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Home My WebLink AboutSupplement No 1 to Local Public Agency Project Coordination Contract - INDOT - Bendix Drive1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF WORKS June 11, 2019 Autumn Castro Indiana Department of Transportation 315 E. Boyd Blvd. LaPorte, IN 46350 PHONE 574/ 235-9251 F'AX 574/ 235-9171 RE: Supplement No. 1 to Local Public Agency Project Coordination Contract Dear Ms. Castro: The Board of Public Works, at its meeting held on June 11, 2019, approved the above referenced agreement regarding a time extension for the Bendix Drive Construction. Enclosed please find the original of the contract for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Version 6-8-2017 INDIANA DEPARTMENT OF TRANSPORTATION - LOCAL PUBLIC AGENCY PROJECT COORDINATION CONTRACT SUPPLEMENT NUMBER 1 EDS No.: A249-15-320123 CFDA #: 20.205 This Supplemental Contract, is made and entered into effective as of the date of the Indiana Attorney General signature affixed to this Supplemental Contract, by and between the Indiana Department of Transportation, (hereinafter referred to as "INDOT"), and Cfty of South Bend, (hereinafter referred to as "LPA"). WITNESSETH WHEREAS, INDOT and the LPA did, on November 24 21114, enter into a Contract, providing for Services required in connection with INDOT Designation Number 1400634 for road reconstruction 3R 411 standards on Bendix Road from Lathrop Street to the I-80 Bridge Nimtz Parkway) in the City of South Bend St Joseph County Indiana and WHEREAS, it has been determined by INDOT that a supplement of the previously executed INDOT/LPA Contract for Services is necessary due to a change in the Federal aid Project, and NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, the LPA and INDOT agree as follows: The "Recitals" above are hereby made an integral part of and specifically incorporated into this Contract Supplement Number 1. Section V — TERM AND SCHEDULE of the original Contract is amended to read as follows: SECTION V TERM AND SCHEDULE. A. If the LPA has the plans, special provisions, and cost estimate (list of pay items, quantities, and unit prices) for the Project ready such that federal funds can be obligated (INDOT obligates the funds about 7 weeks before the date bids are opened for the construction contract), between July l 2019 and June 30 20201, INDOT will make the federal funds shown in section I.A. and/or I.B. of Attachment D available for the Project, provided the Project is eligible, and provided the federal funds shown in section I.B. of Attachment D are available. B. In the event that federal funds for the Project are not obligated during the time listed in section V.A, but the LPA has the plans, special provisions, and cost estimate for the Project ready such that federal funds can be obligated between July I 2020 and June 30 2022 INDOT will schedule the contract for letting, Page 1 of 3 Version 6-8-2017 provided the Project is eligible, and provided the federal funds shown in section I.B of Attachment D are available. C. In the event that federal funds for the Project are not obligated during the period listed in section V.A. or section V.B, the federal funds allocated to the Project may be obligated in the fiscal year chosen by INDOT or the federal funds allocated to the Project will lapse. D. If the Program shown on Attachment A is Group I or Group II, Sections V.A, V.B and V.0 do not apply, but will be obligated according to the fiscal year programmed in the most current MPO TIP, provided the MPO funding is within their fiscal year allocation or within the agreed upon use of the MPO's prior year balances. 2. All other matters previously agreed to and set forth in the original Contract dated November 24, 2014 and not affected by this Supplement shall remain in full force and effect. The remainder of this page is intentionally left blank. Page 2 of 3 Version 6-8-2017 Non -Collusion The undersigned attests, subject to the penalties for perjury, that he/she is the LPA, or that he/she is the properly authorized representative, agent, member or officer of the LPA, that he/she has not, nor has any other member, employee, representative, agent or officer of the LPA, directly or indirectly, to the best of his/her knowledge, entered into or offered to enter into any combination, collusion or agreement to receive or pay, and that he/she has not received or paid, any sum of money or other consideration for the execution of this Contract other than that which appears upon the face of this Contract. Furthermore, if the undersigned has knowledge that a state officer, employee, or special state appointee, as those terms are defined in IC §4-2-6-1, has a financial interest in the Contract, the Party attests to compliance with the disclosure requirements in IC §4-2-6-10.5. In Witness Whereof, LPA and the State of Indiana have, through duly authorized representatives, entered into this Contract. The PARTIES having read and understand the forgoing terms of this Contract do by their respective signatures dated below hereby agree to the terms thereof. LPA: City of South Bend Print or type name and title �tt Signature and date ZA Print or icnALL ` l� 6 iname and tit c m„.w Signature and date _ �I(L Print or type nameandtitle Signature and date LPA DUNS # STATE OF INDIANA Department of Transportation Recommended for approval by: Steven Duncan, Director Contract Administration Division Date: Executed by: (FOR) Joseph McGuinness, Commissioner Date: Department of Administration Lesley A. Crane, Commissioner Date: Attest State Budget Agency �udifor or Clerk]' —. This instrument prepared by: Autumn Castro 5/30/2019 Jason D. Dudich, Director Date: Approved as to Form and Legality: Curtis T. Hill, Jr., Attorney General of Indiana Date: Page 3 of 3 R) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date June 4. 2019 Name Ro er Nawrot Department Public Works BPW Date June 11,2019 Phone Extension 5932 �nrmm, , uwiw ��muuuuumu�mm�m�mwusw mm�ww.�oimumara.... � n u�wuwimmm... mmmmmuum � ��,�;.. Required Su wired Prior to -� .. ....._.. _... ...... -... ... Submittal to Board g Attorney Name Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ❑ UnecK the LJ Agreement �] Professional Services Bid Opening Quote Opening Change Order No. El Ease/Encroach. FA Other: Amendm nt 01 Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Eate Item �e 'e. , Contract El Resolution El Bid Award El Quote Award ❑ C/O & PCA No, 0 Traffic Control for All Prop sabmissons -.. �-Addendum ❑ Req. to Advertise ❑ Title Sheet ❑ PCA Required Information Department of Transportation ❑ No If Ye�roved bPurchasin Indiana M B ._.... .. .. es E:] WBE an Bendix❑ _ No Y e es Name of Com Drive 114._.�.��....._ _ �.�........� _...........�......... ..m..�......... ....� m�............ � _�........_ .._...... �...... $0.00 No Chan e in Contract Amount Time Extension for Construction Period, This document must be signed in blue ink. ] Required Contractor's Certification Form Attached (Non- C9119sion, Non -Discrimination, Non-DebarmenttEVify„ Iran, etc. Amount of ❑ Increase ❑ Decrease Previous Amount $ Current Percent of Change. New Amount $ Total Percent of Change: Copy Original ❑ ❑