy
Purchasing ®
Michael Schmidt
.. gip. �_ p q .u. -
Check the A ro riate Item T e — Re urre for All Submissions
El Agreement
El Contract E] Proposal Addendum
❑ Professional Services
El Amendment
❑ Bid Opening
® Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening
Quote Award
Ej
Chg Order No.
C/O & PCA No.
[
PCA
El
Ease./Encroach.
❑ Traffic Control
El
Resolution
Other:
[
Claim
.....� .......
_..
Required Information
Company or Vendor Name
_
If Yes .Approved b................. ............
chasing _....�_.........
New Vendor
❑ No
MBE/WBE Contractor
❑ MBE Completed E-Verify Form Attached El Yes
❑ WBE ❑ No
Spec M — One (1) or More 2019 or Newer Combination Jet
Project Name
Rodder/Vacuum Machine with Cab & Chassis
Project Number
_ _
Funding Source
2019 Sewer Department
t Capital Budget ,.m .....................—.
Account No.
642-0621-415-43-02„.
Amount
$361,864.00
Terms of Contract
Purpose/Description
Amount of Ll Increase
El Decrease
Previous Amount $
Current Percent of Change:
New Amount $
Total Percent of Change:
Time Extension:
Copy Original
® [� Jeff Hudak
® ""Terri Swift
❑❑
For C
AMMM41111
Dispersal After Approval
m
1865
June 25, 2019
Dan Brennan
Jack Doheny Companies
777 Doheny Drive
Northville, MI 48167
PHONE 574/235-9251
FAX 574/235-9171
RE: Award Bid — One (1) or More, 2019 or Newer, Combination Jet Rodder/Vacuum
Machine with Cab and Chassis — Spec M
Dear Mr. Brennan:
The Board of Public Works, at its meeting held on June 25, 2019, awarded the above
referenced bid to Best Equipment Co., Inc. in the amount of $361,864 for the Base Bid
less trade-in.
Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in
the future.
If you have any questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU