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Home My WebLink About17-19 June 2019 Appropriation Ordinance- Civil City Funds 1200N COUNTY CITY BUILDINGSpLFiH'g PHONE 574/235-9217 227 W.JEFFERSON BLVD. 641 / FAX Tri°%. FAX 574/235-9928 SOUTH BEND, INDIANA 46601-1830 ih l -:i.:::,..1-=-11./.., !� -,,,„,. .5._.,, 1865�4,,,,y CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE June 5, 2019 � Filed in Clerk's Office Mr. Tim Scott, President City of South Bend Common Council JUN 05 2019 227 W. Jefferson Boulevard, 4th Floor South Bend, Indiana 46601 Kp,REEI�/IAH rOWLER RE: June 2019 Appropriation Ordinance–Civil City Funds CITY CLERK,SOUTH BEND,IN Dear President Scott, During the past several years, it has been the practice of the City of South Bend to request department heads, fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2019, we plan to propose adjustments during four time periods—March, June, October and December. Based on our budget review, we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and council meetings. It is requested that this bill be filed for 1st reading on June 10, 2019 with 2nd reading, public hearing and 3rd reading scheduled for June 24, 2019. Thank you for your attention to this request. If you should have any questions, please feel to contact me at 574-235-9822. Regards, naA....4e.;/„.._ Daniel T. Parker City Controller rr 'ibl. EXCELLENCE E ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT ' l''''' / BILL NO. 17-19 ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS IN 2019 OF$85,857 FROM GENERAL FUND (#101), $657,159 FROM PARKS & RECREATION FUND (#201), $28,150 FROM GIFT, DONATION, BEQUEST FUND (#217), $97,077 FROM HALL OF FAME DEBT SERVICE FUND (#313), $321,707 FROM 2018 FIRE ST#9 BOND DEBT SERVICE FUND (#350), $178,534 FROM PROFESSIONAL SPORTS DEVELOPMENT FUND (#377),$1,811,500 FROM COUNTY OPTION INCOME TAX FUND (#404), $3,300,000 FROM 2018 ZOO BOND CAPITAL FUND (#453),AND $70,000 FROM SMART STREETS BOND CAPITAL FUND (#753). STATEMENT OF PURPOSE AND INTENT The Common Council passed the City's 2019 operating and capital budgets in 2018 (Ordinance#10615-18 passed on October 8, 2018), which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to effect provision of services to its citizens which were not anticipated at the time the City budget was adopted. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2019 and set apart within the following designated funds for expenditures as follows: FUND Amount General Fund (#101) $85,857 Parks & Recreation(#201) 657,159 Gift, Donation, Bequest Fund (#217) 28,150 Hall of Fame Debt Service(#313) 97,077 2018 Fire St#9 Bond Debt Service(#350) 321,707 Professional Sports Development (#377) 178,534 County Option Income Tax (#404) 1,811,500 2018 Zoo Bond Capital (#453) 3,300,000 Smart Streets Bond Capital (#753) 70,000 TOTAL $6,549,984 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Tim Scott,Council President South Bend Common Council Attest: Kareemah N. Fowler,City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of , 2019, at o'clock . m. Kareemah N. Fowler, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2019,at o'clock .m. Pete Buttigieg,Mayor City of South Bend, Indiana _.....__Fifed in Clerk's Office li 1 JUN 052019 1 KAREEIVIAH FOWLER CIS 1 CLERIC,SOUTH_BE_Np. ,IN City of South Bend,Indiana June 2019 Additional Appropriation Requests-Civil City Funds (increase or decrease in total fund expenditures) May 28,2019 Common Council Approved##l##/19-Bill No.##-19 Budget Department Fiscal Officer! Account Project Increase/ Fund Name _ Name Account Name Contact Name Number Number (Decrease) Justification f I I I I I Supported by New Revenue Parks&Recreation VPA/Leighton Grant Capital I Land Improvements Ken Gbwacki J 201-1151-452.42-01 $ 1000000 Request an additional appropriation to spend the Leighton Foundation 11 private grant towards the Howard Park project $ 1,000,000 I I I I I I I_ Capital Projects General Fund Ponce Dept Capital!Police Equipment Renata Matousove 101-0801-421.43-06 $ 85,857 Request an additional eppropriation to purchase Record item. -Funds are needed to purchase Record system to replace an old system that is failing. -The purchase was originally budgeted as lease in five annual installments. -Paying in cash will save$10,839 in interest expenses. -To speed up the purchase the City identified funds previously appropriated for other purchases.Thin appropriation requests in to replenish the funds for other purchases. Packs&Recreation VPA/Golf Division Capital/Building Improvements Ken Gbwacd 201-1102-452.42-02 S 61,000 Request an additional appropriation to fund Erskine Golf Course budding improvements. County Option Income Tax(COIT) Admin&Finance Services I Other Professional Services Amy Shirk 404-0672-415.31-06 $ 1,811,500 Appropriate additional funds for implementation of the Cat's new accounting software:Microsoft Dynamics 365 for Finance&Operations(OFO). -The peen was migeely to borrow this amount.However,with current cash reserves.the City has the opportunity to save 0150,000*in interest costs by paying for thin implementation out of cash reserves. Smart Streets Bond Capital Community Investment Capital/Land Improvements , Beth Leonard 753-1001-460.42-01 $ 70,000 Request an additional appropriation to disburse the remaining 2015 Smart Streets Bond proceeds to reimburse the Cdy of South Bend for costs the Ctypaid for the Smart Sheets project 9 2,028,357 _I I I I f. Administrative Items Parks&Recreation Regional Cities Grant Services/Other Professional Services Ken Glmvacki 201-1111-452.31-06 (90,350)Reduce budget to equal amount left to spend for the Regional CSS Grant Parks&Recreation Regional Cities Grant Capital!Land Improvements Ken Gbwacki 201-1111-452.42-01 (313.4911 $ (403,841) Gift,Donation,Bequest Human Rights Promotional Rahman Johnson 217-1008-415.33-03 19,150 Annual Human Rights Dinner and other promotional expenses Gift,Donation,Bequest Human Rights Scholarship Luncheon Exp Rahman Johnson 217-1008-415.39-62 2,000 Budget for the scholarship luncheon Gift,Donation,Bequest Human Rights Scholarships Paid Rahman Johnson 217-1008-415.39-63 7000 Budget for scholarships paid from luncheon proceeds $ 28.150 -Move Human Rights scholarship program from Human Rights Federal Grant Fund 258 to the GTL Donation,Bequest Fund 217.Thin wit hep track the schotarshp cash and separate it from the HUD and EEOC _ grant activity. Hall of Fame Debt Service Admin&Finance Interfund Transfer Out Amy Shirk 313-0401460.50-02_ 5 97,077 Transfer from Fund 313 to COIT Fund 404.Close Fund 313 now that HOF bonds are paid off.Transfer remaining cash balance to Fund 404 to repay _ Fund 404 for the debt service payment that Fund 404 made towards the _ HOF bonds in 2017. 2019 Budget Amendments 5/30/2019 Page 1 City of South Bend,Indiana June 2019 Additional Appropriation Requests-Civil City Funds (increase or decrease in total fund expenditures) May 28,2019 Common Council Approved##/##/19-Bill No.##-19 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (Decrease) Justification I I Administrative Items — -- 2018 Fire St#9 Bond Debt Service Fire Dept Debt Service/Principal Amy Shirk 350-0901-422.38-01 170600 Establish budget for 2019 Fire Station#9 Bond payments(debt schedule#168) 2018 Are St#9 Bond Debt Service Fire Dept Debt Service/Interest Amy Shirk 350-0901-422.38-02_ _ 151.707 Funded by transfers in from the EMS Capital Fund 287. S 321,707 Professional Sports Development Admin 8 Finance Interfund Transfer Out - Amy Shirk 377-0401-452.50-02 $ 178,534 Close Fund 377 now that Cove bonds are paid off.Transfer remaining cash balance to EDIT Fund 408 to repay Fund 408 for the funds it gave Fund 377 to pay debt service on the 2010 Cove bonds. 2018 Zoo Bond Capital VPA I Polawatomi Zoo Capital/Land Improvements Amy Shirk 453-1104-452.42-01 $ 3,300,000 Establish budget for 2018 Zoo Bond Capital Fund to track expenditures of the mo bond. -Zoo bond proceeds are being held by US Bank.The Cay requests disbursements of those proceeds for invoices related to the Potawatomi - Zoo project. -Remaining bond proceeds at 12/31/18=$3,264,859+Plus estimated interest earnings during 2019=$3,300,000 estimated budget for 2019 _ $ 3,521,827 Total Civil City $ 6,549,984 2019 Budget Amendments 5/30/2019 Page 2