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HomeMy WebLinkAboutProfessional Services Agreement - Alpha Dog Agency LLC - Services for City 311 Center1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ 1NDIANA 46601-1830 1865 CITY OF • BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS June 11, 2019 Christina O'Connor Alpha Dog Agency LLC 725 E. Jefferson Blvd. South Bend, IN 46617 RE: Professional Services Agreement Dear Ms. O'Connor: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on June 11, 2019, approved the above referenced agreement to create a logo, brand standards, marketing plan and recommendations for the City 311 Center in the amount of $7,500. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure AGREEMENT FOR PROFESSIONAL SERVICES This Agreement for Professional Services (this "Agreement") is made effective as of June 11, 2019 (the "Effective Date"), by and between the City of South Bend, Indiana, an Indiana municipal corporation, acting by and through its Board of Public Works on behalf of its Department of Innovation and Technology (the "City"), and Alpha Dog Agency LLC, an Indiana limited liability company (the "Provider") (each a "Party" and collectively the "Parties"). For and in consideration of the mutual covenants and promises contained herein, the Parties agree as follows: 1. Services. The Provider will provide to the City the professional services (the "Services") set forth in the Provider's proposal attached hereto as Exhibit A (the "Scope of Work"). In the event of any conflict between the terms of this Agreement and the terms of the Scope of Work, the terms of this Agreement will prevail. The Provider will execute its obligations under this Agreement in accordance with the prevailing professional standard of care for projects of similar design and complexity. 2. Compensation. In exchange for the Provider's performance of the Services, and subject to the terms and conditions of this Agreement, the City will pay the Provider a total sum not to exceed Seven Thousand Five Hundred Dollars ($7,500.00) (the "Contract Amount"). The City will pay the Contract Amount in monthly installments as set forth in the Scope of Work (each a "Contract Installment"). The City will not be required to pay a Contract Installment if the City is not reasonably satisfied with the Provider's performance under this Agreement or any default or breach of this Agreement by the Provider exists, as the City may determine in its sole discretion. The sum of the Contract Installments will not exceed the Contract Amount, and the Provider will not incur or seek reimbursement for any expenses in excess of the Contract Amount. 3. Term; Tenninatio , Unless earlier terminated in accordance with its terms, this Agreement will commence on the Effective Date and end upon the Provider's completion of all its obligations hereunder and the City's final payment therefor. Notwithstanding the foregoing, effective immediately upon delivery of a written termination notice to the Provider, the City may terminate this Agreement, in whole or in part, for any reason, if the City determines that such termination is in the best interest of the City. In addition, in accordance with applicable laws, payments are subject to annual appropriation. If the City Controller makes a written determination that funds are not appropriated or are otherwise unavailable to support the continuation of this Agreement, it shall be cancelled. A determination by the City Controller that funds are not appropriated or are otherwise unavailable to support the continuation of performance shall be final and conclusive. The City will not be required to pay any Contract Installment or be otherwise liable for any cost associated with the Provider's performance of any Services after the effective date of termination. 4. Remedies for Breach of Contract. The Provider's failure to complete the Services in accordance with this Agreement will be considered a material breach. In the event of any breach of this Agreement by the Provider, the City may suspend all payments to the Provider and may pursue any and all remedies available at law or in equity. 5. Point of Contact. The City employee identified in Section 10 below will serve as the City's principal point of contact for purposes of this Agreement. 6. .0 elat. ions hl . The Provider shall at all times be an independent contractor for the performance of the Services rather than an employee of the City, and no act or omission to act by the Provider shall in any way bind or obligate the City. No employee of the Provider will be considered or deemed to be an employee of the City. This Agreement is strictly for the benefit of the Parties and not for any third party or person. This Agreement was negotiated by the Parties at arm's length and each of the parties hereto has reviewed the Agreement after the opportunity to consult with independent legal counsel. Neither party shall maintain that the language in the Agreement shall be construed against any signatory hereto. The City and the Provider hereby renounce the existence of any form of agency relationship, joint venture, or partnership between the Provider and the City and agree that nothing contained herein or in any document executed in connection herewith shall be construed as creating any such relationship between the City and the Provider. 7. Indemnification of +Qit . The Provider hereby agrees to indemnify, defend, and hold harmless the City and its officials, employees, and agents, from any and all claims of any nature which arise from the performance by the Provider under this Agreement and from all costs and attorney fees in connection therewith, except for claims arising out of the negligence or intentional acts or omissions of the City or its officials, directors, employees, or agents. The obligations of the Provider under this section shall survive the termination of this Agreement. 8. Work Product° Ownership. The Provider will submit its work product to the City in accordance with the terms of the Scope of Work. Any and all work product submitted by the Provider to the City as part of the Provider's performance of the Services shall be free from claims of infringement and will become the exclusive property of the City. The City will have the right to use and reproduce copies of the Provider's work product as the City determines in its sole discretion without compensation to the Provider except the compensation expressly provided for in this Agreement. The City agrees, to the fullest extent permitted by law, to indemnify, defend, and hold harmless the Provider against any damages, liabilities, or costs, including reasonable attorneys' fees, arising from or allegedly arising from or in any way related to or connected with the reuse or modification of the deliverables by the City. The City will credit the Provider each time the deliverables are used. 9. Assignment. The Provider shall not assign or subcontract the whole or any part of this Agreement or its obligations hereunder without the prior written consent of the City. 10. Notiec . Any notice required or permitted to be delivered hereunder shall be deemed to be delivered when deposited in the United States Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to the City or the Provider, as the case may be, at the address set forth below. Provider: Alpha Dog Agency LLC 725 E. Jefferson Blvd. South Bend, IN 46617 Attn: Christina O'Connor, Member City City of South Bend Department of Innovation & Technology 227 W. Jefferson Boulevard, Suite 1200 N. South Bend, IN 46601 Attn: Denise Riedl, Chief Innovation Officer 11. Equal Opportunity; Non -Discrimination, Compliance. The Provider shall comply with all applicable laws and regulations in its hiring and employment practices and policies for any activity covered by this Agreement. The Provider shall comply with all federal, state, and municipal laws, regulations, and standards applicable to its activities pursuant to this Agreement including, but not limited to, the requirements imposed by Ind. Code 22-9-1-10 (non- discrimination), the provisions of Ind. Code 5-22-16.5 (disqualification for dealings with the government of Iran), and the provisions of Ind. Code 22-5-1.7 (requiring E-Verify for new employees and prohibiting employment of unauthorized aliens). Each of the foregoing provisions is incorporated herein as if set forth in full, and the Provider certifies that it is in compliance with each such provision and shall remain in compliance through the term of this Agreement. 12. Contractor's Affidavit. The Provider agrees, as a condition precedent to the effectiveness of this Agreement, that its authorized representative will execute and submit to the City and any other appropriate bodies an affidavit in the form attached hereto as Exhibit B. 13. PEgg-Prce Work lacc. The Provider hereby agrees to make a good faith effort to provide and maintain a drug -free workplace. The Provider will give written notice to the City within ten (10) days after receiving actual notice that the Provider or an employee of the Provider within the State of Indiana has been convicted of a criminal drug violation occurring in the workplace. 14. No Waiver. No failure or delay on the part of either Party in exercising any right under this Agreement will operate as a waiver of, or impair, any such right. No single or partial exercise of any such right will preclude any other or further exercise thereof or the exercise of any other right. No waiver of any such right will have effect unless given in a written document signed by the Party waiving such right. No waiver of any right will be deemed a waiver of any other right hereunder. 15. Severabilit In the event any portion of this Agreement shall be held illegal, void, or ineffective, the remaining portions hereof shall remain in full force and effect. If any of the terms or conditions of this Agreement are in conflict with any applicable statute or rule of law, then such terms and conditions shall be deemed inoperative to the extent that they may conflict therewith and shall be deemed to be modified to conform to such law. 16. Entire A recment° Amendment- A a livable Law. This Agreement sets forth the entire agreement and understanding between the parties as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understandings of any and every nature between them. This Agreement may be amended only by separate writing, signed by authorized representatives of both the Provider and the City. This Agreement will be construed and interpreted according to the laws of the State of Indiana. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement for Professional Services to be effective as of the Effective Date stated above. CITY:. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary A. Gilot, President Therese Dorau, Member ,A U& Elizabeth Maradik, Member Linda M. Maitin, C14,rk PROVIDER: ALPHA DOG AGENCY LLC By: Printed: Title: Genevieve Miller, Member Laura O'Sullivan, Member EXHIBIT A Scope of Work [See attached.] EXHIBIT B Contractor's Affidavit [See attached.] m 1� Scope of Work Create a visual brand for the City of South Bend's 311 service center. Develop a marketing/social media strategy to rebrand, relaunch and remind South Bend residents what 311 is and what it is for. Preliminary Goals for Rebrand: • Encourage people to connect & engage with local government. • Give 311 a fresh and timeless look that is both professional and friendly,. • Use colors and fonts that are complementary to City's current brand. Provide a complete brand for 311 to include each of the following: • Digital logo provided in all necessary file formats, versions and colors. • Branding guidelines with defined colors, fonts, correct logo usage, etc. • Defined goals for marketing & social media strategy. • Annual content calendar with comprehensive strategy for the City to execute 2 F Ilrh DogAgency SCOJs:)(., ' VVoi h„ 311 U F Qkk.iu"aarud rm" O:One City GIaG Fr;oualln (11 Phase 1: Logo Design Logo Concepts Produced Logos Created Digitally Digital Logos Revised Logo Finalized & Delivered + Templates Brand Guidelines Delivered Alpha Dog to create logo concepts and/or May 30, 2019 sketches to be narrowed down to 1-3 options. 1-3 version of the logo concepts to be June 6, 2019 produced digitally. Up to 3 digitally revisions of logo concept(s). June 13, 2019 Delivery of final logo in all digital formats June 27, 2019 needed. Alpha Dog will also provide various (PP, Word, Signage, Etc) templates. Alpha Dog to produce branding guidelines to July 5, 2019 aid in ongoing brand consistency. Phase 2: Marketing Strategy Marketing Goals Defined Annual Content Calendar Created Calendar Revised Strategy Delivered City will work with Alpha Dog to define June 14, 2019 specific, measurable goals for marketing efforts (engagement, social media channel growth, demographics, etc.) Alpha Dog to review data provided by the City June 28, 2019 to develop a proactive marketing/social media strategy. Alpha Dog to revise calendar based on any July 3, 2019 changes provided by the City. Alpha Dog to deliver the final strategy July 8, 2019 documentation and content calendar. Payment Schedule August 1, 2019 September 1, 2019 yJLT V V $2450 Total: $7350 Alpha Dog Agency I Scq:re of Work, 311 irk V:ar aind Ptar the City rat South Bend When the prospective Contractor is rumble to certify to any of the statements below, it shall attach an explanation to Phis Affidavit. (Must be completed for all quotes and bids. Please type or print) STATE OF ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of pei jury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in h•an. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form the energy sector in tan; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7, The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Nan-Debamient Afridavil Non Tran Fonn Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C, 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of peijury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of -, 20 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Subscribed and sworn to before me this - day of . ...... _, 20 My Commission Expires Notary Public County of Residence Non -Collusion Non -Debarment Affidavit Non Iran Fonn BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name BPW Date 5-30-2019 Anna Kenned 6-11-2019 Department Phone Extension Innovation & Technology 6203 ............................._.......... -...... Required Prior to Submittal to Board Legal ® Attorney Name Kennedy Controller ® Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing Check the Agreement Professional Services Bid Opening Quote Opening Change Order No. F1 Ease/Encroach. ❑ Other: iropriate Item Type [ Contract Resolution Bid Award El Quote Award ❑C/O &PCANo. _ ❑ Traffic Control for All Submissions l Proposal El Addendum ❑ Req. to Advertise ❑ Title Sheet d Information Company or Vendor Name Alpha Dog Agency ❑ PCA New Vendor ® Yes ❑ No ElIf Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBEANBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name 311 Rebranding ............................. _.......... Project Number Funding Source IT Fund Professional Services ............................... .... ......................... Account No. 279-0672-415.31-06............._._ Amount $7,500 Terms of Contract 6/6/19 - 8/1/19 Purpose/Description Create logo and brand standards for 311 Center, marketing Ian and recommendations ®Required Contractor's Certification Form Attached (Non -Collusion, Non -Discrimination, Non -Debarment, E-Verif , Iran, etc. Required For Change Orders Only Amount of ❑ Increase$ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: _...................... Copy Original ® ❑ Denise Riedl ® ❑ Dan O'Connor ® ❑ Dan Parker Dispersal After Approval