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HomeMy WebLinkAbout06112019 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 6, 2019 164 - Opening of Bids - Drewery's Brewery Clean -Up Mr. Kyle Silveus, Engineering, informed the Board that Engineering would like to postpone this bid opening given the issues out there with the owner. He noted an addendum has been issued delaying the opening until July 23. - Traffic Control Device — Honorary Street Sign — Junior League of South Bend Ms. Martin, Clerk of the Board, stated this item is being removed from the agenda. - Alley Vacation — East/West Alley from Fremont St. to N. Olive St. and Half North/South Alley from Lawton St., South to the East/West Alley Ms. Maradik read through comments from Community Investment, Fire Department, and Engineering recommending denial of this alley vacation. Mr. Gilot noted the reason for the request stated is to keep the alley clean, and that is a good goal. He suggested vacating the alley is the wrong answer, and maybe there is something Code Enforcement could do. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:58 a.m. BOARD OF PUBLIC WORKS Gary A. Gilpt, President Elizabeth A. Maradik, Member Therese J. Dorau,"Member Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: nda M. Martin,�6�k REGULAR MEETING JUNE 11, 2019 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, June 11, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Genevieve Miller present. Board Member Laura O'Sullivan was absent. Also present was Board Attorney Clara McDaniels. Mr. Gilot noted the addition to the agenda of a request to install temporary sidewalk art. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on May 23, May 28, and June 4, 2019, were approved. OPENING OF BIDS — MORRIS THEATER PLASTER REPAIR — PROJECT NO. 118-094 (VPA MORRIS, This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. Mr. Gilot suggested Venues, Parks, and Arts could go to the open market with no bids received. OPENING OF BIDS — MUESSEL GROVE PUBLIC RESTROOM — PROJECT NO. 118-099 (VPA CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: REGULAR MEETING JUNE 11, 2019 165 MICHIANA CONTRACTING, INC. 7843 Lilac Rd., PO Box 929 Plymouth, IN 46563 Bid was signed by: Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IC m Base Bid Lump Sum $425,000.00 Add Alternate No. 1 Lump Sum $47,374.00 Add Alternate No. 2 Lump Sum $34,342.00 Add Alternate No. 3 Total $39,523.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids was referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF BIDS — GEMINI SITE IMPROVEMENTS — PROJECT NO 119-043 (WWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened apd publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted U8. P Base Bid Total $848,000.00 Alternate No. 1 Total $61,020.00 Alternate No. 2 Total $41,500.00 Base Bid Total with Alternates 1 & 2 $950,520.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: M Base Bid Total $614,451.28 Alternate No. 1 Total $39,315.00 Alternate No. 2 Total $26,143.72 Base Bid Total with Alternates 1 & 2 $679,910.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING AND AWARD OF BIDS — 2019 STREET DEPARTMENT MATERIALS — PROJECT NO. 119-008R (STREETS CURB & SIDEWALK SEWER CONCRETE SEWER INSURANCE, WATER WORKS PARKS) This was the date set for receiving and opening of sealed bids for the above referenced materials. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. REGULAR MEETING JUNE 11, 2019 166 1 r OPENING OF BIDS — TWO (2), ,MORE OR LESS 2019 OR NEWER MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCKS — SPEC _O_(CODE ENFORCEMENT CAPITAL LEASE) ^^ This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form submitted Descri tion Year/Make/Model I Unit Price Extended Cab Pickup 2019 Ford Ranger 4x4 Su ercab 1 $26,499.00 each Alternate Description Cost Total No. 1 Truck cap utility style with lockable $2,980.00 $2,980.00 each - doors, no glass each aluminum $4,152.00 $4,152.00 each - fiberglass each 2 Foldable tonneau cover $494.00 each $494.00 each - soft $935.00 each $935.00 each - hard 3 CNG — Bi-Fuel conversion with Not Available tanks mounted under bed 4 Overhead light bar Federal Signal $2,400.00 F_ $2,400 each 24" Legend LPX orequal each MARTIN COUNTRY CHEVROLET, INC. 2705 N. Michigan Street Plymouth, IN 46563 Bid was signed by: Jennifer Martin Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form submitted :p Description I Year/Make/Model Unit Price 2020 Chevrolet Colorado Ext Cab $29,800.00 each Alternate No. Description Cost Total 1 Truck cap utility style with lockable doors, no glass $1,700.00 $3,400.00 2 Foldable tonneau cover $545.00 $1,090.00 3 CNG — Bi-Fuel conversion with tanks mounted under bed 4 Overhead light bar Federal Signal 24" Legend LPX orequal BLOOMINGTON FORD, INC. DBA COMMUNITY FORD-LINCOLN, INC 2200 S. Walnut St. Bloomington, IN 47401 Bid was signed by: Sam Roberts Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING JUNE 11, 2019 167 Bid Bond was not submitted. *Bidder requested in writing that bid bond requirements be waived because they cannot comply .n Description Year/Make/Model =Unit Price $26,262.25 Alternate Description Cost Total No. 1 Truck cap utility style with lockable A. $2,555.00 A. $5,110.00 doors, no glass — See 3 options offered B. $3,315.00 B. $6,630.00 C. $3,340.00 C. $6,680.00 2 Foldable tonneau cover $990.00 $1,980.00 3 CNG - Bi-Fuel conversion with tanks N/A N/A mounted under bed 4 Overhead light bar Federal Signal 24" Legend LPX or equal — included with choice of cap Attorney McDaniels stated Bloomington Ford's bid offered three (3) different alternative and had numerous mark-ups that would need to be reviewed. Mr. Gilot noted in regards to Bloomington Ford's request, the bid bond requirement is a regulation of Indiana law. He stated the bid review team would need to review all of the documents and their responsiveness to the bid. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — HYDRANT FLOW TESTING — PROJECT NO 119-041R (WATER WORKS PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: M.E. SIMPSON COMPANY, INC. 3406 Enterprise Avenue Valparaiso, IN 46383 Quotation was submitted by Michael Simpson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $38,318.00 SHAMBAUGH & SON, LP 5870 Carbonmill Dr. South Bend, IN 46628 Quotation was submitted by Mark Manninen Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $37,145.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Water Works and Engineering for review and recommendation. OPENING OF QUOTATIONS — CODE ENFORCEMENT OFFICE DOOR (CODE ENFORCEMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced equipment. The following quotations were opened and read: BROWN & BROWN GENERAL_ CONTRACTORS, INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown 1 L REGULAR MEETING JUNE 11, 2019 168 Non -Collusion, Non -Discrimination. Affidavit Form was completed QUOTATION: $3,148.00* * * * * * 1. No light kit included 2. Cylinders by Owner PREMIER 1 CONSTRUCTION INC. 105 E. Jefferson Blvd., #216 South Bend, IN 46601 Quotation was submitted by Alan Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $3,339 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Central Services for review and recommendation. AWARD BID — ONE (1) OR MORE 2018 OR NEWER UTILITY WORK MACHINE SPEC K (VPA CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on May 14, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Bobcat of Michiana, 28747 Old US 33 West, Elkhart, IN 46516 in the amount of $57,254.26 for the Base Bid plus Alternate Nos. 1, 2, 3, 5, and dealer suggested rear window guard. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BIDS AND APPROVE PURCHASE AGREEMENTS — SALE OF CITY OWNED PROPERTIES — 15 10 AND 1512 FORD STREET Mr. Andrew Netter, Community Investment, advised the Board that on May 14, 2019, bids were received and opened for the above referenced properties. After reviewing those bids, Mr. Netter recommended that the Board award the properties to the sole, responsive bidder, Rosa Gonzalez, 1506 Ford St., South Bend, IN 46601 in the amount of $850 for 1510 Ford St. and $875 for 1512 Ford St., plus $100.92 for advertisement fees and $81.00 for the transfer, recording and county sales disclosure form fees for a total of $1,906.92. Also presented at this time were the Purchase Agreements for these properties. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be awarded as outlined above and the Purchase Agreements be approved. Ms. Dorau seconded the motion, which carried. AWARD BID — 2019 COMMUNITY CROSSINGS — PROJECT NO 119-015 (LRSA) Mr. Scott Kreeger, Engineering, advised the Board that on May 28, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $1,106,505.95. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — DUCTILE_ IRON PIPES VALVES AND HYDRANTS — PROJECT NO. 119- 034 (WATER WORKS OPERATIONS) Mr. Scott Kreeger, Engineering, advised the Board that on May 14, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Core and Main LP, 731 W. Ireland Rd., South Bend, IN 46680 in the amount of unit prices not to exceed $702,159. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — 2019 CITY CEMETERY PATHS (COIT) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on May 28, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Acorn Landscaping, LLC, 3680 W. Sample St., South Bend, IN 46619, in the amount of $46,830. Therefore, Ms. Maradik made a motion that the REGULAR MEETING JUNE 11, 2019 169 recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER OFFICE FURNITURE — PROJECT NO 118 104B (HOTEL/MOTEL TAX) Ms. Becca Plantz, Engineering, advised the Board that on May 28, 2019, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Office Interiors, 1415 University Drive Ct., Granger, IN 46530, in the amount of $75,797.29. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — ELECTRIC GATE - PUBLIC WORKS SERVICE CENTER (MVH/SEWER OPERATIONS & MAINTENANCE,) Ms. Terri Swift, Streets, advised the Board that on May 28, 2019, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Ms. Swift recommended that the Board award the contract to the lowest responsive and responsible bidder, Superior Access and Door, 13399 McKinley Highway, Mishawaka, IN 46545, in the amount of $22,655 for Option A. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD PROPOSAL — VENUES PARKS AND ARTS SIGNAGE AND WAYFINDING (VPA CUMULATIVE CAPITAL) In a memorandum to the Board, Mr. Patrick Sherman, VPA stated proposals were received for the above project by the Board on May 14, 2019. Mr. Sherman stated after review and scoring, the team is requesting the Board's approval to award the proposal to the highest overall scoring vendors, Geograph Industries, Inc., 475 Industrial Dr., Harrison, OH 45030 for Howard Park Signage, and Burkhart Sign Systems, 1247 Mishawaka Ave., South Bend, IN 46615 for City Cemetery, West Bank Trail, Leeper Park, Pinhook Park, the Riverwalk and Pulaski Park signage. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Board approved the request to award the proposal as recommended. APPROVE CHANGE ORDER NO. 2 — BENDIX LIFT THEATER AT CENTURY CENTER — PROJECT NO. 118-036C (HOTEL/MOTEL TAX) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 2 on behalf of Brown and Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573, indicating the contract amount be increased by $1,828.81 for a new contract sum, including this Change Order, in the amount of $82,679.58. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — VENUES PARKS AND ARTS MAINTENANCE STORAGE BUILDING — PROJECT NO 118-046R (PARK BOND SERIES I) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 5 on behalf of The Robert Henry Corporation, 404 S. Frances St., South Bend, IN 46624, indicating the contract amount be decreased by $396 for a new contract sum, including this Change Order, in the amount of $388,984. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2017 LAMPPOST PROGRAM — PROJECT NO 117-011A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, IN 46628, indicating the contract amount be decreased by $3,175 for a new contract sum, including this Change Order, of $27,550. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $27,550. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 8 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION DIVISION A — PROJECT NO. 116-001 (SSDA TIF) REGULAR MEETING JUNE 11, 2019 170 Mr. Gilot advised that Mr. Toy Villa, Engineering,,has submitted Change Order No. 8 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 indicating the contract amount be increased by $7,891.99 for a new contract sum, including this Change Order, of $3,447,864.79. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $3,447,864.79. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 8 (Final) and the Project Completion Affidavit were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — ERSKINE CLUBHOUSE RENOVATION —PROJECT NO. 116-108 (VPA CAPITAL Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted the Certificate of Substantial Completion on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating a substantial completion date of May 20, 2019 for the above project. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Certificate of Substantial Completion was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY 1421 N. MEDORA STREET In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS PRINTING SERVICES FOR THE CITY OF SOUTH BEND (ALL CITY DEPARTMENTS) In a memorandum to the Board, Mr. Michael Schmidt, Purchasing, requested permission to advertise for the receipt of qualifications for the above referenced services. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 20-2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2019 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2019 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the "Municipal Code") authorizes the Board of Public Works to establish the City's prime borrowing rate ("Prime Borrowing Rate") for purposes of determining the interest rate of installment payments of water/sewer installation charges; and WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public Works is to establish the Prime Borrowing Rate by December 1 of each year for the following calendar year; and WHEREAS, Section 17-85 of the Municipal Code permits a single family residential real property owner to pay water/sewer installation charges by making sixty (60) monthly installment payments with an interest rate two (2) percent below the City's prime borrowing rate; and WHEREAS, the interest rate at the commencement of a residential owner's sixty -month payment plan shall remain constant throughout the sixty -month term. REGULAR MEETING JUNE 11, 2019 171 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board establishes the Prime Borrowing Rate for calendar year 2019 at a two (2) percent interest rate. 2. The effective date of this Resolution is December 1, 2018. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on June 11, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Genevieve E. Miller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval Type Business Description Amount/ Motion/ Funding Second Site Access Indiana Allow Access to City- N/A TABLED Agreement Brownfields Owned Property at 534 Maradik/Dorau Program LaPorte for Environmental Assessment through Funds Granted by Indiana Brownfields Professional Alpha Dog Create Logo, Brand $7,500 Maradik/Dorau Services Agency LLC Standards, Marketing Plan (IT Agreement and Recommendations for Professional 311 Center Services Supplement Indiana Time Extension for Bendix N/A Maradik/Dorau No. 1 to Local Department of Drive Construction Period Public Agency Transportation Project Coordination Contract Amendment Epoch Architectural Design and $33,377 Maradik/Dorau No. 2 to Architecture + Construction Administration (RWDA TIF) Professional Planning Services for Technology Services Resource Center Project Agreement Emergency Selge Emergency Replacement of $49,370 Maradik/Dorau Purchase Construction Two -Hundred Twenty (220) (Sewage Co., Inc. Linear Feet of Collapsed Operations Sewer Line in 1500 Block and of North Wellington Street Maintenance) (HRP, C&E, and R&R Construction contacted and not able to provide Quotes Professional enFocus, Inc. Innovation and Technology $25,000 Dorau/Miller Services Summer Internship Program (IT (Mr. Gilot Agreement Professional recused Services) himself) Professional South Bend Development of City of $25,000 Maradik/Dorau Services Code Works South Bend 311 Services (IT Agreement LLC Portal allowing Residents to Professional Ll 1 REGULAR MEETING JUNE 11, 2019 172 1 Submit Requests Online Services Amendment to Systems and Complete Business Process $38,700 Maradik/Dorau Professional Software Analysis related to Policy (Water Works Services Changes due to House Bill O&M) Agreement 1347 for Utility CIS Project APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and license nnnlirntinnc wPrP nrPCPntPf1 f,.r Applicant Description Date/Time A Locationµ Motion Carried Bacon around Special Event June 22, 2019; Sidewalks and East Maradik/Dorau the Bend 7:00 a.m. to Race Trail 10:00 a.m. Parade of Special Event June 22, 2019; Lafayette Blvd. to Maradik/Dorau Champions 7.00 a.m. to Colfax Ave. to Williams 12:00 p.m. St. and back to Western Ave. Leeper Park Art Special Event June 14, 3:00 Riverside from Maradik/Dorau Fair p.m. to 7:00 Michigan St. to Bartlett p.m.; June 15, St.; Handicapped 7:00 a.m. to Parking North Side of 5:00 p.m. June Bartlett St. from St. 16, 2019 Joseph St. to Roundabout; No Parking from St. Joseph St. to Riverside St. Family Fun Special Event June 8, 2019; Eddy St. from Angela Maradik/Dorau Day 8:00 a.m. to Blvd. to Napoleon St. 2:00 p.m. Angel .of Hope Special Event August 10, Pinhook Park to County Maradik/Dorau Memorial Ride 2019; 8:00 a.m. Roads/State Roads East Special Event June 23, 2019; E. Washington St. from Maradik/Dorau Washington 11:00 a.m. to Sunnyside St. to Jacob Street 8:00 p.m. St. Neighborhood Block Part Transformation Special Event June 9, 2019; Bulla St. from Portage Maradik/Dorau Ministries 12:00 p.m. to Ave. to Anderson St. Summer 8:00 p.m. Festival Block Party All Church Special Event June 16, 2019; South Frances St. from Maradik/Dorau Picnic Block 8:00 a.m. to Washington St. to Part 2:00 p.m. Jefferson Blvd. Oakwood Special Event June 22, 2019; Oakbrook Dr. from Maradik/Dorau Village Spring 12:00 p.m. to Corpus Christy Dr. to Social Block 7:00 p.m. Bent Oak Ct. Party Ellsworth Special Event July 3, 2019; Ellsworth St. from Maradik/Dorau Block Party 3:00 p.m. to Washington St. to 8:00 p.m. Wilson St. July 4t' Block Special Event July 4, 2019; Grace St. from Arnold Maradik/Dorau Party 12:00 p.m. to St. to Dead -End 11:00 P.M. St. Joe License - June 15 and 16, Leeper Park Maradik/Dorau Watercolor Transient 2019; 10:00 Society Merchant a.m. to 6:00 P.M. APPROVE REQUEST TO INSTALL TEMPORARY SIDEWALK ART LGBTQ CENTER REGULAR MEETING JUNE 11, 2019 173 In a letter to the Board, H.R. Jung, Executive Director, LGBTQ Center, requested the Board approve the request to install temporary sidewalk art in front of the LGBTQ Center, 1522 E. Mishawaka Ave. It was noted the paint installation will be supervised by the LGBTQ Center staff and will be temporary and removable and will reflect the mission of the center to promote an inclusive community where all are welcome. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the request for the artwork installation was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY FROM FREMONT ST. TO N. OLIVE ST. AND HALF NORTH/SOUTH ALLEY FROM LAWTON ST., SOUTH TO EAST/WEST ALLEY Mr. Gilot indicated that Les Jackson on behalf of Jackson Transport, 201 N. Olive Street, South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning the vacation from the Fire Department, Street Department, Community Investment, and Engineering. They stated the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous; the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient; and the vacation would hinder the use of a public right-of- way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending denial of the request for vacation. Ms. Dorau seconded the motion which carried. Mr. Gilot suggested it would be good for Code Enforcement or a representative from the neighborhood services to talk to the petitioner to try to assist with keeping the alley clean. He noted their reason for their petition stated it was to keep the property clean and that is a good goal. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows. Business Bond Type Approved/ Released Effective Date Ace Builders, Inc. Contractor Released June 15, 2019 Civil & Environmental Consultants, Inc. Excavation Approved May 22, 2019 SAC Wireless, LLC Excavation Approved Aril 18, 2019 Metro Fibernet, LLC Excavation Approved May 22, 2019 Facelift Painting and Power Washing Occupancy Approved May 21, 2019 SAC Wireless, LLC Occupancy— ccu anc Approved Aril 18, 2019 Metro Fibernet, LLC I Occupancy Approved May 22, 2019 Civil & Environmental Consultants, Inc. Occ!!pancy Approved —May 22, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accurac . Name Amount of Claim Date City of South Bend $881,163.66 06/11/2019 U.S. Bank National Association; Eddy St. Phase II; Requisition No. 13 $317,460.23 05/31/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:04 a.m. 1-1 1 REGULAR MEETING JUNE 11, 2019 174 BOARD OF PUBLIC WO Gary A. Elizabeth A. Maradik, Member Therese J. Dorau, Member Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: Linda M. Martin, Cl rk 1