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Home My WebLink AboutChange Order No 8-PCA - SB One Way to Two Way Conversion Div A Project No 116-001 - Rieth RileyCITY OF BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLICWORKS June 11, 2019 John Yadon Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 8 (Final)/Project Completion Affidavit - South Bend One -Way to Two -Way Conversion, Division A — Project No. 116-001 Dear Mr. Yadon: The Board of Public Works, at its meeting held on June 11, 2019, approved the Final Change Order for this project, for an increase of $7,891.99. The new Contract sum is $3,447,864.79. In addition, the Project Completion Affidavit for this project was approved in the amount of $3,447,864.79 effective June 1, 2019. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda Martin, Executive Assistant and Director of Special Projects FROM: Toy Villa, --- C\1/ Construction Manager SUBJECT: South Bend One Way to Two Way Conversion Project No. 116-001 - A DATE: June 4, 2019 �W-� IIfPPo;W.WN'M�NuNINf�9o-nI I II I IIrdMNUMMIIIIIIuiIIunooiIIuiINXiuFV4du��eN14WM1 tlIUUiWfI�W!W14Wll',MM1M uomoo GNidMuuYW'd, WWI 000000000 NIMMMMM� �Rm VW'C�f+�UlefSfYNVIHMYo1NNNMd�M54k �G�u�r.�61odMWMYPo'i01M.IW4iMtlIMNYuiW�I�W�IWr?�W!MPoWI�ImimWfNWk On 6/17/2017 the South Bend One Way to Two Way Conversion Division A project was completed and closed out. Unfortunately, the project was never officially closed out through the BOARD and was recently found out. This omission was simply an oversight due to some miscommunication between our staff. I have verified that the contractor has been paid in full. This paperwork will bring the project to a proper closure. If I can be of additional assistance, please do not hesitate to call me at extension 5920. CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: 5/28/2019 116-001 DIVA 116-001 South Bend One-way to Two-way Conversion 2/26/2016 8 Final PCR #8-Adjustment to Final Quantities., The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time Rieth-Riley Construction CO., INC. Company Name 25200 State Road 23 Address South Bend„ Indiana, 46614 City, State, Zip $ 3,228,358.03 $ 241,614.77 $ 3,469,972.80 X Increased Decreased $ 7,891.99 $ 3,477,864.79 0.23 % 7.73 % 6/1 /2017 0 days 0 days 6/1 /2017 REP-OMMENDED F I. CONST ION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: 4' ao Gary A. Gill President Genevieve E. Mill r, Member Eliza et A. Maralik, Member Therese J. Dorau, Member Laura O'Sullivan, Member CITY OF SOUTH BEND, INDIANA ' BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVITn PROJECT NAME 116-001 South Bend One-way to Two-way Conversion PROJECT NO 116-001 DIVA FINAL COST $3,477,864.79 CONTRACT SIGNED 2/26/2016 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Michigan Street and Main Street from Chippewa Avenue to Ewinq Avenue WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a rArt of the above Contract. E� da cif _ 201m, Rieth-Riley Construction CO., INC. Company Name in tore 25200 State Road 23 14, 0W7 Atom Company Address nted ame South Bend„ Indiana, 46614 7 City, State, Zip Befo a me„ tie undersigned Notary Public in and for said county and state, personally appeared and acknowledged his/her signature to the above Project Completion Affidavit on the�� ` -. day of _1201 . k Notary ignature My Commission Expires Printed Name County of Residence If the Con actor is e rporation, the following certificate will be xe, ted. 1, certify that I a retairy of the Corporation executing this release; that who signed this release on behalf of the contractor was then of said Corporation; that said release was duly signed for and on behalf of said Corporation by AutNortt of its governing body, and is with tk 7Notory c r ra w s: UE AM CIRA Secretary's Sign Sell � �cb upllc - SfNs of 111d1ms Corporate Seal t Joaph County Printed Name Msion Expires Oct 22, 2022 DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for I approval and we recommend to the Board of Public Works that it be ordained so. 9�1Date: C¢anstructiow agar 130ARD OF PUBLIC WORKS APPROVAL Date. he Idd P GaryA. Gilot, President Genevieve E. Miller, er, Member Elizabeth A. M6rad6tt„ Member Therese Dor u, Member �.�.., Laura O'Sullivan, Member Linda M. Martin, BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/04/2019 Name Toy Villa Department Engineering BPW Date 06/11/2019 Phone Extension 5920 ...................� .w� .................................... egwui red Prior to Submittal to Board Legal E] Attorney Name Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the LJ Agreement 0 Professional Services F-1 Bid Opening ❑ Quote Opening F1 Change Order No. Ease/Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of El pepITate ItemwT� i"otod for All mSubmissions EJ Contract ❑ Proposal E Addendum ❑ Resolution ❑ Bid Award ❑ Req. to Advertise ® Title Sheet ❑ Quote Award Z C/O & PCA No. 8 Final ❑ PCA El Traffic Control Required Information Rieth-Riley Construction Co., Inc, Yes No E] If Yes, Approved by Purchasin ..7MBE l WBE Project Closeout ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment„ E-Verif, Iran, etc. Peqlred For Change Orders On Increase $ 7,891.99 ��......_.......................................................... Decrease $ Previous Amount $ 3,469,972.80...............................______ Current Percent of Change. 0.23% New Amount $ 3,477,864.79 Total Percent of Change: 7.73% Dispersal After Approval Copy Original El El