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Home My WebLink AboutAward Quote - 2019 City Cemetery Paths - Acorn Landscaping LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD q PEACE' ,... 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD i>WORKS June 11, 2019 Jeff Ritschard Acorn Landscaping LLC 3680 W. Sample Street South Bend, IN 46619 RE: Quotation Award - 2019 City Cemetery Paths Dear Mr. Ritschard: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on June 11, 2019, awarded the above referenced quotation to you in the amount of $46,830. Please forward the following documents i —9-n- m 2 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: 2019 City Cemetery Paths: 1084-2019 DATE: June 6th, 2019 OiNtONNg1�fWIGAS!IOIVWlVVu0u0W�INMMINW�'V4YY4'NNY�YJi�OWOW6MeY1dYUW44'a0mN011�VNu'�'iUfotib uom uu uuuWtilul010ti0WW UO �^uNurwnitiu�u�e�nquaimurvrv'i..uhdp�rvf�w Nm�'iq W,mquW.u'P�YI�M xNalk�Smmn�irv.�a,�vm'�uumAurcOl+6M1,'�'9;UymNWgNNI�pv�p@{yy��pq/;�,y�9WiWp�Wy��y�ry On May 28th, 2019 the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount �1Acorn Landscaping ........_ �_..... .... ... �� .� .....�..._ ....�ww _.� LLC $46,830.00 Venues Parks & Arts reviewed the quote and found that the quote is the only responsive and responsible quote received. Venues Parks & Arts recommends award of a contract for 146,830.00 to the lowest responsive / responsible bidder, Acorn Landscaping LL `;. The Department of Public Works has appropriated sufficient funds from the COIT: Account number: 408-1001-460.42-01 Thank you and please let me know if you have any questions. Patrick Sherman 0 L17rra All 01 CITY OF SOUTH BEND, INDIANAC-ONTRACTORIS QUOTE FO"UBLIC WORK " J865 PROJECT NAME: 2019 City Cemetery Paths PROJECT NO. 1084-2019 QUOTES DUE May 281h,2019 9:30am (Must be completed for all quotes. Please type or print) Date: �— _ ZeY Firm: Address: �� l/ < ( ye City/State/Zip: f0 lr h, Telephone Number: Agent of Bidder (if Applicable): 2)/ f Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Ci of South Bend Department of Public Works and dated��. _ for the sum of (enter the Total Quote as shown on the Proposal) Enter Sum o�al l,uote lus Alternates shown on Pro Deal '` Nu (, p p ) '(Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are nee d, the co t of units must be the same as that shown in the original contract if accepted by the City of South Be d. If the q ote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attach ent, By ACCEPTANCE The above quote is accepted this —J day of Subject to the following conditions: BOARD OF PUBLIC O KS V GaN A. QU,,Presid nt EFzab`6th A. Mara ik, Member Ge✓l��i��% ��Mern+ber (Signature) (Printed Name of Person Signing) Member ., W T prese J. WbTA, M ber Attest', Linda M, Martin, CI rk 20 Version 10/31/2017 Page - 8 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME 2019 City Cemetery Paths PROJECT NO. 1084-2019 QUOTES DUE May 281h, 2019 9:30am Item U e 1865 e No. Desch tion Quantity Unit Unit Price Total Amount 1 �Reespul nce of Cemetery Paths 3500 lin/ft 1 lin/ft jr, �� $ y� 0j�� Total Amount of Quote $f r Firm: �C��l�G I .........._ Address: Cit /State/Zi Y p:,„fo��„�� Telephone Number.�� "';�" Fax Number; OW) " — By (Signature) (Printed Name of Person Signing) Version 10/31/2017 Page - 12 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 11 th Day of June, 2019, by and between, Acorn Landscaping, LLC, 3680 W. Sample St., South Bend, IN 46619, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: 2019 CITY CEMETERY PATHS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $46,830 FUNDING: COT The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of May, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. B ARD OF PUBLIC WORKS ACORN LANDSCAPING, LLC �. mm vw____. m_�.......... . Gary A. Gilot, President Elizabeth A. Maradi ,Member Printed Name Genevieve E. Ciller, _...... Laura L. O'Sullivan, m_........ ........_�.� .. _m ........ Signature Memb I� m.m.rzb Therese J. lora�Ie9berer latest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, _ , certify that I am Secretary of the Corporation named as Contractor herein; that .__ who signed this Agreement on behalf of the Contractor was then _ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06 /06/2019 Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 06/11/2019 Phone Extension 5601 �a� m mmwmmwwnoi�omomo�mo�mmmm�omm�o�mm�oimmnemurt�rcnw�nrtmnMa�mumu �uemawewaen! rev r� u�m unr�rrrexurermr m09 Re uired Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Michael Schmidt Check the A j Agreement ❑ Professional Services El Bid Opening Quote Opening El Change Order No. El Ease/Encroach. IF Other: ,roriate Item Type — El Contract Resolution d for All Submissions Proposal ❑ Bid Award ❑ Req. to Advertise Quote Award ( C/O & PCA No. ❑ PCA Traffic Control Rdouired Information Company or Vendor Name Acorn Landscaping LLC Addendum ❑ Title Sheet New Vendor F] Yes Z No El If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE E WBE MBE/WBE Contractor Requested ® No ❑ Yes Name of Company Project Name 2019 City Cemetery Paths Project Number 108� j 4-2019 Funding Source COIT Account No, 408-1001-460.42-01 Amount $ 46,830.00 _ Terms of Contract 45 Days; 3500 lin/ft Purpose/Description Phase 2: Resurfacin N Required Contractor's Certification Form Attached (Non - Collusion, Non Discrimination Non Debarment, E-Veri ,, Irarl, etc. Required For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: - Dispersal After Approval Copy Original ❑ ❑ ❑ ❑ ❑ ❑