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Home My WebLink AboutAward Bid - Spec I One or More 2019 or Newer 18,000lb Four Wheel Drive Chassis w Custom Flat Bed - Jordan Ford1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1930 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 ��3`1•��t � a 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY i1A''1 OF PUBLICWORKS June 25, 2019 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — One (1) or More, 2019 or Newer, 18,0001b. Four Wheel Drive Chassis with Custom Flat Bed — Spec I Dear Ms. Starkweather: The Board of Public Works, at its meeting held on June 25, 2019, awarded the above referenced bid to you in the amount of $102,840 for the Base Bid plus Alternate No. 1. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251, Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE June 6, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2019 or Newer 18,000 lb. Four Wheel Drive Chassis with Custom Flat Bed to the only bidder — Jordan Ford. This purchase price of $102,840.00 will be funded with proceeds from the 2019 Street Department Capital Lease & Interest Budget 202-0607-431.38.01 & 202-0607-431.38.02. Listed below is the bid received for your review. Jordan Ford -Spec I Description _ Qty. Unit Price Total 2020 Ford F550 4A Regular cab 18000# 1 _ m... m mmmmmmm$97,160.00 $97,160.00 Plow Package: Front mounted western 8 %2' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 1 $5,680.00 $5,680.00 Purchase Price ... ..... ......... r_ ..� ee_e.....e _....... $102 . 8400 P 0 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, onlc�zkDirector Central Services Division JDH/wss BID/PROPOSAL CITY OF SOUTH BEND'~� 1865 Spec I - One (1) or More 2019 or Newer 18,000 Lb. Four Wheel Drive BID NAME Chassis with Custom Flat Bed FOR BIDS DUE April 23, 2019; 9:30 a.m. Description Year/Make/Model Unit Price FLAT BED & CNG 2020 FORD F550 4X4 REGULAR CAB 18000# $ 97,160.00 EAC Alternate# Description Cost Total 1 [�81/�2'pro-plus ow Package: Front mounted western $ $ 5680.00 EACH or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. _...._........................................................ Estimated number of days for delivery from award date. EARLY 2020 Bidder (Firm) Address: City/State/Zip: Telephone Number: JORDAN FORD 609 E. JEFFERSON BLVD. MISHAWAKA, IN 46545 574/259-1981 BOARD OF PUBLIC�WO KS Gary A. GO, President G-cwv-vt t ALLW-j ,,j, Member Laura O'Sullivan, Member Fax Number: 574/254-2777 By (Signature) 12 DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) .Q. FVizabeth A. Maradi' Member _ �. �. Th rese J. r d, Me r ___ ttest: Linda M. Ma in, Cler (To be completed only by Contractors/Bidders claiming to be a "local Indiana business " pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less /7' n $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • I % l"or a purchase expected l?t the purchasing agency to beat least $100, 000. Date: APRIL 23, 2019 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD _ _ claims a local Indiana business preference for Project 18000# 4 4 CHASSIS W/FLAT BED- (Project# SPEC I ) located within the City of South Bend, St. Joseph County, Indiana. principalp 609 E JEFFERSON BLVD, MISHAWAKA, IN—: 46545 The location of the lace of business is �� fro, � MX St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this 23RD day of APRIL , 201199 JDRDAN FORD Coniractar/Bidder (Firm) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name June 6. 2019 Jeff Hudak Department Central Services BPW Date June 25, 2019 Phone Extension 574-235-9316 �wucrswwsum .o mv!vw:�nrrurxrvu,.�muaesn7u uc— 4-�- - ..—.urvneamssr�wva iem,�r yr��rr ¢ :ww.;AVVMmw-nmrrrv�e��ME ��mulmmrr a�omn�ren,mnadu...�. R��, �. m✓�^�r�,�ew�:�r�:�r+^^+^+wwRfflls„nirmrmnM+�u'),� A Required Prior to Submittal to Board Legal 1Z Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt Check the Agreement El Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. ❑' Ease/Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ,ropriate ItemType Contract Resolution ® Bid Award ❑ Quote Award El C/O &PCANo, Traffic Control !d for All Submissions ❑] Proposal El Req. to Advertise ❑ PCA Required Information Yes No If Yes MBE WBE Addendum ❑ Title Sheet Purchasin ❑ No ❑ Yes Name of Compare _ Spec I — One (1) or more 2019 or Newer 18,000 lb. Four Wheel Drive Chassis with Custom Flat Bed 200119 Street De artment Le �.. ..._as.e.....Bud.get .....w Principal #202-0607-431-38-01 Interest #202-0607-431-38-02 $ 1"02,840.00 ❑ Required Contractor's Certification Form Attached (Non- . ... mmmmmmmmm�m_m_m ollusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. .. - _.._...w._.. _..� R r uire> For Ct Orders Only .�.. ...Wm ... .�.._.... ... Amount of Decrease $ Previous Amount $ Current Percent of Change: New Amount $ ................ Total Percent of Change: Copy Original ® ❑ Jeff Hudak ® ❑ Terri Swift n Ward Dispersal After Approval