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HomeMy WebLinkAbout05282019 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 23, 2019 147 Mr. Al Greek, Utilities, stated this is for printing of approximately 47,000 water bills a month. He stated the cost is based on price per bill printed. - Amendment to Agreement — Systems and Software Mr. Al Greek, Utilities, stated this amendment is due to a change that came up. He explained the City had an employee to do some data conversion and extraction from utility billing but the employee left the city. He stated they contacted the company and they agreed to do the extraction and conversion. He noted it is critical work that has to be done and it's very skilled work. - Bid Opening — Commerce Center Architectural Precast Concrete Panels Mr. Dan Buckenmeyer, Community Investment, stated they want to put some contingencies on this award, noting there is private funding that is not locked up, but will be soon. Mr. Zach Hurst, Engineering, added this is a normal bid opening, the award will be subject to certain conditions. Change Order — Gemini at Washington/Colfax Apartments Masonry and Stair Repairs Mr. Kyle Silveus, Engineering, stated this Change Order exceeds the 20% limit due to unforeseen conditions. He explained that when the stairs were removed they found significant damage that had to be repaired before proceeding. - Opening of Bids - Drewrey's Brewery Cleanup Ms. Martin, Clerk of the Board, noted this bid opening has been rescheduled for June 11 and is being removed from the agenda. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 11:03 a.m. BOARD OF PUBLIC WORKS Elizabeth A. Maradik, Member /�` `- � /,-�4 ,�, Therese J. DoKu, N5rember Alt, -- Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: inda M. Martin, Clerk REGULAR MEETING MAY 28, 2019 The Regular Meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, May 28, 2019, by Board Member Elizabeth Maradik with Board Members Therese Dorau and Laura O'Sullivan present. Board President Gary A. Gilot and Board Member Genevieve Miller were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on May 9, May 14, and May 21, 2019, were approved. OPENING OF BIDS — COMMERCE CENTER ARCHITECTURAL PRECAST CONCRETE PANELS —PROJECT NO. 119-030 (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MAY 28, 2019 148 I 1 HIGH CONCRETE GROUP, LLC 95 Mound Park Drive Springboro, OH 45066 Bid was signed by: Aaron Vnuk Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: e Base Bid Total $8,296,000 Alternate No. 1 Total ($28,000) Alternate No. 2 Total $23,400 Alternate No. 3 Total ($14,000) Alternate No. 4 Total $43,400 CORESLAB STRUCTURES, INC. 1030 South Kitley Avenue Indianapolis, IN 46203 Bid was signed by: Corey Greika Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .m Base Bid Total $6,593,000.00 Alternate No.1 Total ($20,000) Alternate No. 2 Total $20,000 Alternate No. 3 Total ($4,500) Alternate No. 4 Total $65,000 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — 2019 COMMUNITY CROSSINGS — PROJECT NO. 119-015 (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted :o Division 1 Total $280,910.38 Division 2 Total $509,156.89 Division 3 Total $158,280.86 Division 4 Total $391,479.02 Total All Divisions $1,339,827.15 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: REGULAR MEETING MAY 28, 2019 149 Division 1 Total $236,319.54 ; Division 2 Total $419,119.74 Division 3 Total $133,736.53 Division 4 Total $317,330.14 Total All Divisions $1,106,485.95 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2019 OR NEWER, COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS — SPEC M (SEWER DEPT. CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 . Bid was signed by: Maria Dahlmann Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Description I Year/Make/Model I Unit Price. Vac -Con V390/1000L 12019 Freightliner 114SD 1 $399,864.00 Year Make/Model — Trade In Unit Price 2005 SN486, International Vac Con sewer combination cleaner, V1N#1HTWDAAR15J142301 $38,000.00 Estimated number of days for delivery from award date: 120-150 days ARO JACK DOHENY COMPANIES 777 Doheny Drive Northville, MI 48167 Bid was signed by: Dan Brennan Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted :M Description Year/Make/Model Unit Price Combination Jet Rodder/Vacuum Machine with Cab & Chassis 2020 Vactor Combination Sewer Cleaner $425,000.00 Year Make/Model — Trade In Unit Price 2005 SN486, International Vac Con sewer combination cleaner, VIN#1HTWDAAR15J142301 $20,000.00 Estimated number of days for delivery from award date: 180 days Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS _- ONE (1) OR MORE, 2019 OR NEWER LP POWERED LIFT TRUCK — SPEC N (EQUIPMENT SERVICES CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MAY 28, 2019 150 1 11 OCTANE FORKLIFTS, INC.._ 4905 Lima Street Denver, CO 80239 Bid was signed by: J.R. Antczak Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted :e Description I Year/Make/Model Unit Price See attached documents 2019 Octane FY30 $29,872 Alternate # Description Cost Total 1 I Fully enclosed cab $3,825 $33,697 HULL LIFT TRUCK 4221 Technology Drive South Bend, IN 46628 Bid was signed by: James Jones Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Security Check was submitted Indiana Local Business Preference Claim Form submitted V-301 Description I Year/Make/Model Unit Price Forklift Pneumatic 2019 Toyota 8FGU32 $31,846 Alternate # Description Cost Total 1 Fully enclosed cab $9,150 $40,996 with optional full steel cab Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — ELECTRIC GATE - PUBLIC WORKS SERVICE CENTER (MVH/SEWAGE OPERATIONS & MAINTENANCE) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced equipment. The following quotation was opened and read: SUPERIOR ACCESS AND DOOR 13399 McKinley Hwy. Mishawaka, IN 46545 Quotation was submitted by Chris Loftus QUOTATION: Option (A) West Gate $22,655.00 Option (B) East Gate $19,950.00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering for review and recommendation. Ms. Terri Swift, Street Department stated they would not be awarding the quotation today, as stated on the agenda. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — ERSKINE WELL VARIABLE FREQUENCY DRIVE INSTALLATION — PROJECT NO 119-032 (SSDA TIF) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe REGULAR MEETING MAY 28, 2019 151 Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $6,175.00 PEERLESS MIDWEST, INC. 55860 Russell Industrial Parkway Mishawaka, IN 46545 Quotation was submitted by Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $12,640.00 SERVICE ONE INDUSTRIAL 2203 Clay Street Elkhart, IN 46517 Quotation was submitted by Chris Grove Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $8,469.00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Zach Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Herrman and Goetz, in the amount of $6,175. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. _OPENING OF QUOTATIONS — TEMPORARY TRAFFIC CALMING MATERIALS & INSTALLATION — PROJECT NO. 119-053 (LRSA CAPITAL) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. OPENING OF QUOTATIONS — 2019 CITY CEMETERY PATHS (COIT) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ACORN LANDSCAPING LLC 3680 W. Sample St. South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $46,830 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER OFFICE FURNITURE — PROJECT NO. 118-104B (HOTEL/MOTEL TAX) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced furniture. The following quotations were opened and read: OFFICE INTERIORS 1415 University Dr. Ct. Granger, IN 46530 Quotation was submitted by Mary Beth Marsh Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $75,797.29 REGULAR MEETING MAY 28, 2019 152 OFFICE 360 7301 Woodland Drive Indianapolis, IN 46278 Quotation was submitted by David Herbster Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $101,988.00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF PROPOSALS — INDOT — CORBY BLVD./IRONWOOD DR./ROCKNE DR. — PROJECT NO. 116-034 (INDOT) Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. She read the names of the following companies submitting proposals: HWC ENGINEERING 135 North Pennsylvania Street, Suite 2800 Indianapolis, IN 46204 DLZ INDIANA LLC 2211 East Jefferson Blvd. South Bend, IN 46615 LOCHMUELLER GROUP 112 West Jefferson Blvd., Suite 500 South Bend, IN 46601 TROYER GROUP 550 Union Street Mishawaka, IN 46544 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above proposals were referred to the Engineering review team for review, tabulation and recommendation. AWARD BID — MICHIGAN STREET RECONSTRUCTION — PROJECT NO. 118-075 (RWDA TIF/LIGHT UP SOUTH BEND) Mr. Roger Nawrot, Engineering, advised the Board that on May 14, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount not to exceed $1,912,399 for the Base Bid plus Alternates Al, A2, and B. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2018 OR NEWER TRUCK MOUNTED AUTOMATIC POTHOLE PATCHER — SPEC D (STREET DEPT. CAPITAL LEASE Mr. Jeff Hudak, Central Services, advised the Board that on April 23, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hoosier Equipment LLC, 11465 Redwood Rd., Plymouth, IN 46563, in the amount of $201,556. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2019 OR NEWER FRONT WHEEL DRIVE CARGO VAN — SPECWATER WORKS CAPITAL Mr. Jeff Hudak, Central Services, advised the Board that on May 14, 2019, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the amount of $28,384. Therefore, REGULAR MEETING MAY 28, 2019 153 Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2019 OR NEWER, FULL SIZE PASSENGER VAN — SPEC L (FIRE DEPT. CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on May 14, 2019, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the amount of $28,140 for the Base Bid plus Dealer Options. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — 2019 CURB AND SIDEWALK CONSTRUCTION — PROJECT NO. 119-004 (MVH) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 14, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidders: a) Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614; Divisions A1, B1, C1, C2, D1 and Alternate No. 2 (1) Amount: Unit Prices NTE $394,628.50 b) Premium Concrete Services, Inc., 712 Richmond St., Elkhart, IN 46516; Division D2 (1) Amount: Unit Prices NTE $42,124 Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — WESTERN AVENUE STREETSCAPES, PHASE III — PROJECT NO 118- 076 (RWDA TIF) Mr. Kyle Silveus, Engineering, advised the Board that on May 23, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561 in the amount of $2,634,385.35. Mr. Silveus noted there was a corrected math error on Line 99 of the bid proposal that changed the total but did not affect the bid order. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — MORRIS PERFORMING ARTS CENTER JOINT RESEALING — PROJECT NO. 119-050 (MPAC CAPITAL) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 14, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $13,726. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — FOUR WINDS FIELD WATER SOFTENER (NON -REVERTING COVE FUND) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on May 14, 2019, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Culligan Water, 56861 Ferrettie Ct., Mishawaka, IN 46545, in the amount of $13,325. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — THREE TWENTY AT THE CASCADE — PROJECT NO. 118-074D (REDA TIF) REGULAR MEETING MAY 28, 2019 154 Ms. Maradik advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 2 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $2,416 for a new contract sum, including this Change Order, in the amount of $189,183. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER SITE IMPROVEMENTS — PROJECT NO. 118-101 (HOTEL/MOTEL TAX FUND) Ms. Maradik advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on behalf of Acorn Landscaping LLC, 3680 W. Sample St., South Bend, IN 46619, indicating the contract amount be increased by $5,211.06, plus an additional seven (7) days, for a new contract sum, including this Change Order, in the amount of $136,280.08 and a new project completion date of June 1, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — CENTURY CENTER LOWER LEVEL RESTROOM REMODEL —PROJECT NO. 118-082A (LIABILITY INSURANCE) Ms. Maradik advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 2 on behalf of Brown and Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, indicating the contract amount be increased by $9,831.34, plus an additional twenty-two (22) days for a new contract sum, including this Change Order, in the amount of $252,070.61 and a new project completion date of May 10, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — BENDIX THEATER LIFT AT CENTURY CENTER — PROJECT NO. 118-036C (HOTE/MOTEL TAX) Ms. Maradik advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on behalf of Brown and Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, indicating the contract amount be increased by $9,550.77, plus an additional fifteen (15) days for a new contract sum, including this Change Order, in the amount of $80,850.77 and a new project completion date of June 13, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — CLEVELAND WELL FIELD REFURBISHMENTS — PROJECT NO. 118-021A (RWDA TIF) Ms. Maradik advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 2 on behalf of Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545, indicating the contract amount be increased by $4,500, plus an additional four (4) days for a new contract sum, including this Change Order, in the amount of $145,244, and a new project completion date of June 4, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — MAIN AND COLFAX PARKING STRUCTURE REPAIRS — PROJECT NO. 115-143A (PARKING GARAGE FUND/RWDA TIF) Ms. Maradik advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on behalf of D.C. Byers Co./Detroit Inc., 16429 Upton Road, Suite No. 3, East Lansing, MI 48823, indicating the project completion date be increased by fourteen (14) days for a new project completion date of June 10, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — GEMINI AT WASHINGTON/COLFAX APARTMENTS MASONRY AND STAIR REPAIRS DIVISION A — PROJECT NO. 118- 080B (WWDA TIF) Ms. Maradik advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Bokon Masonry, Inc., 56571 Pear Road, South Bend, IN 46619, indicating the contract amount be increased by $47,542, plus an additional fourteen (14) days for a new contract sum, including this Change Order, in the amount of $237,713 and a new project completion date for June 14, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — BERLIN PLACE NO. 2 ELECTRICAL MECHANICAL & PLUMBING — PROJECT NO 117-048P-R (RWDA TIF) REGULAR MEETING MAY 28, 2019 155 Ms. Maradik advised that Mr. Toy Villa,: Engineering, has submitted Change Order No. 3 on behalf of CBS Services, LLC, 5005 Lincoln Way E, Suite A, Mishawaka, IN 46544, indicating the project completion date be increased by thirty (30) days for a new project completion date of June 30, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2018 DEMOLITIONS — PROJECT NO. 118-307 (COIT) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Ritschard Bros., Inc., 1204 W. Sample Street, South Bend, IN 46619, indicating the contract amount be decreased by $55,341 for a new contract sum, including this Change Order, of $264,417. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $264,417. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MISHAWAKA AVENUE TREE REPLACEMENT — PROJECT NO. 118-111 (COMPLETE STREETS TRANSPORTATION) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Acorn Landscaping, LLC, 3680 W. Sample Street, South Bend, IN 46619, indicating the contract amount be decreased by $2,415 for a new contract sum, including this Change Order, of $19,424.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $19,424.50. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — FIRE STATION NOS. 10 AND 11 EQUIPMENT — PROJECT NO. 118-108 (EQUIPMENT PURCHASES/MATERIALS & EQUIPMENT) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Herrman and Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, for the above referenced project, indicating a final cost of $47,287. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — TOWING SERVICES FOR THE DEPARTMENT OF CODE ENFORCEMENT In a memorandum to the Board, Ms. Tracy Skibbins, Code Enforcement, requested permission to advertise for the receipt of proposals for the above referenced project. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above request was approved. ADOPT RESOLUTION NO. 19-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TAX-EXEMPT LEASE PURCHASE FINANCING PROPOSAL OF KEY GOVERNMENT FINANCE INC Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TAX-EXEMPT LEASE PURCHASE FINANCING PROPOSAL OF KEY GOVERNMENT FINANCE, INC. WHEREAS, the City of South Bend (the "City"), a political subdivision of the state of Indiana, is authorized by law to acquire and own interests in real and personal property; and WHEREAS, the City of South Bend Board of Public Works (the "Board"), on behalf of the City, has the authority under the laws of the state of Indiana to purchase, acquire, and lease property; and WHEREAS, the Board has determined that a need exists for the acquisition and financing of certain property for the benefit of the City's operations; and REGULAR MEETING MAY 28, 2019 156 WHEREAS, in order to acquire such property, the Board desires to enter into the necessary agreement(s) and/or lease schedule(s) as are determined appropriate to consummate the tax-exempt financing offered by Key Government Finance, Inc. (the "Lessor") under its proposal dated May 17, 2019 (the "Proposal"), attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The terms of the Lessor's Proposal are hereby approved. 2. The Board hereby authorizes Daniel Parker, in his capacity as City Controller of the City of South Bend, Indiana, or his designee, to act on behalf of the Board to formalize the terms of the financing, as they are substantially presented in the Proposal, and to execute any documents necessary to affect the same. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on May 28, 2019, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 16-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING STAFF TO EFFECTUATE THE ACQUISITION OF CERTAIN REAL PROPERTY — 510 S. MAIN STREET Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING STAFF TO EFFECTUATE THE ACQUISITION OF CERTAIN REAL PROPERTY WHEREAS, Ind. Code 32-24-1 establishes certain statutory procedures for the acquisition by a municipality of property for public use; and WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is empowered to carry out the acquisition of property pursuant to Ind. Code §§ 32-24-1-3(a) and 36-9-6-4, and, pursuant to Ind. Code § 36-9-6-3, has custody of and may maintain all real and personal property of the City of South Bend (the "City"); and WHEREAS, in furtherance of the need to offer City services and / or storage of City assets, it has determined that it is in the best interest of the public for the City to acquire the property located at 510 S. Main St. (the "Property"), which Property is more specifically set forth in Exhibit A; and WHEREAS, the Board desires to authorize City staff to perform certain actions on the Board's behalf to carry out its acquisition of the Property. REGULAR MEETING MAY 28, 2019 157 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board affirms its approval of the acquisition of the Property. 2. The Board authorizes David Relos of the City's Department of Community Investment to act on behalf of the Board to distribute payment, accept and present for recordation a deed for the Property, and execute on the Board's behalf any document or take on the Board's behalf any action that may be required to carry out the purposes of this Resolution. 3. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on May 28, 2019, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Hardware AT&T Capital Lease of Fifteen (15) $5,826.60; Dorau/O'Sullivan Lease Services, Inc. iPads for Various City $161.85/Month Agreement Departments for Thirty -Six (36) Months (IT Lease) Amendment to Aquitas Addition of One (1) $21,740.61 Dorau/O'Sullivan Software Solutions Inc. Limited License and (IT/Innovation, Agreement Seven (7) Maximo Computer Anywhere Licenses to Equipment Current Five (5) Year Repair & Contract Maintenance) Licensing, BOLT Laserfiche Rio Upgrade $106,070 Total: Dorau/O'Sullivan Maintenance, Limited, Inc. and Professional Licensing: and Services for $77,460; Professional Onboarding and Maintenance: Services Support $3,600; PSA: Agreement NTE $25,000 (IT Operating/ Professional Services) Renewal of ASAP Towing Renew No Cost Towing Dorau/O'Sullivan Proposal & Recovery Services for South Bend Police Department for One (1) Year Agreement Indiana New Power Service for $12,491.48 Dorau/O'Sullivan Michigan Street Lighting and (RWDA TIF) Power Traffic Signal at Company Michigan and Wayne Streets Agreement University of VPA to provide N/A Dorau/O'Sullivan Notre Dame Service, Equipment, 1 1 1 REGULAR MEETING MAY 28, 2019 M11 f� 1 1 Du Lac and Advertising in exchange for Advertising, Tickets, and Benefits from the 401h United States Senior Open Sole Source Frank J. Purchase Ice Resurfacer $106,944.54 Dorau/O' Sullivan Special Zamboni & from Sole Source (VPA Purchase Co., Inc. Manufacturer in the Cumulative United ',Rtntec Master Service InfoSend, Inc. Integration with vH 11.Ci1� Professional Dorau/O'Sullivan Agreement Current and New CIS Services Fee System to Print and $175/hour; Mail Water Works Bills Various Material Fees based on Pieces and Sizes; Three (3) Year Term (Water Operations and Maintenance) Amendment to Systems and Complete Data $151,725 Dorau/O'Sullivan Agreement Software Conversion for Utility (Water Works CIS Project O&M) Statement of Early Train Necessary Skills $11,427.30 Dorau/O'Sullivan Work Childhood to Under Skilled (EDIT) Alliance Workers to Meet Labor Needs in the Community Statement of Truck Drive Train Necessary Skills $90,000 Dorau/O'Sullivan Work Institute to Under Skilled (EDIT) Workers to Meet Labor Needs in the Community Memorandum Board of Administrative Cost to NTE $109,200 Dorau/O'Sullivan of Commissioner Complete Transfer of (COIT) Understanding s of St. Joseph Eighty -Four (84) Tax County Delinquent Properties to City Amendment to myStaffingPro Add Text Feature to $825 Dorau/O'Sullivan Product and Applicant Tracking (Misc. Charges Services System & Services) Proposal First Jennifer L. Revise City Zoning $26,600 Dorau/O'Sullivan Amendment to Settle, LLC Ordinance including (DCI Professional New Development Administration) Services Standards and Graphics Agreement Professional Jones Petrie Design of City $19,1 0 -Dorau/O'Sullivan Services Rafinski Wayfinding Signage (Engineering Agreement Corporation Locations and Professional Foundations Services) Professional CTC Interactive Broadband NTE $50,000 Dorau/O'Sullivan Services Technology & Workshop and Support (IT Professional Agreement Energy Broadband Planning Services) Professional American Prepare Wellhead $24,850 Dorau/O'Sullivan Services Structurepoint, Protection Plan Five (5) (Water Works Agreement Inc. Year Update Operations and Maintenance) CorrectI Word Correct Error from I(Police Dorau/O'Sullivan REGULAR MEETING MAY 28, 2019 159 Scrivener's System's Inc. March 26, 2019 Operating Error on Approval of Lease for Supplies Purchase iRecord Upgrade Account) Agreement System for Total Amount of $96,696.45 to Purchase of iRecord System in Total Amount of $85,857 Third Neutron Extend the No Cost E- N/A Dorau/O'Sullivan Amendment to Holdings, Inc. Scooter Pilot Program Bike Sharing to August 1, 2019 Services Agreement Amendment to Troyer Group, Geotechnical Services $9,750 Dorau/O'Sullivan Professional Inc. for Pulaski Park (Park Bond) Services Improvements Agreement APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Best Week Special Event June 2, 2019; Wall St. from Dorau/O'Sullivan Ever Rebel 8:00 a.m. to Greenlawn Ave. to Fest 8:00 P.M. Entrance of Potawatomi Zoo Best Week Special Event June 3, 2019; California Ave. from Dorau/O'Sullivan Ever Game 10:00 a.m. to Cottage Grove Ave. to Night 8:00 P.M. Sherman Ave. Extravaganza Best Week Special Event June 7-8, 2019; Niles Ave. from Dorau/O'Sullivan Ever River 5:00 p.m. to Jefferson Blvd. to Light Music 11:00 P.M. Colfax Ave. and Festival Washington St. from Niles Ave. to Alleyway of Knights of Columbus Urban Garden Special Event June 15, July California St. from Dorau/O'Sullivan Farmers 20, August 17, Portage Ave. to Market 2019; 9:00 a.m. DeMaude St. to 3:00 p.m. Wooded Special Event June 19, 2019 Black Oak Dr. from Dorau/O'Sullivan Estates Block (Rain Date: Oak Park Dr. to Party June 20`h); 6:30 Scottswood Dr. p.m. to 8:00 p.m. Rise for HIV Special Event June 22, 2019; No Street Closure; On Dorau/O'Sullivan Prevention 12:00 p.m. Route as Submitted Fallen Heroes Special Event June 23, 2019; No Street Closure; On Dorau/O'Sullivan Ride 11:00 a.m. Route as Submitted Block Party - Special Event May 25, 2019; Bissell St. from Eddy Dorau/O'Sullivan Bissell 3:00 p.m. to St. to Arthur St. 7:00 p.m. Stars and Special Event May 25, 2019; No Street Closure; On Dorau/O'Sullivan Stripes Ride 11:00 a.m. Route as Submitted Block Party — Special Event May 26, 2019; Brookfield St. from Dorau/O'Sullivan Brookfield St. 2:00 p.m. to Humboldt St. to 8:00 P.M. Elwood Ave. St. Joseph Special Event June 4, 2019; St. Louis St. from Dorau/O'Sullivan Grade School 8:10 a.m. to Colfax Ave. to LaSalle Field Day 2:45 p.m. Ave. 1 I 1 REGULAR MEETING MAY 28, 2019 160 West Side Memorial Day Parade Special Event May 27, 2019; 5:30 a.m. to 12:00 p.m. or St. from Olive St. to Lombardy St. Dorau/O'Sullivan Woochi Sidewalk Cafe Sunday: 12:00 119 N. Michigan St. Dorau/O'Sullivan Japanese Permit P.M. to 9:00 Fusion & Bar p.m.; Monday - Thursday: 11:00 a.m. to 10:00 p.m.: Friday: 11:00 a.m. to 11:00 p.m.; Saturday: 12:00 p.m. to 11:00 -- -- UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY SOUTH OF HOWARD ST., WEST FROM ST. LOUIS BLVD. TO NORTH/SOUTH ALLEY Ms. Maradik indicated that Alice Augustin, 925 N. St. Louis Blvd., South Bend, IN 46617, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department and Street Department. Ms. Maradik advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Community Investment and Engineering who both stated the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Dorau made a motion for an unfavorable recommendation of the request for vacation. Ms. O'Sullivan seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the property by the City of South Bend: A. Charles and Vivian Onunkwo, 51212 Fenwick Court, South Bend, IN 46637 1. 51212 Fenwick Court — Water/Sewer (Key No. 35-196-7270) Upon a motion by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or relea-zed ac fn11n�wc• Business Bond Type Yp Approved/ Released Effective Date Ortiz Construction Contractor Approved April 16, 2019 Ortiz Construction Occupancy Approved April 16, 2019 Custom Awning I Occupancy Approved May 14, 2019 Ms. Dorau made a motion that the bond's approval and/or release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal err_---- ---' .••- ,. %jmCef allu certiried Ior accuracy. Name Amount of Claim Date City of South Bend $3,983,251.88 05/28/2019 REGULAR MEETING MAY 28, 2019 161 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked what kind of service the Venues, Parks, and Arts is supplying to Notre Dame University for the Senior Open Championship exchange of benefits. Attorney McDaniels stated they are supplying equipment such as a high-rise and chairs and providing advertising of the golf event on the VPA webpage. She noted the City receives the bulk of the benefits from this exchange. Mr. Miller questioned who the tickets they are receiving will be going to. Ms. McDaniels stated they are not for staff but she could not remember where exactly they would be distributed. She stated she would find out how many tickets they will receive and where they are going and get back to him. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 10:24 a.m. BOARD OF PUBLIC WORKS Gary Al, Preside t Elizabeth A. Maradik, Member Therese J. DoVdu, Member Genevieve E. Miller, Member Laura L. O'Sullivan, Member ATTEST: ZY Li da M. Martin, Clerk 1