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Home My WebLink About06062019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of May 23, May 28, and June 4, 2019 2. OPENING OF BIDS A. Morris Theater Plaster Repair – Project No. 118-094 1. Funding: VPA Morris (226.0419.672.36.01) B. Muessel Grove Public Restroom – Project No. 118-099 1. Funding: VPA Capital (416.0404.453.36.01) C. Gemini Site Improvements – Project No. 119-043 1. Funding: WWDA TIF (422.1050.460.42.02) D. Drewry’s Brewery Cleanup – Project No. 119-031A 1. Funding: RWDA TIF/Consolidated Building Fund (324.1050.460.39.82/600.1201.415.39.82) E. 2019 Street and Sewer Department Materials – Project No. 119-008R 1. Funding: Streets, Curb & Sidewalk, Sewer Concrete, Sewer Insurance, Water Works, Parks (202.0607.431.22.24/.30/.40/23.02/.03/.20/.40/39.89; 641.0621.792.22.24/.23.02/.03/.04; 202.0619.431.23.03/.24; 641.0625.792.22.24/23.04; 640.0620.811.22.24/23.04; 620.0640.606.23.30; 201.1101.452.39.89) F. Two (2), More or Less, 2019 or Newer, Mid-Size Extended Cab Four Wheel Drive Pick-Up Trucks – Spec O 1. Funding: Code Enforcement Capital Lease (612.1201.415.38.01/.02) 3. OPENING OF QUOTATIONS A. Hydrant Flow Testing – Project No. 119-041R 1. Funding: Water Works Professional Services (620.0640.658.31.02) B. Code Enforcement Office Door 1. Funding: Code Enforcement (600.1201.415.39.89) 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2018 or Newer Utility Work Machine – Spec K 1. Company: Bobcat of Michiana 2. Amount: $57,254.26; Base Bid plus Alternate Nos. 1, 2, 3, 5, and Dealer Suggested Rear Window Guard 3. Funding: VPA Capital (406.1101.452.42.01) B. Sale of City Owned Property – 1510 and 1512 Ford Street 1. Bidder: Rosa Gonzalez 2. Amount: a) 1510 Ford Street - $850 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 b) 1512 Ford Street - $875 C. 2019 Community Crossings – Project No. 119-015 1. Company: Walsh & Kelly, Inc. 2. Amount: $1,106,505.95 3. Funding: LRSA (251.0608.431.42.96) D. Ductile Iron Pipes, Valves and Hydrants – Project No. 119-034 1. Company: Core and Main LP 2. Amount: Unit Prices NTE $702,159 3. Funding: Water Works Operations (620.0640.606.23.62) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2019 City Cemetery Paths 1. Company: Acorn Landscaping, LLC 2. Amount: $46,830 3. Funding: COIT (408.1001.460.42.01) B. Century Center Office Furniture – Project No. 118-104B 1. Company: Office Interiors 2. Amount: $75,797.29 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Electric Gate-Public Works Service Center 1. Company: Superior Access and Door 2. Amount: $22,655; Option A 3. Funding: MVH/Sewer Operations & Maintenance (202.0607.431.36.01/641.0621.792.36.01) 6. AWARD PROPOSALS A. Venues, Parks, and Arts Signage and Wayfinding 1. Company: a) Geograph Industries, Inc.: Howard Park Signage and Wayfinding b) Burkhart Sign Systems: City Cemetery, West Bank Trail, Leeper Park, Pinhook Park, the Riverwalk, and Pulaski Park 2. Amount: Highest Scoring Proposal 3. Funding: VPA Cumulative Capital (406.1101.452.42.01) 7. CHANGE ORDERS A. Bendix Theater Lift at Century Center – Project No. 118-036C 1. Company: Brown and Brown General Contractors, Inc. 2. Change Order No.: 2 3. Increase Amount: $1,828.81 4. Percent of Increase: 2.26% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 5. Total Percent of Change: 15.96% 6. Revised Contract Amount: $82,679.58 7. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Venues, Parks and Arts Maintenance Storage Building – Project No. 118-046R 1. Company: The Robert Henry Corporation 2. Change Order No.: 5 3. Decrease Amount: ($396) 4. Percent of Decrease: (0.1%) 5. Total Amount of Change: 17.81% 6. Revised Contract Amount: $388,984 7. Funding: Park Bond Series I (471.1138.452.42.01) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2017 Lamppost Program – Project No. 117-011A 1. Company: Martell Electric LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,175) 4. Percent of Decrease: (10.33%) 5. Final Contract Amount: $27,550 6. Funding: COIT (404.0602.431.31.06) B. South Bend One-Way to Two-Way Conversion, Division A – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 8 (Final) 3. Increase Amount: $7,891.99 4. Percent of Increase: 0.23% 5. Total Percent of Change: 7.73% 6. Final Contract Amount: $3,447,864.79 7. Completion Date: June 1, 2017 8. Funding: SSDA TIF (202.0607.431.36.01) 9. SUBSTANTIAL COMPLETION AFFIDAVIT A. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Substantial Completion Date: May 20, 2019 3. Funding: VPA Capital (201.1101.452.42.01) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sale of City-Owned Property – 1421 N. Medora Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 11. REQUEST TO ADVERTISE FOR QUALIFICATIONS A. Print Shop Services 1. Funding: All City Departments 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Site Access Agreement – Indiana Brownfields Program 1. Description: Allow Access to City-Owned Property at 534 LaPorte for Environmental Assessment through Funds Granted by Indiana Brownfields B. Professional Services Agreement – Alpha Dog Agency LLC 1. Description: Create Logo, Brand Standards, Marketing Plan and Recommendations for 311 Center 2. Amount: $7,500 3. Funding: IT Professional Services (279.0672.415.31.06) C. Supplement No. 1 to Local Public Agency Project Coordination Contract – Indiana Department of Transportation 1. Description: Time Extension for Bendix Drive Construction D. Amendment No. 2 to Professional Services Agreement – Epoch Architecture + Planning 1. Description: Architectural Design and Construction Administration Services for Technology Resource Center Project 2. Amount: $33,377 3. Funding: RWDA TIF (324.1050.460.42.02) E. Emergency Purchase – Selge Construction Co., Inc. 1. Description: Replace Two-Hundred, Twenty (220) Linear Feet of Collapsed Sewer Line in 1500 Block of North Wellington Street 2. Amount: $49,370 3. Funding: Sewage Operations and Maintenance (641.0621.792.63.35) F. Professional Services Agreement – enFocus, Inc. 1. Description: Innovation and Technology Summer Internship Program 2. Amount: $25,000 3. Funding: IT Professional Services (279.0672.415.31.06) G. Professional Services Agreement – South Bend Code Works LLC 1. Description: Development of City of South Bend 311 Services Portal allowing Residents to Submit Requests Online 2. Amount: $25,000 3. Funding: IT Professional Services (279.0672.415.31.06) 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Bacon around the Bend CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 a) Date/Times: June 22, 2019; 7:00 a.m. to 10:00 a.m. b) Location: Sidewalks and East Race Trail 2. Event: Parade of Champions a) Date/Times: June 22, 2019; 7:00 a.m. to 12:00 p.m. b) Location: Lafayette Blvd. to Colfax Ave. to Williams St. and back to Western Ave. 3. Event: Leeper Park Art Fair a) Date/Times: June 14, 15, and 16, 2019; 3:00 p.m. June 14 to 7:00 p.m. June 15; 7:00 a.m. June 15 to 5:00 p.m. June 16 b) Location: Riverside from Michigan St. to Bartlett St.; Handicapped Parking North Side of Bartlett St. from St. Joseph St. to Roundabout; No Parking from St. Joseph St. to Riverside St. 4. Event: Family Fun Day a) Date/Times: June 8, 2019; 8:00 a.m. to 2:00 p.m. b) Location: Eddy St. from Angela Blvd. to Napoleon St. 5. Event: Angel of Hope Memorial Ride a) Date/Times: August 10, 2019; 8:00 a.m. b) Location: 6. Event: East Washington Street Neighborhood Block Party a) Date/Times: June 23, 2019; 11:00 a.m. to 8:00 p.m. b) Location: E. Washington St. from Sunnyside St. to Jacob St. 7. Event: Transformation Ministries Summer Festival Block Party a) Date/Time: June 9, 2019; 12:00 p.m. to 8:00 p.m. b) Location: Bulla St. from Portage Ave. to Anderson St. 8. Event: All Church Picnic Block Party a) Date/Time: June 16, 2019; 8:00 a.m. to 2:00 p.m. b) Location: South Frances St. from Washington St. to Jefferson Blvd. 9. Event: Oakwood Village Spring Social Block Party a) Date/Time: June 22, 2019; 12:00 p.m. to 7:00 p.m. b) Location: Oakbrook Dr. from Corpus Christy Dr. to Bent Oak Ct. 10. Event: Ellsworth Block Party a) Date/Time: July 3, 2019; 3:00 p.m. to 8:00 p.m. b) Location: Ellsworth St. from Washington St. to Wilson St. 11. Event: July 4th Block Party a) Date/Time: July 4, 2019; 12:00 p.m. to 11:00 p.m. b) Location: Grace St. from Arnold St. to Dead-End B. Licenses 1. Type: Transient Merchant a) Applicant: St. Joe Watercolor Society b) Location: Leeper Park CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 c) Date/Time: June 15 and 16, 2019; 10:00 a.m. to 6:00 p.m. d) Favorable Recommendations 14. STREET/ALLEY VACATIONS A. Applicant: Les Jackson on behalf of Jackson Transport 1. Location: East/West Alley from Fremont St. to N. Olive St. and Half North/South Alley from Lawton St., South to the East/West Alley 2. Purpose: To Keep Property Clean 3. See Comments 15. TRAFFIC CONTROL DEVICES A. New Installation – Honorary Street Sign 1. Applicant: Junior League of South Bend 2. Location: Chapin St. and W. Jefferson Blvd. or Thomas St. 3. Description: Junior League Blvd. or JLSB Way 4. See Comments 16. RATIFY BONDS A. Contractor Bonds 1. Ace Builders, Inc., Released effective June 15, 2019 B. Excavation Bonds 1. Civil & Environmental Consultants, Inc., Approved effective May 22, 2019 2. SAC Wireless, LLC, Approved effective April 18, 2019 3. Metro Fibernet, LLC, Approved effective May 22, 2019 C. Occupancy Bonds 1. Facelift Painting and Power Washing; Approved effective May 21, 2019 2. SAC Wireless, LLC, Approved effective April 18, 2019 3. Metro Fibernet, LLC, Approved effective May 22, 2019 4. Civil & Environmental Consultants, Inc., Approved effective May 22, 2019 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.