HomeMy WebLinkAboutAward Bid - Spec L One or More 2019 or Newer Full Size Passenger Van - Jordan FordUITY OF SOUTH BEND P MAYOR
BOARD OF PUBLIC !'
May 28, 2019
Debra Starkweather
Jordan Ford
609 E. Jefferson Blvd.
Mishawaka, IN 46545
PHONE 574/235-9251
FAX 574/235-9171
RE: Award Bid — One (1) or More, 2019 or Newer, Full Size Passenger Van — Spec
L
Dear Ms. Starkweather:
The Board of Public Works, at its meeting held on May 28, 2019, awarded the above
referenced bid to you in the amount of $28,140 for the Base Bid plus Dealer Options.
A representative from the Central Services Department will contact you regarding the
bid award.
Please call this office with any questions regarding this matter at (574) 235-9251,
Sincerely,
a;
lain da M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
120ON County -City Building
227 W. Jefferson Blvd.
South Bend, Indiana 46601-1830
Phone 574/235-9216
TTY 574/235-5567
Fax 574/235-9928
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
DEPARTMENT OF ADMINISTRATION AND F INANCE
May 20, 2019
Board of Public Works
1308 County -City Building
South Bend, IN 46601
Dear Board Members,
The Central Services Division requests your permission to award one (1) or more 2019 or Newer
Full Size Passenger Van to the most responsive and responsible bidder, Jordan Ford.
The cost of the vehicles is $28,140.00 and will be funded with proceeds from the 2019 Fire
Department Capital Budget 287-0902-422.43.02. Listed below is the bid received for your
review.
*Denotes Most Responsive Bidder
*Jordan Ford — Spec. L
2019 Ford Transit, Low Roof XL
Suggested Dealer Options:
• Limited Slip Axle
i 2 Additional Key/FOBS
Purchase Price
Prime Time SDecmalty Vehicles — Si)ec. L
2019„Ford mTransit (K1Y-Body Code
Purchase Price
t y. nit Price U
1 $27,795.00
1
1
1
$280.00
$65.00
Unit Price
$30,295.00
Total
$27,795.00
$280.00
$65.00
$28,140.00
Total �
$30,295.00
$30,295.00
If you have any questions or concerns regarding this matter please don't hesitate to call.
Sincerel ,
WAS
J 1414 clad, sector
Central Services Division
JDH/wss
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Spec L - One (1) or More, 2019 or Newer, Full Size Passenger Van
FOR BIDS DUE May 14, 2019; 9:30 a.m.
Description Year/Make/Model Unit Price
8 PASSENGER VAN 2019 FORD TRANSIT, LOW ROOF XL $27,795.00 EACI
Estimated number of days for delivery from award
date. 14 TO 16 WEEKS
Bidder (Firm)
Address:
City/State/Zip
JORDAN FORD
609 E. JEFFERSON BLVD.
MISHAWAKA, IN 46545
Telephone Number: 574/259-1981 Fax Number: 574/2542777
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
A
ve E. Miller� er
"Sullivan,
By
(Signature)
DEBRA STARKWEATHER
(Printed Name)
COMMERCIAL FLEET SALES MANAGER
(Title)
Elizabed A. Maradik, Member
Therese J. 976rau, Member
A test: Linda M. Martin, C"le k
Version 4/2/2015
CITY OF SOUTH BEND
BID FOR SPEC L — ONE OR MORE 2019 OR NEWER
FULL SIZE 8-PASSENGER VAN
BID DUE DATE: MAY 14, 2019
NOTES & EXCEPTION PAGE
IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL
RESOURCE CENTER
THE TENTATIVE LAST DATE TO ORDER A 2019 IS JULY 5, 2019
OPTIONS TO CONSIDER:
LIMITED SLIP AXLE $280
2 ADDITIONAL KEY/FOBS $65
APPROVED
Bala-rd. of Public Works
PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
May2022019.............................._.........................................._W..
Jeff Hudak
Department Central Services
BPW Date May 28, 2019 Phone Extension 574 235 9316
uur.:m,aanwrvwrrarrrmvevrrwrvrr,`=,�;v.n;m n..-< ,� �: a- �, ... „zr�araw�usa,acm.;m,tiz neuuvuvuvvvHraa ..:.era , ^re�asr...
Required _d Prior to Submittal.... to Board'
Legal Attorney Name Clara McDaniels
Controller review is required for all Contracts $5,000.00 or more
Controller ❑ and greater than one year in length per the City Purchasing
Policy
Purchasing
Check the A
LJ Agreement
E] Professional Services
0 Bid Opening
E:] Quote Opening
[l Chg Order No.
❑ Ease./Encroach.
F� Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Michael Schmidt
iropriate Item Type — Required for All Submissions
Contract ❑ Proposal
❑ Amendment
® Bid Award ❑ Req. to Advertise
Quote Award
F] C/O & PCA No. PCA
E] Traffic Control Resolution
E] Claim
,......... Required
..Info
..... .�....w_� ....�
rniation
Addendum
❑ Title Sheet
❑ —Yes ....�....._If _Y...e.....s..,......Ap_p._.r__o_---- v..e....d _b_y......P..66
rchasing _.._....µ
No
❑F-1 WBE Completed E-Verify Form Attached Yens
Spec L — One (1) or More 2019 or Newer Full Size 8-Passanger
Van
2019 Fire Department Capital Budget
287-0902-422.43.02
"�
.....— _.... _ ... ..................
._........ _.....__ .
For Change Orders Only--- .w. �......w...m . ......
Amount of El Increase $
Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Time Extension:
Dispersal After Approval
Copy Original
® ❑ Jeff Hudak
® ❑ Todd Skwarcan
❑ ❑
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
Bradley Moore
Prime Time Specialty Vehicles
56616 Elk Park Drive
Elkhart, IN 46516
01L '141
I�
r�
t865
May 28, 2019
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — One (1) or More, 2019 or Newer, Full Size Passenger Van — Spec L
Dear Mr. Moore:
The Board of Public Works, at its meeting held on May 28, 2019, awarded the above
referenced bid to Jordan Ford in the amount of $28,140 for the Base Bid plus Dealer Options.
Thank you for bidding and we hope you bid with us in the future.
If you have any questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure