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Home My WebLink About2019-05 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 103 Enterprise Funds 104 - 111 Internal Service Funds 112 - 115 Trust Funds 116 - 121 Tax Increment Financing Funds 122 - 126 Redevelopment Commission Funds 127 - 132 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers May 31, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 659 Sewer Bond 2011 23 102 Rainy Day 99 661 Sewer Bond 2012 24 201 Parks & Recreation 100 667 Storm Sewer Fund 25 202 Motor Vehicle Highway 101 670 Century Center 26 203 Recreation Nonreverting 102 671 Century Center Capital 27 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc 28 210 Economic Development State Grants 29 211 Department of Community Investment (DCI)Internal Service Funds 30 212 Dept of Community Investment Grants 104 222 Central Services 31 216 Police State Seizures 105 224 Central Services Capital 32 217 Gift, Donation, Bequest 106 226 Liability Insurance 33 218 Police Curfew Violations 107 278 Take Home Vehicle Police 34 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center 35 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits 36 221 Landlord Registration 110 713 Unemployment Compensation 37 227 Loss Recovery 111 714 Parental Leave 38 249 Public Safety LOIT 39 251 Local Roads & Streets Trust Funds 40 257 LOIT Special Distribution 112 701 Firefighters Pension 41 258 Human Rights Federal Grant 113 702 Police Pension 42 265 Local Road & Bridge Grant 114 730 City Cemetery 43 266 MVH Restricted Fund 115 731 Bowman Cemetery 44 273 Morris PAC / Palais Royale Marketing 45 274 Morris PAC Self-Promotion Tax Increment Financing Funds 46 280 Police Block Grants 116 324 TIF - River West Development Area (Airport) 47 281 Economic Develop Commission-Revenue Bonds 117 422 TIF - West Washington 48 289 HAZMAT 118 429 TIF - River East Development Area (NE Dev) 49 291 Indiana River Rescue 119 430 TIF - Southside Development #1 50 292 Police Grants 120 435 TIF - Douglas Road 51 294 Regional Police Academy 121 436 TIF - River East Residential (NE Res) 52 295 COPS MORE Grant 53 299 Police Federal Drug Enforcement Redevelopment Commission Funds 54 404 County Option Income Tax 122 425 Redevelopment Retail Area (Leighton Plaza) 55 408 Economic Development Income Tax 123 433 Redevelopment General 56 410 Urban Development Action Grant 124 439 Certified Technology Park 57 655 Project Releaf 125 454 Airport Urban Enterprise Zone 58 705 Police K-9 Unit 126 754 Industrial Revolving Fund City Debt Service Funds Redevelopment Debt Service Funds 59 312 2017 Parks Bond Debt Service 127 315 Redevelopment Bond - Airport Taxable 60 313 Football Hall of Fame Debt Service 128 317 Coveleski Debt Service Reserve 61 377 Professional Sports Development 129 328 Redevelopment Bond - Palais Royale 62 755 South Bend Building Corp 130 351 2018 TIF Park Bond Debt Service Reserve 63 757 2015 Parks Bond Debt Service 131 752 South Bend Redevelopment Authority 64 760 Eddy Street Commons Debt Service 132 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 May 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of May 31, 2019, total revenue for the year was $104,013,336, 30% of estimated revenue. As of May 31, 2018, total revenue received was $116,741,700. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of May 31, 2019, total expenditures were $150,489,203 and outstanding encumbrances were $72,866,880, a total of $223,356,082 which represents 48% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 32% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $127,992,894 as of May 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY May 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,026,573 1,581,629 7,890,749 6,735,840 57,135,824 12% Special Revenue 102 Rainy Day 168,000 27,715 98,216 66,312 69,784 58% 201 Parks & Recreation 19,935,436 261,267 3,990,936 1,408,958 15,944,501 20% 202 Motor Vehicle Highway 10,603,258 (668,920) 2,527,934 4,061,941 8,075,324 24% 203 Recreation Nonreverting - - - 475,417 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 2,321 8,459 45,806 116,541 7% 210 Economic Development State Grants 746,968 319 37,468 4,987 709,500 5% 211 Department of Community Investment (DCI)3,061,869 11,749 672,033 731,229 2,389,836 22% 212 Dept of Community Investment Grants 5,416,000 153,066 813,835 884,216 4,602,165 15% 216 Police State Seizures 34,400 604 3,212 8,770 31,188 9% 217 Gift, Donation, Bequest 130,900 1,724 207,018 51,388 (76,118) 158% 218 Police Curfew Violations 500 35 136 83 364 27% 219 Unsafe Building 946,891 13,786 260,640 224,799 686,251 28% 220 Law Enforcement Continuing Education 320,618 23,043 143,198 111,709 177,420 45% 221 Landlord Registration 1,180 227 295 333 885 25% 227 Loss Recovery 11,400 1,596 5,853 4,988 5,547 51% 249 Public Safety LOIT 8,594,555 1,364,512 4,230,811 3,935,981 4,363,744 49% 251 Local Roads & Streets 4,620,689 261,733 1,551,616 1,328,942 3,069,073 34% 257 LOIT Special Distribution 227,500 77,619 81,710 703,696 145,790 36% 258 Human Rights Federal Grant 172,400 69,205 93,032 29,347 79,368 54% 265 Local Road & Bridge Grant 1,206,000 872 3,105 2,156 1,202,895 0% 266 MVH Restricted Fund - 1,351,761 1,351,761 - (1,351,761) 0% 273 Morris PAC / Palais Royale Marketing 16,200 307 10,307 3,745 5,893 64% 274 Morris PAC Self-Promotion 127,100 11,016 47,828 61,975 79,272 38% 280 Police Block Grants 35 11 37 25 (2) 107% 281 Economic Develop Commission-Revenue Bonds - - - 180 - 0% 289 HAZMAT 10,420 74 9,564 175 856 92% 291 Indiana River Rescue 100,445 27,519 99,967 28,453 478 100% 294 Regional Police Academy 23,800 1,146 18,474 21,553 5,326 78% 295 COPS MORE Grant 97,350 1,427 10,136 45,342 87,214 10% 299 Police Federal Drug Enforcement 53,600 283 1,512 7,110 52,088 3% 404 County Option Income Tax 13,377,871 1,774,880 6,880,031 6,271,809 6,497,840 51% 408 Economic Development Income Tax 12,601,040 1,885,466 6,393,582 5,929,621 6,207,458 51% 410 Urban Development Action Grant 46,240 45 22,821 21,719 23,419 49% 655 Project Releaf 454,489 38,799 192,165 205,985 262,324 42% 705 Police K-9 Unit 2,060 6 22 19 2,038 1% Special Revenue Total 83,234,214 6,695,212 29,767,713 26,678,771 53,466,501 36% City Debt Service 312 2017 Parks Bond Debt Service 1,119,404 - 203 - 1,119,201 0% 313 Football Hall of Fame Debt Service 27 - 27 141 - 99% 350 2018 Fire Station #9 Debt Service 321,707 - 151,416 - 170,291 47% 755 South Bend Building Corp 2,645,750 1,143 1,327,949 1,326,310 1,317,801 50% 757 2015 Parks Bond Debt Service 381,931 31,849 159,891 125,712 222,040 42% 760 Eddy Street Commons Debt Service 1,304,625 880 652,790 630,131 651,835 50% City Debt Service Total 5,773,444 33,872 2,292,276 2,082,294 3,481,168 40% Capital Project 377 Professional Sports Development 546,719 - 532,504 37 14,215 97% 401 Coveleski Stadium Capital 44,350 88 508 352 43,842 1% 405 Park Nonreverting Capital - - - 2,986 - 0% 406 Cumulative Capital Development 477,844 1,038 3,981 3,306 473,863 1% 407 Cumulative Capital Improvement 239,796 1,186 4,086 2,284 235,710 2% 412 Major Moves Construction 553,031 8,948 286,853 326,281 266,178 52% 416 Morris Performing Arts Center Capital 145,000 11,734 50,404 65,018 94,596 35% 450 Palais Royale Historic Preservation 21,200 389 5,856 8,051 15,344 28% 451 2018 Fire Station #9 Capital 50,000 6,398 26,708 5,010,013 23,292 53% 452 2018 TIF Park Bond Capital 200,000 22,070 90,317 11,007,782 109,683 45% 453 2018 Zoo Bond Capital 36,000 3,003 13,070 - 22,930 36% 471 2017 Parks Bond Capital 255,000 30,773 114,985 32,824 140,015 45% 677 Football Hall of Fame Capital 2,312 - 2,311 2,859 1 100% 750 Equipment/Vehicle Leasing 2,051,625 1,884 10,644 103,761 2,040,981 1% 751 2015 Parks Bond Capital 1,000 101 471 1,903 529 47% 753 Smart Streets Bond Capital 500 18 68 682 432 14% 759 Eddy Street Commons Capital 2,000 7 26 46 1,974 1% Capital Project Total 4,626,377 87,635 1,142,792 16,568,186 3,483,585 25% Enterprise 287 Emergency Medical Services Capital 1,190,695 12,003 174,997 1,134,832 1,015,698 15% 288 Emergency Medical Services Operating 6,241,320 461,860 2,639,501 2,586,040 3,601,819 42% 600 Consolidated Building Fund 4,811,698 159,326 1,400,287 1,102,808 3,411,411 29% 601 Parking Garages 1,302,103 50,743 393,857 548,390 908,246 30% 610 Solid Waste Operations 5,527,485 464,287 2,240,795 2,396,307 3,286,690 41% 611 Solid Waste Capital 1,134,716 690 630,534 396,772 504,182 56% 620 Water Works Operations 20,936,939 1,598,911 7,141,346 6,319,846 13,795,593 34% 622 Water Works Capital 3,376,000 285,129 1,396,968 25,373 1,979,032 41% 624 Water Works Customer Deposit 22,000 3,937 14,054 9,774 7,946 64% 625 Water Works Sinking 2,025,041 169,792 849,664 830,443 1,175,377 42% 626 Water Works Bond Reserve 22,000 3,754 13,335 9,110 8,665 61% 629 Water Works Reserve Operations & Maintenance 266,552 7,626 251,831 69,223 14,721 94% 640 Sewer Repair Insurance 675,363 58,262 291,463 299,498 383,900 43% 641 Sewage Works Operations 38,282,607 3,409,369 16,464,155 17,308,224 21,818,452 43% 642 Sewage Works Capital 5,405,000 3,342,482 5,146,769 1,075,513 258,231 95% 643 Sewage Works Reserve Operations & Maint.270,717 14,618 203,103 271,812 67,614 75% 649 Sewage Sinking 7,816,676 656,878 3,260,121 4,588,185 4,556,555 42% 653 Sewage Debt Service Reserve 42,000 8,155 31,147 16,549 10,853 74% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,181 - 0% 667 Storm Sewer Fund 600,000 - - - 600,000 0% 670 Century Center 4,554,382 329,417 1,866,504 1,464,673 2,687,878 41% 671 Century Center Capital 189,475 1,098 5,337 357 184,138 3% 672 Century Center Energy Conservation Debt Svc 417,824 288,420 289,273 221,458 128,551 69% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY May 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Enterprise Total 105,110,593 11,326,756 44,705,043 40,678,368 60,405,552 43% Internal Service 222 Central Services 9,450,814 690,878 3,743,418 3,571,700 5,707,396 40% 224 Central Services Capital 377,100 373 1,437 1,120 375,663 0% 226 Liability Insurance 4,100,270 535,433 1,962,815 912,882 2,137,455 48% 278 Take Home Vehicle Police 17,700 2,711 9,203 6,053 8,497 52% 279 IT / Innovation / 311 Call Center 8,155,355 676,378 3,457,784 2,958,099 4,697,571 42% 711 Self-Funded Employee Benefits 13,271,017 1,203,839 5,729,354 7,677,381 7,541,663 43% 713 Unemployment Compensation 3,400 519 1,918 1,447 1,482 56% 714 Parental Leave 174,496 18,101 67,869 64,984 106,627 39% Internal Service Total 35,550,152 3,128,231 14,973,797 15,193,666 20,576,354 42% Trust & Agency 701 Firefighters Pension 5,219,138 - 1,644 7,474 5,217,494 0% 702 Police Pension 6,370,200 80 6,737 4,518 6,363,463 0% 730 City Cemetery 620 77 272 184 348 44% 731 Bowman Cemetery 8,000 1,805 4,279 - 3,721 53% Trust & Agency Total 11,597,958 1,962 12,932 12,176 11,585,026 0% City Funds Total 310,919,311 22,855,296 100,785,301 107,949,300 210,134,010 32% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)17,999,034 (121,882) 524,918 4,917,400 17,474,116 3% 422 TIF - West Washington 354,425 4,644 16,571 14,401 337,854 5% 429 TIF - River East Development Area (NE Dev)3,035,805 26,601 98,697 126,370 2,937,108 3% 430 TIF - Southside Development #1 2,421,283 23,439 84,382 49,783 2,336,901 3% 435 TIF - Douglas Road 3,724 541 1,918 1,182 1,806 51% 436 TIF - River East Residential (NE Res)4,300,716 2,295 15,211 5,452 4,285,505 0% Tax Increment Financing Total 28,114,987 (64,362) 741,696 5,114,588 27,373,290 3% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 - 292 39,987 1 100% 433 Redevelopment General 1,085,356 7,541 35,141 48 1,050,215 3% 439 Certified Technology Park 8,487 1,653 5,858 3,955 2,629 69% 454 Airport Urban Enterprise Zone 6,000 1,043 3,694 2,494 2,306 62% 754 Industrial Revolving Fund 213,200 27,148 110,020 76,046 103,180 52% Redevelopment Total 1,313,336 37,384 155,006 122,530 1,158,331 12% Debt Service 315 Redevelopment Bond - Airport Taxable 19,000 2,740 9,734 6,693 9,266 51% 317 Coveleski Debt Service Reserve 3,086 - 1,076 3,337 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 4,581 16,274 11,189 23,726 41% 351 2018 TIF Park Bond Debt Service 10,000 2,631 9,325 993,495 675 93% 752 South Bend Redevelopment Authority 2,874,500 198,915 1,435,583 1,682,853 1,438,917 50% 756 Smart Streets Debt Service 1,719,500 441 859,340 857,716 860,160 50% Debt Service Total 4,666,086 209,309 2,331,332 3,555,282 2,334,755 50% Redevelopment Commission Controlled Funds Total 34,094,409 182,331 3,228,034 8,792,400 30,866,376 9% Grand Total 345,013,720 23,037,628 104,013,336 116,741,700 241,000,386 30% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY May 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 894,679 92,883 382,753 348,309 164 511,762 43% 101-0201 City Clerk 546,269 50,143 211,052 211,836 23,431 311,785 43% 101-0301 Common Council 643,595 51,916 211,986 242,994 141,474 290,135 55% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 261,442 988,610 941,366 30,029 1,553,912 40% 101-0404 Morris Performing Arts Center 1,344,127 98,762 452,313 383,971 51,505 840,309 37% 101-0405 Palais Royale 481,432 40,513 164,031 153,517 33,128 284,274 41% 101-0501 Legal Department 1,279,018 128,783 472,895 394,234 472 805,651 37% 101-0602 Engineering 3,220,121 297,662 1,204,887 549,113 145,500 1,869,734 42% 101-0616 Office of Sustainability 278,815 26,276 75,567 - 37,500 165,748 41% 101-0628 AmeriCorps Grant Program 713,239 26,847 88,780 - 31,409 593,050 17% 101-0801 Police Department 31,349,047 3,141,780 12,797,935 11,811,105 328,176 18,222,936 42% 101-0901 Fire Department 21,801,520 2,140,904 8,795,678 8,481,298 307,191 12,698,651 42% 101-1008 Human Rights 385,706 26,895 133,471 150,405 24,919 227,315 41% General Fund Total 65,553,119 6,384,807 26,022,959 23,711,148 1,154,898 38,375,262 41% Special Revenue 201 Parks & Recreation 21,373,102 3,349,718 8,381,185 5,371,798 4,046,627 8,945,290 58% 202 Motor Vehicle Highway 15,318,226 928,727 4,646,406 3,659,577 988,190 9,683,631 37% 203 Recreation Nonreverting - - - 340,451 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 18,087 98,672 45,922 166,184 746,395 26% 210 Economic Development State Grants 1,055,868 4,882 267,530 36,005 93,019 695,319 34% 211 Department of Community Investment (DCI)3,152,666 275,316 1,123,796 1,148,366 100,524 1,928,346 39% 212 Dept of Community Investment Grants 7,944,915 79,017 772,078 980,560 2,263,941 4,908,896 38% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 85,976 2,332 55,036 688 2,883 28,057 67% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 1,043,437 54,207 232,581 241,270 129,710 681,145 35% 220 Law Enforcement Continuing Education 517,546 5,254 184,743 102,039 48,434 284,370 45% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 10,803 37,311 146,648 11,406 223,790 18% 249 Public Safety LOIT 8,566,555 884,338 2,678,629 3,079,186 - 5,887,926 31% 251 Local Roads & Streets 7,094,710 129,598 456,886 445,616 1,040,101 5,597,723 21% 257 LOIT Special Distribution 901,263 72,723 394,614 433,491 465,658 40,991 95% 258 Human Rights Federal Grant 234,988 15,642 51,251 60,343 13,204 170,533 27% 265 Local Road & Bridge Grant 1,283,291 - 798 407,491 82,493 1,200,000 6% 266 MVH Restricted Fund - 52,900 68,750 - 401,013 (469,762) 0% 273 Morris PAC / Palais Royale Marketing 30,000 - - 2,858 - 30,000 0% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - - - - 0% 289 HAZMAT 10,472 - 529 - - 9,943 5% 291 Indiana River Rescue 135,265 7,113 18,544 10,171 2,506 114,215 16% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 519 2,859 9,038 - 19,641 13% 295 COPS MORE Grant 133,554 35,649 57,114 49,557 8,785 67,655 49% 299 Police Federal Drug Enforcement 51,000 - 22,499 - - 28,501 44% 404 County Option Income Tax 15,196,928 316,462 5,078,999 3,856,960 2,037,728 8,080,201 47% 408 Economic Development Income Tax 14,203,202 450,958 3,432,928 3,269,163 3,888,025 6,882,248 52% 410 Urban Development Action Grant 60,000 - 30,000 65,415 - 30,000 50% 655 Project Releaf 674,962 11,550 166,240 177,755 - 508,722 25% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 100,484,703 6,705,794 28,259,977 23,940,373 15,790,431 56,434,295 44% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 583,383 - 597,758 3 100% 313 Football Hall of Fame Debt Service - - 97,077 631,315 - (97,077) 0% 350 2018 Fire Station #9 Debt Service - - 151,416 - - (151,416) 0% 755 South Bend Building Corp 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% 757 2015 Parks Bond Debt Service 383,732 - 192,191 190,341 - 191,541 50% 760 Eddy Street Commons Debt Service 1,299,125 - 649,375 628,472 - 649,750 50% City Debt Service Total 5,498,750 - 3,108,559 2,884,259 597,758 1,792,433 67% Capital Project 377 Professional Sports Development 354,770 - 532,504 462,190 - (177,734) 150% 401 Coveleski Stadium Capital 104,622 - 64,622 - - 40,000 62% 405 Park Nonreverting Capital - - - 65,283 - - 0% 406 Cumulative Capital Development 818,121 107,726 245,368 233,838 245,368 327,385 60% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 2,641,236 26,764 284,608 471,960 1,200,126 1,156,502 56% 416 Morris Performing Arts Center Capital 225,462 14,149 20,361 83,915 4,443 200,658 11% 450 Palais Royale Historic Preservation 111,967 - 31,537 - 5,430 75,000 33% 451 2018 Fire Station #9 Capital 3,232,757 529,040 2,054,101 138,575 1,178,657 (0) 100% 452 2018 TIF Park Bond Capital 10,426,145 258,509 2,763,916 169,947 2,168,364 5,493,865 47% 453 2018 Zoo Bond Capital - 310,534 1,156,199 - - (1,156,199) 0% 471 2017 Parks Bond Capital 6,707,066 287,498 1,814,312 313,470 1,794,449 3,098,304 54% 677 Football Hall of Fame Capital 3,514 - - 22,828 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 56,485 1,705,355 2,080,939 198,968 1,128,428 63% 751 2015 Parks Bond Capital 474,187 13,596 92,182 1,552,190 258,689 123,317 74% 753 Smart Streets Bond Capital - - - 27,657 - - 0% 759 Eddy Street Commons Capital 7,650,241 32,513 791,731 - - 6,858,510 10% Capital Project Total 35,810,838 1,636,814 11,556,796 5,872,291 7,054,492 17,199,549 52% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY May 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 3,502,275 750,755 1,523,787 1,200,705 1,067,421 911,067 74% 288 Emergency Medical Services Operating 6,430,669 653,271 2,623,624 2,223,040 89,506 3,717,539 42% 600 Consolidated Building Fund 4,968,302 430,877 1,799,508 1,610,325 206,743 2,962,051 40% 601 Parking Garages 1,906,584 103,898 663,661 460,099 31,467 1,211,456 36% 610 Solid Waste Operations 5,529,983 405,396 2,352,035 2,245,863 451,029 2,726,919 51% 611 Solid Waste Capital 1,132,616 147,725 480,907 435,530 480,838 170,871 85% 620 Water Works Operations 22,812,916 1,649,823 8,337,710 6,634,493 1,927,233 12,547,973 45% 622 Water Works Capital 3,981,291 177,117 215,291 409,208 799,077 2,966,923 25% 624 Water Works Customer Deposit 22,000 3,937 13,638 7,433 - 8,362 62% 625 Water Works Sinking 3,740,710 1,792 1,725,353 2,925 2,014,541 816 100% 626 Water Works Bond Reserve 22,000 9,582 9,582 - - 12,418 44% 629 Water Works Reserve Operations & Maintenance 41,000 7,626 25,541 12,937 - 15,459 62% 640 Sewer Repair Insurance 663,186 58,463 220,232 256,451 70,699 372,255 44% 641 Sewage Works Operations 46,142,937 6,176,922 19,110,315 16,695,163 5,975,513 21,057,109 54% 642 Sewage Works Capital 15,023,292 798,554 1,748,064 727,526 7,967,498 5,307,730 65% 643 Sewage Works Reserve Operations & Maint.84,000 14,618 49,894 25,628 - 34,106 59% 649 Sewage Sinking 7,781,226 920,698 923,098 1,003,151 6,851,977 6,151 100% 659 Sewer Bond 2011 - - - - - - 0% 661 Sewer Bond 2012 - - - 628,214 - - 0% 667 Storm Sewer Fund 600,000 28,377 36,802 - 87,963 475,235 21% 670 Century Center 4,509,882 409,855 1,733,134 1,645,991 34,417 2,742,332 39% 671 Century Center Capital 20,000 - - 10,016 - 20,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - 207,561 95,748 207,863 1,000 100% Enterprise Total 129,331,293 12,749,286 43,799,737 36,330,446 28,263,785 57,267,772 56% Internal Service 222 Central Services 9,564,937 660,563 3,547,723 3,514,205 2,300,710 3,716,504 61% 224 Central Services Capital 402,671 3,226 31,941 74,260 - 370,731 8% 226 Liability Insurance 4,357,655 324,023 1,562,894 1,712,337 224,108 2,570,653 41% 278 Take Home Vehicle Police 50,000 - 495 - - 49,505 1% 279 IT / Innovation / 311 Call Center 9,278,131 1,034,761 3,690,264 2,415,113 1,524,623 4,063,243 56% 711 Self-Funded Employee Benefits 16,622,986 1,408,117 7,764,193 6,636,078 816,029 8,042,764 52% 713 Unemployment Compensation 70,000 - 23,232 14,772 - 46,768 33% 714 Parental Leave 155,694 18,524 81,039 32,027 - 74,655 52% Internal Service Total 40,502,074 3,449,215 16,701,781 14,398,792 4,865,471 18,934,822 53% Trust & Agency 701 Firefighters Pension 5,112,457 364,524 1,856,169 2,023,972 - 3,256,288 36% 702 Police Pension 6,355,902 627,185 2,847,125 2,643,941 - 3,508,777 45% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 991,709 4,703,294 4,667,913 - 6,765,065 41% City Funds Total 388,649,136 31,917,625 134,153,103 111,805,222 57,726,834 196,769,199 49% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 681,772 7,780,611 10,527,410 9,594,347 26,109,993 40% 422 TIF - West Washington 1,695,130 121,832 190,004 154,085 676,285 828,841 51% 429 TIF - River East Development Area (NE Dev)12,201,982 544,482 2,284,489 546,591 3,409,910 6,507,583 47% 430 TIF - Southside Development #1 10,352,728 307,505 1,247,488 107,614 759,454 8,345,786 19% 435 TIF - Douglas Road 208,000 8,750 8,750 - 100,050 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Tax Increment Financing Total 72,217,791 1,664,341 13,641,259 13,445,335 14,540,046 44,036,486 39% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)- - 7,820 36,901 - (7,820) 0% 433 Redevelopment General 1,074,000 - - 561 - 1,074,000 0% 439 Certified Technology Park 625,000 - - - 600,000 25,000 96% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 8,514 44,951 30,222 - 112,049 29% Redevelopment Total 1,906,000 8,514 52,771 67,684 600,000 1,253,229 34% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 2,740 9,447 5,088 - 4,553 67% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 4,581 15,794 8,506 - 4,206 79% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% 756 Smart Streets Debt Service 1,711,369 1,650 855,434 852,884 - 855,935 50% Debt Service Total 5,134,156 8,971 2,642,070 2,674,652 - 2,492,086 51% Redevelopment Commission Controlled Funds Total 79,257,947 1,681,826 16,336,100 16,187,672 15,140,046 47,781,802 40% Grand Total 467,907,083 33,599,451 150,489,203 127,992,894 72,866,880 244,551,001 48% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - - - - 41,142,970 0% Intergov./ Shared Revenues 4,176,140 - 187,295 157,319 - 3,988,845 4% Intergov./ Grants 293,744 47,882 76,822 - - 216,922 26% Licenses & Permits 246,350 19,945 155,942 166,279 - 90,408 63% Charges for Services 1,391,074 74,013 499,478 666,056 - 891,596 36% Fines, Forfeitures, and Fees 8,620 2,760 10,166 5,745 - (1,546) 118% Interest Earnings 600,000 70,288 286,426 160,670 - 313,574 48% Donations 1,365,000 - - - - 1,365,000 0% Other Income 1,881,637 216,649 924,234 679,196 - 957,403 49% Payment in Lieu of Taxes (PILOT)- - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 3,108,309 2,262,040 - 4,351,739 42% Transfers In 6,460,990 528,416 2,642,078 2,638,535 - 3,818,912 41% Total Revenue 65,026,573 1,581,629 7,890,749 6,735,840 - 57,135,823 12% Expenditures by Dept 101-0101 Mayor's Office 894,679 92,883 382,753 348,309 164 511,762 43% 101-0201 City Clerk 546,269 50,143 211,052 211,836 23,431 311,786 43% 101-0301 Common Council 643,595 51,916 211,986 242,994 141,474 290,135 55% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 261,442 988,610 941,366 30,029 1,553,912 40% 101-0404 Morris PAC 1,344,127 98,762 452,313 383,971 51,505 840,309 37% 101-0405 Palais Royale 481,432 40,513 164,031 153,517 33,128 284,273 41% 101-0501 Legal Dept 1,279,018 128,783 472,895 394,234 472 805,651 37% 101-0602 Engineering Dept 3,220,121 297,662 1,204,887 549,113 145,500 1,869,734 42% 101-0616 Office of Sustainability 278,815 26,276 75,567 - 37,500 165,748 41% 101-0628 AmeriCorps Program 713,239 26,847 88,780 - 31,409 593,050 17% 101-0801 Police Dept 31,349,047 3,141,780 12,797,935 11,811,105 328,176 18,222,936 42% 101-0901 Fire Dept 21,801,520 2,140,904 8,795,678 8,481,298 307,191 12,698,651 42% 101-1008 Human Rights 385,706 26,895 133,471 150,405 24,919 227,316 41% Total Expenditures by Dept 65,553,119 6,384,807 26,022,959 23,711,148 1,154,898 38,375,263 41% Expenditures Personnel Salaries & Wages 36,883,554 4,049,556 15,111,130 13,233,973 - 21,772,424 41% Fringe Benefits 12,476,713 1,120,935 4,741,205 5,302,978 835 7,734,673 38% Total Personnel 49,360,267 5,170,491 19,852,336 18,536,951 835 29,507,097 40% Supplies 2,087,630 160,168 690,216 821,297 311,424 1,085,990 48% Services & Charges Professional Services 1,908,352 93,244 522,716 500,711 455,484 930,152 51% Printing & Advertising 148,844 11,652 58,756 52,860 37,488 52,600 65% Utilities 624,750 52,358 287,081 288,504 9,005 328,664 47% Education & Training 153,914 5,239 30,651 58,378 5,614 117,649 24% Travel 99,708 8,450 36,945 35,413 2,177 60,586 39% Repairs & Maintenance 2,118,781 173,171 882,536 677,776 110,483 1,125,762 47% Other Interfund Allocations 7,627,252 634,512 3,172,535 2,388,055 - 4,454,717 42% Debt Service - Principal 153,129 2,230 75,575 82,426 76,145 1,409 99% Debt Service - Interest & Fees 6,269 76 3,411 5,475 2,834 24 100% Grants & Subsidies 83,000 0 43,974 55,859 - 39,026 53% Other Services & Charges 541,143 30,288 154,257 207,443 100,480 286,406 47% Transfers Out 608,052 - 152,013 - - 456,039 25% Total Services & Charges 14,073,194 1,011,220 5,420,450 4,352,899 799,710 7,853,034 44% Capital 32,028 42,929 59,957 - 42,929 (70,858) 321% Total Expenditures 65,553,119 6,384,807 26,022,959 23,711,148 1,154,898 38,375,263 41% Net (526,546) (4,803,178) (18,132,210) (16,975,307) 18,760,560 Cash Balance 21,294,977 19,597,857 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 4 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council 3 101-0401 Admin & Finance 25 25 101-0401 Admin & Finance 3 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 4 101-0602 Engineering Dept 23 24 101-0602 Engineering Dept 7 101-0628 AmeriCorps Grant 2 2 101-0628 AmeriCorps Grant 29 101-0801 Police Dept 243 246 101-0801 Police Dept 26 101-0901 Fire Dept 169 163 101-0901 Fire Dept - 101-1008 Human Rights 3 3 101-1008 Human Rights 1 Total 508 505 Total 82 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report May 31, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 894,579 92,883 382,753 348,309 - 511,826 43% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 894,679 92,883 382,753 348,309 - 511,926 43% Expenditures Personnel Salaries & Wages 543,029 62,923 240,883 183,775 - 302,146 44% Fringe Benefits 200,065 19,137 79,836 81,109 - 120,229 40% Total Personnel 743,094 82,060 320,720 264,884 - 422,375 43% Supplies 864 18 698 155 164 2 100% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 20,925 749 8,815 17,503 - 12,110 42% Utilities - - - - - - 0% Education & Training 1,800 - 105 3,525 - 1,695 6% Travel 3,049 - 1,996 1,909 - 1,053 65% Repairs & Maintenance 1,200 - 200 267 - 1,000 17% Other Interfund Allocations 120,197 10,017 50,078 59,185 - 70,119 42% Debt Service - Principal - - - 442 - - 0% Debt Service - Interest & Fees - - - 103 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 39 142 336 - 3,408 4% Transfers Out - - - - - - 0% Total Services & Charges 150,721 10,805 61,336 83,271 - 89,385 41% Capital - - - - - - 0% Total Expenditures 894,679 92,883 382,753 348,309 164 511,762 43% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 8 Part-Time /Seasonal/Temporary N/A 4 Total 8 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 50,143 211,052 211,836 - 335,217 39% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 50,143 211,052 211,836 - 335,217 39% Expenditures Personnel Salaries & Wages 273,873 30,128 108,820 94,793 - 165,053 40% Fringe Benefits 97,076 8,804 36,598 40,194 - 60,478 38% Total Personnel 370,949 38,932 145,418 134,986 - 225,531 39% Supplies 12,013 117 5,573 2,585 1,631 4,809 60% Services & Charges Professional Services 30,263 85 5,219 15,179 9,943 15,101 50% Printing & Advertising 27,986 3,912 12,402 11,148 11,856 3,728 87% Utilities - - - - - - 0% Education & Training 5,855 - 2,855 3,233 - 3,000 49% Travel 6,950 - 152 528 - 6,798 2% Repairs & Maintenance 10,676 517 6,280 5,000 - 4,396 59% Other Interfund Allocations 76,327 6,361 31,800 37,880 - 44,527 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 220 1,354 1,296 - 3,896 26% Transfers Out - - - - - - 0% Total Services & Charges 163,307 11,094 60,061 74,265 21,800 81,446 50% Capital - - - - - - 0% Total Expenditures 546,269 50,143 211,052 211,836 23,431 311,786 43% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report May 31, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 51,916 211,986 242,994 - 431,609 33% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 51,916 211,986 242,994 - 431,609 33% Expenditures Personnel Salaries & Wages 218,200 22,317 79,115 67,192 - 139,085 36% Fringe Benefits 111,880 9,272 41,085 49,761 - 70,795 37% Total Personnel 330,080 31,588 120,200 116,953 - 209,880 36% Supplies 6,465 80 561 6,147 1,188 4,716 27% Services & Charges Professional Services 222,927 14,318 62,206 72,621 139,151 21,570 90% Printing & Advertising 10,948 1,208 4,342 3,311 1,136 5,470 50% Utilities - - - - - - 0% Education & Training 1,000 - - 120 - 1,000 0% Travel 5,000 - - 242 - 5,000 0% Repairs & Maintenance 4,750 - - 16,343 - 4,750 0% Other Interfund Allocations 56,532 4,711 23,555 25,885 - 32,977 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 10 1,123 1,374 - 4,770 19% Transfers Out - - - - - - 0% Total Services & Charges 307,050 20,247 91,226 119,895 140,286 75,537 75% Capital - - - - - - 0% Total Expenditures 643,595 51,916 211,986 242,994 141,474 290,133 55% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A 3 Total 9 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report May 31, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,553,451 254,855 968,821 928,565 - 1,584,630 38% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,100 6,587 19,789 12,801 - (689) 104% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 261,442 988,610 941,366 - 1,583,941 38% Expenditures Personnel Salaries & Wages 1,642,180 182,886 648,913 580,330 - 993,267 40% Fringe Benefits 570,981 49,628 199,093 229,519 - 371,888 35% Total Personnel 2,213,161 232,513 848,007 809,849 - 1,365,155 38% Supplies 24,478 1,514 5,495 5,134 3,214 15,769 36% Services & Charges Professional Services 46,000 3,000 21,813 29,649 25,455 (1,268) 103% Printing & Advertising 900 - 292 513 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 600 2,044 656 - 9,066 18% Travel 10,000 560 2,625 - - 7,375 26% Repairs & Maintenance - - 9 1,225 - (9) 0% Other Interfund Allocations 228,287 19,024 95,119 81,980 - 133,168 42% Debt Service - Principal - - - 2,164 - - 0% Debt Service - Interest & Fees - - - 666 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,615 4,230 13,207 9,531 1,360 24,048 38% Transfers Out - - - - - - 0% Total Services & Charges 334,912 27,414 135,109 126,384 26,815 172,988 48% Capital - - - - - - 0% Total Expenditures 2,572,551 261,442 988,610 941,366 30,029 1,553,912 40% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 25 Part-Time /Seasonal/Temporary N/A 3 Total 25 28 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 25,774 - - - 170,627 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 69,388 431,623 559,627 - 681,877 39% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 3,600 21,589 31,045 - 38,411 36% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 98,762 453,212 590,672 - 890,915 34% Expenditures Personnel Salaries & Wages 553,202 44,002 159,183 142,553 - 394,019 29% Fringe Benefits 213,595 13,141 59,787 76,834 640 153,168 28% Total Personnel 766,797 57,143 218,970 219,387 640 547,187 29% Supplies 23,830 1,734 8,577 6,920 8,542 6,711 72% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 2,388 19,822 15,444 18,046 15,899 70% Utilities 125,000 9,360 49,972 44,322 - 75,028 40% Education & Training 4,500 - 325 810 - 4,175 7% Travel 16,079 72 3,687 660 677 11,715 27% Repairs & Maintenance 85,348 7,854 45,931 16,566 19,714 19,703 77% Other Interfund Allocations 240,405 20,034 100,167 74,835 - 140,238 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 178 4,861 5,028 3,887 9,653 48% Transfers Out - - - - - - 0% Total Services & Charges 553,500 39,886 224,766 157,664 42,324 286,411 48% Capital - - - - - - 0% Total Expenditures 1,344,127 98,762 452,313 383,971 51,505 840,309 37% Net - - 899 206,701 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 35,668 96,219 40,489 - 94,491 50% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 4,424 62,444 104,004 - 204,878 23% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 421 5,368 9,023 - 18,032 23% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 40,513 164,031 153,517 - 317,401 34% Expenditures Personnel Salaries & Wages 108,069 10,278 37,686 46,976 - 70,383 35% Fringe Benefits 53,957 4,510 20,442 33,805 - 33,515 38% Total Personnel 162,026 14,788 58,129 80,780 - 103,898 36% Supplies 13,600 392 1,740 1,869 4,443 7,417 45% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 3,168 11,073 4,516 5,135 6,610 71% Utilities 86,000 6,923 41,045 39,412 - 44,955 48% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 11,191 31,599 11,849 16,982 71,817 40% Other Interfund Allocations 48,511 4,042 20,217 12,370 - 28,294 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 9 228 2,720 6,568 3,783 64% Transfers Out - - - - - - 0% Total Services & Charges 290,806 25,333 104,162 70,867 28,684 157,959 46% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 40,513 164,031 153,517 33,128 284,274 41% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,906 101,865 405,880 356,107 - 740,026 35% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,423 22,361 44,225 38,128 - 34,198 56% Interfund Allocation Reimb 54,689 4,557 22,790 - - 31,899 42% Transfers In - - - - - - 0% Total Revenue 1,279,018 128,783 472,895 394,234 - 806,123 37% Expenditures Personnel Salaries & Wages 866,473 94,742 323,728 253,106 - 542,745 37% Fringe Benefits 278,276 25,595 101,953 99,032 - 176,323 37% Total Personnel 1,144,749 120,337 425,681 352,138 - 719,068 37% Supplies 3,450 270 570 680 472 2,408 30% Services & Charges Professional Services 2,550 - 123 270 - 2,427 5% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 50 1,023 - 9,950 1% Travel 3,450 - 552 33 - 2,898 16% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 40,299 32,560 - 56,420 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 116 5,620 7,531 - 12,480 31% Transfers Out - - - - - - 0% Total Services & Charges 130,819 8,176 46,644 41,417 - 84,175 36% Capital - - - - - - 0% Total Expenditures 1,279,018 128,783 472,895 394,234 472 805,651 37% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 4 Total 10 14 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,451,648 175,409 541,253 461,758 - 910,395 37% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 132,000 5,530 56,805 65,940 - 75,195 43% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 236,364 50 23,481 21,414 - 212,883 10% Interfund Allocation Reimb 1,400,059 116,673 583,348 - - 816,711 42% Transfers In - - - - - - 0% Total Revenue 3,220,121 297,662 1,204,887 549,113 - 2,015,234 37% Expenditures Personnel Salaries & Wages 1,807,736 195,973 702,003 228,212 - 1,105,733 39% Fringe Benefits 558,778 54,377 223,462 91,391 195 335,121 40% Total Personnel 2,366,514 250,350 925,465 319,603 195 1,440,854 39% Supplies 28,952 844 8,618 8,415 1,532 18,802 35% Services & Charges Professional Services 352,919 7,426 81,862 28,184 128,195 142,862 60% Printing & Advertising 7,000 228 2,009 363 1,315 3,676 47% Utilities - - - - - - 0% Education & Training 21,000 425 6,973 4,217 - 14,027 33% Travel 16,400 1,766 7,067 6,189 1,500 7,833 52% Repairs & Maintenance 27,500 82 757 16,591 - 26,743 3% Other Interfund Allocations 365,366 30,447 152,237 143,595 - 213,129 42% Debt Service - Principal 14,637 2,230 7,293 10,509 7,344 - 100% Debt Service - Interest & Fees 408 76 232 374 175 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,425 3,789 12,375 11,074 5,243 1,807 91% Transfers Out - - - - - - 0% Total Services & Charges 824,655 46,468 270,804 221,095 143,773 410,078 50% Capital - - - - - - 0% Total Expenditures 3,220,121 297,662 1,204,887 549,113 145,500 1,869,734 42% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 24 Part-Time /Seasonal/Temporary N/A 7 Total 23 31 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0616 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 26,276 75,567 - - 203,248 27% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 26,276 75,567 - - 203,248 27% Expenditures Personnel Salaries & Wages 98,302 9,363 34,254 - - 64,048 35% Fringe Benefits 27,772 2,691 11,056 - - 16,716 40% Total Personnel 126,074 12,055 45,310 - - 80,764 36% Supplies 22,300 - 3,579 - - 18,721 16% Services & Charges Professional Services 85,000 12,575 18,451 - 37,500 29,049 66% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 2,800 18 18 - - 2,782 1% Travel 6,374 - - - - 6,374 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 8,013 - - 24,354 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,400 25 196 - - 3,204 6% Transfers Out - - - - - - 0% Total Services & Charges 130,441 14,221 26,678 - 37,500 66,263 49% Capital - - - - - - 0% Total Expenditures 278,815 26,276 75,567 - 37,500 165,748 41% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) with a total budget in 2018 of $350,000. Notable changes for the 2019 budget is the reduction of one employee, which reduces Personnel Costs from $213,194 in 2018 to $132,939 in 2019 (net reduction of $80,255 or -37.6%). Supply costs increased from $12,530 in 2018 to $22,300 in 2019, with a net increase of $9,770. Contractual expenditures were $124,276 in 2018 and are $130,441 for 2019, for a net increase of $6,165. Overall the 2019 budget decreased by $64,320 or 18.4%. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 - 11,958 - - 432,151 3% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 47,882 76,822 - - 72,308 52% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 47,882 88,780 - - 624,459 12% Expenditures Personnel Salaries & Wages 315,000 19,004 65,298 - - 249,702 21% Fringe Benefits 40,066 4,303 16,368 - - 23,698 41% Total Personnel 355,066 23,307 81,665 - - 273,400 23% Supplies 128,757 2,771 3,426 - 12,626 112,705 12% Services & Charges Professional Services 204,868 609 1,217 - 18,783 184,868 10% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 54 304 - - 9,496 3% Travel 9,706 107 1,090 - - 8,616 11% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 1,078 - - 2,964 27% Transfers Out - - - - - - 0% Total Services & Charges 229,416 769 3,689 - 18,783 206,944 10% Capital - - - - - - 0% Total Expenditures 713,239 26,847 88,780 - 31,409 593,049 17% Net - 21,035 - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 2 Part-Time /Seasonal/Temporary N/A 29 Total 2 31 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report May 31, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,810,497 3,137,588 12,444,792 11,767,596 - 18,365,705 40% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 531,050 4,192 353,142 43,508 - 177,908 66% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,349,047 3,141,780 12,797,935 11,811,105 - 18,551,113 41% Expenditures Personnel Salaries & Wages 17,636,092 1,958,899 7,351,600 6,739,832 - 10,284,492 42% Fringe Benefits 5,812,652 573,538 2,290,198 2,506,727 - 3,522,454 39% Total Personnel 23,448,744 2,532,437 9,641,798 9,246,559 - 13,806,946 41% Supplies 1,173,831 109,968 411,231 545,852 114,952 647,648 45% Services & Charges Professional Services 615,000 8,974 260,280 321,713 6,066 348,654 43% Printing & Advertising - - - - - - 0% Utilities 178,750 17,343 71,095 72,451 5,472 102,183 43% Education & Training - - - - - - 0% Travel 200 - 401 1,433 - (201) 200% Repairs & Maintenance 1,047,841 52,404 383,318 115,683 23,624 640,899 39% Other Interfund Allocations 4,333,272 361,106 1,805,530 1,266,765 - 2,527,742 42% Debt Service - Principal 138,492 - 68,282 69,312 68,801 1,409 99% Debt Service - Interest & Fees 5,861 - 3,179 4,332 2,659 23 100% Grants & Subsidies 40,000 0 974 12,859 - 39,026 2% Other Services & Charges 350,028 16,619 91,891 154,147 63,672 194,465 44% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 456,446 2,684,949 2,018,694 170,295 3,854,200 43% Capital 17,028 42,929 59,957 - 42,929 (85,858) 604% Total Expenditures 31,349,047 3,141,780 12,797,935 11,811,105 328,176 18,222,936 42% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 246 Part-Time /Seasonal/Temporary N/A 26 Total 243 272 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,652,809 2,140,904 8,793,001 8,481,298 - 12,859,808 41% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 3,097 - 2,677 - - 420 86% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 - - - - 1,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 2,140,904 8,795,678 8,481,298 - 13,005,842 40% Expenditures Personnel Salaries & Wages 12,608,788 1,404,540 5,286,519 4,819,043 - 7,322,269 42% Fringe Benefits 4,446,107 351,487 1,643,639 2,065,027 - 2,802,468 37% Total Personnel 17,054,895 1,756,027 6,930,159 6,884,070 - 10,124,737 41% Supplies 648,053 42,429 239,221 242,971 162,660 246,172 62% Services & Charges Professional Services 338,825 46,259 71,546 33,095 90,391 176,888 48% Printing & Advertising 3,000 - - 62 - 3,000 0% Utilities 235,000 18,732 124,970 132,319 3,533 106,497 55% Education & Training 83,049 4,142 17,977 44,794 5,614 59,458 28% Travel 20,500 5,945 19,377 24,001 - 1,123 95% Repairs & Maintenance 811,868 100,364 410,797 489,250 44,993 356,078 56% Other Interfund Allocations 1,979,778 164,982 824,904 624,570 - 1,154,874 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,500 2,025 4,715 6,166 - 13,785 25% Transfers Out 608,052 - 152,013 - - 456,039 25% Total Services & Charges 4,098,572 342,448 1,626,298 1,354,256 144,531 2,327,742 43% Capital - - - - - - 0% Total Expenditures 21,801,520 2,140,904 8,795,678 8,481,298 307,191 12,698,651 42% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 163 Part-Time /Seasonal/Temporary N/A - Total 169 163 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 355,706 26,895 93,859 128,670 - 261,847 26% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 9,613 21,734 - (9,613) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 26,895 133,471 150,405 - 252,234 35% Expenditures Personnel Salaries & Wages 212,610 14,500 73,128 78,162 - 139,482 34% Fringe Benefits 65,508 4,453 17,687 29,581 - 47,821 27% Total Personnel 278,118 18,953 90,815 107,743 - 187,303 33% Supplies 1,037 32 928 570 - 109 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - - - - 2,500 0% Travel - - - 419 - - 0% Repairs & Maintenance 9,200 759 3,645 5,002 5,170 385 96% Other Interfund Allocations 49,491 4,125 20,616 28,430 - 28,875 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 3,027 17,467 8,241 19,749 8,144 82% Transfers Out - - - - - - 0% Total Services & Charges 106,551 7,911 41,728 42,091 24,919 39,904 63% Capital - - - - - - 0% Total Expenditures 385,706 26,895 133,471 150,405 24,919 227,316 41% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A 1 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 168,000 27,715 98,216 66,312 - 69,784 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 168,000 27,715 98,216 66,312 - 69,784 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 168,000 27,715 98,216 66,312 69,784 Cash Balance 10,560,321 10,344,576 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - - - - 9,680,317 0% Intergov./ Shared Revenues 720,180 - - - - 720,180 0% Intergov./ Grants 3,050,000 - 1,396,325 458,708 - 1,653,675 46% Charges for Services 3,583,861 241,473 852,910 483,404 - 2,730,951 24% Interest Earnings 116,000 16,123 59,147 30,408 - 56,853 51% Donations 2,071,000 - 1,448,400 - - 622,600 70% Other Income 314,078 3,671 126,333 114,538 - 187,745 40% Interfund Allocation Reimb - - - - - - 0% Transfers In 400,000 - 107,820 321,900 - 292,180 27% Total Revenue 19,935,436 261,267 3,990,936 1,408,958 - 15,944,501 20% Expenditures by Division Administration 1,749,190 169,421 742,746 550,427 7,346 999,098 43% Maintenance 7,281,452 637,185 2,449,165 2,350,168 723,305 4,108,982 44% Golf Courses 1,482,088 227,563 567,673 558,618 181,865 732,550 51% Recreation 3,055,592 310,311 1,061,869 632,956 178,005 1,815,718 41% Potawatomi Zoo 700,000 - 350,000 376,942 - 350,000 50% Potawatomi Greenhouse 46,527 2,310 37,044 33,786 - 9,483 80% Graffiti Removal 4 - 118 35,306 4 (118) 3043% Marketing & Events 1,224,594 87,401 355,367 339,377 82,478 786,749 36% Regional Cities Grant 3,608,655 220,093 1,121,771 494,219 2,344,057 142,827 96% Pokagon Band-Howard Pk Imprv 2,225,000 1,695,432 1,695,432 - 529,568 - 100% Total Expenditures by Division 21,373,102 3,349,718 8,381,185 5,371,798 4,046,627 8,945,289 58% Expenditures Personnel Salaries & Wages 6,269,655 670,843 2,187,813 1,856,296 - 4,081,842 35% Fringe Benefits 2,012,653 175,664 738,546 922,874 629 1,273,478 37% Total Personnel 8,282,308 846,507 2,926,359 2,779,170 629 5,355,320 35% Supplies 1,546,696 130,601 474,131 493,417 412,185 660,380 57% Services & Charges Professional Services 932,159 89,726 230,167 386,158 534,104 167,888 82% Printing & Advertising 147,777 13,462 47,598 26,898 48,231 51,948 65% Utilities 596,400 43,343 259,446 222,365 - 336,954 44% Education & Training 41,227 1,409 6,143 2,761 6,541 28,543 31% Travel 28,374 2,114 8,356 1,666 3,841 16,177 43% Repairs & Maintenance 650,108 46,877 195,324 163,509 252,284 202,500 69% Other Interfund Allocations 1,672,261 139,358 696,755 443,535 - 975,506 42% Debt Service - Principal 439,148 116,875 264,668 165,010 249,696 (75,216) 117% Debt Service - Interest & Fees 46,529 22,618 31,157 8,245 14,968 404 99% Grants & Subsidies 715,000 - 365,000 365,000 - 350,000 51% Other Services & Charges 1,134,310 67,492 266,200 139,904 184,110 684,000 40% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 543,275 2,370,813 1,925,050 1,293,776 2,738,704 57% Capital 5,140,805 1,829,335 2,609,882 174,161 2,340,037 190,886 96% Total Expenditures 21,373,102 3,349,718 8,381,185 5,371,798 4,046,627 8,945,290 58% Net (1,437,666) (3,088,451) (4,390,250) (3,962,840) 6,999,211 Cash Balance 3,937,583 2,320,176 Staffing Budget Actual Full Time 94 91 Part-Time /Seasonal/Temporary N/A 228 Total 94 319 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 6,299,031 (740,881) 1,351,761 2,994,634 - 4,947,270 21% Licenses & Permits - 600 675 - - (675) 0% Charges for Services 228,245 39,782 89,344 66,183 - 138,901 39% Interest Earnings 140,000 19,623 71,755 46,043 - 68,245 51% Other Income 10,082 445 9,895 8,143 - 187 98% Interfund Allocation Reimb 138,150 11,512 57,566 - - 80,584 42% Transfers In 3,787,750 - 946,938 946,938 - 2,840,812 25% Total Revenue 10,603,258 (668,920) 2,527,934 4,061,941 - 8,075,324 24% Expenditures by Division Streets/Traffic & Lighting 13,646,650 865,719 4,396,643 3,432,749 766,096 8,483,911 38% Curb & Sidewalk Program 1,671,576 63,009 249,763 226,828 222,094 1,199,719 28% Total Expenditures by Division 15,318,226 928,727 4,646,406 3,659,577 988,190 9,683,630 37% Expenditures Personnel Salaries & Wages 3,226,146 312,467 1,220,712 1,143,985 - 2,005,434 38% Fringe Benefits 1,266,423 103,782 478,440 572,451 - 787,983 38% Total Personnel 4,492,569 416,250 1,699,152 1,716,436 - 2,793,417 38% Supplies 3,525,117 154,391 653,239 621,275 295,769 2,576,109 27% Services & Charges Professional Services 802,793 33,000 52,364 34,651 213,470 536,959 33% Printing & Advertising 1,000 67 141 28 529 330 67% Utilities 52,502 1,584 25,474 25,085 5,031 21,997 58% Education & Training 10,000 - 9,540 3,950 0 460 95% Travel 10,000 - 1,173 1,716 - 8,827 12% Repairs & Maintenance 1,211,205 66,670 514,622 481,513 92,403 604,180 50% Other Interfund Allocations 1,628,279 135,690 678,449 424,475 - 949,830 42% Debt Service - Principal 857,551 104,250 358,383 315,455 359,331 139,837 84% Debt Service - Interest & Fees 68,076 12,807 22,281 13,167 21,331 24,464 64% Other Services & Charges 159,134 4,018 6,589 5,828 326 152,219 4% Transfers Out 2,500,000 - 625,000 - - 1,875,000 25% Total Services & Charges 7,300,540 358,086 2,294,015 1,305,868 692,421 4,314,103 41% Capital - - - 15,998 - - 0% Total Expenditures 15,318,226 928,727 4,646,406 3,659,577 988,190 9,683,629 37% Net (4,714,968) (1,597,647) (2,118,472) 402,364 (1,608,305) Cash Balance 5,896,988 7,533,486 Staffing Budget Actual Fund Purpose: Full Time 59 56 Part-Time /Seasonal/Temporary N/A 15 Total 59 71 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report May 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 465,688 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 5,355 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,374 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 475,417 - - 0% Expenditures by Division Recreation - - - 291,417 - - 0% Marketing & Events - - - 49,034 - - 0% Total Expenditures by Division - - - 340,451 - - 0% Expenditures Personnel Salaries & Wages - - - 95,073 - - 0% Fringe Benefits - - - 7,547 - - 0% Total Personnel - - - 102,620 - - 0% Supplies - - - 43,712 - - 0% Services & Charges Professional Services - - - 31,686 - - 0% Printing & Advertising - - - 9,309 - - 0% Utilities - - - - - - 0% Education & Training - - - 2,345 - - 0% Travel - - - 1,831 - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 45,895 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 103,053 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 194,119 - - 0% Capital - - - - - - 0% Total Expenditures - - - 340,451 - - 0% Net - - - 134,967 - Cash Balance - 921,322 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 2,321 8,459 5,752 - 16,541 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - - - - 100,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 2,321 8,459 45,806 - 116,541 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 18,087 98,672 45,922 166,184 746,395 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 18,087 98,672 45,922 166,184 746,395 26% Capital - - - - - - 0% Total Expenditures 1,011,251 18,087 98,672 45,922 166,184 746,395 26% Net (886,251) (15,766) (90,213) (116) (629,854) Cash Balance 867,867 876,844 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 319 1,462 2,612 - 638 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 36,005 - - 36,006 50% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,968 319 37,468 4,987 - 709,501 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 19,527 - 39,054 137,876 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - 16,706 32,551 50,832 44 100% Debt Service - Interest & Fees 4,429 - 1,296 3,455 3,133 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - - - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 4,882 267,530 36,005 93,019 695,320 34% Capital - - - - - - 0% Total Expenditures 1,055,868 4,882 267,530 36,005 93,019 695,320 34% Net (308,900) (4,562) (230,062) (31,018) 14,181 Cash Balance 115,551 379,100 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - - 160,198 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 256,100 10,050 77,456 95,900 - 178,644 30% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 1,699 5,338 6,626 - 4,662 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,500 - 1,581 2,000 - 919 63% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - 587,658 466,505 - 1,762,975 25% Total Revenue 3,061,869 11,749 672,033 731,229 - 2,389,836 22% Expenditures Personnel Salaries & Wages 1,706,330 168,482 608,834 562,419 - 1,097,496 36% Fringe Benefits 609,283 51,137 212,529 254,940 - 396,754 35% Total Personnel 2,315,613 219,619 821,363 817,358 - 1,494,250 35% Supplies 28,460 1,116 8,154 11,290 8,457 11,849 58% Services & Charges Professional Services 267,085 7,320 68,243 132,536 88,545 110,297 59% Printing & Advertising 20,494 1,951 7,937 6,512 404 12,153 41% Utilities - - - - - - 0% Education & Training 12,125 1,855 4,383 2,911 125 7,617 37% Travel 16,700 3,256 11,552 8,036 17 5,131 69% Repairs & Maintenance 16,063 34 1,091 1,988 789 14,183 12% Other Interfund Allocations 464,363 38,697 193,484 162,945 - 270,879 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 11,763 1,467 7,590 4,789 2,188 1,985 83% Transfers Out - - - - - - 0% Total Services & Charges 808,593 54,581 294,279 319,718 92,067 422,245 48% Capital - - - - - - 0% Total Expenditures 3,152,666 275,316 1,123,796 1,148,366 100,524 1,928,344 39% Net (90,797) (263,567) (451,763) (417,137) 461,492 Cash Balance 279,527 701,127 Staffing Budget Actual Full Time 28 25 Part-Time /Seasonal/Temporary N/A - Total 28 25 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 5,011,000 12,077 340,514 795,583 - 4,670,486 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 404,000 140,989 473,321 88,633 - (69,321) 117% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,416,000 153,066 813,835 884,216 - 4,602,165 15% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 - - - - 300,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 79,017 772,078 980,560 2,263,941 4,608,896 40% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 79,017 772,078 980,560 2,263,941 4,908,896 38% Capital - - - - - - 0% Total Expenditures 7,944,915 79,017 772,078 980,560 2,263,941 4,908,896 38% Net (2,528,915) 74,049 41,756 (96,344) (306,731) Cash Balance 388,112 382,399 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 876 7,389 - 29,124 3% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,200 604 2,136 1,281 - 2,064 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 200 - 200 100 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 34,400 604 3,212 8,770 - 31,188 9% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net 2,400 604 3,212 8,770 (812) Cash Balance 230,252 202,937 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 5,400 649 3,350 760 - 2,050 62% Donations 125,500 1,076 203,667 50,628 - (78,167) 162% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 130,900 1,724 207,018 51,388 - (76,117) 158% Expenditures by Project Animal Care & Control 40,000 2,332 16,561 338 2,883 20,556 49% Wayfinding Signage Project 38,476 - 38,476 - - - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award - - - - - - 0% Historic Preservation Commiss.5,000 - - - - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 85,976 2,332 55,036 688 2,883 28,056 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services 72,976 2,332 55,036 - 2,883 15,057 79% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 3,000 - - 338 - 3,000 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,500 - - 350 - 2,500 0% Transfers Out - - - - - - 0% Total Services & Charges 80,976 2,332 55,036 688 2,883 23,057 72% Capital - - - - - - 0% Total Expenditures 85,976 2,332 55,036 688 2,883 28,057 67% Net 44,924 (608) 151,982 50,700 (104,174) Cash Balance 317,155 151,442 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. In 2019, the City received a doantion of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 32 Fund Name Fund Number 218 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 13 - - 187 6% Interest Earnings 300 35 123 83 - 177 41% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 35 136 83 - 364 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - - - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - - - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - - - 1,000 0% Net (500) 35 136 83 (636) Cash Balance 13,241 12,923 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 256,200 12,149 83,997 61,900 - 172,203 33% Interest Earnings 8,000 1,637 5,158 830 - 2,842 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 - 1,112 - - 88 93% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - 170,373 162,068 - 511,118 25% Total Revenue 946,891 13,786 260,640 224,799 - 686,251 28% Expenditures Personnel Salaries & Wages 191,978 21,778 75,531 73,162 - 116,447 39% Fringe Benefits 79,869 6,352 27,619 42,437 - 52,250 35% Total Personnel 271,847 28,129 103,150 115,599 - 168,697 38% Supplies 26,450 2,628 9,589 8,090 3,116 13,745 48% Services & Charges Professional Services 73,500 4,500 18,000 18,500 8,500 47,000 36% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 5,774 29,208 47,912 90,722 325,292 27% Other Interfund Allocations 34,894 2,908 14,538 24,135 - 20,356 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 10,267 33,517 27,034 27,372 106,055 36% Transfers Out - - - - - - 0% Total Services & Charges 720,560 23,449 95,263 117,581 126,594 498,703 31% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 54,207 232,581 241,270 129,710 681,145 35% Net (96,546) (40,421) 28,059 (16,471) 5,106 Cash Balance 570,464 365,955 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 9,899 53,559 56,911 - 86,441 38% Fines, Forfeitures, and Fees 116,000 12,165 48,712 38,326 - 67,288 42% Interest Earnings 6,900 1,011 3,776 3,654 - 3,124 55% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 55,718 (33) 37,150 12,819 - 18,568 67% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 320,618 23,043 143,198 111,709 - 177,421 45% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 470 95,447 44,133 48,434 151,675 49% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 2,149 48,398 30,011 - 43,592 53% Travel 60,000 2,635 10,279 13,265 - 49,721 17% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 - 30,618 14,630 - 39,382 44% Transfers Out - - - - - - 0% Total Services & Charges 221,990 4,784 89,295 57,906 - 132,695 40% Capital - - - - - - 0% Total Expenditures 517,546 5,254 184,743 102,039 48,434 284,370 45% Net (196,928) 17,789 (41,545) 9,670 (106,949) Cash Balance 404,564 581,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 200 200 310 - 800 20% Interest Earnings 180 27 95 23 - 85 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,180 227 295 333 - 885 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 680 227 295 328 385 Cash Balance 10,422 10,013 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,400 1,596 5,853 4,988 - 5,547 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,400 1,596 5,853 4,988 - 5,547 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 7,692 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 10,803 36,100 125,000 - 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 10,803 37,311 132,692 8,997 223,789 17% Capital 2,409 - - 13,956 2,409 - 100% Total Expenditures 272,506 10,803 37,311 146,648 11,406 223,789 18% Net (261,106) (9,208) (31,458) (141,661) (218,242) Cash Balance 595,693 704,957 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 1,357,955 4,211,473 3,930,989 - 4,349,082 49% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 34,000 6,557 19,339 4,991 - 14,661 57% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,594,555 1,364,512 4,230,811 3,935,981 - 4,363,743 49% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 446,877 1,373,284 1,794,510 - 3,081,692 31% 249-0905 Fire PS LOIT 4,111,579 437,461 1,305,345 1,284,676 - 2,806,234 32% Total Expenditures by Dept 8,566,555 884,338 2,678,629 3,079,186 - 5,887,926 31% Expenditures Personnel Salaries & Wages 6,484,606 695,984 2,055,097 2,262,522 - 4,429,509 32% Fringe Benefits 2,081,949 188,354 623,532 816,663 - 1,458,417 30% Total Personnel 8,566,555 884,338 2,678,629 3,079,186 - 5,887,926 31% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 884,338 2,678,629 3,079,186 - 5,887,926 31% Net 28,000 480,174 1,552,183 856,795 (1,524,183) Cash Balance 3,510,350 1,844,175 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 45 Sworn Firefighters 45 45 Total 90 90 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 158,544 770,604 782,880 - 925,085 45% Intergov./ Grants 320,000 86,812 86,812 184,169 - 233,188 27% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 75,000 12,864 40,221 23,249 - 34,779 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 30,000 3,513 28,978 338,644 - 1,022 97% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - 625,000 - - 1,875,000 25% Total Revenue 4,620,689 261,733 1,551,616 1,328,942 - 3,069,074 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 4,333 57,512 6,606 32,163 250,000 26% Services & Charges Professional Services 878,000 39,499 68,640 - 129,360 680,000 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 23,470 127,443 239,243 293,255 503,228 46% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,406,926 62,969 201,084 239,243 422,615 1,783,228 26% Capital 4,348,109 62,296 198,290 199,767 585,323 3,564,496 18% Total Expenditures 7,094,710 129,598 456,886 445,616 1,040,101 5,597,724 21% Net (2,474,021) 132,136 1,094,730 883,326 (2,528,650) Cash Balance 5,032,430 4,223,604 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. City Funds City of South Bend, Indiana Monthly Financial Report May 31, 2019 Local Roads & Streets Special Revenue Funds 39 Fund Name Fund Number 257 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 1,289 5,380 17,038 - 7,120 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 76,330 76,330 16,658 - (76,330) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,500 77,619 81,710 703,696 - 145,790 36% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 33,694 102,559 316,519 178,769 40,991 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 33,694 102,559 316,519 178,769 40,991 87% Capital 578,944 39,029 292,055 116,972 286,889 - 100% Total Expenditures 901,263 72,723 394,614 433,491 465,658 40,991 95% Net (673,763) 4,896 (312,904) 270,205 104,799 Cash Balance 456,034 2,551,543 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report May 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 67,500 77,500 10,000 - 67,500 53% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,000 1,165 4,202 3,137 - 2,798 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 540 11,330 16,210 - 9,070 56% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 172,400 69,205 93,032 29,347 - 79,368 54% Expenditures Personnel Salaries & Wages 108,930 9,231 27,320 20,341 - 81,610 25% Fringe Benefits 41,158 2,605 9,429 10,396 - 31,729 23% Total Personnel 150,088 11,836 36,749 30,737 - 113,339 24% Supplies 2,000 - 266 660 1,534 200 90% Services & Charges Professional Services 27,800 1,667 10,025 10,314 11,658 6,117 78% Printing & Advertising 22,000 981 1,850 9,999 - 20,150 8% Utilities - - - - - - 0% Education & Training 3,500 - - 15 - 3,500 0% Travel 15,300 1,158 2,121 188 - 13,179 14% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 240 8,430 12 14,048 2% Transfers Out - - - - - - 0% Total Services & Charges 82,900 3,806 14,236 28,946 11,670 56,994 31% Capital - - - - - - 0% Total Expenditures 234,988 15,642 51,251 60,343 13,204 170,533 27% Net (62,588) 53,563 41,780 (30,996) (91,165) Cash Balance 571,191 541,407 Staffing Budget Actual Full Time 2 1 Part-Time /Seasonal/Temporary N/A - Total 2 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - - - - 600,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 872 3,105 2,156 - 2,895 52% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,206,000 872 3,105 2,156 - 1,202,895 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 - 798 407,491 82,493 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 - 798 407,491 82,493 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 - 798 407,491 82,493 1,200,000 6% Net (77,291) 872 2,308 (405,335) 2,895 Cash Balance 332,394 587,609 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues - 1,351,761 1,351,761 - - (1,351,761) 0% Charges for Services - - - - - - 0% Interest Earnings - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 1,351,761 1,351,761 - - (1,351,761) 0% Expenditures by Division Streets/Traffic & Lighting - 52,900 68,750 - 399,000 (467,750) 0% Curb & Sidewalk Program - - - - 2,013 (2,013) 0% Total Expenditures by Division - 52,900 68,750 - 401,013 (469,763) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - 13,496 25,496 - 401,013 (426,509) 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - 39,404 43,254 - - (43,254) 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - 39,404 43,254 - - (43,254) 0% Capital - - - - - - 0% Total Expenditures - 52,900 68,750 - 401,013 (469,763) 0% Net - 1,298,861 1,283,011 - (881,998) Cash Balance 1,283,011 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report May 31, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 134 9,751 3,388 - 5,249 65% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 173 555 357 - 645 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,200 307 10,307 3,745 - 5,894 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - - 2,858 - 30,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - - 2,858 - 30,000 0% Capital - - - - - - 0% Total Expenditures 30,000 - - 2,858 - 30,000 0% Net (13,800) 307 10,307 887 (24,106) Cash Balance 67,776 56,042 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 10,661 46,786 61,932 - 78,214 37% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 355 1,042 43 - 1,058 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,100 11,016 47,828 61,975 - 79,272 38% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,100 11,016 47,828 61,975 4,272 Cash Balance 149,546 61,975 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 11 37 25 - (2) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35 11 37 25 - (2) 107% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 35 11 37 25 (2) Cash Balance 4,029 3,946 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 180 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 180 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 180 - Cash Balance - 28,047 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 420 74 214 175 - 206 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,420 74 9,564 175 - 856 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 - - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 - - 9,943 5% Net (52) 74 9,036 175 (9,087) Cash Balance 28,116 27,639 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report May 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 72,000 26,890 73,010 27,600 - (1,010) 101% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 629 2,012 853 - 1,488 57% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 100,445 27,519 99,967 28,453 - 478 100% Expenditures Personnel Salaries & Wages 13,000 - 462 1,154 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 1,154 - 15,038 3% Supplies 43,745 2,164 4,019 8,065 2,506 37,220 15% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 4,949 4,949 - - 4,051 55% Travel 14,500 - 705 951 - 13,795 5% Repairs & Maintenance 51,520 - 7,520 - - 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 4,949 14,063 951 - 61,956 18% Capital - - - - - - 0% Total Expenditures 135,265 7,113 18,544 10,171 2,506 114,214 16% Net (34,820) 20,407 81,424 18,282 (113,736) Cash Balance 263,909 141,951 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - - - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 750 17,300 20,967 - 2,700 87% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,800 296 999 586 - 801 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 100 175 - - 1,825 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,800 1,146 18,474 21,553 - 5,326 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 157 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 361 2,701 2,698 - 6,799 28% Transfers Out - - - - - - 0% Total Services & Charges 21,000 519 2,859 8,848 - 18,142 14% Capital - - - - - - 0% Total Expenditures 22,500 519 2,859 9,038 - 19,642 13% Net 1,300 628 15,616 12,515 (14,316) Cash Balance 114,268 99,854 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 53,750 - - 25,422 - 53,750 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 927 4,425 5,045 - 5,575 44% Interest Earnings 3,800 499 1,712 863 - 2,088 45% Debt Proceeds - - - - - - 0% Donations 5,300 - 2,050 - - 3,250 39% Other Income 24,500 - 1,949 14,012 - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 97,350 1,427 10,136 45,342 - 87,214 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 34,449 34,449 19,215 7,105 47,000 47% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - 300 - - (300) 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,000 1,200 22,366 30,342 1,680 20,954 53% Transfers Out - - - - - - 0% Total Services & Charges 45,000 1,200 22,666 30,342 1,680 20,654 54% Capital - - - - - - 0% Total Expenditures 133,554 35,649 57,114 49,557 8,785 67,654 49% Net (36,204) (34,222) (46,978) (4,215) 19,560 Cash Balance 155,494 140,729 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report May 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,600 283 1,512 909 - 2,088 42% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,600 283 1,512 7,110 - 52,088 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 22,499 - - 22,501 50% Total Expenditures 51,000 - 22,499 - - 28,501 44% Net 2,600 283 (20,986) 7,110 23,587 Cash Balance 132,933 137,839 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 1,743,911 5,793,342 5,826,517 - 6,354,952 48% Intergov./ Grants 12,500 - 12,500 - - - 100% Interest Earnings 230,000 30,969 115,100 55,706 - 114,900 50% Other Income 60,000 - 32,012 65,415 - 27,988 53% Transfers In 927,077 - 927,077 324,171 - - 100% Total Revenue 13,377,871 1,774,880 6,880,031 6,271,809 - 6,497,840 51% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 65,000 91,000 65,000 - 100% Election Costs 120,000 - - - - 120,000 0% Debt Service & Other 577,188 12,000 244,288 587,707 232,900 100,000 83% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 116,511 115,778 - 163,111 42% Light Up South Bend 338,101 7,961 148,674 9,287 363 189,064 44% Street Paving 1,938,323 - 484,438 12,755 573 1,453,312 25% Utilities & Services 2,436,601 143,878 1,124,894 1,376,543 10,094 1,301,613 47% Curb & Sidewalk 1,500,000 - 375,000 375,000 - 1,125,000 25% Information Technology 1,241,162 2,430 523,351 2,874 117,811 600,000 52% Police Department 1,643,740 3,640 509,368 578,650 1,109,371 25,001 98% Fire Department & EMS 926,579 - 231,645 75,618 - 694,934 25% Community Investment 2,402,354 70,090 562,908 98,318 393,206 1,446,240 40% Parks Administration 400,000 - 100,000 321,900 - 300,000 25% Corridor Ambassadors 351,050 53,160 287,865 146,530 - 63,185 82% Vacant & Abandoned 847,208 - 240,057 - 108,411 498,740 41% Total Expenditures by Activity 15,196,928 316,462 5,078,999 3,856,960 2,037,728 8,080,200 47% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 - 140,713 320,500 363 137,025 51% Services & Charges Professional Services 1,895,854 19,961 729,725 54,067 347,659 818,470 57% Printing & Advertising - - - - - - 0% Utilities 1,570,000 141,222 722,178 720,657 - 847,822 46% Repairs & Maintenance 631,354 - 360,918 799,473 573 269,863 57% Other Interfund Allocations 8,631 719 3,598 2,865 - 5,033 42% Debt Service - Principal 1,603,620 5,772 497,414 488,968 1,106,206 - 100% Debt Service - Interest & Fees 44,282 298 24,105 32,088 20,176 1 100% Grants & Subsidies 1,952,816 87,188 652,638 266,396 160,660 1,139,518 42% Other Services & Charges 1,779,078 55,816 686,111 466,461 199,505 893,462 50% Transfers Out 4,764,329 - 1,191,082 696,900 - 3,573,247 25% Total Services & Charges 14,249,964 310,977 4,867,768 3,527,875 1,834,778 7,547,416 47% Capital 668,863 5,485 70,518 8,585 202,587 395,758 41% Total Expenditures 15,196,928 316,462 5,078,999 3,856,960 2,037,728 8,080,199 47% Net (1,819,057) 1,458,418 1,801,032 2,414,849 (1,582,359) Cash Balance 13,609,227 11,025,009 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report May 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 1,843,861 5,709,603 5,486,849 - 5,923,243 49% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - - - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 285,000 41,605 145,192 83,743 - 139,808 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 5,594 4,369 - (5,594) 0% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 12,601,040 1,885,466 6,393,582 5,929,621 - 6,207,457 51% Expenditures by Activity Debt Service & Other 415,000 25,000 150,000 591,254 50,000 215,000 48% Street Paving - - - 484,438 - - 0% PSAP 2,857,018 234,834 1,174,171 998,035 1,643,840 39,007 99% Community Investment 6,997,310 159,512 1,056,784 511,817 2,017,741 3,922,785 44% Parks & Recreation 400,525 31,612 190,237 - 21,094 189,194 53% Potawatomi Zoo 322,949 - 59,137 100,000 155,350 108,462 66% Code Enforcement 2,364,559 - 591,140 378,454 - 1,773,419 25% Animal Care & Control 845,841 - 211,460 205,166 - 634,381 25% Total Expenditures by Activity 14,203,202 450,958 3,432,928 3,269,163 3,888,025 6,882,248 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,461,874 296,957 1,445,918 1,050,994 1,849,066 166,890 95% Printing & Advertising 5,043 - 53 - 43 4,947 2% Utilities 1,055 - - 440 1,055 - 100% Repairs & Maintenance 228,885 33,936 74,597 67,520 99,477 54,811 76% Debt Service - Principal 149,381 - 34,137 17,500 65,863 49,381 67% Debt Service - Interest & Fees 173,568 - 25,000 13,961 89,487 59,081 66% Grants & Subsidies 3,729,590 86,962 293,488 489,695 1,661,175 1,774,927 52% Other Services & Charges 7,285 - - 175,367 2,326 4,959 32% Transfers Out 5,781,521 31,612 1,540,759 1,453,687 - 4,240,762 27% Total Services & Charges 13,538,202 449,467 3,413,953 3,269,163 3,768,492 6,355,758 53% Capital 665,000 1,491 18,975 - 119,533 526,492 21% Total Expenditures 14,203,202 450,958 3,432,928 3,269,163 3,888,025 6,882,250 52% Net (1,602,162) 1,434,508 2,960,654 2,660,457 (674,793) Cash Balance 18,091,416 15,412,053 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 45 201 2,965 - 799 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 - 22,620 18,754 - 22,620 50% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 45 22,821 21,719 - 23,419 49% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 30,000 65,415 - 30,000 50% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 30,000 65,415 - 30,000 50% Capital - - - - - - 0% Total Expenditures 60,000 - 30,000 65,415 - 30,000 50% Net (13,760) 45 (7,179) (43,696) (6,581) Cash Balance 21,803 427,515 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,275 186,362 200,512 - 260,777 42% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,350 1,524 5,803 5,473 - 1,547 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 454,489 38,799 192,165 205,985 - 262,324 42% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - 7,860 7,860 - - (7,860) 0% Other Interfund Allocations 40,243 3,354 16,765 13,080 - 23,478 42% Debt Service - Principal - - - 24,107 - - 0% Debt Service - Interest & Fees - - - 384 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 336 1,662 2,684 - 4,838 26% Transfers Out 550,000 - 137,500 137,500 - 412,500 25% Total Services & Charges 596,743 11,550 163,787 177,755 - 432,956 27% Capital - - - - - - 0% Total Expenditures 674,962 11,550 166,240 177,755 - 508,722 25% Net (220,473) 27,249 25,925 28,231 (246,398) Cash Balance 622,130 849,508 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A - Total -- Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 6 22 19 - 38 37% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 6 22 19 - 2,038 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net 40 6 22 19 18 Cash Balance 2,357 2,903 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - - - - 1,077,000 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 41,404 - - - - 41,404 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 203 - - 797 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,119,404 - 203 - - 1,119,201 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 375,000 - 395,000 - 100% Debt Service - Interest & Fees 411,143 - 208,383 - 202,758 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 583,383 - 597,758 2 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 583,383 - 597,758 2 100% Net (61,739) - (583,180) - 1,119,199 Cash Balance (435,536) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 141 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - 97,077 - - (97,077) 0% Total Services & Charges - - 97,077 631,315 - (97,077) 0% Capital - - - - - - 0% Total Expenditures - - 97,077 631,315 - (97,077) 0% Net 27 - (97,050) (631,175) 97,077 Cash Balance - (606,956) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 377 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 - - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 546,719 - 532,504 37 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 435,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 27,190 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - 178,534 - - (178,534) 0% Total Services & Charges 354,770 - 532,504 462,190 - (177,734) 150% Capital - - - - - - 0% Total Expenditures 354,770 - 532,504 462,190 - (177,734) 150% Net 191,949 - - (462,153) 191,949 Cash Balance - (438,447) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 61 Fund Name Fund Number 755 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,143 5,699 2,560 - 4,301 57% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,750 - 1,322,250 1,323,750 - 1,313,500 50% Total Revenue 2,645,750 1,143 1,327,949 1,326,310 - 1,317,801 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 1,195,000 1,155,000 - 980,000 55% Debt Service - Interest & Fees 459,750 - 240,119 279,131 - 219,631 52% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Capital - - - - - - 0% Total Expenditures 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Net 11,000 1,143 (107,169) (107,821) 118,170 Cash Balance 683,856 663,765 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report May 31, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 237 1,266 701 - 1,234 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,612 158,625 125,011 - 220,806 42% Total Revenue 381,931 31,849 159,891 125,712 - 222,040 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 110,000 105,000 - 110,000 50% Debt Service - Interest & Fees 163,732 - 82,191 85,341 - 81,541 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 192,191 190,341 - 191,541 50% Capital - - - - - - 0% Total Expenditures 383,732 - 192,191 190,341 - 191,541 50% Net (1,801) 31,849 (32,300) (64,629) 30,499 Cash Balance 528,131 493,140 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 880 3,415 1,659 - 3,085 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 649,375 628,472 - 648,750 50% Total Revenue 1,304,625 880 652,790 630,131 - 651,835 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 25,000 - - 25,000 50% Debt Service - Interest & Fees 1,249,125 - 624,375 628,472 - 624,750 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 649,375 628,472 - 649,750 50% Capital - - - - - - 0% Total Expenditures 1,299,125 - 649,375 628,472 - 649,750 50% Net 5,500 880 3,415 1,659 2,085 Cash Balance 3,456,323 2,503,139 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 401 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 850 88 508 352 - 342 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,350 88 508 352 - 43,842 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - - 40,000 44% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - - 40,000 44% Capital 32,955 - 32,955 - - - 100% Total Expenditures 104,622 - 64,622 - - 40,000 62% Net (60,272) 88 (64,114) 352 3,842 Cash Balance 9,300 54,879 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 2,448 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 538 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 2,986 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 31,128 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 2,654 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 2,654 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 65,283 - - 0% Net - - - (62,296) - Cash Balance - 114,409 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - - - - 436,330 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - - - - 34,014 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 1,038 3,981 3,306 - 3,519 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 477,844 1,038 3,981 3,306 - 473,863 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 94,380 227,113 227,447 227,116 33,824 93% Debt Service - Interest & Fees 44,068 13,347 18,255 6,391 18,252 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 107,726 245,368 233,838 245,368 41,385 92% Capital 286,000 - - - - 286,000 0% Total Expenditures 818,121 107,726 245,368 233,838 245,368 327,385 60% Net (340,277) (106,688) (241,387) (230,532) 146,478 Cash Balance 287,794 390,525 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - - - - 207,296 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 1,186 4,086 2,284 - 3,414 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - - - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 239,796 1,186 4,086 2,284 - 235,710 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 245,000 - - 0% Debt Service - Interest & Fees - - - 4,500 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 211,796 1,186 4,086 (247,216) 207,710 Cash Balance 451,812 183,068 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 47,500 7,373 26,261 18,892 - 21,239 55% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 505,531 1,575 260,592 307,389 - 244,939 52% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 553,031 8,948 286,853 326,281 - 266,178 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - 79,372 20,628 79% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 113 144,936 471,960 779,634 (2,383) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 113 144,936 471,960 859,006 18,245 98% Capital 1,619,049 26,651 139,672 - 341,120 1,138,257 30% Total Expenditures 2,641,236 26,764 284,608 471,960 1,200,126 1,156,502 56% Net (2,088,205) (17,815) 2,245 (145,679) (890,324) Cash Balance 2,774,288 2,760,713 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 10,661 46,786 62,251 - 90,714 34% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 1,073 3,618 2,767 - 3,882 48% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,000 11,734 50,404 65,018 - 94,596 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 - 2,317 2,545 994 12,816 21% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 - 3,895 53,678 3,449 121,991 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 - 3,895 53,678 3,449 121,991 6% Capital 80,000 14,149 14,149 27,692 - 65,851 18% Total Expenditures 225,462 14,149 20,361 83,915 4,443 200,658 11% Net (80,462) (2,415) 30,043 (18,897) (106,062) Cash Balance 408,949 396,676 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report May 31, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 121 4,766 7,323 - 13,734 26% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 269 1,090 728 - 1,610 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 389 5,856 8,051 - 15,344 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 31,537 - 5,430 75,000 33% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 31,537 - 5,430 75,000 33% Capital - - - - - - 0% Total Expenditures 111,967 - 31,537 - 5,430 75,000 33% Net (90,767) 389 (25,681) 8,051 (59,656) Cash Balance 103,688 117,653 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report May 31, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 6,398 26,708 4,255 - 23,292 53% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 6,398 26,708 5,010,013 - 23,292 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 529,040 2,054,101 - 1,178,657 (1) 100% Total Expenditures 3,232,757 529,040 2,054,101 138,575 1,178,657 (1) 100% Net (3,182,757) (522,642) (2,027,393) 4,871,438 23,293 Cash Balance 1,474,609 4,871,438 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 22,070 90,317 - - 109,683 45% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 22,070 90,317 11,007,782 - 109,683 45% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 47,780 329,174 169,947 376,744 293,583 71% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 47,780 329,174 169,947 376,744 293,583 71% Capital 9,426,644 210,729 2,434,742 - 1,791,620 5,200,282 45% Total Expenditures 10,426,145 258,509 2,763,916 169,947 2,168,364 5,493,865 47% Net (10,226,145) (236,439) (2,673,599) 10,837,835 (5,384,182) Cash Balance 7,769,348 10,837,835 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 255,000 30,773 114,985 32,824 - 140,015 45% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 255,000 30,773 114,985 32,824 - 140,015 45% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 101,046 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 101,046 6,464 (21,464) 0% Capital 6,707,066 287,498 1,799,312 212,424 1,787,986 3,119,768 53% Total Expenditures 6,707,066 287,498 1,814,312 313,470 1,794,449 3,098,304 54% Net (6,452,066) (256,725) (1,699,327) (280,645) (2,958,289) Cash Balance 11,273,511 13,608,313 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 2,859 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 2,859 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 22,549 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 279 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 22,828 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 22,828 - 3,514 0% Net (1,202) - 2,311 (19,969) (3,513) Cash Balance - 427,646 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 1,884 10,644 2,485 - 6,356 63% Debt Proceeds 2,034,625 - - - - 2,034,625 0% Other Income - - - - - - 0% Transfers In - - - 101,276 - - 0% Total Revenue 2,051,625 1,884 10,644 103,761 - 2,040,981 1% Capital Expenditures by Dept Unassigned/Bank Fees - 250 30,999 161,154 - (30,999) 0% Streets/Traffic & Lighting 1,413,125 - 317,056 - - 1,096,069 22% Central Services 41,500 - - - - 41,500 0% Solid Waste - - - 239,617 - - 0% Organic Resources - - - - - - 0% Water Works - - - 219,388 - - 0% Information Technology - - - - - - 0% Police Department 1,015,320 56,235 395,396 1,083,234 198,968 420,956 59% Fire Department - - 400,159 279,920 - (400,159) 0% Parks & Recreation 482,805 - 482,805 25,000 - - 100% Code Enforcement 80,000 - 78,940 - - 1,060 99% Animal Care & Control - - - 72,627 - - 0% Building Department - - - - - - 0% Total Capital Expenditures by Dept 3,032,750 56,485 1,705,355 2,080,939 198,968 1,128,427 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 - - (2,822) 0% Other Services & Charges - 250 250 - - (250) 0% Transfers Out - - - 161,154 - - 0% Total Services & Charges - 250 30,999 161,154 - (30,999) 0% Capital 3,032,750 56,235 1,674,356 1,919,786 198,968 1,159,426 62% Total Expenditures 3,032,750 56,485 1,705,355 2,080,939 198,968 1,128,427 63% Net (981,125) (54,601) (1,694,710) (1,977,178) 912,554 Cash Balance 1,247,329 1,672,913 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds 76 Fund Name Fund Number 751 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 101 471 1,903 - 529 47% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 101 471 1,903 - 529 47% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 596 4,212 - 1,870 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - 2,388 56,105 2,194 5,577 45% Transfers Out - - - - - - 0% Total Services & Charges 10,159 - 2,388 56,105 2,194 5,577 45% Capital 450,712 13,000 85,581 1,496,085 254,625 110,506 75% Total Expenditures 474,187 13,596 92,182 1,552,190 258,689 123,317 74% Net (473,187) (13,495) (91,711) (1,550,287) (122,788) Cash Balance 379,976 1,720,937 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 18 68 682 - 432 14% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 18 68 682 - 432 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 27,657 - - 0% Total Expenditures - - - 27,657 - - 0% Net 500 18 68 (26,975) 432 Cash Balance 68,911 1,013,181 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 7 26 46 - 1,974 1% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 7 26 46 - 1,974 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 32,513 791,731 - - 6,858,510 10% Total Expenditures 7,650,241 32,513 791,731 - - 6,858,510 10% Net (7,648,241) (32,506) (791,706) 46 (6,856,536) Cash Balance 6,858,539 16,129,360 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,078,551 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70,000 9,503 36,073 30,855 - 33,927 52% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 2,500 2,500 - - (2,500) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - 136,424 25,425 - 409,271 25% Total Revenue 1,190,695 12,003 174,997 1,134,832 - 1,015,698 15% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 168,030 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 606,250 205,380 216,099 68,754 218,811 171,340 72% Debt Service - Interest & Fees 195,432 22,637 23,136 3,497 20,424 151,872 22% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 403,830 - 354,166 302,526 - 49,664 88% Total Services & Charges 1,217,148 228,017 593,400 639,307 250,871 372,876 69% Capital 2,266,327 522,739 911,586 521,448 816,550 538,191 76% Total Expenditures 3,502,275 750,755 1,523,787 1,200,705 1,067,421 911,067 74% Net (2,311,580) (738,753) (1,348,790) (65,873) 104,631 Cash Balance 2,778,394 4,244,062 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 2,126 10,185 8,649 - 13,815 42% Charges for Services 5,169,884 454,201 2,357,611 2,558,557 - 2,812,273 46% Fines, Forfeitures, and Fees 2,500 - 1,275 100 - 1,225 51% Interest Earnings 51,000 5,533 23,195 16,641 - 27,805 45% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 - - 1,893 - 5,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - 247,234 - - 741,702 25% Total Revenue 6,241,320 461,860 2,639,501 2,586,040 - 3,601,820 42% Expenditures Personnel Salaries & Wages 4,009,648 477,725 1,724,013 1,375,877 - 2,285,635 43% Fringe Benefits 1,196,092 124,140 526,006 526,590 - 670,086 44% Total Personnel 5,205,740 601,865 2,250,019 1,902,467 - 2,955,721 43% Supplies 411,762 16,683 120,933 138,220 76,159 214,670 48% Services & Charges Professional Services 74,610 - 17,535 12,486 - 57,075 24% Printing & Advertising - - - - - - 0% Utilities 33,000 788 3,812 3,460 - 29,188 12% Education & Training 17,000 - 2,294 3,708 - 14,706 13% Travel - - - - - - 0% Repairs & Maintenance 260,308 5,042 24,943 27,887 3,148 232,217 11% Other Interfund Allocations 261,156 21,763 108,815 91,855 - 152,341 42% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 7,131 95,273 23,145 9,105 61,622 63% Transfers Out - - - - - - 0% Total Services & Charges 813,167 34,724 252,672 162,541 13,346 547,149 33% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 653,271 2,623,624 2,223,040 89,506 3,717,540 42% Net (189,349) (191,412) 15,877 363,000 (115,720) Cash Balance 2,011,588 2,268,671 Staffing Budget Actual Full Time 51 55 Part-Time /Seasonal/Temporary N/A 1 Total 51 56 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,627,135 120,181 628,802 649,625 - 998,333 39% Charges for Services 73,100 5,185 24,231 24,474 - 48,869 33% Fines, Forfeitures, and Fees 471,250 18,267 61,261 160,594 - 409,989 13% Interest Earnings 32,000 5,443 18,479 19,079 - 13,521 58% Other Income 6,000 4,142 4,746 1,648 - 1,254 79% Interfund Allocation Reimb 73,304 6,109 30,541 - - 42,763 42% Transfers In 2,528,909 - 632,227 247,388 - 1,896,682 25% Total Revenue 4,811,698 159,326 1,400,287 1,102,808 - 3,411,411 29% Expenditures by Dept Code Enforcement 2,304,579 183,607 776,434 666,652 119,624 1,408,521 39% Animal Care & Control 978,627 87,144 377,184 342,556 44,575 556,867 43% Rental Unit Inspection 180,974 21,193 57,073 - 13,807 110,094 39% Building Department 1,504,122 138,933 588,817 601,118 28,736 886,569 41% Total Expenditures by Dept 4,968,302 430,877 1,799,508 1,610,325 206,743 2,962,051 40% Expenditures Personnel Salaries & Wages 2,040,542 231,183 829,508 671,609 - 1,211,034 41% Fringe Benefits 775,006 73,689 307,198 332,957 - 467,808 40% Total Personnel 2,815,548 304,872 1,136,705 1,004,566 - 1,678,842 40% Supplies 153,049 5,586 42,790 55,998 30,681 79,578 48% Services & Charges Professional Services 53,180 2,735 27,570 40,051 8,211 17,399 67% Printing & Advertising 29,424 1,542 5,227 4,688 4,842 19,355 34% Utilities 26,700 1,723 13,031 10,611 2,276 11,393 57% Education & Training 23,300 136 2,001 3,592 2,141 19,158 18% Travel 8,575 468 1,233 2,064 - 7,342 14% Repairs & Maintenance 114,500 11,825 40,489 31,959 1,237 72,774 36% Other Interfund Allocations 936,177 78,017 390,058 332,115 - 546,119 42% Debt Service - Principal 145,598 16,014 58,976 46,187 59,703 26,919 82% Debt Service - Interest & Fees 11,708 1,780 4,575 5,090 3,980 3,153 73% Other Services & Charges 446,600 6,179 37,118 73,405 93,672 315,810 29% Transfers Out 158,943 - 39,736 - - 119,207 25% Total Services & Charges 1,954,705 120,420 620,014 549,762 176,061 1,158,629 41% Capital 45,000 - - - - 45,000 0% Total Expenditures 4,968,302 430,877 1,799,508 1,610,325 206,743 2,962,049 40% Net (156,604) (271,552) (399,221) (507,517) 449,362 Cash Balance 1,696,306 2,634,297 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 28 13 15 Part-Time /Seasonal/Temporary N/A 5 N/A - Total 28 33 13 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City of South Bend, Indiana Monthly Financial Report May 31, 2019 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) 82 Fund Name Fund Number 601 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,220,835 42,884 355,963 510,109 - 864,872 29% Fines, Forfeitures, and Fees 55,700 2,851 24,026 29,425 - 31,674 43% Interest Earnings 24,368 3,039 11,311 8,335 - 13,057 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 1,970 2,557 521 - (1,357) 213% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,302,103 50,743 393,857 548,390 - 908,246 30% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 681,481 88,193 521,377 309,839 113 159,991 77% Printing & Advertising - - - - - - 0% Utilities 77,000 8,696 47,743 45,365 - 29,257 62% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 834,677 2,012 69,103 23,427 31,355 734,219 12% Other Interfund Allocations 49,026 4,087 20,417 17,060 - 28,609 42% Debt Service - Principal - - - 41,833 - - 0% Debt Service - Interest & Fees - - - 18,892 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,400 911 5,022 3,683 - (622) 114% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 103,898 663,661 460,099 31,467 951,454 42% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 103,898 663,661 460,099 31,467 1,211,454 36% Net (604,481) (53,155) (269,804) 88,292 (303,208) Cash Balance 1,060,995 1,313,827 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,522 463,173 2,223,731 2,388,416 - 3,178,791 41% Interest Earnings 11,500 1,114 4,801 4,248 - 6,699 42% Other Income 113,463 - 12,263 3,643 - 101,200 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,527,485 464,287 2,240,795 2,396,307 - 3,286,690 41% Expenditures Personnel Salaries & Wages 1,110,697 110,941 413,572 413,462 - 697,125 37% Fringe Benefits 467,437 38,246 175,717 220,450 - 291,720 38% Total Personnel 1,578,134 149,187 589,288 633,912 - 988,845 37% Supplies 377,388 15,517 69,415 146,954 118,462 189,511 50% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 5,900 - - 2,651 - 5,900 0% Travel 9,900 - - 2,582 - 9,900 0% Repairs & Maintenance 665,431 64,140 272,826 369,563 26,916 365,689 45% Other Interfund Allocations 998,406 83,201 415,999 354,625 - 582,407 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 761,958 93,351 375,441 338,977 305,651 80,866 89% Transfers Out 1,132,616 - 629,065 396,600 - 503,551 56% Total Services & Charges 3,574,461 240,692 1,693,331 1,464,997 332,567 1,548,563 57% Capital - - - - - - 0% Total Expenditures 5,529,983 405,396 2,352,035 2,245,863 451,029 2,726,919 51% Net (2,498) 58,891 (111,240) 150,444 559,771 Cash Balance 417,201 667,505 Staffing Budget Actual Full Time 24 22 Part-Time /Seasonal/Temporary N/A - Total 24 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 2,100 690 1,469 172 - 631 70% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 629,065 396,600 - 503,551 56% Total Revenue 1,134,716 690 630,534 396,772 - 504,182 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 131,131 448,395 407,855 452,789 135,841 87% Debt Service - Interest & Fees 95,591 16,595 32,512 27,674 28,048 35,031 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 147,725 480,907 435,530 480,838 170,872 85% Capital - - - - - - 0% Total Expenditures 1,132,616 147,725 480,907 435,530 480,838 170,872 85% Net 2,100 (147,035) 149,627 (38,757) 333,310 Cash Balance 194,218 1,176 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,421,128 6,311,329 5,680,079 - 12,647,601 33% Interest Earnings 60,000 7,538 30,561 19,345 - 29,439 51% Other Income 88,120 2,735 18,638 18,062 - 69,482 21% Interfund Allocation Reimb 1,734,889 144,574 722,871 579,565 - 1,012,018 42% Transfers In 95,000 22,936 57,947 22,795 - 37,053 61% Total Revenue 20,936,939 1,598,911 7,141,346 6,319,846 - 13,795,593 34% Expenditures Personnel Salaries & Wages 3,608,115 369,092 1,386,312 1,339,100 - 2,221,803 38% Fringe Benefits 1,428,992 119,068 540,921 710,806 1,584 886,487 38% Total Personnel 5,037,107 488,160 1,927,233 2,049,906 1,584 3,108,290 38% Supplies 1,957,065 91,032 597,081 579,917 281,490 1,078,494 45% Services & Charges Professional Services 2,868,580 186,928 816,940 718,019 859,802 1,191,838 58% Printing & Advertising 2,250 49 567 383 182 1,501 33% Utilities 785,550 50,067 298,153 302,706 - 487,397 38% Education & Training 36,368 - 8,710 7,142 482 27,176 25% Travel 18,750 718 2,009 2,011 - 16,741 11% Repairs & Maintenance 438,019 26,861 131,902 165,851 59,518 246,599 44% Other Interfund Allocations 1,979,352 164,946 824,730 558,135 - 1,154,622 42% Debt Service - Principal 396,983 701 197,135 192,858 199,756 92 100% Debt Service - Interest & Fees 23,015 56 12,414 21,214 10,600 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 63,669 412,109 434,948 513,819 1,140,284 45% Transfers Out 7,203,665 576,635 3,108,727 1,601,404 - 4,094,938 43% Total Services & Charges 15,818,744 1,070,631 5,813,397 4,004,670 1,644,159 8,361,189 47% Capital - - - - - - 0% Total Expenditures 22,812,916 1,649,823 8,337,710 6,634,493 1,927,233 12,547,973 45% Net (1,875,977) (50,911) (1,196,364) (314,647) 1,247,620 Cash Balance 3,477,182 3,122,596 Staffing Budget Actual Full Time 67 65 Part-Time /Seasonal/Temporary N/A 4 Total 67 69 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 7,268 23,512 11,543 - 76,488 24% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 7,778 23,041 13,830 - 11,959 66% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 1,350,415 - - 1,890,585 42% Total Revenue 3,376,000 285,129 1,396,968 25,373 - 1,979,032 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4 - 4 1,642 179,400 (179,400) 4485093% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4 - 4 1,642 179,400 (179,400) 4485093% Capital 3,981,287 177,117 215,287 407,566 619,677 3,146,323 21% Total Expenditures 3,981,291 177,117 215,291 409,208 799,077 2,966,923 25% Net (605,291) 108,011 1,181,677 (383,835) (987,891) Cash Balance 3,251,505 1,756,011 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 3,937 14,054 9,774 - 7,946 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 3,937 14,054 9,774 - 7,946 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 3,937 13,638 7,433 - 8,362 62% Total Services & Charges 22,000 3,937 13,638 7,433 - 8,362 62% Capital - - - - - - 0% Total Expenditures 22,000 3,937 13,638 7,433 - 8,362 62% Net - - 416 2,342 (416) Cash Balance 1,492,240 1,518,999 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,792 9,664 2,468 - 336 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 840,000 827,975 - 1,175,041 42% Total Revenue 2,025,041 169,792 849,664 830,443 - 1,175,377 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 284,550 500 527,196 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 1,792 9,186 2,425 - 814 92% Total Services & Charges 3,740,710 1,792 1,725,353 2,925 2,014,541 816 100% Capital - - - - - - 0% Total Expenditures 3,740,710 1,792 1,725,353 2,925 2,014,541 816 100% Net (1,715,669) 168,000 (875,689) 827,518 1,174,561 Cash Balance 854,112 855,580 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 3,754 13,335 9,110 - 8,665 61% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 3,754 13,335 9,110 - 8,665 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 9,582 9,582 - - 12,418 44% Total Services & Charges 22,000 9,582 9,582 - - 12,418 44% Capital - - - - - - 0% Total Expenditures 22,000 9,582 9,582 - - 12,418 44% Net - (5,828) 3,754 9,110 (3,753) Cash Balance 1,429,682 1,433,618 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 7,626 26,279 16,974 - 14,721 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 266,552 7,626 251,831 69,223 - 14,721 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 7,626 25,541 12,937 - 15,459 62% Total Services & Charges 41,000 7,626 25,541 12,937 - 15,459 62% Capital - - - - - - 0% Total Expenditures 41,000 7,626 25,541 12,937 - 15,459 62% Net 225,552 - 226,290 56,286 (738) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 52,768 272,175 287,305 - 365,688 43% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,500 5,494 19,288 12,194 - 18,212 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 675,363 58,262 291,463 299,498 - 383,900 43% Expenditures Personnel Salaries & Wages 113,545 12,883 48,301 57,706 - 65,244 43% Fringe Benefits 44,636 4,332 18,981 28,706 - 25,655 43% Total Personnel 158,181 17,215 67,282 86,412 - 90,899 43% Supplies 71,355 149 3,552 25,561 4,654 63,149 12% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 34,463 116,411 134,678 66,045 169,199 52% Other Interfund Allocations 75,495 6,292 31,451 7,445 - 44,044 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 345 1,535 2,356 - 4,965 24% Transfers Out - - - - - - 0% Total Services & Charges 433,650 41,100 149,398 144,479 66,045 218,208 50% Capital - - - - - - 0% Total Expenditures 663,186 58,463 220,232 256,451 70,699 372,256 44% Net 12,177 (202) 71,231 43,047 11,644 Cash Balance 2,094,786 1,908,337 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,229,510 3,318,562 16,021,525 16,966,532 - 21,207,985 43% Interest Earnings 290,000 41,067 146,957 89,781 - 143,043 51% Other Income 57,634 - 20,178 15,130 - 37,456 35% Interfund Allocation Reimb 421,463 35,123 175,602 - - 245,861 42% Transfers In 284,000 14,618 99,894 236,782 - 184,106 35% Total Revenue 38,282,607 3,409,369 16,464,155 17,308,224 - 21,818,452 43% Expenditures by Division Sewers 9,390,013 465,255 2,261,416 3,103,617 2,545,393 4,583,204 51% Concrete Crew 516,390 36,080 183,637 163,031 11,291 321,462 38% Wastewater 34,550,924 5,519,887 15,961,802 12,769,451 3,049,986 15,539,137 55% Organic Resources 1,683,610 155,700 703,139 659,004 368,843 611,628 64% Clay Sewage 2,000 - 321 59 - 1,679 16% Total Expenditures by Division 46,142,937 6,176,922 19,110,315 16,695,163 5,975,513 21,057,109 54% Expenditures Personnel Salaries & Wages 5,074,749 506,599 1,954,053 2,046,767 - 3,120,696 39% Fringe Benefits 1,917,683 160,956 722,645 959,325 - 1,195,038 38% Total Personnel 6,992,432 667,555 2,676,698 3,006,092 - 4,315,734 38% Supplies 2,545,865 92,013 675,048 745,773 431,409 1,439,408 43% Services & Charges Professional Services 2,351,055 95,056 415,241 477,776 915,913 1,019,901 57% Printing & Advertising 3,950 73 251 442 629 3,070 22% Utilities 1,201,775 94,815 542,772 484,602 16,546 642,457 47% Education & Training 35,200 2,262 13,027 6,921 178 21,995 38% Travel 44,500 50 2,688 5,992 735 41,077 8% Repairs & Maintenance 2,584,965 117,840 731,850 493,152 780,266 1,072,849 58% Other Interfund Allocations 5,730,856 477,574 2,387,838 1,591,615 - 3,343,018 42% Debt Service - Principal 566,921 23,625 280,537 294,669 283,488 2,896 99% Debt Service - Interest & Fees 25,997 757 14,076 24,027 11,708 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,457,477 267,041 985,742 1,788,819 3,534,640 1,937,095 70% Transfers Out 17,601,944 4,338,264 10,384,548 7,775,283 - 7,217,396 59% Total Services & Charges 36,604,640 5,417,355 15,758,570 12,943,297 5,544,104 15,301,967 58% Capital - - - - - - 0% Total Expenditures 46,142,937 6,176,922 19,110,315 16,695,163 5,975,513 21,057,109 54% Net (7,860,330) (2,767,553) (2,646,160) 613,061 761,343 Cash Balance 12,736,286 13,884,048 Staffing Budget Actual Full Time 89 89 Part-Time /Seasonal/Temporary N/A 5 Total 89 94 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 16,488 58,739 30,075 - 191,261 23% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 155,000 25,994 88,030 45,438 - 66,970 57% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 3,300,000 5,000,000 1,000,000 - - 100% Total Revenue 5,405,000 3,342,482 5,146,769 1,075,513 - 258,231 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 798,554 1,748,064 727,526 7,967,498 5,307,730 65% Total Expenditures 15,023,292 798,554 1,748,064 727,526 7,967,498 5,307,730 65% Net (9,618,292) 2,543,928 3,398,705 347,986 (5,049,499) Cash Balance 12,987,485 7,679,081 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 14,618 51,386 33,586 - 67,614 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 14,618 203,103 271,812 - 67,614 75% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 14,618 49,894 25,628 - 34,106 59% Total Services & Charges 84,000 14,618 49,894 25,628 - 34,106 59% Capital - - - - - - 0% Total Expenditures 84,000 14,618 49,894 25,628 - 34,106 59% Net 186,717 - 153,209 246,184 33,508 Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,000 8,478 18,121 9,996 - 17,879 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 648,400 3,242,000 4,578,189 - 4,538,676 42% Total Revenue 7,816,676 656,878 3,260,121 4,588,185 - 4,556,555 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 920,698 923,098 1,003,151 920,245 6,151 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 920,698 923,098 1,003,151 6,851,977 6,151 100% Capital - - - - - - 0% Total Expenditures 7,781,226 920,698 923,098 1,003,151 6,851,977 6,151 100% Net 35,450 (263,821) 2,337,023 3,585,034 4,550,404 Cash Balance 3,302,785 4,441,595 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 8,155 31,147 16,549 - 10,853 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 42,000 8,155 31,147 16,549 - 10,853 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 42,000 8,155 31,147 16,549 10,853 Cash Balance 4,235,393 4,154,898 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 659 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 1 - Cash Balance - 146 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds 98 Fund Name Fund Number 661 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,181 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,181 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 628,214 - - 0% Net - - - (625,034) - Cash Balance - 17,088 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report May 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds 99 Fund Name Fund Number 667 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 - - - - 600,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,000 - - - - 600,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 4,850 13,275 - 46,725 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 4,850 13,275 - 46,725 40,000 60% Capital 500,000 23,527 23,527 - 41,238 435,235 13% Total Expenditures 600,000 28,377 36,802 - 87,963 475,235 21% Net - (28,377) (36,802) - 124,765 Cash Balance (36,802) - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Storm Sewer Fund Enterprise Funds City Funds 100 Fund Name Fund Number 670 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 637,500 318,750 - 637,500 50% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 323,686 1,197,779 1,143,867 - 2,009,951 37% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 - 6 - - 1 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 228 3,702 2,056 - 1,898 66% Interfund Allocation Reimb 66,045 5,504 27,517 - - 38,528 42% Transfers In - - - - - - 0% Total Revenue 4,554,382 329,417 1,866,504 1,464,673 - 2,687,878 41% Expenditures Personnel Salaries & Wages 1,475,246 162,244 604,937 733,740 - 870,309 41% Fringe Benefits 534,662 42,645 190,409 177,214 - 344,253 36% Total Personnel 2,009,908 204,889 795,346 910,953 - 1,214,562 40% Supplies 1,171,224 97,877 413,341 327,017 11,666 746,217 36% Services & Charges Professional Services 86,248 7,074 37,650 107,371 2,050 46,548 46% Printing & Advertising - - - 6,274 - - 0% Utilities 309,744 24,429 166,540 131,619 - 143,204 54% Education & Training - - - 521 - - 0% Travel 2,000 - - 10,915 - 2,000 0% Repairs & Maintenance 99,981 4,346 37,466 32,252 16,607 45,908 54% Other Interfund Allocations 162,380 13,531 67,660 - - 94,720 42% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 7,563 25,777 37,326 - 28,834 47% Other Services & Charges 523,034 50,145 189,353 81,742 4,094 329,587 37% Transfers Out 90,752 - - - - 90,752 0% Total Services & Charges 1,328,750 107,089 524,446 408,020 22,750 781,553 41% Capital - - - - - - 0% Total Expenditures 4,509,882 409,855 1,733,134 1,645,991 34,417 2,742,332 39% Net 44,500 (80,438) 133,371 (181,318) (54,454) Cash Balance 1,713,945 1,665,007 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 5 Total 8 12 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Century Center Enterprise Funds City Funds 101 Fund Name Fund Number 671 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,098 5,337 357 - 6,663 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 - - - - 177,475 0% Total Revenue 189,475 1,098 5,337 357 - 184,138 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 4,800 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 4,800 - - 0% Capital 20,000 - - 5,216 - 20,000 0% Total Expenditures 20,000 - - 10,016 - 20,000 0% Net 169,475 1,098 5,337 (9,659) 164,138 Cash Balance 862,700 855,694 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Century Center Capital Enterprise Funds City Funds 102 Fund Name Fund Number 672 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 221,437 235,000 235,000 221,437 - (13,563) 106% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,400 311 1,164 21 - 1,236 48% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 53,109 53,109 - - 50,126 51% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 417,824 288,420 289,273 221,458 - 128,551 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - 138,681 24,021 141,409 - 100% Debt Service - Interest & Fees 136,334 - 68,880 71,727 66,454 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - 207,561 95,748 207,863 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - 207,561 95,748 207,863 1,000 100% Net 1,400 288,420 81,712 125,709 127,551 Cash Balance 252,288 184,591 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 103 Fund Name Fund Number 222 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 806 948 706 - 6,067 14% Charges for Services 803,537 51,625 262,708 301,650 - 540,829 33% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,200 1,694 4,949 3,760 - 4,251 54% Other Income 8,020,336 585,857 3,220,353 3,095,956 - 4,799,983 40% Interfund Allocation Reimb 610,726 50,895 254,461 169,627 - 356,265 42% Transfers In - - - - - - 0% Total Revenue 9,450,814 690,878 3,743,418 3,571,700 - 5,707,395 40% Expenditures by Division Equipment Services 3,423,940 194,303 1,009,570 1,086,749 8,772 2,405,598 30% Building Maintenance 233,139 16,370 71,091 84,273 9 162,039 30% Central Purchasing/Stores 308,040 30,060 116,695 96,500 678 190,666 38% Print Shop 189,881 14,275 66,849 52,030 3,496 119,536 37% Radio Shop 301,290 27,737 111,804 111,818 1 189,485 37% Energy/Sustainability 17,237 184 3,578 123,412 8,849 4,810 72% Electric & Gas Utilities 4,774,755 363,831 2,115,588 1,959,424 2,278,904 380,263 92% Facilities Management 316,655 13,804 52,548 - 1 264,106 17% Total Expenditures by Division 9,564,937 660,563 3,547,723 3,514,205 2,300,710 3,716,504 61% Expenditures Personnel Salaries & Wages 2,291,115 216,633 820,526 814,358 - 1,470,589 36% Fringe Benefits 912,335 68,890 311,399 398,713 - 600,936 34% Total Personnel 3,203,450 285,524 1,131,925 1,213,070 - 2,071,525 35% Supplies 138,128 (57,526) (45,334) 80,100 9,310 174,152 -26% Services & Charges Professional Services 203,000 165 165 10,000 2,835 200,000 1% Printing & Advertising 6,341 65 221 3,534 140 5,980 6% Utilities 4,842,975 368,459 2,150,255 1,991,509 2,278,904 413,816 91% Education & Training 20,800 1,595 2,970 3,110 - 17,830 14% Travel 4,000 - - 323 - 4,000 0% Repairs & Maintenance 94,047 5,519 27,360 27,515 608 66,079 30% Other Interfund Allocations 648,014 54,001 270,007 171,345 - 378,007 42% Debt Service - Principal 14,209 2,243 6,295 6,166 4,861 3,053 79% Debt Service - Interest & Fees 1,070 123 507 735 275 288 73% Grants & Subsidies 4,800 - 2,434 5,320 - 2,366 51% Other Services & Charges 9,103 397 918 1,478 3,777 4,408 52% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 432,566 2,461,132 2,221,035 2,291,400 1,470,827 76% Capital - - - - - - 0% Total Expenditures 9,564,937 660,563 3,547,723 3,514,205 2,300,710 3,716,504 61% Net (114,123) 30,314 195,695 57,495 1,990,891 Cash Balance 1,141,708 1,089,787 Staffing Budget Actual Full Time 42 36 Part-Time /Seasonal/Temporary N/A 2 Total 42 38 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report May 31, 2019 Central Services Internal Service Funds 104 Fund Name Fund Number 224 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 373 1,437 1,120 - 663 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 377,100 373 1,437 1,120 - 375,663 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 3,226 31,941 2,100 - 56,730 36% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 3,226 31,941 2,100 - 65,730 33% Capital 300,000 - - 72,160 - 300,000 0% Total Expenditures 402,671 3,226 31,941 74,260 - 370,730 8% Net (25,571) (2,853) (30,504) (73,141) 4,933 Cash Balance 138,056 121,159 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 105 Fund Name Fund Number 226 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 70,000 9,925 35,253 29,551 - 34,747 50% Other Income 99,073 197,908 276,172 20,096 - (177,099) 279% Interfund Allocation Reimb 3,931,197 327,601 1,651,390 863,235 - 2,279,807 42% Transfers In - - - - - - 0% Total Revenue 4,100,270 535,433 1,962,815 912,882 - 2,137,455 48% Expenditures by Division Safety & Risk Management 251,682 19,967 106,077 87,122 4,334 141,271 44% Liability Insurance 2,032,932 68,735 331,209 840,989 - 1,701,723 16% Business Insurance 689,500 21,441 82,828 100,423 21,441 585,231 15% Workers' Compensation 1,028,000 141,487 694,481 683,803 23,477 310,042 70% Catastrophic Events 355,541 72,394 348,298 - 174,856 (167,613) 147% Total Expenditures by Division 4,357,655 324,023 1,562,894 1,712,337 224,108 2,570,653 41% Expenditures Personnel Salaries & Wages 154,286 17,465 64,604 72,066 - 89,682 42% Fringe Benefits 61,221 5,946 25,326 34,232 - 35,895 41% Total Personnel 215,507 23,411 89,930 106,298 - 125,577 42% Supplies 17,125 41,003 42,405 2,829 7,910 (33,190) 294% Services & Charges Professional Services 184,929 14,875 99,940 129,605 14,875 70,114 62% Printing & Advertising - - - - - - 0% Education & Training 29,750 - 21,971 3,524 1,982 5,797 81% Travel 6,082 - 652 1,396 32 5,398 11% Repairs & Maintenance 26,965 1,300 12,486 968 10,166 4,313 84% Other Interfund Allocations 144,621 12,052 60,257 46,635 - 84,364 42% Insurance 1,408,500 145,516 665,724 650,364 6,566 736,210 48% Other Services & Charges 1,992,600 55,722 274,355 745,293 24,274 1,693,971 15% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,793,447 229,466 1,135,385 1,603,209 57,895 2,600,167 31% Capital 331,576 30,144 295,174 - 158,304 (121,902) 137% Total Expenditures 4,357,655 324,023 1,562,894 1,712,337 224,108 2,570,652 41% Net (257,385) 211,410 399,921 (799,455) (433,197) Cash Balance 4,099,928 3,884,016 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 106 Fund Name Fund Number 278 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,991 7,050 4,853 - 6,950 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,700 720 2,153 1,200 - 1,547 58% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 17,700 2,711 9,203 6,053 - 8,497 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 - 495 - - 49,505 1% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - 495 - - 49,505 1% Capital - - - - - - 0% Total Expenditures 50,000 - 495 - - 49,505 1% Net (32,300) 2,711 8,708 6,053 (41,008) Cash Balance 759,203 757,817 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds 107 Fund Name Fund Number 279 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 6,406 20,290 4,390 - 19,710 51% Charges for Services 62,585 - 62,585 - - 0 100% Donations - - - 100,000 - - 0% Other Income 61,439 4,025 45,207 24,979 - 16,232 74% Interfund Allocation Reimb 7,991,331 665,947 3,329,702 2,828,730 - 4,661,629 42% Transfers In - - - - - - 0% Total Revenue 8,155,355 676,378 3,457,784 2,958,099 - 4,697,571 42% Expenditures by Division 311 Call Center 557,310 61,296 224,323 206,399 440 332,548 40% Information Technology 8,720,821 973,465 3,465,941 2,208,714 1,524,184 3,730,696 57% Total Expenditures by Division 9,278,131 1,034,761 3,690,264 2,415,113 1,524,623 4,063,243 56% Expenditures Personnel Salaries & Wages 1,942,598 180,200 704,514 573,292 - 1,238,084 36% Fringe Benefits 692,708 52,661 228,183 240,111 - 464,525 33% Total Personnel 2,635,306 232,861 932,697 813,403 - 1,702,609 35% Supplies 127,341 3,660 76,864 38,517 18,037 32,440 75% Services & Charges Professional Services 1,417,812 58,618 264,006 382,433 426,485 727,321 49% Printing & Advertising 5,150 - 120 298 - 5,030 2% Education & Training 77,900 195 6,900 9,474 195 70,805 9% Travel 46,078 5,387 9,823 7,048 21,746 14,509 69% Repairs & Maintenance 3,497,713 632,979 1,500,402 1,028,946 820,387 1,176,924 66% Other Interfund Allocations 6,785 565 2,830 2,170 - 3,955 42% Debt Service - Principal 384,403 67,188 165,648 54,741 180,104 38,651 90% Debt Service - Interest & Fees 48,219 9,770 17,295 4,423 15,475 15,449 68% Grants & Subsidies - - - - - - 0% Other Services & Charges 391,324 23,540 113,679 73,661 2,095 275,550 30% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,475,384 798,240 2,680,703 1,563,193 1,466,486 2,328,194 64% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,278,131 1,034,761 3,690,264 2,415,113 1,524,623 4,063,243 56% Net - - - - 634,328 Cash Balance 2,593,227 2,170,764 Staffing Budget Actual Full Time 30 27 Part-Time /Seasonal/Temporary N/A 1 Total 30 28 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report May 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 108 Fund Name Fund Number 711 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250,000 28,718 111,223 69,682 - 138,777 44% Donations - - - - - - 0% Other Income 13,021,017 1,175,121 5,618,131 7,607,699 - 7,402,886 43% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,271,017 1,203,839 5,729,354 7,677,381 - 7,541,663 43% Expenditures by Division Employee Benefits 15,442,986 1,326,678 7,231,082 6,073,784 186,010 8,025,894 48% Employee Wellness Clinic 1,180,000 81,440 533,111 562,294 630,020 16,869 99% Total Expenditures by Division 16,622,986 1,408,117 7,764,193 6,636,078 816,029 8,042,764 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 81,626 93,977 53,428 7,489 45,220 69% Services & Charges Professional Services 1,276,000 32,014 556,899 645,764 736,802 (17,701) 101% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,294,475 7,105,434 5,936,211 71,738 7,992,428 47% Other Services & Charges 30,700 2 7,883 675 - 22,817 26% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,326,492 7,670,216 6,582,650 808,540 7,997,544 51% Capital - - - - - - 0% Total Expenditures 16,622,986 1,408,117 7,764,193 6,636,078 816,029 8,042,764 52% Net (3,351,969) (204,278) (2,034,839) 1,041,303 (501,101) Cash Balance 9,948,760 11,216,780 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 109 Fund Name Fund Number 713 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,400 519 1,918 1,447 - 1,482 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,400 519 1,918 1,447 - 1,482 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 - 20,832 14,772 - 39,168 35% Total Personnel 60,000 - 20,832 14,772 - 39,168 35% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 - 23,232 14,772 - 46,768 33% Net (66,600) 519 (21,314) (13,325) (45,286) Cash Balance 187,651 212,304 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Unemployment Compensation Internal Service Funds City Funds 110 Fund Name Fund Number 714 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,150 111 458 32 - 692 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 17,990 67,410 64,952 - 105,936 39% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,496 18,101 67,869 64,984 - 106,628 39% Expenditures Personnel Salaries & Wages 131,000 18,524 81,039 32,027 - 49,961 62% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 18,524 81,039 32,027 - 74,655 52% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 18,524 81,039 32,027 - 74,655 52% Net 18,802 (423) (13,171) 32,957 31,973 Cash Balance 38,066 32,957 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Parental Leave Fund Internal Service Funds City Funds 111 Fund Name Fund Number 701 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - - - - 5,212,638 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 - 1,644 2,060 - 4,856 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 5,414 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,138 - 1,644 7,474 - 5,217,494 0% Expenditures Personnel Salaries & Wages 5,105,307 364,455 1,851,627 2,020,181 - 3,253,680 36% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 364,455 1,851,627 2,020,181 - 3,253,680 36% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 69 542 522 - 958 36% Transfers Out - - - - - - 0% Total Services & Charges 6,850 69 4,542 3,724 - 2,308 66% Capital - - - - - - 0% Total Expenditures 5,112,457 364,524 1,856,169 2,023,972 - 3,256,288 36% Net 106,681 (364,524) (1,854,524) (2,016,499) 1,961,206 Cash Balance (1,538,758) (1,552,470) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Fire Pension Trust Funds City Funds 112 Fund Name Fund Number 702 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - - - - 6,347,700 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,500 - 4,806 3,974 - 9,694 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 80 1,931 545 - 6,069 24% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,370,200 80 6,737 4,518 - 6,363,463 0% Expenditures Personnel Salaries & Wages 6,343,985 627,093 2,842,576 2,640,028 - 3,501,409 45% Fringe Benefits 3,717 - - 261 - 3,717 0% Total Personnel 6,347,702 627,093 2,842,576 2,640,289 - 3,505,126 45% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 93 549 451 - 851 39% Transfers Out - - - - - - 0% Total Services & Charges 7,400 93 4,549 3,651 - 2,851 61% Capital - - - - - - 0% Total Expenditures 6,355,902 627,185 2,847,125 2,643,941 - 3,508,777 45% Net 14,298 (627,105) (2,840,389) (2,639,423) 2,854,686 Cash Balance (1,892,804) (1,754,423) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Police Pension Trust Funds City Funds 113 Fund Name Fund Number 730 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 620 77 272 184 - 348 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620 77 272 184 - 348 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 620 77 272 184 348 Cash Balance 29,251 28,653 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 City Cemetery Trust Trust Funds City Funds 114 Fund Name Fund Number 731 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,000 1,805 4,279 - - 3,721 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,000 1,805 4,279 - - 3,721 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 8,000 1,805 4,279 - 3,721 Cash Balance 460,151 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Bowman Cemetery Trust Funds City Funds 115 Fund Name Fund Number 324 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - - - - 16,935,449 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 (235,000) 197,500 196,500 - 199,000 50% Intergov./ Grants - 40,438 40,438 19,314 - (40,438) 0% Charges for Services - - - 1,060 - - 0% Interest Earnings 600,000 65,359 241,739 181,833 - 358,261 40% Debt Proceeds - - - 2,825 - - 0% Donations - - - - - - 0% Other Income 33,085 - 20,000 4,502,273 - 13,085 60% Transfers In 34,000 7,321 25,240 13,594 - 8,760 74% Total Revenue 17,999,034 (121,882) 524,918 4,917,400 - 17,474,117 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,477,712 150,327 511,428 517,430 1,289,567 1,676,717 52% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 - 1,950,773 1,137,362 2,058,315 29,227 99% Debt Service - Interest & Fees 1,198,775 - 607,516 466,946 618,987 (27,728) 102% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,687,835 - 879,923 1,726,460 1,007,912 800,000 70% Transfers Out 4,261,018 - 2,133,988 2,133,988 - 2,127,030 50% Total Services & Charges 15,663,655 150,327 6,083,627 5,982,186 4,974,781 4,605,246 71% Capital 27,821,296 531,445 1,696,983 4,545,224 4,619,567 21,504,746 23% Total Expenditures 43,484,951 681,772 7,780,611 10,527,410 9,594,347 26,109,992 40% Net (25,485,917) (803,654) (7,255,692) (5,610,009) (8,635,875) Cash Balance 24,495,963 28,238,933 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 116 Fund Name Fund Number 422 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - - - - 314,425 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 4,644 16,571 14,401 - 23,429 41% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 4,644 16,571 14,401 - 337,854 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 16,479 - - - - 16,479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 16,479 - - - - 16,479 0% Capital 1,678,651 121,832 190,004 154,085 676,285 812,362 52% Total Expenditures 1,695,130 121,832 190,004 154,085 676,285 828,841 51% Net (1,340,705) (117,188) (173,433) (139,684) (490,987) Cash Balance 1,627,535 2,136,740 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 429 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - - - - 2,808,805 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 26,601 98,697 54,266 - 128,303 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 72,104 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,035,805 26,601 98,697 126,370 - 2,937,108 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 80,802 - 14,299 63,746 55,735 10,768 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 81,592 - 15,090 71,163 55,735 10,768 87% Capital 12,120,390 544,482 2,269,399 475,429 3,354,175 6,496,816 46% Total Expenditures 12,201,982 544,482 2,284,489 546,591 3,409,910 6,507,584 47% Net (9,166,177) (517,882) (2,185,792) (420,221) (3,570,476) Cash Balance 8,805,848 8,256,922 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 118 Fund Name Fund Number 430 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - - - - 2,229,283 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 23,439 84,382 49,783 - 107,618 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 23,439 84,382 49,783 - 2,336,901 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 973,532 - 156,053 60,849 167,678 649,801 33% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 973,532 - 156,053 60,849 167,678 649,801 33% Capital 9,379,196 307,505 1,091,435 46,765 591,776 7,695,985 18% Total Expenditures 10,352,728 307,505 1,247,488 107,614 759,454 8,345,786 19% Net (7,931,445) (284,066) (1,163,107) (57,831) (6,008,885) Cash Balance 8,289,383 7,778,752 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 435 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 541 1,918 1,182 - 1,806 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 541 1,918 1,182 - 1,806 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 8,750 8,750 - 100,050 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 8,750 8,750 - 100,050 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 8,750 8,750 - 100,050 99,200 52% Net (204,276) (8,209) (6,832) 1,182 (97,394) Cash Balance 197,443 201,980 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 436 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,260,716 - - - - 4,260,716 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 2,295 15,211 5,385 - 24,789 38% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,300,716 2,295 15,211 5,452 - 4,285,505 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 194,201 186,241 - 198,321 49% Debt Service - Interest & Fees 102,306 - 52,463 60,423 - 49,843 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 1,883,253 1,862,972 - 1,887,872 50% Total Services & Charges 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Capital - - - - - - 0% Total Expenditures 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Net 25,716 2,295 (2,114,707) (2,104,184) 2,140,422 Cash Balance 874,487 1,383,059 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report May 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 425 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 11,372 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 996 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - 86 27,619 - 1 99% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 - 292 39,987 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,672 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 11,608 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 15,987 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 7,633 - - 0% Transfers Out - - 7,820 - - (7,820) 0% Total Services & Charges - - 7,820 35,229 - (7,820) 0% Capital - - - - - - 0% Total Expenditures - - 7,820 36,901 - (7,820) 0% Net 293 - (7,527) 3,086 7,821 Cash Balance 858 179,820 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 433 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 5,863 29,315 - - 41,041 42% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 1,678 5,826 48 - 9,174 39% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,085,356 7,541 35,141 48 - 1,050,215 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 - - 561 - 4,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 - - - - 1,069,500 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 - - 561 - 1,074,000 0% Capital - - - - - - 0% Total Expenditures 1,074,000 - - 561 - 1,074,000 0% Net 11,356 7,541 35,141 (513) (23,785) Cash Balance 650,766 7,439 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 439 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,487 1,653 5,858 3,955 - 2,629 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,487 1,653 5,858 3,955 - 2,629 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - - - 600,000 25,000 96% Total Expenditures 625,000 - - - 600,000 25,000 96% Net (616,513) 1,653 5,858 3,955 (22,371) Cash Balance 629,890 617,021 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 454 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 1,043 3,694 2,494 - 2,306 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 1,043 3,694 2,494 - 2,306 62% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 1,043 3,694 2,494 (47,694) Cash Balance 397,237 389,121 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 754 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 213,200 27,148 110,020 76,046 - 103,180 52% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 213,200 27,148 110,020 76,046 - 103,180 52% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 7,644 28,523 26,822 - 106,477 21% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 870 16,428 3,400 - 5,572 75% Transfers Out - - - - - - 0% Total Services & Charges 157,000 8,514 44,951 30,222 - 112,049 29% Capital - - - - - - 0% Total Expenditures 157,000 8,514 44,951 30,222 - 112,049 29% Net 56,200 18,634 65,069 45,824 (8,869) Cash Balance 1,778,240 2,991,448 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 126 Fund Name Fund Number 315 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 19,000 2,740 9,734 6,693 - 9,266 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,000 2,740 9,734 6,693 - 9,266 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 2,740 9,447 5,088 - 4,553 67% Total Services & Charges 14,000 2,740 9,447 5,088 - 4,553 67% Capital - - - - - - 0% Total Expenditures 14,000 2,740 9,447 5,088 - 4,553 67% Net 5,000 - 288 1,604 4,713 Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 127 Fund Name Fund Number 317 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 3,337 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 3,337 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 3,337 2,009 Cash Balance - 520,528 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 328 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 4,581 16,274 11,189 - 23,726 41% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 4,581 16,274 11,189 - 23,726 41% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 4,581 15,794 8,506 - 4,206 79% Total Services & Charges 20,000 4,581 15,794 8,506 - 4,206 79% Capital - - - - - - 0% Total Expenditures 20,000 4,581 15,794 8,506 - 4,206 79% Net 20,000 - 481 2,682 19,520 Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report May 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 129 Fund Name Fund Number 351 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 2,631 9,325 - - 675 93% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,000 2,631 9,325 993,495 - 675 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 10,000 2,631 9,325 993,495 675 Cash Balance 1,002,546 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report May 31, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 752 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 415 3,205 2,353 - 1,795 64% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 198,500 1,432,378 1,680,500 - 1,437,122 50% Total Revenue 2,874,500 198,915 1,435,583 1,682,853 - 1,438,917 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 695,000 920,000 - 1,030,000 40% Debt Service - Interest & Fees 1,136,269 - 538,878 563,953 - 597,391 47% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% Capital - - - - - - 0% Total Expenditures 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% Net 13,231 198,915 201,705 (125,320) (188,474) Cash Balance 412,197 396,912 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report May 31, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 131 Fund Name Fund Number 756 Fund Type Date Updated 6/24/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 441 1,840 1,216 - 2,160 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 857,500 856,500 - 858,000 50% Total Revenue 1,719,500 441 859,340 857,716 - 860,160 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 480,000 465,000 - 490,000 49% Debt Service - Interest & Fees 741,369 1,650 375,434 387,884 - 365,935 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 1,650 855,434 852,884 - 855,935 50% Capital - - - - - - 0% Total Expenditures 1,711,369 1,650 855,434 852,884 - 855,935 50% Net 8,131 (1,209) 3,905 4,832 4,225 Cash Balance 1,730,695 1,723,477 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report May 31, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 132