HomeMy WebLinkAboutAmendment to Agreement - Systems and Software - Utility CIS Project (2)1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOI JTH BEND. INDIANA 46601-1830
oUT
1"865
I sm N190",
•
WA1
June 11, 2019
Fred Taylor
Systems and Software
10 E. Allen Street
Winooski, VT 05404
RE: Amendment to Agreement
Dear Mr. Taylor:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on June 11, 2019, approved the above
referenced amendment to complete the business process analysis related to policy changes
due to House Bill 1347 for the Utility CIS Project in the amount of $38,700.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
Systems
a Software
City of South Bend
CIS Implementation Project
Project Change Order
Title: Additional Discovery and BPA — Stormwater Billing and Owner / Tenant Change
Summaryof Business Requirements & Reason for Proposed
r � d Chang .. �.. ._.. _
q Proposed Change
S&S to travel to South Bend to conduct discovery and BPA workshops for stormwater billing� t_ r tenant and the owner tenant
S&S project team to conduct onsite discovery and BPA workshops for stormwater billing and the owner tenant
changes.
• Four S&S resources (PM and 3 Implementation Consultants) to travel to South Bend on Monday, June 10th.
• Work on site with the South Bend project team Tuesday, June 11'h thru Thursday, June 131h.
• Return travel on Friday, June 141"
• A stormwater BPA document and an owner / tenant BPA document will be delivered to South Bend for their
review and acceptance.
• Two additional COs, one for stormwater (identified as CO-03) and one for owner / tenant (CO-04), will be
delivered to South Bend for their review and consideration.
• The BPA documents that have been delivered and are impacted by these changes will be updated.
The tasks identified above will be added in the Statement of Work (SOW) originally defined in Exhibit 4 of the
Information Services Agreement and signed on November 28, 2018. The change order rate identified in section 6.1.3
of the SOW ($175.00/hr) will apply for this change order.
Impact to Project Schedule:
• This CO has no impact on the project schedule.
The following risk is identified:
The project cannot incorporate stormwater billing or the changes impacting owner / tenant until discovery
and BPA are completed, and signed COs for each are received.
Impact on Existing Deliverables:
• This will not impact the scope or milestone acceptance criteria of the existing in scope Milestones.
CO-02 Page 1 of 3
CO-02 Page 2 of 3
Terms and Conditions:
1. This change order has been submitted, assessed and approved by the PMO Team and
the Executive Sponsors. Signed Approval of this document indicates it will be executed
as described.
2. Year 1 Maintenance & Support, if applicable, will be prorated from signing date to your
Support renewal date.
3. Travel expenses for four (4) additional trips will be billed -as -incurred following the same
terms as the Information Services Agreement that was signed on November 28, 2018.
_ y
Signed:, _ ..A � ��"�m..._ .�...._�...... Date,
Cityof South Bend
nd Executive Sponsor: Al Greek
Signed:
City of South Bend Project Manager: Stan Harris
Signed:
S&S Executive Sponsor: Dana Lendorf Mc Carthy
Signed` _....
S&S Project Manager: Fred Taylor
OP40, Via
a r of J)UkJJO
Date:5/31/19
Date:
Date: 05-30-19
CO-02 Page 3 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6-4-19
Name Department Utilities
BPW Date 6-11-19 Phone Extension 5969
..... �. �._•. .�... ...__. �.._.....
Required Prior to Submittal to Board
y . .. _..... __.....
BPW AttorneyAttorney Name Clara McDu niels
Dept. Attorney ❑ Attorney Name
Purchasing ® Michael Schmidt
Check the Apl~sar� tatc Item I pc 11(°clrvfin, All Submissions
LJ Professional Services Agreement Contract
El Open Market Contract ® Amendment/Addendum
[- Bid Opening ❑ Bid Award
El Quote Opening Quote Award
[ Proposal Opening E] C/O & PCA No.
r� Chg. Order, No. El Traffic Control
Other:
l cc( Bred Information
Proposal
Special Purchase, QPA
Req, to Advertise
Reject Bids/Quotes
PCA
Resolution
Ease /Encroach
❑ Title Sheei
Company or Vendor Name
Systems and Software
.p ............._. �... .
Yes[ If Yes, Approved by............
Purchasing
New Vendor
No
MBE/WBE Contractor
❑ WBE Completed E-Verify Form Attached ❑ Yes
Project Name
Project Number
Funding Source
n. ®..
Water Works O&M
Account No.
�� .•w�_. ���� ��������� ��� _....,
620 0640-587
Amount
_
v $38,700 ...... _............ �.. _...
Terms of Contract
Purpose/Description
Amendment for S&S to complete business process __- _..m.ys �rel �� .o ..........
li
p p ss analysis related to poli
changes in response to HB 1347 (owner/tenant) for Utility CIS
project
_
For "lrne Orders Only
Amount of
..-Increase.. $
Decrease ($ )
Previous Amount
$
Increase o __---.... �..............�...
e /o
Current Percent of Change:
g
(1 - ..,....... �............ .... - .--__............. ,.. .W... .._•m_�...
Decrease /o)
New Amount
$ �....w.........•..
...� _. •, ..�m��......•. _ . ..............•......•w_
Increase /o
Total Percent of Change:
Decrease (%����-���'
Time Extension Amount:
New Comoletion Date: