HomeMy WebLinkAboutOpening of Quotes - Century Center Office Furniture Project no 118-104B - Office InteriorsCITY OF SOUTH BEND INDIANA'"
SELLER'S QUOTE FOR SALE OF MATERIALS
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BID NAME PROJECT NO. 118-104B CENTURY CENTER OFFICE FURNITURE"°' -
FOR BIDS DUE Mal/ 28, 2019 by 9:30am
Bidder
Date: May 1 Aot 1) (Firm): _......._ 1' C (6
Address:
City/State/Zip: F - ,� '� � , �o Telephone Number: qc)C)
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF � V)d, c,-via )
) SS:
. J COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on
account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii, Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual orientation
or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this t day of �, 20 l `�
041 CA I VA+r-cI O rs
Contractor/Bidder (1"i,rin.)
Si tur gn f Contractor/Bidder or Its Agent
�.
Printed lame and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires -! It %„ w
Notary Public
County of Residence � "- SABRA LYNN TWIFORD
tbft - Seal
Is
State otlndiana
Elkhart County
M.y commission Expite
SPECIFICATIONS WAVE
CITY OF SOUTH BEND
QUOTE NAME Project No. 118-104B CENTURY CENTER OFFICE FURNITURE
QUOTES DUE May 28, 2019 by 9:30am
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
A. General Description
Bid Package is for the FF&E Furnishings in the existing office space of the Century Center
Convention Center. See coded furniture plan and bid documents for scope of work and basis of
design.
B. Furniture Specification
Refer to attached Furniture Specification for Items, numbers, finishes and locations of Office Furniture.
The Furniture shall be delivered to:
Century Center Loading Dock
120 South Dr. M. L. King Jr Blvd.
South Bend, IN 46601
C. Method of Payment
The furniture will be paid by the unit price for each unit furnished and shall include the any mounting
hardware necessary to mount the fixture to the existing spaces with delivery and installation costs
included.
QUOTE/PROPOSAL
CITY OF SOUTH BEND
..
h�yY�
1,865
QUOTE NAME PROJECT NO. 118-104B CENTURY CENTER OFFICE FURNITURE
QUOTE DUE ._..M.aym28, 2019 by 9:30am..................
........
...............
...........
.....................
........---- --------- _......
.___....._W.__--___...._...
Item
No.
Est.
Qty.
Furniture Item
Unit Price
Total
Fla
3
National Office Furniture - Reno, slim 1
seat lounge chair
690.55
$ 2071.65
National Office Furniture - Reno, slim 1
F1 b
2
seat lounge with right tablet arm, metal
legs
853.36
$ 1706.72
Fla
2
National Office Furniture - Reno, slim 3
seat lounge sofa
1149.14
$ 2298.28
F2b
1
National Office Furniture - Reno, slim
2.5 seat lounge sofa
919.64
$ 919.64
F3
2
National Office Furniture - Eloquence,
magazine table
413.18
$ 826.36
F4
4
National Office Furniture - Exhibit,
organizer shelf insert (60"w x 37"h)
801.82
$ 3207.26
National Office Furniture - Universal
F5
1
48"D x 120"L Conference top, rectangle
shape with Footings 28"D x 100"L x
28"H, Y base kit
804.27
$ 804.27
F6
1
National Office Furniture - Waveworks,
24"D x 72"L entertainment credenza
1487.05
$ 1487.05
F7
8
Sit On It - Sona, knit back, swivel tilt
control, fixed back, open loop arm
329.05
$ 2632.40
Herman Miller - reception "L" shaped
F8
1
station with (30"D x 72"W) height
adjustable desk with transaction top,
panel fabric, and return (24"D x 78"W)
1741.66
$ 1741.66
F9
1
Herman Miller - Mobile ped file with pull,
20"D with B/F drawers, lockable
173.27
$ 173.27
Herman Miller - Lateral file with 2
F10
1
drawers 36"wide, lockable, side -to -side
filing rail
340.70
$ 340.70
Sit On It - Wit task, midback, mesh
F11 a
6
back, standard synchro, height/width
adjustable arm
334.27
$ 2005.62
Sit On It - Wit task, midback, mesh
F11 b
9
back, standard synchro, height/width
adjustable arm
334.27
$ 3008.43
Sit On It - Wit task, midback, mesh
F11c
1
back, standard synchro, height/width
adjustable arm
334.27
$ 334.27
F12a
2
National Office Furniture - Whimsy,
18"D x 18"W square, static
232.36
$ 464.72
F12b
3
National Office Furniture - Whimsy,
18"D x 18"W square, static
270.77
$ 752.31
Herman Miller - Exclave, 48"W eco
F13
2
writable board with wall rail and end
caps
400.54
$ 801.08
National Office Furniture - "L" shaped
waveworks rectangular desk top with
F14
7
adjustable height base (electric), 30"D x
72"W with modesty panel, 24"D x42"W
return (with end panel)
1484.43
$ 10391.02
F15
7
National Office Furniture - Waveworks
42"W x 18"H overhead doors, laminate
288.00
$ 2016.00
F16
7
National Office Furniture - Waveworks,
wardrobe 18"W x 69"H (with F/F)
552.68
$ 3868.76
National Office Furniture - Waveworks,
F17
3
lateral file, four drawer, 24"D x 36"W
topped with a plastic laminate
rectangular surface, lockable
890.18
$ 2670.54
National Office Furniture - Waveworks,
F18
3
lateral file, two drawer, 24"D x 36"W,
lockable
573.14
$ 1719.42
F19
7
National Office Furniture - Waveworks,
mobile pedestal B/F, 23"D x 15"W,
lockable
413.18
$ 2892.26
National Office Furniture - Waveworks,
F20
5
30"dia, surface, round laminate meeting
table with X base
292.91
$ 1464.55
F21
1
National Office Furniture - Eloquence,
end table
359.18
$ 359.18
F22a
20
Sit On It - Wit side, 4 leg, mesh back,
upholstered seat with fixed arms
168.80
$ 3376.00
.-.... -.................... .
F22b
..-..... ._
5
........
Sit On It - Wit side, 4 leg, mesh back,
_v_vvW
up holstered seat with fixed arms
168.80
$ 844.00
F22c
4
Sit On It - Wit side, 4 leg, mesh back,
upholstered seat with fixed arms
168.80
$ 675.20
National Office Furniture - Waveworks,
"U" shaped desk (24"D x 72"W) with
F23
1
modesty panel and electric height
adjustable base, return (24"D x 42"W),
open credenza (24"D x 96"W)
1719.43
$ 1719.43
F24
1
National Office Furniture - Waveworks,
pedestal B/B/F, 23"D x 15"W, lockable
269.59
$ 269.59
F25
1
National Office Furniture - Waveworks,
pedestal F/F, 23"D x 15"W, lockable
269.59
$ 269.59
F26
1
National Office Furniture - Myriad, 18"D
x 50"W console table
641.05
$ 641.05
Herman Miller - "L" shape workstation
with 30"D x 72"W adjustable height
F27
7
worksurface (electric), 24"D x 42"W
return with 67" high fabric, powered
panels
1915.58
$ 13409.08
7
Herman Miller - Mobile ped file with7pull,F28
20"D with B/F drawers, lockable173.27
$ 1212.89
F29
6
Herman Miller - Pedestal file with pull,
24"D with F/F drawers, lockable
157.08
$ 942.48
F30
2
National Office Furniture - Waveworks,
36"D x 36"W, square table with X base
342.00
$ 684.00
Sit On It - Rio, four leg chair, plastic
F31 a
4
back &seat, armless
99.57
$ 398.28
F31 b
4
Sit On It - Rio, four leg chair, plastic
back & seat, armless
99.57
398.28
TOTAL
$ 75797.29
Actual quantities purchased may be greater or less than the quantities shown on the bid tab. Unit prices
will remain in effect until final payment or close out of work.
Quote (Firm): offi'C� k, . rs
Address:t's...`w t I".w w i......
City/State/Zip:
Telephone Number: Fax Number: ..—m-- -...........-..I.....- .....5 ..3... ..t..4
—
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Genevieve E. Miller, Member
By
. .............. ........... .
(Sign ure)
3
(Printed Name)
-1-'Afectbc o� '�oA-e s
(Title)
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk
oI31°11
1316 COUNTY —CITY BUILDING �� o PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD j FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 ", ""I " " �' TDD 574/ 235-5567
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: May 22, 2019
To: All Planholders
From Becca Plantz, Project Manager
Subject Addendum Number: 1
Project Name: Century Center Office Furniture
Project No.: 118-104B
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: ( G e— s
Authorized Signature:
Date:
o tf it y.
1316 COUNTY -CITY BUILDING � ��,, � _ PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD U, FAx 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 � "� ��" � ;° J : ' TIED 574/ 235-5567
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Century Center Office Furniture
118-104B
Addendum No. 1
Date: May 22, 2019
To: All Planholders
From: Becca Plantz, Project Engineer
The following information is to be changed/added to the contract documents:
Item F22c, Sit On It — Wit side, 4 leg, mesh back, upholstered seat with fixed arms should have a
quantity of 4, not 45. Please see attached revised bid tab.
Attachments:
Revised Bid Tab
-This addendum consists of a total 6 pages inclusive of "Acknowledgement of Receipt of
Addendum" sheet-
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
1865
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13'h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5, ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE
BIDS AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
T TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8, TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
9. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
10. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
11. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
12. AWARD —WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
0. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
14. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
15. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
16. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
17. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
18. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
19, INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
M ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
21. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
22. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
21 METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
24. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
25, ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
26. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
27, INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
28. SUBSTITUTIONS: "OR EQUAL"
A. The Bidder may propose a substitute product for any item provided the item is approved by
the City of South Bend. Proposed substituted item specifications must be submitted to
Designer and City of South Bend a minimum of ten (10) days prior to bid opening date. City of
South Bend will determine if substitute product is equal in quality and intent and will issue a
statement to the Bidder
NOTE:. Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source,
please confirm that your package will arrive before the bid opening time and
date.
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