HomeMy WebLinkAboutOpening of Bids - Spec O Two More or Less 2019 or Newer Mid-Size Extended Cab Four Wheel Drive Pick Up Truck - Bloomington Ford Inc dba Community Ford-Lincoln IncBID/PROPOSAL f
CITY OF SOUTH BEND •``
86
Spec O — Two (2) More or Less 2019 or Newer Mid -Size Extended Cab Four
BID NAME Wheel Drive Pickup Trucks
_..
FOR BIDS DUE June 11, 2019; 9:30 a.m..
Description 9 Year/Make/Model I Unit Price
$ ?,(a.21 Z.
Alternate #
Description
Cost
Total
1
ab e doors
Truck oa utility style with lc`�ck�
Y
3 4 :fir
""'r
P'T � •
<
no lass.
g
f 33 yo.cn
$�
2.
Foldable tonneau cover
$
$
3.
CNG — Bi-fuel conversion with tanks
�/A
$
mounted under bed.
$
�% ("fi
g Federal Signal 24"
Overhead light Isar
4.
Legend LPX or equal. .�N
�$,A-08
Bidder (Firm):
Address: �..... ...�� �.
City/State/Zip: . _ "��.. ._..... ---- . _...._..m
Fax Number:
Telephone Number: �L "a� �...
By.............
nature)
Printed Name)
j
(Title)
BOARD OF PUBLIC WORKS
Gar A. Gilot President Elizabeth A. Maradik, Member
Genevieve E. Miller, Member
Therese J. Dorau, Member
Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk
CITY OF SOUTH BEND INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND ISO
NON-DISCRIMINATION COMMITMENT FOR SELLERS
Spec O — Two (2) More or Less 2019 or Newer Mid -Size Extended Cab Four Wheel Drive
BID NAME Pickup Trucks
FOR BIDS DUE June 11, 2019; 9:30 a.m.
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ...................( ...........� )
SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a, For purposes of this Certification, "Iran" means the government of hran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this —JV�, day of A� , 200
Contractor/Bidder (Firm)
Si �, of Contractor/Bidder or Its
Agent
Im e� i ,0-04 . m " - Si9CE�S
Name and Title.
i.
Subscribed and sworn to before me this
My Commission Ex Tres
,--7/1 �43
County of Residence
(To be completed only by Contractors/Bidders claiming lobe a "local Indiana business " pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected count).
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majorit) of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "gffected count) " refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke Courny and LaPorte County
There are the following price preferences, for supplies purchased frown a local Indiana business:
• 5%for a purchase expected by the purchasing agency lobe less than $50,000
• 3%for° apurchase expected by the purchasing agency, to be at least $50,000 but less than $100,000.
• 1 % for a purchase expected by the purchasing agency to beat least $100,000.
Date:
Pursuant preference for Project
1 5 20 9 (Project #� claims a local Indiana business
p ) located within the City of
�wm _ J
South Bend, St. Joseph County, Indiana.
❑ The location of the principal place of business is
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana: )
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provi
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payr
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who a
residents of St. Joseph County and the adjacent county noted above. 11
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITY NUMBERS.
Dated this day of 20 Iq
ia� lad EDi*�-
ll IJCo��� /AEG -
C����tM�� o�•ll�idder l�i •mn
-igI ttire of Cone tic o� "Ilidder or Its Agent
Printed Name and Title
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office
of the Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd.,
South Bend, Indiana, until the hour of 9:30AM, Local Time, on June 11, 2019, for the
following:
Spec O — Two (2) More or Less 2019 or Newer Mid -Size Extended Cab Four Wheel Drive
Pickup Trucks
Specifications are available for download by visiting the City of South Bend's web page at
�www.sowl 1), rmtdb�tag��v:
X Click on "I'm Looking For"
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to
receive addenda and updates to the specific bid you are interested in. Failure to
do so could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only
during regular working hours in the Department of Public Works, Ste. 1316, County -City
Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m., Local Time, on June 11, 2019, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-
Debaraaaent Affidavit, Noja-Discria ination Co nunitment form, and a Non -Collusion Affidavit
1�'onn. Certified Checl� or Bid Bond in the amo�init of not less than 11. % must be submitted witla
the bid. A ref nd of the bid security will be issaaed aapoii satisfactiori of tlid sward.
1"la Board reserves .tlaria l t t a a�aa a as l a is a, � c GCS'°+ � hot O y/,
�� r to ac elit a hall or l�aar ral award of the bid
or bids which, in its judgment, will be to the best interests of the City of South Bend. If the
Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the
cost when determining the lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:.
May 17, 2019 �e ,•ems r
May 24, 2019
0P7 lail 0
Alexander's, LLC
4 Jun 2019
y 1126 North Air brave
ESTIMATE 2001199
Bloomington IN 47404 BUSINESS #
(812) 332-7442 (812) 331-7593
www„aloxandersllc.com Email-alexanders7442@yahoo,corn Websile-alexandersllc
alexanders7442@yahoo,com
COMPANY 64 COMMUNITY FORD
CUSTOMER )QrLK7(
ADDRESS 2200 SOUTH WALNUT ST
BLOOMINGTON IN 47401
TELEPHONE(S) (812) 331-2200 (812) 331-3377
(812) 340-6244 (812) 390-7652 APPOINTMENT DATE
4 Jun 19 1436
TYPE DESCRIPTION I PART NUMBER I MISCELLANEOUS
INSTALL TRUCK CAB 20-19 FOR RANGER EXT CAB 6' BOX NO
CHARGE
L INSTALL 7 WAY
L INSTALL BRAKE CONTROL
L INSTALL LITE
P ALUMINUM LW - ALUM_ -019 CAP R-•er" .
P DRIVER SIDE - PANNELED DOOR
P PASSENGER SIDE - PANNELED DOOR
P SL6F-AW - LITE 24" LATTITUDE
P 7/VEHICLE END - 7 WAY VEHICLE END
P MISC - WIRE
JOB # 1
TYPE DESCRIPTION I PART NUMBER I MISCELLANEOUS
P 12-711U - BRACKET-7WAY BLACK
JOB # 2
P 5504 - BRAKE CONTROL
JOB # 3
ORIGINAL ESTIMATE S 0.00
Monday thw Friday 8arn-5pm Saturday 8ann-12pm
ORIGINAL DATE TUESDAY, 4 JUNE 2019
EMPLOYEE CINDY PO #
YEAR 2019
MAKE FORD
MODEL RANGER
LICENSE # 64
V.I.N. 2001199644 JUN 19 14'.36 2
MILES IN AND OUT 0,00 1 0.00
QTYIHOURS SALE EACH SUBTOTAL
0.00 $ 0.00 $0.00
0.00
S 0 00
S 75.00
0.00
S 0.00
S 75,00
0,00
S 0.00
S 150.00
1.00
51,06500
S1,06500
1.00
S 18500
S 185.00
1.00
$ 185,00
S 185.00
1,00
S 470,00
S 470,00
100
S650
S6.50
1.00
$ 50.00
S 50,00
JOB CODE SUBTOTAL
$ 2,261.50
QTYIHOURS
SALE EACH
SUBTOTAL
1 00
S 3.50
S 3.50
JOB CODE SUBTOTAL
$ 3.50
1,00
$ 90.00
$ 90.00
JOB CODE SUBTOTAL
$ 90.00
I herebyauthorize the above name to operate and store the above ._..�.....r-....�, o
„ ve vehicle for the purpose of testing.
inspection, repair and delivery, at my own risk I understand that the above named is not responsible
for loss or damage equipment or articles left on or in vehicles in case of fire theft or any cause beyond
their control I understand that if I wish to retain worn and damaged parts that request will be made at
the lime of authorization or repairs I understand that seven (7) days alter notice of Completion of
services rendered that a storage charge of not more than $5 per day will be charged unless otherwise
agreed to in writing
Cale
SUBTOTAL -LABOR $ 300 00
SUBTOTAL -PARTS S 2,055.00
TOTAL TAX $ 0.00
TRANSPORTATION & HANDLING $200.00
UNDER WARRANTY $ 0.00 TOTAL SALES $ 2,556.00
NO CHARGE TO THE CUSTOMER $ 0.00
Alexander's, LLC
,Tj Wiur1
1126 Nodh Air Drive
ESTIMATE
201
2001 200
Bloomington IN
47404
BUSINESS #
(812) 332-7442 (812) 331-7593
www.alexanderslic.com
Email-alexanders7442@yahoo.corn Websile-alexandersllc ,.
Monday
Ihru Friday earn-5pin
Saturday 8am-12pm
alexanders7442@yahoo.com
ORIGINAL DATE TUESDAY, 4 JUNE 2019
COMPANY 64 COMMUNITY FORD
EMPLOYEE CINDY
PO #
CUSTOMER JEFF
YEAR 2019
ADDRESS 2200 SOUTH WALNUT ST
MAKE FORD
BLOOMINGTON IN 47401
MODEL RANGER
TELEPHONE(S)
(612) 331.2200 (812) 331-3377
LICENSE # 64
(8121 340-6244 (812) 390-7652 APPOINTMENT DATE
V.I.N. 20009646427
SEP 18 12:46, 1
4 Jun 19 14:46
MILES IN AND OUT 0.00
/ 0.00
TYPE
DESCRIPTION / PART NUMBER if MISCELLANEOUS
QTY / HOURS
SALE EACH
SUBTOTAL
L
2019 FORD RANGER EXT CAB WHITE 6' BOX,'NO CHARGE
0.00
$ 0.00
S 0.00
L
INSTALL 7 WAY
0,00
$ 0 00
s 75.00
L
INSTALL BRAKE CONTROL
0.00
S 0.00
$ 75.00
L
INSTALL CAB LITE ON ROOF
000
S 0.00
S 150.00
P
ARE V - ARE V SERIES FIBERGLASS
1.00
S 1.695.00
S 1,695,00
D
DRIVER SIDE - PANNELED DOOR
1 00
S 25000
S 25000
P
PASSSENGER SIDE - PANNELED DOOR
1,00
525000
$ 250 00
P
SL6F-AW - LITE 24" L.AT (rU D6
1.00
$ 470.00
S 470.00
P
MISC. - WIRE
1.00
S 50.00
S 50 00
P
7NEHICLE END - 7 WAY VEHICLE END
1,00
$ 6.50
$ 6 s0
P
FRONT WINDOW - PICTURE/ STANDARD
1 00
S 0.00
S 0.00
P
REAR DOOR - WINDOW/ T HANDLE STANDARD
1,00
$ 0.00
SO-00
JOB #
1
JOB CODE SUBTOTAL
$ 3,021.50
TYPE
DESCRIPTION I PART NUMBER! MISCELLANEOUS
CITY/HOURS
SALE EACH
SUBTOTAL
P
12-711U - BRACKET- 7WAY BLACK
1 00
S 3.50
S 3.50
JOB #
2
JOB CODE SUBTOTAL
$ 3.50
P
5504 - BRAKE CONTROL
1.00
$ 90.00
$ 90 00
JOB #
3
JOB CODE SUBTOTAL
$ 90.00
ORIGINAL ESTIMATE $ 0,00
X;
�I herebyauthorize the above name ........ ....._._
e to operate and store the above vehicle for the purpose of testing
inspection repair and delivery at my own risk I understand that the above named ;s not responsible
for loss or damage equipment or articles tell on or in vehicles in case of fire theft or any cause beyond
their control I understand that if I wish to retain worn and damaged parts that request vnit be made at
the time of aulhonzation or repairs I understand that seven (71 days after notice of completion of
Services rendered that a storage charge or not more than $5 per day will be charged unless otherwise
agreed to in writing
Signature ....,....m...............-......„w,,....-.,. ... ...... ____ . U3te
SUBTOTAL -LABOR $ 300 00
SUBTOTAL -PARTS S 2 815 00
TOTAL TAX S 0 00
TRANSPORTATION & HANDLING $200.00
UNDER WARRANTY $ 0.00 TOTAL SALES $3,315.00
NO CHARGE TO THE CUSTOMER $ 0,00
k) e
" Alexander's, LLC
'
4 Jun 2019
1126 North Air Drive
ESTIMATE
2001198
Bloomington IN
47404
BUSINESS ff
(812) 332-7442 (812) 331-7593
www.alexandersllc.com
Erna il-alex� ders72@
e nderslllc_
.coinSam-
onday thridgy m
Saturday
alexanders7442@yahoo corn
ORIGINAL DATE TUESDAY. 4 JUNE 2019
COMPANY
64 COMMUNITY FORD
EMPLOYEE CINDY
PO #
CUSTOMER JEFF
YEAR 2019
ADDRESS 2200 SOUTH WALNUT ST
MAKE FORD
BLOOMINGTON IN 47401
MODEL RANGER
TELEPHONE(S)
(812) 331-2200 (812) 331-3377
LICENSE # 64
(812) 340.6244 (812) 390-7652 APPOINTMENT DATE
V.I.N. 20008896420
JUL 18 10 19 .
4 Jun 19 13:18
MILES IN AND OUT 0.00
0.00
TYPE
DESCRIPTION I PART NUMBER I MISCELLANEOUS
QTY I HOURS
SALE EACH
SUBTOTAL
f
2019 FORD RANGER, EXT CAB & BOX
0.00
$ 0.00
S 0.00
L
INSTALL TRUCK CAP NO CHARGE
0.00
S 0.00
S 0.00
L
LITE IS 4-6 WEEKS
000
S 0 00
S 0,00
L
INSTALL 7 WAY
000
$0,00
$ 75 00
L
INSTALL BRAKE CONTROL
0.00
$ 0 00
S 7500
L
INSTALL LITE
000
$ 0.00
S 15000
P
ARE DCU - DCU ill .-�.
1,00
S 2,520.00
S 2,520,00
P
DRIVER SIDE - PANNELELED DOORS
1 00
$ 0 00
SO-00
t'
PASSENGER SIDE - PANNELELED DOORS
1.00
S 0.00
S 0.00
F'
SL6F-AW - LITE 24" LATTITUDE
1.00
S 470.00
S 470.00
P
MISC - WIRE
1 00
S 50.00
S 50 00
P
7NEHICLE END - 7 WAY VEHICLE END
1.00
36.50
56.50
JOB #
1
JOB CODE SUBTOTAL
$ 3,346.50
TYPE
DESCRIPTION I PART NUMBER I MISCELLANEOUS
QTY 1 HOURS
SALE EACH
SUBTOTAL
P
12-711 U - BRACKET- 7WAY BLACK
1.00
S 3.50
S 3.50
JOB #
2
JOB CODE SUBTOTAL
$ 3.50
P
5504 - BRAKE CONTROL
1.00
$ 90,00
$ 90.00
JOB #
3
JOB CODE SUBTOTAL
$ 90.00
ORIGINAL ESTIMATE $ 0 00
I hereby authorize the above name to operate and store the above vehicle for the purpose Of testing
inspection, repair and delivery at my own risk I understand that the above named is not responsible
for loss or dan iage equipment or articles left an or in vehicles in case of fire theft or any cause beyond
their control I understand that if I wish to retain warn and damaged parts that request will be made at
the time of authorization or repairs I understand that seven (7) days after notice of completion of
services rendered that a storage charge of not more than $5 per day, will be charged unless otherwise
agreed to in writing
Signature W_ Date
UNDER WARRANTY $ 0.00
NO CHARGE TO THE CUSTOMER $ 0.00
SUBTOTAL -LABOR $ 300.00
SUBTOTAL -PARTS S 3 140 00
TOTAL TAX $ 0 00
TRANSPORTATION & HANDLING $200.00
TOTAL SALES $ 3,340.00
SPECIFICATIONS
CITY OF SOUTH BEND .
Spec O — Two (2) More or Less 2019 or Newer Mid -Size Extended Cab
BID NAME Four Wheel Drive Pickup Trucks
FOR BIDS DUE June 11, 2019; 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Spec O — Two Q More or Less 2019 or Newer Mid -Size Extended Cab Four Wheel Drive
Pickup Trucks
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. i chat al Imm plat l i l +ill Nag a -,) . Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
�4N1' a NY p�
9.
CITY OF SOUTH BEND N°`
INSTRUCTIONS TO BIDDERS
0865
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications, Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown, If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13'h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted, Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders, Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6a REJECTION OF PROPOSALS CONTAINING ALTERATION E-E aU1R S,IN t MPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted,
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17, NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
M SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
M PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
21 DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1., On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
2T TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
Bloomington Ford, Ins.
2200 S. Walnut St.
Bloomington, IN 47401
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Chassis: (TExtend.ed cal), GVWR 5 00# mitlir U111. l.o�tig bed. I, ler4
�.,4C. Wheelbase. minimum �An�-P,/' 1`z, I A
Engine: 6 cylinder, 3.6 liter �niiiinw tii. gasp hiie powered with 1-11 oil cooler.
qJ
Transmission: ,�Automatic width overdrive aml I ID cooler � 1
to,q
Front
Suspension: Coil spring or torsion bar with HD shocks
Rear
Suspension: Leaf springs with HD shocks
Rear Axle: 3.42 ratio automatic locking differential 3. 7.
Brakes: 4-wheel anti -lock, front disc, rear drum type, 4 wheel disc I)yferred,
Steering: ✓ Power assist
161&AVC
Tires: 235//ORA—" 5 season radials, minimum. Dealer shall equip truck with a
,j,.... blT size tire as a spare. The spare tire will be wheel mounted. Space
server tires WIIJ.1 NOTbe accented as the Iili:h tire and wheel.
70 P-
Electrical: 125 arnp alterr Zator Illy, 60,0 CCA battery 11,E rnir irr�rrni.
'f" Manuals: ne (.l. cornlrlete set of'repair rna,mials c � ClYs,
Cooling: Heavy duty radiator r^, T) ,
Heater & Air
Conditioning: ✓ Heavy duty factory installed air conditioning unit, heater and defroster, in
accordance with manufacturer's specifications,
Cab & Accessories: / AM/FM radio, power outlet, tinted windshield and clearly visible
calibrated dash mounted gauges. Exterior mirrors on both left and right
sides of vehicle. Heavy duty c�seats. Electric windows, locks, and
PC IV/ rararor a eVr
n
Rust Proofing: 5 year errrlinnited mileage factory warranty "(1,ocnp�,-old pe c 6
Color:
Warranty:
Quantity:
Miscellaneous
Alternates:
White
/Minimum 3/36 bumper to bumper
'l"wo (2) More or Less
y ,,,r '-In Liner• S ra ed in bed liner
i S covered,
S;O l% No
1, «. p y
,b Tow Package: Trailer Towing Package with electric brake controller„.~
-V 1. Truck Cap utility style with lockable doors, no glass.
+ 2. Foldable tonneau cover.
9144- 3 CN(J 13�1-fuel cr)r version witli tanks rnottaited erridcr bed.
6 P kl. i � PIA F-0 Z> � 201�
4,, 4. Ilverhead light liar l°"edleral Signal 24"' l,e ertel 1. l)X or eclr,rrrl,
General Product
Type: � I Complete trrrrxkey bi-fuel compressed natural gas/gasoline vehicle
coliversion w1licb is Depar•tnaent of Transportation, Environmental
Protection Agency, and Natitnual Fire Protection Agency 52 compliant.
Certification: Installation facility shall have a certified gaseous fuel system ' Spector on
staff. Installer to be factory trained and certified by c:atvetsRt; i kit
manufacturer. Copies of certifications shall be included. .: li iniuni 3
references available upon request.
Cylinder
Enclosures: Any cylinders mounted outside of vehicle shall 1)Ic.nclosed, Cylinder
enclosures to be made of a minimum 14 gauge eel or equivalent strength
material. Any cylinders mounted inside of ve � icle shall be enclosed also
to keep tanks, valves, plumbing, etc, pa otc l from damage. The material
may be wood, aluminum, or plastic finish d to match vehicle interior,
Cylinder cradles: Cylinder cradles to be made of A36 l(,p a carbon steel with a tensile
strength of 58,000 PSI. Tank brack" and hangers to meet or exceed
NFPA52 standards. a
Plumbing: A minimum of 3/8" seamless sinless steel tubing with a .049 wall
thickness with a 4800 P.S.I. t rkirtg rating and a 20,000 P.S.I. burst
pressure is to be used. All 1i' li pressure tubing is constructed of stainless
steel. All lines are support t d with either split block high pressure retaining
devices or rubber ix;1<t i1 steel clamps. Wherever movement may be
present high pressure l ses that comply with ANSI/IAS, NGV4.2-1999,
CSA 12.52 shall betj
ad. Safety check valves to be installed downstream
from the fill reeel�rt le and before the cylinders. Manual 1/4 turn shut-off
valve and niechas ' ,a high pressure gauge must be used. Unit shall also
have an eleet�6ca y operated valve at tank.
Wiring: Al/ed
g, its , mal and external, shall be loomed, and properly secured
and i a professional manner. Any necessary wire splices and or
connection . shall be soldered and shrink-wrapped, or finished using
cri• :)niiectots and shrink-wrapped. Loom to be securely fastened
anorted to the inside of compartment walls using properly sized
ctilamps, metal clips, or other industry accepted supporting
ha. Tie -wraps shall only be used in between primary wiring
sLtas necessary to aid in securing wire bundles. Tie -wraps SHALL
Ntsed for the primary supporting or securing of wiring.
General Provisions: - 11 cylinder mounting fasteners are constructed with Grade 8 material and
installed in a manner that is compliant with NFPA-52 regulations and are
tightened to S.A.E. specifications. All attaching hardware to be corrosion
resistant and incorporate self-locking nuts, or either a lock washer or star
washer at the minimum. Where the attaching hardware passes thru the
body, bed or cargo area of the vehicle, a substantial plate or large fender
washer shall be used to properly distribute the load. Plain washers to be
incorporated under the head of hex -head bolts.
Storage Tank: Tanks to be type IV 16 GGE nominal. Vendor shall pra ride pricing for
tank size options. All tanks to be certified for 20 yett and manufactured
in the same year as bid. Vendor to consult with I ect Manager for exact
size and placement.
Fuel Gauge: Unit to include a dash mounted fuel garKrICNG
to allow for metering of CNG
usage. Shall also include way to mon fuel versus gasoline usage.
Methane Detector: Must include self-contained met.N: w c detector to be powered by vehicle
electrical system.
Controls: Main on off controls sha11 � e. dash mounted.
Training: Vendor to provide necessary training to operators, and maintenance
technicians. Ciene ail service training.
Transportation: All tratisp rtat" ato and from bidders facility shall be the responsibility of
the successl` bidder. Must specify location of installation and nearest
repair 1'`aci 'ty.
Warranty: Parts id labor warranty to match original OEM drive train and cover any
ca ° w*luential damages caused by CNG system. Bidder shall supply proof
,l'rlaat Successful bidder is responsible for all warranty repairs.
endor to state nearest warranty dealer. If travel outside the City of South
ecl is required for warranty repairs, transportation of the unit is the
responsibility of the successful bidder. All warranty repairs to take place
within 48 hours or vendor to pay $100 a day penalty.
0