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Home My WebLink About16-19 June 2019 Transfer Ordinance 1200N COUNTY-CITY BUILDING % pL'1'H.6 PHONE 574/235-9217 227 W.JEFFERSON BLVD. ,O'` I `�fj\ FAX 574/235-9928 SOUTH BEND, INDIANA 46601-1830 !7 •/.::.:1-:.-z-----1/ C�. q -• . \ �� ::', \---77'----7.--," �,t,4 ,\`�\:ACF S_/,_,I.,� 1865 •.? CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE June 5, 2019 -____ Mr. Tim Scott, President Filed in Clerk's Office City of South Bend Common Council 227 W. Jefferson Boulevard, 4th Floor JUN 05_ 2019 1 South Bend, Indiana 46601 RE: June 2019 Transfer Ordinance KAREEMAH FOWLER CITY CLERK,SOUTH BEND, IN Dear President Scott, During the past several years, it has been the practice of the City of South Bend to request department heads, fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2019, we plan to propose adjustments during four time periods—March, June, October and December. I will present this bill to the Common Council at the appropriate committee and council meetings. It is requested that this bill be filed for 1st reading on June 10, 2019 with 2nd reading, public hearing and 3rd reading scheduled for June 24, 2019. Thank you for your attention to this request. If you should have any questions, please feel to contact me at 574-235-9822. Regards, dix4-‘------4-Q00—• Daniel T. Parker City Controller EXCELLENCE $ ACCOUNTABILITY + INNOVATION + INCLUSION + EMPOWERMENT (; BILL NO. 16-19 ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2019 STATEMENT OF PURPOSE AND INTENT Unforeseen conditions have developed since the adoption of the existing budgets (Ordinances#10615-18 and 10616-18 passed on October 8, 2018) which necessitate the increase and reduction of appropriations within the various departments of the General Fund and other funds of the City of South Bend during 2019. NOW,THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. All accounts as set forth in the detailed attachment hereto which are incorporated herein shall be adjusted by increase or reduction of appropriation in the designated sums. Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. Tim Scott, Council President South Bend Common Council Attest: Kareemah N. Fowler, City Clerk Office of the City Clerk Presented by me,the undersigned Clerk of the City of South Bend,to the Mayor of the City of South Bend, Indiana on the day of , 2019, at o'clock . m. Kareemah N. Fowler, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2019, at o'clock .m. Pete Buttigieg, Mayor City of South Bend, Indiana Filed in Clerk's Office JUN 05 2019 • KAREEMAH-i FOWLER CITY CLERK,SOUTH REND,IN City of South Bend,Indiana June 2019 Budget Transfers (budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same fund) May 28,2019 Common Council Approved 10#134119-Bill No.#N-19 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (Decrease) Justification Parks&Recreation VPA/Golf Division Capital/Building Improvements Ken Glowecki 201-1102-452.42-02 140,000 Transfer expected savings to fund Erskine Golf Course building improvements. Parks&Recreation VPA/Golf Division Personnel/Salaried Wages Ken Glowacki 201-1102-452.10-01 (10,000)Transfer expected savings to provide funding for Erskine building improvements. Perks&Recreation VPA/Golf Division Personnel/Teamster Wages Ken Glowacki 201-1102-452.10-02 (10,000)Transfer expected savings to provide funding for Erskine building improvements. Parks&Recreation VPA/Golf Division Personnel/Permanent Part-Time Wages Ken Glowecki 201-1102-452.10-09 (45,000)Transfer expected savings to provide funding for Erskine building improvements. Parks&Recreation VPA/Golf Division Personnel/Health Insurance Ken Glowecki 201-1102-452.11-08 (5,000)Transfer expected savings to provide funding for Erskine building improvements. Parks&Recreation VPA/Golf Division Supplies/Other Operating Supplies Ken Glowacki 201-1102-452.22-24 (15,000)Transfer expected savings to provide funding for Erskine building improvements. Perks&Recreation VPA/Golf Division Supplies/Plants/Chemicals/Seed/Fed Ken Glowacki 201-1102-452.22-25 (25,000)Transfer expected savings to provide funding for Erskine building improvements. Perks&Recreation VPA/Golf Division Supplies/Concessions Inventory Ken Glowacki 201-1102-452.22-30 (15,000)Transfer expected savings to provide funding for Erskine building improvements. Parks&Recreation VPA/Golf Division Supplies/Other R&M Supplies Ken Glowecki 201-1102-452.23-99 (15.000),Transfer expected savings to provide funding for Erskine building improvements. 5 Perks&Recreation VPA/Maintenance Debt Service/Principal Ken Glowacki 201-1101452.38-01 (114,725) Parks&Recreation VPA/Maintenance Debt Service/Interest Ken Glowecki 201-1101-452.38-02 (15,282)Transfer budget for 2018 Vehicle Equipment Lease payments from Perks Maintenance Parks&Recreation VPA/Recreation Debt Service/Principal Ken Glowacki 201-1103-452.38-01 114,725 Division(1101)to Parks Recreation Division(1103).(debt schedule 8171) 1 Perks&Recreation VPA/Recreation Debt Service/Interest Ken Glowacki 201-1103-452.38-02 15.242 s Motor Vehicle Highway Streets Services/Buildup Maintenance Terri Swift 202-0607-431.36-01 11,500 Installation of electronic security gate at Public Works Service Center building. Motor Vehicle Highway Streets Supplies/Street Materials Tem Swift 202-0607431.23-02 (11.500)Reallocate funds to cover costs of security gate. ,,, S EMS Capital Fund Fire Dept Interfund Transfers Out Amy Shirk 287-0902422.50-02 321,707 Transfer to 2018 Fire Sl 0.9 Bond Debt Service Fund 350 to fund debt service payments for the 2018 Fire St 0.9 Bonds.(debt schedule 0.168) • EMS Capital Fund Fire Dept Debt Service/Principal Amy Shirk 287-0902422.38-01 (170,000)Move debt service payment budget to interfund transfer out.Debt service for 2018 Fire St 009 EMS Capital Fund Fire Dept Debt Service/Interest Amy Shirk 287-0902422.38-02 (151.707)Bonds to be paid out of Fund 350 S - Water Works Operating Water Works Billing Services/Other Professional Services Roxanne Lawson 620-0840-857.31-06 29,780 Temporary staffing needs at the Utilities Customer Service office due to leave of absences. Water Works Operating Water Works Admin Personnel/Salaried Wages Roxanne Lawson 620-0840-058.10-01 7 Manager of Operations position is vacant transfer savings to cover temp staffing needs. Water Works Capital Water Works Services/ConstrudierdEngineering Rosanne Lawson 622-0640-661.31-02 179,400 Ergineenng services for the Pinhook Water Treatment Plant Improvement Project 0.119-003 Water Works Capital Water Works Capital/Water Treatment Equipment Roxanne Lawson 822-0640-415.43-62 1179.4001 Transfer to cover costs of the project. S Sewage Works Operating .Sewers Services/Building Maintenance Tern Swift 641-0821-792.36-01 11.500 Installation of electronic security gate at Public Works Service Canter building. Sewage Works Operating Sewers Supplies/Street Materials Tern Swift 541-0621-792.23-02 (11.5001 Reallocate funds to cover costs of security gate. S Grand Total s 2019 Budget Amendments 5/30/2019 Page 1