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Home My WebLink About2019-04 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s) Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 58 Special Revenue Funds 59 - 64 City Debt Service Funds 65 - 79 City Capital Funds 80 - 103 Enterprise Funds 104 - 111 Internal Service Funds 112 - 115 Trust Funds 116 - 121 Tax Increment Financing Funds 122 - 126 Redevelopment Commission Funds 127 - 132 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers April 30, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 80 287 Emergency Medical Services Capital 81 288 Emergency Medical Services Operating General Fund Departments 82 600 Consolidated Building Fund 9 101-0101 Mayor 83 601 Parking Garages 10 101-0201 City Clerk 84 610 Solid Waste Operations 11 101-0301 Common Council 85 611 Solid Waste Capital 12 101-0302 WNIT Contract 86 620 Water Works Operations 13 101-0401 Administration & Finance 87 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking 16 101-0501 Legal Department 90 626 Water Works Bond Reserve 17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations 20 101-0801 Police Department 94 642 Sewage Works Capital 21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 96 649 Sewage Sinking 97 653 Sewage Debt Service Reserve Special Revenue Funds 98 659 Sewer Bond 2011 23 102 Rainy Day 99 661 Sewer Bond 2012 24 201 Parks & Recreation 100 667 Storm Sewer Fund 25 202 Motor Vehicle Highway 101 670 Century Center 26 203 Recreation Nonreverting 102 671 Century Center Capital 27 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc 28 210 Economic Development State Grants 29 211 Department of Community Investment (DCI)Internal Service Funds 30 212 Dept of Community Investment Grants 104 222 Central Services 31 216 Police State Seizures 105 224 Central Services Capital 32 217 Gift, Donation, Bequest 106 226 Liability Insurance 33 218 Police Curfew Violations 107 278 Take Home Vehicle Police 34 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center 35 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits 36 221 Landlord Registration 110 713 Unemployment Compensation 37 227 Loss Recovery 111 714 Parental Leave 38 249 Public Safety LOIT 39 251 Local Roads & Streets Trust Funds 40 257 LOIT Special Distribution 112 701 Firefighters Pension 41 258 Human Rights Federal Grant 113 702 Police Pension 42 265 Local Road & Bridge Grant 114 730 City Cemetery 43 266 MVH Restricted Fund 115 731 Bowman Cemetery 44 273 Morris PAC / Palais Royale Marketing 45 274 Morris PAC Self-Promotion Tax Increment Financing Funds 46 280 Police Block Grants 116 324 TIF - River West Development Area (Airport) 47 281 Economic Develop Commission-Revenue Bonds 117 422 TIF - West Washington 48 289 HAZMAT 118 429 TIF - River East Development Area (NE Dev) 49 291 Indiana River Rescue 119 430 TIF - Southside Development #1 50 292 Police Grants 120 435 TIF - Douglas Road 51 294 Regional Police Academy 121 436 TIF - River East Residential (NE Res) 52 295 COPS MORE Grant 53 299 Police Federal Drug Enforcement Redevelopment Commission Funds 54 404 County Option Income Tax 122 425 Redevelopment Retail Area (Leighton Plaza) 55 408 Economic Development Income Tax 123 433 Redevelopment General 56 410 Urban Development Action Grant 124 439 Certified Technology Park 57 655 Project Releaf 125 454 Airport Urban Enterprise Zone 58 705 Police K-9 Unit 126 754 Industrial Revolving Fund City Debt Service Funds Redevelopment Debt Service Funds 59 312 2017 Parks Bond Debt Service 127 315 Redevelopment Bond - Airport Taxable 60 313 Football Hall of Fame Debt Service 128 317 Coveleski Debt Service Reserve 61 755 South Bend Building Corp 129 328 Redevelopment Bond - Palais Royale 62 757 2015 Parks Bond Debt Service 130 351 2018 TIF Park Bond Debt Service Reserve 63 377 Professional Sports Development 131 752 South Bend Redevelopment Authority 64 760 Eddy Street Commons Debt Service 132 756 Smart Streets Debt Service City Capital Funds 65 401 Coveleski Stadium Capital 66 405 Park Nonreverting Capital 67 406 Cumulative Capital Development 68 407 Cumulative Capital Improvement 69 412 Major Moves Construction 70 416 Morris Performing Arts Center Capital 71 450 Palais Royale Historic Preservation 72 451 2018 Fire Station #9 Capital 73 452 2018 TIF Park Bond Capital 74 471 2017 Parks Bond Capital 75 677 Football Hall of Fame Capital 76 750 Equipment/Vehicle Leasing 77 751 2015 Parks Bond Capital 78 753 Smart Streets Bond Capital 79 759 Eddy Street Commons Capital 2 April 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of April 30, 2019, total revenue for the year was $80,975,708, 24% of estimated revenue. As of April 30, 2018, total revenue received was $92,641,325. Property taxes are received in June and December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of April 30, 2019, total expenditures were $116,889,752 and outstanding encumbrances were $79,913,404, a total of $196,803,157 which represents 42% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 25% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $104,893,491 as of April 30, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY April 30, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 64,707,205 1,425,289 6,309,120 5,241,828 58,398,085 10% Special Revenue 102 Rainy Day 160,000 13,730 70,501 58,126 89,499 44% 201 Parks & Recreation 19,392,354 1,610,453 3,729,668 1,198,501 15,662,686 19% 202 Motor Vehicle Highway 10,506,103 627,267 3,196,853 3,350,133 7,309,250 30% 203 Recreation Nonreverting - - - 399,276 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 1,160 6,138 45,093 118,862 5% 210 Economic Development State Grants 746,368 173 37,148 4,671 709,220 5% 211 Department of Community Investment (DCI)3,061,369 17,709 660,284 716,807 2,401,085 22% 212 Dept of Community Investment Grants 5,416,000 145,362 660,769 717,431 4,755,231 12% 216 Police State Seizures 32,000 298 2,608 4,988 29,392 8% 217 Gift, Donation, Bequest 25,800 100,583 205,294 50,465 (179,494) 796% 218 Police Curfew Violations 300 17 101 73 199 34% 219 Unsafe Building 862,691 23,524 246,854 205,336 615,837 29% 220 Law Enforcement Continuing Education 281,500 34,724 120,155 92,571 161,345 43% 221 Landlord Registration 1,000 13 68 326 932 7% 227 Loss Recovery 4,000 810 4,257 4,428 (257) 106% 249 Public Safety LOIT 8,566,555 716,431 2,866,300 1,911,844 5,700,255 33% 251 Local Roads & Streets 4,545,689 165,991 1,289,883 1,154,877 3,255,806 28% 257 LOIT Special Distribution 227,500 704 4,091 32,091 223,409 2% 258 Human Rights Federal Grant 167,400 5,199 23,827 28,957 143,573 14% 265 Local Road & Bridge Grant 1,200,000 433 2,233 1,559 1,197,767 0% 273 Morris PAC / Palais Royale Marketing 16,200 2,170 10,000 3,619 6,200 62% 274 Morris PAC Self-Promotion 127,100 4,535 36,812 46,889 90,288 29% 280 Police Block Grants 35 5 27 22 8 77% 281 Economic Develop Commission-Revenue Bonds - - - 158 - 0% 289 HAZMAT 10,200 33 9,491 154 709 93% 291 Indiana River Rescue 97,445 21,586 72,448 27,139 24,997 74% 294 Regional Police Academy 22,500 3,295 17,328 21,106 5,172 77% 295 COPS MORE Grant 92,000 1,034 8,709 30,343 83,291 9% 299 Police Federal Drug Enforcement 51,000 306 1,229 6,899 49,771 2% 404 County Option Income Tax 13,242,871 1,125,673 5,105,151 3,164,994 8,137,720 39% 408 Economic Development Income Tax 12,456,040 1,172,309 4,508,116 3,108,411 7,947,924 36% 410 Urban Development Action Grant 46,240 11,343 22,776 21,382 23,464 49% 655 Project Releaf 454,489 38,105 153,366 153,495 301,123 34% 705 Police K-9 Unit 2,020 3 16 16 2,004 1% Special Revenue Total 81,939,769 5,844,978 23,072,501 16,562,177 58,867,268 28% City Debt Service 312 2017 Parks Bond Debt Service 1,119,404 - 203 - 1,119,201 0% 313 Football Hall of Fame Debt Service - - 27 141 (27) 0% 350 2018 Fire Station #9 Debt Service 321,707 151,416 151,416 - 170,291 47% 755 South Bend Building Corp 2,636,750 1,026 1,326,806 1,325,711 1,309,944 50% 757 2015 Parks Bond Debt Service 380,431 31,764 128,042 94,110 252,389 34% 760 Eddy Street Commons Debt Service 1,301,625 870 651,910 629,706 649,715 50% City Debt Service Total 5,759,917 185,075 2,258,404 2,049,668 3,501,513 39% Capital Project 377 Professional Sports Development 547,518 - 532,504 37 15,014 97% 401 Coveleski Stadium Capital 44,250 55 420 308 43,830 1% 405 Park Nonreverting Capital - - - 1,953 - 0% 406 Cumulative Capital Development 473,444 514 2,943 2,988 470,501 1% 407 Cumulative Capital Improvement 235,296 587 2,900 2,139 232,396 1% 412 Major Moves Construction 520,678 3,699 277,904 324,010 242,774 53% 416 Morris Performing Arts Center Capital 145,000 4,893 38,671 49,632 106,329 27% 450 Palais Royale Historic Preservation 21,200 1,614 5,466 6,122 15,734 26% 451 2018 Fire Station #9 Capital - 3,509 20,310 5,006,160 (20,310) 0% 452 2018 TIF Park Bond Capital 200,000 11,969 68,247 10,825,000 131,753 34% 453 2018 Zoo Bond Capital 36,000 10,067 10,067 - 25,933 28% 471 2017 Parks Bond Capital 3,000 15,490 84,213 21,833 (81,213) 2807% 677 Football Hall of Fame Capital 2,312 - 2,311 2,517 1 100% 750 Equipment/Vehicle Leasing 2,037,625 2,636 8,761 2,079 2,028,864 0% 751 2015 Parks Bond Capital - 102 370 1,538 (370) 0% 753 Smart Streets Bond Capital 500 16 51 509 449 10% 759 Eddy Street Commons Capital 2,000 6 19 42 1,981 1% Capital Project Total 4,268,823 55,157 1,055,157 16,246,868 3,213,666 25% Enterprise 287 Emergency Medical Services Capital 1,130,695 4,879 162,994 1,105,955 967,701 14% 288 Emergency Medical Services Operating 6,175,320 535,336 2,177,641 1,934,443 3,997,679 35% 600 Consolidated Building Fund 4,774,198 192,615 1,240,962 908,576 3,533,236 26% 601 Parking Garages 1,287,735 59,750 343,113 451,589 944,622 27% 610 Solid Waste Operations 5,515,200 464,554 1,776,508 1,748,085 3,738,692 32% 611 Solid Waste Capital 1,133,416 148,352 629,844 376,234 503,572 56% 620 Water Works Operations 20,904,479 1,472,900 5,542,435 4,624,069 15,362,044 27% 622 Water Works Capital 3,376,000 275,267 1,111,840 12,122 2,264,160 33% 624 Water Works Customer Deposit 22,000 1,960 10,117 8,570 11,883 46% 625 Water Works Sinking 2,025,041 168,634 679,872 664,315 1,345,169 34% 626 Water Works Bond Reserve 22,000 1,885 9,582 7,963 12,418 44% 629 Water Works Reserve Operations & Maintenance 266,552 3,784 244,206 67,107 22,346 92% 640 Sewer Repair Insurance 652,238 59,650 233,201 222,259 419,037 36% 641 Sewage Works Operations 38,177,405 3,221,874 13,054,786 13,110,933 25,122,619 34% 642 Sewage Works Capital 5,365,000 441,525 1,804,287 1,039,755 3,560,713 34% 643 Sewage Works Reserve Operations & Maint.235,717 7,253 188,485 267,534 47,232 80% 649 Sewage Sinking 7,816,676 651,524 2,603,243 3,821,771 5,213,433 33% 653 Sewage Debt Service Reserve 42,000 7,319 22,993 11,688 19,007 55% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,090 - 0% 667 Storm Sewer Fund 600,000 - - - 600,000 0% 670 Century Center 4,554,375 279,137 1,537,087 1,207,441 3,017,288 34% 671 Century Center Capital 900 1,062 4,238 284 (3,338) 471% 672 Century Center Energy Conservation Debt Svc 415,464 168 853 221,453 414,611 0% Enterprise Total 104,492,411 7,999,428 33,378,287 31,815,236 71,114,124 32% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY April 30, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Internal Service 222 Central Services 9,450,814 784,420 3,052,541 2,857,321 6,398,273 32% 224 Central Services Capital 376,200 192 1,063 997 375,137 0% 226 Liability Insurance 3,973,197 358,409 1,427,382 731,723 2,545,815 36% 278 Take Home Vehicle Police 4,000 1,466 6,492 5,213 (2,492) 162% 279 IT / Innovation / 311 Call Center 8,046,393 673,180 2,781,406 2,387,911 5,264,987 35% 711 Self-Funded Employee Benefits 12,636,190 1,095,208 4,525,516 6,144,482 8,110,674 36% 713 Unemployment Compensation 2,000 268 1,399 1,274 601 70% 714 Parental Leave 173,446 12,172 49,768 52,306 123,678 29% Internal Service Total 34,662,240 2,925,316 11,845,567 12,181,228 22,816,673 34% Trust & Agency 701 Firefighters Pension 5,217,138 - 1,644 4,422 5,215,494 0% 702 Police Pension 6,360,200 71 6,656 4,286 6,353,544 0% 730 City Cemetery 250 38 195 161 55 78% 731 Bowman Cemetery - - 2,474 - (2,474) 0% Trust & Agency Total 11,577,588 109 10,970 8,869 11,566,619 0% City Funds Total 307,407,953 18,435,352 77,930,005 84,105,873 229,477,948 25% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 17,985,949 233,105 646,800 4,892,437 17,339,149 4% 422 TIF - West Washington 354,425 2,338 11,927 12,657 342,498 3% 429 TIF - River East Development Area (NE Dev)3,035,805 14,167 72,096 119,761 2,963,709 2% 430 TIF - Southside Development #1 2,421,283 11,731 60,943 43,579 2,360,340 3% 435 TIF - Douglas Road 3,724 268 1,377 1,022 2,347 37% 436 TIF - River East Residential (NE Res)4,300,716 1,137 12,916 5,452 4,287,800 0% Tax Increment Financing Total 28,101,902 262,747 806,058 5,074,907 27,295,843 3% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)297 10 292 39,861 5 98% 433 Redevelopment General 1,085,356 24,260 27,600 42 1,057,756 3% 439 Certified Technology Park 8,487 819 4,205 3,467 4,282 50% 454 Airport Urban Enterprise Zone 6,000 516 2,652 2,186 3,348 44% 754 Industrial Revolving Fund 213,200 15,464 82,872 59,346 130,328 39% Redevelopment Total 1,313,340 41,070 117,622 104,902 1,195,719 9% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,359 6,994 5,868 7,006 50% 317 Coveleski Debt Service Reserve 2,010 - 1,076 2,925 935 54% 328 Redevelopment Bond - Palais Royale 40,000 2,273 11,694 9,810 28,306 29% 351 2018 TIF Park Bond Debt Service 1,000 1,303 6,694 993,495 (5,694) 669% 752 South Bend Redevelopment Authority 2,872,200 1,450 1,236,668 1,486,121 1,635,532 43% 756 Smart Streets Debt Service 1,718,000 398 858,898 857,423 859,102 50% Debt Service Total 4,647,210 6,784 2,122,023 3,355,642 2,525,187 46% Redevelopment Commission Controlled Funds Total 34,062,452 310,601 3,045,703 8,535,452 31,016,749 9% Grand Total 341,470,405 18,745,953 80,975,708 92,641,325 260,494,697 24% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY April 30, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 894,679 86,442 289,870 279,540 164 604,645 32% 101-0201 City Clerk 546,269 43,350 160,909 171,123 26,671 358,689 34% 101-0301 Common Council 643,595 36,998 160,071 205,452 156,073 327,452 49% 101-0302 WNIT Contract 43,000 43,000 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 179,806 727,168 745,567 5,467 1,839,916 28% 101-0404 Morris Performing Arts Center 1,344,127 78,670 353,550 311,904 49,395 941,182 30% 101-0405 Palais Royale 481,432 25,261 123,517 125,050 24,643 333,272 31% 101-0501 Legal Department 1,279,018 84,139 344,112 310,903 741 934,165 27% 101-0602 Engineering 3,220,121 216,977 907,225 432,622 158,192 2,154,704 33% 101-0616 Office of Sustainability 278,815 13,422 49,291 - - 229,524 18% 101-0628 AmeriCorps Grant Program 713,239 18,516 61,933 - 34,409 616,896 14% 101-0801 Police Department 31,349,047 2,320,714 9,656,155 9,460,778 362,665 21,330,227 32% 101-0901 Fire Department 21,801,520 1,674,791 6,654,774 6,807,228 328,118 14,818,628 32% 101-1008 Human Rights 385,706 23,714 106,576 122,331 28,705 250,425 35% General Fund Total 65,553,119 4,845,800 19,638,152 19,015,498 1,175,243 44,739,724 32% Special Revenue 201 Parks & Recreation 21,373,102 1,186,782 5,031,467 4,279,289 6,081,825 10,259,810 52% 202 Motor Vehicle Highway 15,318,226 503,570 3,717,678 3,133,365 1,237,498 10,363,050 32% 203 Recreation Nonreverting - - - 239,119 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 5,410 80,585 34,937 184,271 746,395 26% 210 Economic Development State Grants 1,055,868 4,882 262,648 18,003 97,944 695,277 34% 211 Department of Community Investment (DCI)3,152,666 216,778 848,480 914,207 99,666 2,204,519 30% 212 Dept of Community Investment Grants 7,944,915 95,922 693,061 794,305 2,342,958 4,908,896 38% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 85,976 2,937 52,704 350 5,215 28,057 67% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 1,043,437 34,894 178,375 193,090 145,640 719,422 31% 220 Law Enforcement Continuing Education 517,546 23,610 179,489 94,172 46,779 291,278 44% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 1,811 26,508 145,065 22,209 223,790 18% 249 Public Safety LOIT 8,566,555 452,848 1,794,291 2,451,676 - 6,772,264 21% 251 Local Roads & Streets 7,094,710 97,193 327,288 137,207 1,134,314 5,633,108 21% 257 LOIT Special Distribution 901,263 53,222 321,891 292,630 538,382 40,991 95% 258 Human Rights Federal Grant 234,988 9,838 35,609 38,323 15,126 184,253 22% 265 Local Road & Bridge Grant 1,283,291 - 798 260,425 82,493 1,200,000 6% 266 MVH Restricted Fund - 15,850 15,850 - 39,507 (55,357) 0% 273 Morris PAC / Palais Royale Marketing 30,000 - - - - 30,000 0% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - - - - 0% 289 HAZMAT 10,472 - 529 - - 9,943 5% 291 Indiana River Rescue 135,265 2,493 11,431 2,377 4,037 119,796 11% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 819 2,340 7,816 - 20,160 10% 295 COPS MORE Grant 133,554 840 21,466 38,750 43,434 68,655 49% 299 Police Federal Drug Enforcement 51,000 - 22,499 - - 28,501 44% 404 County Option Income Tax 15,196,928 1,249,447 4,762,537 3,448,958 2,126,372 8,308,019 45% 408 Economic Development Income Tax 14,203,202 435,523 2,981,970 3,029,359 4,287,485 6,933,747 51% 410 Urban Development Action Grant 60,000 15,000 30,000 65,415 - 30,000 50% 655 Project Releaf 674,962 3,582 154,690 174,599 - 520,272 23% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 100,484,703 4,413,251 21,554,183 19,793,439 18,535,154 60,395,366 40% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 583,383 - 597,758 3 100% 313 Football Hall of Fame Debt Service - 97,077 97,077 631,315 - (97,077) 0% 350 2018 Fire Station #9 Debt Service - 151,416 151,416 - - (151,416) 0% 755 South Bend Building Corp 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% 757 2015 Parks Bond Debt Service 383,732 - 192,191 190,341 - 191,541 50% 760 Eddy Street Commons Debt Service 1,299,125 - 649,375 628,472 - 649,750 50% City Debt Service Total 5,498,750 248,492 3,108,559 2,884,259 597,758 1,792,433 67% Capital Project 377 Professional Sports Development 354,770 178,534 532,504 462,190 - (177,734) 150% 401 Coveleski Stadium Capital 104,622 32,955 64,622 - - 40,000 62% 405 Park Nonreverting Capital - - - 65,276 - - 0% 406 Cumulative Capital Development 818,121 - 137,641 233,838 353,094 327,385 60% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 2,641,236 14,008 257,844 363,135 1,147,517 1,235,874 53% 416 Morris Performing Arts Center Capital 225,462 - 6,212 42,043 17,598 201,652 11% 450 Palais Royale Historic Preservation 111,967 - 31,537 - 5,430 75,000 33% 451 2018 Fire Station #9 Capital 3,232,757 688,414 1,525,061 138,575 1,707,697 (0) 100% 452 2018 TIF Park Bond Capital 10,426,145 1,068,327 2,505,408 - 1,115,543 6,805,194 35% 453 2018 Zoo Bond Capital - 845,665 845,665 - - (845,665) 0% 471 2017 Parks Bond Capital 6,707,066 285,899 1,526,815 17,750 2,081,947 3,098,304 54% 677 Football Hall of Fame Capital 3,514 - - 21,433 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 - 1,648,870 1,369,010 255,204 1,128,677 63% 751 2015 Parks Bond Capital 474,187 2,806 78,586 1,302,441 270,181 125,421 74% 753 Smart Streets Bond Capital - - - 21,866 - - 0% 759 Eddy Street Commons Capital 7,650,241 44,925 759,219 - - 6,891,022 10% Capital Project Total 35,810,838 3,161,534 9,919,982 4,287,056 6,954,211 18,936,644 47% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY April 30, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 3,502,275 353,120 773,032 1,032,192 1,494,934 1,234,309 65% 288 Emergency Medical Services Operating 6,430,669 546,191 1,970,353 1,812,967 84,663 4,375,654 32% 600 Consolidated Building Fund 4,968,302 338,659 1,368,631 1,304,819 225,228 3,374,443 32% 601 Parking Garages 1,906,584 138,170 559,762 286,532 28,663 1,318,158 31% 610 Solid Waste Operations 5,529,983 435,483 1,946,639 1,885,505 523,617 3,059,727 45% 611 Solid Waste Capital 1,132,616 91 333,182 415,970 628,563 170,871 85% 620 Water Works Operations 22,812,916 1,537,272 6,687,888 5,417,846 1,831,092 14,293,936 37% 622 Water Works Capital 3,981,291 - 38,174 1,642 976,194 2,966,923 25% 624 Water Works Customer Deposit 22,000 1,960 9,701 6,228 - 12,299 44% 625 Water Works Sinking 3,740,710 634 1,723,561 2,391 2,014,541 2,608 100% 626 Water Works Bond Reserve 22,000 - - - - 22,000 0% 629 Water Works Reserve Operations & Maintenance 41,000 3,784 17,916 10,821 - 23,084 44% 640 Sewer Repair Insurance 663,186 41,662 161,769 198,180 103,610 397,807 40% 641 Sewage Works Operations 46,142,937 2,913,621 12,933,393 14,081,407 6,051,507 27,158,037 41% 642 Sewage Works Capital 15,023,292 304,126 949,511 645,825 8,652,689 5,421,092 64% 643 Sewage Works Reserve Operations & Maint.84,000 7,253 35,276 21,350 - 48,724 42% 649 Sewage Sinking 7,781,226 750 2,400 1,500 7,772,676 6,151 100% 659 Sewer Bond 2011 - - - - - - 0% 661 Sewer Bond 2012 - - - 628,214 - - 0% 667 Storm Sewer Fund 600,000 8,425 8,425 - 116,340 475,235 21% 670 Century Center 4,509,882 363,811 1,323,278 1,282,922 36,928 3,149,676 30% 671 Century Center Capital 20,000 - - 5,216 - 20,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 207,561 207,561 - 207,863 1,000 100% Enterprise Total 129,331,293 7,202,574 31,050,451 29,041,527 30,749,109 67,531,734 48% Internal Service 222 Central Services 9,564,937 784,961 2,887,160 2,807,850 2,664,190 4,013,587 58% 224 Central Services Capital 402,671 1,919 28,715 41,281 3,226 370,731 8% 226 Liability Insurance 4,357,655 372,814 1,238,871 1,253,626 267,581 2,851,203 35% 278 Take Home Vehicle Police 50,000 495 495 - - 49,505 1% 279 IT / Innovation / 311 Call Center 9,278,131 434,249 2,655,503 1,648,286 1,659,175 4,963,453 47% 711 Self-Funded Employee Benefits 16,622,986 1,401,529 6,356,076 5,130,621 834,398 9,432,512 43% 713 Unemployment Compensation 70,000 13,579 23,232 10,142 - 46,768 33% 714 Parental Leave 155,694 23,941 62,515 22,883 - 93,179 40% Internal Service Total 40,502,074 3,033,487 13,252,566 10,914,688 5,428,570 21,820,938 46% Trust & Agency 701 Firefighters Pension 5,112,457 380,740 1,491,645 1,646,342 - 3,620,812 29% 702 Police Pension 6,355,902 517,405 2,219,940 2,133,795 - 4,135,962 35% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 898,145 3,711,585 3,780,137 - 7,756,774 32% City Funds Total 388,649,136 23,803,282 102,235,478 89,716,604 63,440,044 222,973,614 43% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,484,951 1,030,755 7,098,839 9,626,673 10,096,128 26,289,984 40% 422 TIF - West Washington 1,695,130 48,792 68,172 115,069 726,480 900,478 47% 429 TIF - River East Development Area (NE Dev)12,201,982 1,289,868 1,740,006 525,199 3,951,976 6,509,999 47% 430 TIF - Southside Development #1 10,352,728 415,293 939,984 69,463 989,976 8,422,768 19% 435 TIF - Douglas Road 208,000 - - - 108,800 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Tax Increment Financing Total 72,217,791 2,784,708 11,976,918 12,446,040 15,873,360 44,367,513 39% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)- 7,820 7,820 36,901 - (7,820) 0% 433 Redevelopment General 1,074,000 - - - - 1,074,000 0% 439 Certified Technology Park 625,000 - - - 600,000 25,000 96% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 8,583 36,437 21,497 - 120,563 23% Redevelopment Total 1,906,000 16,403 44,257 58,398 600,000 1,261,743 34% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,359 6,707 4,264 - 7,293 48% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 2,273 11,213 7,128 - 8,787 56% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% 756 Smart Streets Debt Service 1,711,369 - 853,784 852,884 - 857,585 50% Debt Service Total 5,134,156 3,632 2,633,099 2,672,449 - 2,501,057 51% Redevelopment Commission Controlled Funds Total 79,257,947 2,804,743 14,654,274 15,176,887 16,473,360 48,130,313 39% Grand Total 467,907,083 26,608,025 116,889,752 104,893,491 79,913,404 271,103,927 42% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - - - - 41,142,970 0% Intergov./ Shared Revenues 4,176,140 78,374 187,295 157,319 - 3,988,845 4% Intergov./ Grants 293,744 (317,941) 28,940 - - 264,804 10% Licenses & Permits 240,950 18,945 135,998 142,343 - 104,952 56% Charges for Services 1,388,477 57,501 425,465 539,067 - 963,012 31% Fines, Forfeitures, and Fees 8,620 3,161 7,406 3,916 - 1,214 86% Interest Earnings 300,000 40,594 216,137 141,745 - 83,863 72% Donations 1,365,000 - - - - 1,365,000 0% Other Income 1,870,266 394,562 707,585 336,978 - 1,162,681 38% Payment in Lieu of Taxes (PILOT)- - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 2,486,632 1,809,632 - 4,973,416 33% Transfers In 6,460,990 528,416 2,113,662 2,110,828 - 4,347,328 33% Total Revenue 64,707,205 1,425,289 6,309,120 5,241,828 - 58,398,085 10% Expenditures by Dept 101-0101 Mayor's Office 894,679 86,442 289,870 279,540 164 604,645 32% 101-0201 City Clerk 546,269 43,350 160,909 171,123 26,671 358,689 34% 101-0301 Common Council 643,595 36,998 160,071 205,452 156,073 327,451 49% 101-0302 WNIT Contract 43,000 43,000 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 179,806 727,168 745,567 5,467 1,839,916 28% 101-0404 Morris PAC 1,344,127 78,670 353,550 311,904 49,395 941,182 30% 101-0405 Palais Royale 481,432 25,261 123,517 125,050 24,643 333,272 31% 101-0501 Legal Dept 1,279,018 84,139 344,112 310,903 741 934,165 27% 101-0602 Engineering Dept 3,220,121 216,977 907,225 432,622 158,192 2,154,704 33% 101-0616 Office of Sustainability 278,815 13,422 49,291 - - 229,524 18% 101-0628 AmeriCorps Program 713,239 18,516 61,933 - 34,409 616,897 14% 101-0801 Police Dept 31,349,047 2,320,714 9,656,155 9,460,778 362,665 21,330,227 32% 101-0901 Fire Dept 21,801,520 1,674,791 6,654,774 6,807,228 328,118 14,818,628 32% 101-1008 Human Rights 385,706 23,714 106,576 122,331 28,705 250,425 35% Total Expenditures by Dept 65,553,119 4,845,800 19,638,152 19,015,498 1,175,243 44,739,725 32% Expenditures Personnel Salaries & Wages 36,883,554 2,793,242 11,061,574 10,643,768 - 25,821,980 30% Fringe Benefits 12,476,713 873,832 3,620,271 4,258,673 835 8,855,607 29% Total Personnel 49,360,267 3,667,074 14,681,845 14,902,440 835 34,677,587 30% Supplies 2,087,630 142,511 530,049 549,587 354,854 1,202,727 42% Services & Charges Professional Services 1,908,352 53,034 429,472 457,399 445,357 1,033,523 46% Printing & Advertising 148,844 12,749 47,104 49,311 40,646 61,094 59% Utilities 624,750 66,192 234,723 225,551 16,590 373,437 40% Education & Training 153,914 7,884 25,412 29,295 8,216 120,286 22% Travel 99,708 10,820 28,495 22,177 2,477 68,736 31% Repairs & Maintenance 2,118,781 193,507 709,366 543,288 112,581 1,296,834 39% Other Interfund Allocations 7,627,252 634,512 2,538,023 1,910,444 - 5,089,229 33% Debt Service - Principal 153,129 - 73,345 79,360 78,375 1,409 99% Debt Service - Interest & Fees 6,269 - 3,335 4,792 2,910 24 100% Grants & Subsidies 83,000 43,124 43,974 55,527 - 39,026 53% Other Services & Charges 541,143 14,394 123,969 186,327 112,403 304,771 44% Transfers Out 608,052 - 152,013 - - 456,039 25% Total Services & Charges 14,073,194 1,036,215 4,409,230 3,563,471 819,554 8,844,408 37% Capital 32,028 - 17,028 - - 15,000 53% Total Expenditures 65,553,119 4,845,800 19,638,152 19,015,498 1,175,243 44,739,722 32% Net (845,914) (3,420,510) (13,329,032) (13,773,670) 13,658,363 Cash Balance 26,037,154 22,571,209 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 4 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council - 101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 1 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 23 101-0602 Engineering Dept 2 101-0628 AmeriCorps Grant 2 2 101-0628 AmeriCorps Grant 5 101-0801 Police Dept 243 255 101-0801 Police Dept 24 101-0901 Fire Dept 169 176 101-0901 Fire Dept - 101-1008 Human Rights 3 3 101-1008 Human Rights - Total 508 524 Total 42 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report April 30, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 894,579 86,442 289,870 279,540 - 604,709 32% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 894,679 86,442 289,870 279,540 - 604,809 32% Expenditures Personnel Salaries & Wages 543,029 56,623 177,960 145,812 - 365,069 33% Fringe Benefits 200,065 17,243 60,700 64,750 - 139,365 30% Total Personnel 743,094 73,866 238,660 210,561 - 504,434 32% Supplies 864 48 680 151 164 20 98% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 20,925 2,378 8,066 16,770 - 12,859 39% Utilities - - - - - - 0% Education & Training 1,800 105 105 1,775 - 1,695 6% Travel 3,049 16 1,996 1,909 - 1,053 65% Repairs & Maintenance 1,200 - 200 267 - 1,000 17% Other Interfund Allocations 120,197 10,017 40,061 47,348 - 80,136 33% Debt Service - Principal - - - 353 - - 0% Debt Service - Interest & Fees - - - 84 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,550 12 103 322 - 3,447 3% Transfers Out - - - - - - 0% Total Services & Charges 150,721 12,528 50,531 68,827 - 100,190 34% Capital - - - - - - 0% Total Expenditures 894,679 86,442 289,870 279,540 164 604,644 32% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 8 Part-Time /Seasonal/Temporary N/A 4 Total 8 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 43,350 160,909 171,123 - 385,360 29% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 43,350 160,909 171,123 - 385,360 29% Expenditures Personnel Salaries & Wages 273,873 19,332 78,692 75,834 - 195,181 29% Fringe Benefits 97,076 6,940 27,794 32,161 - 69,282 29% Total Personnel 370,949 26,271 106,486 107,995 - 264,463 29% Supplies 12,013 568 5,456 2,585 859 5,698 53% Services & Charges Professional Services 30,263 283 5,135 12,144 9,969 15,159 50% Printing & Advertising 27,986 2,225 8,490 9,498 15,325 4,171 85% Utilities - - - - - - 0% Education & Training 5,855 2,855 2,855 2,050 - 3,000 49% Travel 6,950 152 152 392 - 6,798 2% Repairs & Maintenance 10,676 4,507 5,763 5,000 517 4,396 59% Other Interfund Allocations 76,327 6,361 25,439 30,304 - 50,888 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 127 1,134 1,155 - 4,116 22% Transfers Out - - - - - - 0% Total Services & Charges 163,307 16,510 48,967 60,544 25,812 88,528 46% Capital - - - - - - 0% Total Expenditures 546,269 43,350 160,909 171,123 26,671 358,689 34% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report April 30, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 36,998 160,071 205,452 - 483,524 25% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 36,998 160,071 205,452 - 483,524 25% Expenditures Personnel Salaries & Wages 218,200 14,106 56,798 53,754 - 161,402 26% Fringe Benefits 111,880 7,946 31,813 40,246 - 80,067 28% Total Personnel 330,080 22,052 88,611 94,000 - 241,469 27% Supplies 6,465 41 480 6,206 1,268 4,717 27% Services & Charges Professional Services 222,927 8,843 47,887 65,427 153,469 21,571 90% Printing & Advertising 10,948 1,091 3,134 2,145 1,336 6,478 41% Utilities - - - - - - 0% Education & Training 1,000 - - 120 - 1,000 0% Travel 5,000 - - 242 - 5,000 0% Repairs & Maintenance 4,750 - - 15,771 - 4,750 0% Other Interfund Allocations 56,532 4,711 18,844 20,708 - 37,688 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 260 1,113 833 - 4,780 19% Transfers Out - - - - - - 0% Total Services & Charges 307,050 14,905 70,979 105,246 154,805 81,267 74% Capital - - - - - - 0% Total Expenditures 643,595 36,998 160,071 205,452 156,073 327,453 49% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A - Total 9 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 43,000 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 43,000 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 43,000 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 43,000 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 43,000 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report April 30, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,554,551 179,806 713,967 732,766 - 1,840,584 28% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 13,201 12,801 - 4,799 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 179,806 727,168 745,567 - 1,845,383 28% Expenditures Personnel Salaries & Wages 1,642,180 116,544 466,028 454,408 - 1,176,152 28% Fringe Benefits 570,981 37,246 149,466 179,865 - 421,515 26% Total Personnel 2,213,161 153,790 615,493 634,273 - 1,597,667 28% Supplies 24,478 779 3,980 4,193 4,157 16,341 33% Services & Charges Professional Services 46,000 4,225 18,813 29,212 - 27,187 41% Printing & Advertising 900 22 292 513 - 608 32% Utilities - - - - - - 0% Education & Training 11,110 - 1,444 180 - 9,666 13% Travel 10,000 939 2,065 - - 7,935 21% Repairs & Maintenance - - 9 974 - (9) 0% Other Interfund Allocations 228,287 19,024 76,095 65,584 - 152,192 33% Debt Service - Principal - - - 1,985 - - 0% Debt Service - Interest & Fees - - - 136 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 38,615 1,028 8,977 8,518 1,310 28,328 27% Transfers Out - - - - - - 0% Total Services & Charges 334,912 25,238 107,694 107,101 1,310 225,907 33% Capital - - - - - - 0% Total Expenditures 2,572,551 179,806 727,168 745,567 5,467 1,839,915 28% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 23 Part-Time /Seasonal/Temporary N/A 1 Total 25 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 37,675 - - - 170,627 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 39,666 362,235 452,406 - 751,265 33% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 1,329 17,988 10,189 - 42,012 30% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 78,670 380,223 462,594 - 963,904 28% Expenditures Personnel Salaries & Wages 553,202 28,205 115,181 114,115 - 438,021 21% Fringe Benefits 213,595 11,270 46,646 61,466 640 166,309 22% Total Personnel 766,797 39,475 161,827 175,581 640 604,330 21% Supplies 23,830 2,965 6,843 5,955 10,142 6,845 71% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 5,807 17,435 15,444 17,460 18,872 65% Utilities 125,000 9,078 40,613 36,973 - 84,387 32% Education & Training 4,500 - 325 - - 4,175 7% Travel 16,079 704 3,614 - 977 11,488 29% Repairs & Maintenance 85,348 313 38,078 13,448 18,944 28,326 67% Other Interfund Allocations 240,405 20,034 80,133 59,868 - 160,272 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 294 4,683 4,636 1,231 12,487 32% Transfers Out - - - - - - 0% Total Services & Charges 553,500 36,231 184,880 130,369 38,612 330,007 40% Capital - - - - - - 0% Total Expenditures 1,344,127 78,670 353,550 311,904 49,395 941,182 30% Net - - 26,673 150,691 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 7,185 60,550 33,616 - 130,160 32% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 16,594 58,020 84,387 - 209,302 22% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 1,482 4,947 7,046 - 18,453 21% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 25,261 123,517 125,050 - 357,915 26% Expenditures Personnel Salaries & Wages 108,069 6,852 27,408 37,627 - 80,661 25% Fringe Benefits 53,957 3,855 15,933 27,082 - 38,024 30% Total Personnel 162,026 10,707 43,341 64,709 - 118,685 27% Supplies 13,600 - 1,348 1,277 4,408 7,844 42% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 1,225 7,905 4,516 4,982 9,931 56% Utilities 86,000 8,345 34,121 31,751 - 51,879 40% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 940 20,408 10,182 15,254 84,736 30% Other Interfund Allocations 48,511 4,042 16,175 9,896 - 32,336 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 2 219 2,718 - 10,360 2% Transfers Out - - - - - - 0% Total Services & Charges 290,806 14,554 78,829 59,064 20,235 191,742 34% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 25,261 123,517 125,050 24,643 333,271 31% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,906 79,572 304,015 292,028 - 841,891 27% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,423 10 21,864 18,875 - 56,559 28% Interfund Allocation Reimb 54,689 4,557 18,233 - - 36,456 33% Transfers In - - - - - - 0% Total Revenue 1,279,018 84,139 344,112 310,903 - 934,906 27% Expenditures Personnel Salaries & Wages 866,473 55,492 228,986 198,476 - 637,487 26% Fringe Benefits 278,276 18,640 76,358 78,053 - 201,918 27% Total Personnel 1,144,749 74,132 305,344 276,529 - 839,405 27% Supplies 3,450 - 300 658 741 2,409 30% Services & Charges Professional Services 2,550 95 123 270 - 2,427 5% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 50 50 1,023 - 9,950 1% Travel 3,450 - 552 33 - 2,898 16% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 32,239 26,048 - 64,480 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 1,802 5,504 6,342 - 12,596 30% Transfers Out - - - - - - 0% Total Services & Charges 130,819 10,007 38,468 33,716 - 92,351 29% Capital - - - - - - 0% Total Expenditures 1,279,018 84,139 344,112 310,903 741 934,165 27% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,461,819 78,272 365,844 359,608 - 1,095,975 25% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 132,000 8,773 51,275 51,865 - 80,725 39% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 226,193 13,260 23,431 21,149 - 202,762 10% Interfund Allocation Reimb 1,400,059 116,673 466,675 - - 933,384 33% Transfers In - - - - - - 0% Total Revenue 3,220,121 216,977 907,225 432,622 - 2,312,896 28% Expenditures Personnel Salaries & Wages 1,807,736 124,381 506,030 178,885 - 1,301,706 28% Fringe Benefits 558,778 41,845 169,085 70,626 195 389,498 30% Total Personnel 2,366,514 166,226 675,115 249,512 195 1,691,204 29% Supplies 28,952 675 7,774 6,731 1,775 19,403 33% Services & Charges Professional Services 352,919 14,185 74,436 22,824 135,621 142,862 60% Printing & Advertising 7,000 - 1,781 363 1,543 3,676 47% Utilities - - - - - - 0% Education & Training 21,000 1,319 6,548 4,217 - 14,452 31% Travel 16,400 1,869 5,301 5,899 1,500 9,599 41% Repairs & Maintenance 27,500 204 675 13,718 - 26,825 2% Other Interfund Allocations 365,366 30,447 121,790 114,876 - 243,576 33% Debt Service - Principal 14,637 - 5,063 8,126 9,573 1 100% Debt Service - Interest & Fees 408 - 156 262 251 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,425 2,052 8,586 6,096 7,733 3,106 84% Transfers Out - - - - - - 0% Total Services & Charges 824,655 50,076 224,336 176,380 156,222 444,098 46% Capital - - - - - - 0% Total Expenditures 3,220,121 216,977 907,225 432,622 158,192 2,154,705 33% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 23 Part-Time /Seasonal/Temporary N/A 2 Total 23 25 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0616 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 13,422 49,291 - - 229,524 18% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 13,422 49,291 - - 229,524 18% Expenditures Personnel Salaries & Wages 98,302 6,164 24,891 - - 73,411 25% Fringe Benefits 27,772 2,080 8,365 - - 19,407 30% Total Personnel 126,074 8,244 33,256 - - 92,818 26% Supplies 22,300 3,574 3,579 - - 18,721 16% Services & Charges Professional Services 85,000 - 5,876 - - 79,124 7% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 2,800 - - - - 2,800 0% Travel 6,374 - - - - 6,374 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 6,410 - - 25,957 20% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,400 - 171 - - 3,229 5% Transfers Out - - - - - - 0% Total Services & Charges 130,441 1,603 12,457 - - 117,984 10% Capital - - - - - - 0% Total Expenditures 278,815 13,422 49,291 - - 229,523 18% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) with a total budget in 2018 of $350,000. Notable changes for the 2019 budget is the reduction of one employee, which reduces Personnel Costs from $213,194 in 2018 to $132,939 in 2019 (net reduction of $80,255 or -37.6%). Supply costs increased from $12,530 in 2018 to $22,300 in 2019, with a net increase of $9,770. Contractual expenditures were $124,276 in 2018 and are $130,441 for 2019, for a net increase of $6,165. Overall the 2019 budget decreased by $64,320 or 18.4%. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 18,516 32,993 - - 411,116 7% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 - 28,940 - - 120,190 19% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 18,516 61,933 - - 651,306 9% Expenditures Personnel Salaries & Wages 315,000 13,185 46,294 - - 268,706 15% Fringe Benefits 40,066 3,486 12,065 - - 28,001 30% Total Personnel 355,066 16,671 58,359 - - 296,707 16% Supplies 128,757 611 655 - 15,018 113,084 12% Services & Charges Professional Services 204,868 - 609 - 19,392 184,867 10% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 250 250 - - 9,550 3% Travel 9,706 983 983 - - 8,723 10% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 1,078 - - 2,964 27% Transfers Out - - - - - - 0% Total Services & Charges 229,416 1,233 2,920 - 19,392 207,104 10% Capital - - - - - - 0% Total Expenditures 713,239 18,516 61,933 - 34,409 616,895 14% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 2 Part-Time /Seasonal/Temporary N/A 5 Total 2 7 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report April 30, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,810,597 1,995,587 9,307,204 9,423,667 - 21,503,393 30% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 530,950 325,127 348,951 37,111 - 181,999 66% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,349,047 2,320,714 9,656,155 9,460,778 - 21,692,892 31% Expenditures Personnel Salaries & Wages 17,636,092 1,338,409 5,392,700 5,448,700 - 12,243,392 31% Fringe Benefits 5,812,652 413,263 1,716,660 2,023,771 - 4,095,992 30% Total Personnel 23,448,744 1,751,672 7,109,361 7,472,471 - 16,339,384 30% Supplies 1,173,831 79,899 301,264 301,368 167,939 704,628 40% Services & Charges Professional Services 615,000 18,244 251,306 303,253 11,687 352,007 43% Printing & Advertising - - - - - - 0% Utilities 178,750 19,286 53,751 48,550 8,176 116,823 35% Education & Training - - - - - - 0% Travel 200 - 401 1,433 - (201) 200% Repairs & Maintenance 1,047,841 86,562 330,914 90,717 24,580 692,347 34% Other Interfund Allocations 4,333,272 361,106 1,444,424 1,013,412 - 2,888,848 33% Debt Service - Principal 138,492 - 68,282 68,896 68,801 1,409 99% Debt Service - Interest & Fees 5,861 - 3,179 4,311 2,659 23 100% Grants & Subsidies 40,000 124 974 12,527 - 39,026 2% Other Services & Charges 350,028 3,821 75,272 143,840 78,823 195,933 44% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 489,143 2,228,503 1,686,939 194,726 4,286,215 36% Capital 17,028 - 17,028 - - - 100% Total Expenditures 31,349,047 2,320,714 9,656,155 9,460,778 362,665 21,330,227 32% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 255 Part-Time /Seasonal/Temporary N/A 24 Total 243 279 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,655,406 1,674,791 6,652,096 6,807,228 - 15,003,310 31% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 500 - 2,677 - - (2,177) 535% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 - - - - 1,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,674,791 6,654,774 6,807,228 - 15,146,747 31% Expenditures Personnel Salaries & Wages 12,608,788 1,003,257 3,881,979 3,873,621 - 8,726,809 31% Fringe Benefits 4,446,107 306,252 1,292,152 1,656,980 - 3,153,955 29% Total Personnel 17,054,895 1,309,509 5,174,131 5,530,601 - 11,880,764 30% Supplies 648,053 53,299 196,792 219,893 148,382 302,879 53% Services & Charges Professional Services 338,825 7,158 25,287 24,269 115,219 198,319 41% Printing & Advertising 3,000 - - 62 - 3,000 0% Utilities 235,000 29,483 106,238 108,277 8,414 120,348 49% Education & Training 83,049 3,305 13,835 19,930 8,216 60,998 27% Travel 20,500 6,158 13,433 11,851 - 7,067 66% Repairs & Maintenance 811,868 100,898 310,434 388,967 47,357 454,077 44% Other Interfund Allocations 1,979,778 164,982 659,922 499,656 - 1,319,856 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,500 - 2,690 3,722 530 15,280 17% Transfers Out 608,052 - 152,013 - - 456,039 25% Total Services & Charges 4,098,572 311,984 1,283,851 1,056,734 179,736 2,634,984 36% Capital - - - - - - 0% Total Expenditures 21,801,520 1,674,791 6,654,774 6,807,228 328,118 14,818,627 32% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 176 Part-Time /Seasonal/Temporary N/A - Total 169 176 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 355,706 - 66,963 122,331 - 288,743 19% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 30,000 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 9,613 9,613 - - (9,613) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 39,613 106,576 122,331 - 279,130 28% Expenditures Personnel Salaries & Wages 212,610 10,692 58,628 62,536 - 153,982 28% Fringe Benefits 65,508 3,766 13,234 23,673 - 52,274 20% Total Personnel 278,118 14,458 71,862 86,209 - 206,256 26% Supplies 1,037 52 897 570 - 140 86% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - - - - 2,500 0% Travel - - - 419 - - 0% Repairs & Maintenance 9,200 82 2,886 4,245 5,929 385 96% Other Interfund Allocations 49,491 4,125 16,491 22,744 - 33,000 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 4,997 14,440 8,144 22,776 8,144 82% Transfers Out - - - - - - 0% Total Services & Charges 106,551 9,204 33,817 35,551 28,705 44,029 59% Capital - - - - - - 0% Total Expenditures 385,706 23,714 106,576 122,331 28,705 250,425 35% Net - 15,899 - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 160,000 13,730 70,501 58,126 - 89,499 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 160,000 13,730 70,501 58,126 - 89,499 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 160,000 13,730 70,501 58,126 89,499 Cash Balance 10,532,606 10,336,390 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - - - - 9,680,317 0% Intergov./ Shared Revenues 720,180 - - - - 720,180 0% Intergov./ Grants 3,050,000 1,396,325 1,396,325 458,708 - 1,653,675 46% Charges for Services 3,583,861 149,086 611,437 277,169 - 2,972,424 17% Interest Earnings 30,996 8,123 43,024 27,741 - (12,028) 139% Donations 1,626,000 1,000 1,448,400 - - 177,600 89% Other Income 301,000 48,100 122,662 112,982 - 178,338 41% Interfund Allocation Reimb - - - - - - 0% Transfers In 400,000 7,820 107,820 321,900 - 292,180 27% Total Revenue 19,392,354 1,610,453 3,729,668 1,198,501 - 15,662,686 19% Expenditures by Division Administration 1,749,190 144,564 573,325 438,161 6,653 1,169,212 33% Maintenance 7,281,452 532,372 1,811,980 1,968,443 760,048 4,709,424 35% Golf Courses 1,482,088 143,668 340,109 378,793 206,562 935,417 37% Recreation 3,055,592 177,723 751,558 511,883 244,375 2,059,659 33% Potawatomi Zoo 700,000 - 350,000 371,669 - 350,000 50% Potawatomi Greenhouse 46,527 3,827 34,734 31,616 - 11,793 75% Graffiti Removal 4 58 118 27,931 4 (118) 3043% Marketing & Events 1,224,594 68,622 267,966 268,460 75,033 881,595 28% Regional Cities Grant 3,608,655 115,947 901,678 282,333 2,564,150 142,827 96% Pokagon Band-Howard Pk Imprv 2,225,000 - - - 2,225,000 - 100% Total Expenditures by Division 21,373,102 1,186,782 5,031,467 4,279,289 6,081,825 10,259,809 52% Expenditures Personnel Salaries & Wages 6,269,655 386,461 1,516,971 1,445,123 - 4,752,684 24% Fringe Benefits 2,012,653 134,434 562,882 739,611 229 1,449,542 28% Total Personnel 8,282,308 520,895 2,079,852 2,184,734 229 6,202,226 25% Supplies 1,546,696 150,315 343,530 305,442 477,667 725,499 53% Services & Charges Professional Services 932,159 28,183 140,441 448,468 621,093 170,625 82% Printing & Advertising 147,777 16,859 34,136 23,334 39,579 74,062 50% Utilities 596,400 46,825 216,103 183,442 - 380,297 36% Education & Training 41,227 1,488 4,734 2,741 4,818 31,675 23% Travel 28,374 933 6,242 1,617 3,691 18,441 35% Repairs & Maintenance 650,108 66,369 148,447 184,967 243,350 258,311 60% Other Interfund Allocations 1,672,261 139,358 557,397 354,828 - 1,114,864 33% Debt Service - Principal 439,148 74,075 147,792 129,492 308,194 (16,838) 104% Debt Service - Interest & Fees 46,529 1,883 8,538 8,037 23,147 14,844 68% Grants & Subsidies 715,000 - 365,000 365,000 - 350,000 51% Other Services & Charges 1,134,310 44,243 198,708 87,187 190,683 744,919 34% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 420,216 1,827,538 1,789,113 1,434,556 3,141,200 51% Capital 5,140,805 95,356 780,546 - 4,169,373 190,886 96% Total Expenditures 21,373,102 1,186,782 5,031,467 4,279,289 6,081,825 10,259,811 52% Net (1,980,748) 423,671 (1,301,799) (3,080,788) 5,402,875 Cash Balance 6,994,963 3,154,961 Staffing Budget Actual Full Time 94 90 Part-Time /Seasonal/Temporary N/A 88 Total 94 178 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 6,299,031 603,927 2,092,642 2,288,724 - 4,206,389 33% Licenses & Permits - 75 75 - - (75) 0% Charges for Services 228,245 575 49,562 66,183 - 178,683 22% Interest Earnings 47,845 9,507 52,133 40,197 - (4,288) 109% Other Income 5,082 1,671 9,450 8,091 - (4,368) 186% Interfund Allocation Reimb 138,150 11,512 46,054 - - 92,096 33% Transfers In 3,787,750 - 946,938 946,938 - 2,840,812 25% Total Revenue 10,506,103 627,267 3,196,853 3,350,133 - 7,309,249 30% Expenditures by Division Streets/Traffic & Lighting 13,646,650 469,526 3,530,924 2,954,459 1,019,852 9,095,874 33% Curb & Sidewalk Program 1,671,576 34,043 186,754 178,906 217,646 1,267,176 24% Total Expenditures by Division 15,318,226 503,570 3,717,678 3,133,365 1,237,498 10,363,050 32% Expenditures Personnel Salaries & Wages 3,226,146 202,419 908,244 951,541 - 2,317,902 28% Fringe Benefits 1,266,423 84,916 374,658 473,775 - 891,765 30% Total Personnel 4,492,569 287,336 1,282,902 1,425,316 - 3,209,667 29% Supplies 3,525,117 25,019 498,847 581,041 383,628 2,642,642 25% Services & Charges Professional Services 802,793 4,123 19,364 32,416 246,245 537,184 33% Printing & Advertising 1,000 50 74 28 596 330 67% Utilities 52,502 6,728 23,890 19,918 5,850 22,762 57% Education & Training 10,000 - 9,540 3,950 0 460 95% Travel 10,000 20 1,173 1,716 - 8,827 12% Repairs & Maintenance 1,211,205 44,316 447,951 400,122 102,998 660,256 45% Other Interfund Allocations 1,628,279 135,690 542,759 339,580 - 1,085,520 33% Debt Service - Principal 857,551 - 254,134 297,123 463,581 139,836 84% Debt Service - Interest & Fees 68,076 - 9,474 12,303 34,138 24,464 64% Other Services & Charges 159,134 289 2,571 3,854 462 156,101 2% Transfers Out 2,500,000 - 625,000 - - 1,875,000 25% Total Services & Charges 7,300,540 191,215 1,935,929 1,111,010 853,871 4,510,740 38% Capital - - - 15,998 - - 0% Total Expenditures 15,318,226 503,570 3,717,678 3,133,365 1,237,498 10,363,049 32% Net (4,812,123) 123,697 (520,825) 216,768 (3,053,800) Cash Balance 7,493,990 7,338,908 Staffing Budget Actual Fund Purpose: Full Time 59 57 Part-Time /Seasonal/Temporary N/A 5 Total 59 62 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro City of South Bend, Indiana Monthly Financial Report April 30, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 390,284 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 4,618 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,374 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 399,276 - - 0% Expenditures by Division Recreation - - - 200,726 - - 0% Marketing & Events - - - 38,393 - - 0% Total Expenditures by Division - - - 239,119 - - 0% Expenditures Personnel Salaries & Wages - - - 70,937 - - 0% Fringe Benefits - - - 5,703 - - 0% Total Personnel - - - 76,639 - - 0% Supplies - - - 27,004 - - 0% Services & Charges Professional Services - - - 26,249 - - 0% Printing & Advertising - - - 3,468 - - 0% Utilities - - - - - - 0% Education & Training - - - 2,000 - - 0% Travel - - - 1,257 - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 36,716 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 65,785 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 135,475 - - 0% Capital - - - - - - 0% Total Expenditures - - - 239,119 - - 0% Net - - - 160,157 - Cash Balance - 956,273 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 1,160 6,138 5,039 - 18,862 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - - - - 100,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 1,160 6,138 45,093 - 118,862 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 5,410 80,585 34,937 184,271 746,395 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 5,410 80,585 34,937 184,271 746,395 26% Capital - - - - - - 0% Total Expenditures 1,011,251 5,410 80,585 34,937 184,271 746,395 26% Net (886,251) (4,250) (74,447) 10,156 (627,533) Cash Balance 881,752 900,211 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 173 1,143 2,296 - 357 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 36,005 - - 36,006 50% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,368 173 37,148 4,671 - 709,220 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 14,645 - 43,936 137,876 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - 16,706 16,215 50,875 1 100% Debt Service - Interest & Fees 4,429 - 1,296 1,788 3,133 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - - - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 4,882 262,648 18,003 97,944 695,277 34% Capital - - - - - - 0% Total Expenditures 1,055,868 4,882 262,648 18,003 97,944 695,277 34% Net (309,500) (4,709) (225,500) (13,331) 13,943 Cash Balance 120,113 396,787 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - - 160,198 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 256,100 16,248 67,406 82,299 - 188,694 26% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 372 3,639 5,805 - 6,361 36% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 1,089 1,581 2,000 - 419 79% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - 587,658 466,505 - 1,762,975 25% Total Revenue 3,061,369 17,709 660,284 716,807 - 2,401,085 22% Expenditures Personnel Salaries & Wages 1,706,330 109,907 440,352 447,464 - 1,265,978 26% Fringe Benefits 609,283 40,518 161,392 196,740 - 447,891 26% Total Personnel 2,315,613 150,425 601,744 644,204 - 1,713,869 26% Supplies 28,460 1,406 7,038 8,106 3,833 17,589 38% Services & Charges Professional Services 267,085 19,893 60,923 114,532 91,265 114,897 57% Printing & Advertising 20,494 1,006 5,986 4,656 1,408 13,100 36% Utilities - - - - - - 0% Education & Training 12,125 1,230 2,528 2,911 125 9,472 22% Travel 16,700 2,016 8,296 5,322 - 8,404 50% Repairs & Maintenance 16,063 659 1,057 1,453 789 14,217 11% Other Interfund Allocations 464,363 38,697 154,787 130,356 - 309,576 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 11,763 1,446 6,122 2,666 2,246 3,395 71% Transfers Out - - - - - - 0% Total Services & Charges 808,593 64,947 239,698 261,897 95,833 473,061 41% Capital - - - - - - 0% Total Expenditures 3,152,666 216,778 848,480 914,207 99,666 2,204,519 30% Net (91,297) (199,069) (188,196) (197,400) 196,566 Cash Balance 543,066 922,560 Staffing Budget Actual Full Time 28 24 Part-Time /Seasonal/Temporary N/A - Total 28 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 5,011,000 68,913 328,437 631,050 - 4,682,563 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 404,000 76,448 332,332 86,381 - 71,668 82% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,416,000 145,362 660,769 717,431 - 4,755,231 12% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 - - - - 300,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 95,922 693,061 794,305 2,342,958 4,608,896 40% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 95,922 693,061 794,305 2,342,958 4,908,896 38% Capital - - - - - - 0% Total Expenditures 7,944,915 95,922 693,061 794,305 2,342,958 4,908,896 38% Net (2,528,915) 49,440 (32,292) (76,874) (153,665) Cash Balance 314,973 386,567 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 876 3,865 - 29,124 3% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 298 1,532 1,123 - 468 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 200 - - (200) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 32,000 298 2,608 4,988 - 29,392 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net - 298 2,608 4,988 (2,608) Cash Balance 229,648 199,155 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 800 307 2,702 641 - (1,902) 338% Donations 25,000 100,276 202,592 49,824 - (177,592) 810% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 25,800 100,583 205,294 50,465 - (179,494) 796% Expenditures by Project Animal Care & Control 40,000 2,937 14,228 - 5,215 20,557 49% Wayfinding Signage Project 38,476 - 38,476 - - - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award - - - - - - 0% Historic Preservation Commiss.5,000 - - - - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 85,976 2,937 52,704 350 5,215 28,057 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services 60,476 2,937 52,704 - 5,215 2,557 96% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 8,000 - - - - 8,000 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,000 - - 350 - 10,000 0% Transfers Out - - - - - - 0% Total Services & Charges 80,976 2,937 52,704 350 5,215 23,057 72% Capital - - - - - - 0% Total Expenditures 85,976 2,937 52,704 350 5,215 28,057 67% Net (60,176) 97,646 152,590 50,115 (207,551) Cash Balance 317,763 150,857 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. In 2019, the City received a doantion of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 32 Fund Name Fund Number 218 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 13 - - 187 6% Interest Earnings 100 17 88 73 - 12 88% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 300 17 101 73 - 199 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - - - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - - - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - - - 1,000 0% Net (700) 17 101 73 (801) Cash Balance 13,206 12,913 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 180,200 21,777 71,848 42,769 - 108,352 40% Interest Earnings 1,000 640 3,521 498 - (2,521) 352% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 1,107 1,112 - - (1,112) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - 170,373 162,068 - 511,118 25% Total Revenue 862,691 23,524 246,854 205,336 - 615,837 29% Expenditures Personnel Salaries & Wages 191,978 13,027 53,754 54,354 - 138,224 28% Fringe Benefits 79,869 4,883 21,267 33,397 - 58,602 27% Total Personnel 271,847 17,910 75,021 87,751 - 196,826 28% Supplies 26,450 1,818 6,960 6,452 4,278 15,212 42% Services & Charges Professional Services 73,500 5,000 13,500 13,000 13,000 47,000 36% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 3,979 23,434 45,414 90,722 331,066 26% Other Interfund Allocations 34,894 2,908 11,630 19,308 - 23,264 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 3,279 23,249 21,165 37,640 106,055 36% Transfers Out - - - - - - 0% Total Services & Charges 720,560 15,166 71,813 98,887 141,362 507,385 30% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 34,894 178,375 193,090 145,640 719,423 31% Net (180,746) (11,369) 68,480 12,246 (103,586) Cash Balance 610,885 394,148 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 13,911 43,660 46,341 - 96,340 31% Fines, Forfeitures, and Fees 116,000 9,534 36,547 30,369 - 79,453 32% Interest Earnings 5,000 496 2,766 3,204 - 2,234 55% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 18,500 10,783 37,183 12,658 - (18,683) 201% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 281,500 34,724 120,155 92,571 - 161,344 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 839 94,978 39,034 46,779 153,799 48% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 19,274 46,249 28,361 - 45,741 50% Travel 60,000 3,497 7,644 12,147 - 52,356 13% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 - 30,618 14,630 - 39,382 44% Transfers Out - - - - - - 0% Total Services & Charges 221,990 22,771 84,511 55,138 - 137,479 38% Capital - - - - - - 0% Total Expenditures 517,546 23,610 179,489 94,172 46,779 291,278 44% Net (236,046) 11,114 (59,334) (1,600) (129,934) Cash Balance 386,775 573,243 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - 310 - 1,000 0% Interest Earnings - 13 68 16 - (68) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 13 68 326 - 932 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 500 13 68 321 432 Cash Balance 10,195 10,006 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 810 4,257 4,428 - (257) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 810 4,257 4,428 - (257) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 1,211 1,211 6,909 8,997 23,789 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 600 25,297 125,000 10,803 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 1,811 26,508 131,909 19,800 223,789 17% Capital 2,409 - - 13,156 2,409 - 100% Total Expenditures 272,506 1,811 26,508 145,065 22,209 223,789 18% Net (268,506) (1,001) (22,251) (140,637) (224,046) Cash Balance 604,901 705,981 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 713,380 2,853,518 1,907,385 - 5,707,037 33% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 3,051 12,781 4,460 - (6,781) 213% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,566,555 716,431 2,866,300 1,911,844 - 5,700,256 33% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 226,321 926,407 1,421,652 - 3,528,569 21% 249-0905 Fire PS LOIT 4,111,579 226,527 867,884 1,030,023 - 3,243,695 21% Total Expenditures by Dept 8,566,555 452,848 1,794,291 2,451,676 - 6,772,264 21% Expenditures Personnel Salaries & Wages 6,484,606 350,016 1,359,113 1,799,072 - 5,125,493 21% Fringe Benefits 2,081,949 102,833 435,178 652,604 - 1,646,771 21% Total Personnel 8,566,555 452,848 1,794,291 2,451,676 - 6,772,264 21% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 452,848 1,794,291 2,451,676 - 6,772,264 21% Net - 263,583 1,072,009 (539,831) (1,072,008) Cash Balance 3,030,176 447,549 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 32 Sworn Firefighters 45 29 Total 90 61 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 148,608 612,060 941,989 - 1,083,629 36% Intergov./ Grants 320,000 - - 184,169 - 320,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 30,000 5,396 27,357 20,075 - 2,643 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 11,988 25,465 8,644 - (25,465) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - 625,000 - - 1,875,000 25% Total Revenue 4,545,689 165,991 1,289,883 1,154,877 - 3,255,807 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 22,163 53,179 5,400 36,496 250,000 26% Services & Charges Professional Services 878,000 18,629 29,142 - 168,858 680,000 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 27,865 103,973 70,662 316,726 503,227 46% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,406,926 46,494 138,115 70,662 485,584 1,783,227 26% Capital 4,348,109 28,537 135,994 61,146 612,234 3,599,881 17% Total Expenditures 7,094,710 97,193 327,288 137,207 1,134,314 5,633,108 21% Net (2,549,021) 68,798 962,594 1,017,670 (2,377,301) Cash Balance 4,891,008 4,355,010 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: City Funds City of South Bend, Indiana Monthly Financial Report April 30, 2019 Local Roads & Streets Special Revenue Funds This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. 39 Fund Name Fund Number 257 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - - - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 704 4,091 15,433 - 8,409 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 16,658 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,500 704 4,091 32,091 - 223,409 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 34,405 68,865 242,404 212,463 40,991 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 34,405 68,865 242,404 212,463 40,991 87% Capital 578,944 18,816 253,025 50,226 325,918 1 100% Total Expenditures 901,263 53,222 321,891 292,630 538,382 40,992 95% Net (673,763) (52,518) (317,799) (260,539) 182,417 Cash Balance 441,348 2,020,799 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report April 30, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 - 10,000 10,000 - 135,000 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 584 3,037 2,747 - (1,037) 152% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 4,615 10,790 16,210 - 9,610 53% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 167,400 5,199 23,827 28,957 - 143,573 14% Expenditures Personnel Salaries & Wages 108,930 4,615 18,089 16,273 - 90,841 17% Fringe Benefits 41,158 1,724 6,824 8,318 - 34,334 17% Total Personnel 150,088 6,339 24,912 24,590 - 125,175 17% Supplies 2,000 - 266 631 1,534 200 90% Services & Charges Professional Services 27,800 1,667 8,358 7,949 13,325 6,117 78% Printing & Advertising 22,000 869 869 1,208 267 20,864 5% Utilities - - - - - - 0% Education & Training 3,500 - - 15 - 3,500 0% Travel 15,300 963 963 - - 14,337 6% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 240 3,930 - 14,060 2% Transfers Out - - - - - - 0% Total Services & Charges 82,900 3,499 10,430 13,102 13,592 58,878 29% Capital - - - - - - 0% Total Expenditures 234,988 9,838 35,609 38,323 15,126 184,253 22% Net (67,588) (4,639) (11,783) (9,366) (40,680) Cash Balance 517,628 563,494 Staffing Budget Actual Full Time 2 1 Part-Time /Seasonal/Temporary N/A - Total 2 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - - - - 600,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 433 2,233 1,559 - (2,233) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,200,000 433 2,233 1,559 - 1,197,767 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 - 798 260,425 82,493 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 - 798 260,425 82,493 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 - 798 260,425 82,493 1,200,000 6% Net (83,291) 433 1,436 (258,865) (2,233) Cash Balance 331,521 734,078 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures by Division Streets/Traffic & Lighting - 15,850 15,850 - 37,494 (53,344) 0% Curb & Sidewalk Program - - - - 2,013 (2,013) 0% Total Expenditures by Division - 15,850 15,850 - 39,507 (55,357) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - 12,000 12,000 - 39,507 (51,507) 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - 3,850 3,850 - - (3,850) 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - 3,850 3,850 - - (3,850) 0% Capital - - - - - - 0% Total Expenditures - 15,850 15,850 - 39,507 (55,357) 0% Net - (15,850) (15,850) - 55,357 Cash Balance (15,850) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report April 30, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 2,092 9,617 3,308 - 5,383 64% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 77 382 311 - 818 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,200 2,170 10,000 3,619 - 6,201 62% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - - - - 30,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - - - - 30,000 0% Capital - - - - - - 0% Total Expenditures 30,000 - - - - 30,000 0% Net (13,800) 2,170 10,000 3,619 (23,799) Cash Balance 67,469 58,773 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 4,379 36,125 46,872 - 88,875 29% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 156 687 17 - 1,413 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,100 4,535 36,812 46,889 - 90,288 29% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,100 4,535 36,812 46,889 15,288 Cash Balance 138,530 46,889 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 5 27 22 - 8 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35 5 27 22 - 8 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 35 5 27 22 8 Cash Balance 4,018 3,943 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 158 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 158 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 158 - Cash Balance - 28,024 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200 33 141 154 - 59 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,200 33 9,491 154 - 709 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 - - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 - - 9,943 5% Net (272) 33 8,962 154 (9,234) Cash Balance 28,042 27,617 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report April 30, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 72,000 21,300 46,120 26,400 - 25,880 64% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 286 1,383 739 - (883) 277% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 97,445 21,586 72,448 27,139 - 24,997 74% Expenditures Personnel Salaries & Wages 13,000 - 462 923 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 923 - 15,038 3% Supplies 43,745 1,788 1,856 1,454 4,037 37,852 13% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 - - - - 9,000 0% Travel 14,500 705 705 - - 13,795 5% Repairs & Maintenance 51,520 - 7,520 - - 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 705 9,114 - - 66,905 12% Capital - - - - - - 0% Total Expenditures 135,265 2,493 11,431 2,377 4,037 119,795 11% Net (37,820) 19,093 61,017 24,761 (94,798) Cash Balance 242,613 148,430 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - - - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 3,150 16,550 20,600 - 3,450 83% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 145 703 506 - (203) 141% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - 75 - - 1,925 4% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,500 3,295 17,328 21,106 - 5,172 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - - 6,150 - 10,000 0% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 819 2,340 1,476 - 7,160 25% Transfers Out - - - - - - 0% Total Services & Charges 21,000 819 2,340 7,626 - 18,660 11% Capital - - - - - - 0% Total Expenditures 22,500 819 2,340 7,816 - 20,160 10% Net - 2,476 14,988 13,290 (14,988) Cash Balance 113,640 100,629 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 53,750 - - 25,422 - 53,750 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 787 3,497 4,159 - 6,503 35% Interest Earnings 500 247 1,213 762 - (713) 243% Debt Proceeds - - - - - - 0% Donations 3,250 - 2,050 - - 1,200 63% Other Income 24,500 - 1,949 - - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 92,000 1,034 8,709 30,343 - 83,291 9% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - - 9,608 41,554 47,000 47% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - 300 - - (300) 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,000 840 21,166 29,142 1,880 21,954 51% Transfers Out - - - - - - 0% Total Services & Charges 45,000 840 21,466 29,142 1,880 21,654 52% Capital - - - - - - 0% Total Expenditures 133,554 840 21,466 38,750 43,434 68,654 49% Net (41,554) 194 (12,756) (8,407) 14,637 Cash Balance 189,716 126,929 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report April 30, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 306 1,229 698 - (229) 123% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 51,000 306 1,229 6,899 - 49,771 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 22,499 - - 22,501 50% Total Expenditures 51,000 - 22,499 - - 28,501 44% Net - 306 (21,269) 6,899 21,270 Cash Balance 132,650 137,628 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 994,769 4,049,431 2,726,573 - 8,098,863 33% Intergov./ Grants 12,500 - 12,500 - 1 (1) 100% Interest Earnings 95,000 16,815 84,131 48,835 - 10,869 89% Other Income 60,000 17,012 32,012 65,415 - 27,988 53% Transfers In 927,077 97,077 927,077 324,171 - - 100% Total Revenue 13,242,871 1,125,673 5,105,151 3,164,994 1 8,137,719 39% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 65,000 91,000 65,000 - 100% Election Costs 120,000 - - - - 120,000 0% Debt Service & Other 577,188 10,000 232,288 555,577 244,900 100,000 83% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 93,209 115,205 - 186,413 33% Light Up South Bend 338,101 51,499 140,713 9,287 363 197,025 42% Street Paving 1,938,323 - 484,438 - 573 1,453,312 25% Utilities & Services 2,436,601 150,286 981,016 1,223,796 11,536 1,444,049 41% Curb & Sidewalk 1,500,000 - 375,000 375,000 - 1,125,000 25% Information Technology 1,241,162 390,430 520,921 2,874 120,241 600,000 52% Police Department 1,643,740 - 505,727 460,678 1,113,011 25,002 98% Fire Department & EMS 926,579 - 231,645 58,097 - 694,934 25% Community Investment 2,402,354 288,246 492,818 24,014 462,338 1,447,198 40% Parks Administration 400,000 - 100,000 321,900 - 300,000 25% Corridor Ambassadors 351,050 96,887 234,705 146,530 - 116,345 67% Vacant & Abandoned 847,208 238,797 240,057 - 108,411 498,740 41% Total Expenditures by Activity 15,196,928 1,249,447 4,762,537 3,448,958 2,126,372 8,308,018 45% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 51,499 140,713 248,012 363 137,025 51% Services & Charges Professional Services 1,895,854 401,182 709,764 15,926 358,700 827,390 56% Printing & Advertising - - - 524 - - 0% Utilities 1,570,000 148,476 580,956 581,224 - 989,044 37% Repairs & Maintenance 631,354 - 360,918 723,712 573 269,863 57% Other Interfund Allocations 8,631 719 2,879 2,292 - 5,752 33% Debt Service - Principal 1,603,620 2,215 491,642 483,938 1,111,978 - 100% Debt Service - Interest & Fees 44,282 215 23,806 31,639 20,475 1 100% Grants & Subsidies 1,952,816 252,989 565,450 194,414 225,265 1,162,101 40% Other Services & Charges 1,779,078 347,313 630,295 464,113 200,947 947,836 47% Transfers Out 4,764,329 - 1,191,082 696,900 - 3,573,247 25% Total Services & Charges 14,249,964 1,153,109 4,556,791 3,194,683 1,917,937 7,775,234 45% Capital 668,863 44,840 65,033 6,263 208,072 395,758 41% Total Expenditures 15,196,928 1,249,447 4,762,537 3,448,958 2,126,372 8,308,017 45% Net (1,954,057) (123,774) 342,614 (283,964) (170,298) Cash Balance 12,138,810 8,380,068 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report April 30, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 966,436 3,865,742 2,680,240 - 7,767,104 33% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - - - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 140,000 21,745 103,586 73,295 - 36,414 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 5,594 5,594 216 - (5,594) 0% Transfers In 178,534 178,534 178,534 - - - 100% Total Revenue 12,456,040 1,172,309 4,508,116 3,108,411 - 7,947,924 36% Expenditures by Activity Debt Service & Other 415,000 - 125,000 559,793 75,000 215,000 48% Street Paving - - - 484,438 - - 0% PSAP 2,857,018 234,834 939,337 798,428 1,878,674 39,007 99% Community Investment 6,997,310 169,077 897,272 503,080 2,157,367 3,942,671 44% Parks & Recreation 400,525 31,612 158,625 - 21,094 220,806 45% Potawatomi Zoo 322,949 - 59,137 100,000 155,350 108,462 66% Code Enforcement 2,364,559 - 591,140 378,454 - 1,773,419 25% Animal Care & Control 845,841 - 211,460 205,166 - 634,381 25% Total Expenditures by Activity 14,203,202 435,523 2,981,970 3,029,359 4,287,485 6,933,746 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,461,874 324,663 1,148,962 846,481 2,127,641 185,271 95% Printing & Advertising 5,043 53 53 - 43 4,947 2% Utilities 1,055 - - 440 1,055 - 100% Repairs & Maintenance 228,885 8,045 40,661 68,213 130,895 57,329 75% Debt Service - Principal 149,381 - 34,137 52,500 65,863 49,381 67% Debt Service - Interest & Fees 173,568 - 25,000 40,788 89,487 59,081 66% Grants & Subsidies 3,729,590 53,665 206,526 485,528 1,747,700 1,775,364 52% Other Services & Charges 7,285 - - 175,010 2,285 5,000 31% Transfers Out 5,781,521 31,612 1,509,147 1,360,399 - 4,272,374 26% Total Services & Charges 13,538,202 418,039 2,964,486 3,029,359 4,164,969 6,408,747 53% Capital 665,000 17,484 17,484 - 122,516 525,000 21% Total Expenditures 14,203,202 435,523 2,981,970 3,029,359 4,287,485 6,933,747 51% Net (1,747,162) 736,786 1,526,146 79,052 1,014,177 Cash Balance 16,656,233 12,831,850 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 33 156 2,628 - 844 16% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 11,310 22,620 18,754 - 22,620 50% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 11,343 22,776 21,382 - 23,464 49% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 15,000 30,000 65,415 - 30,000 50% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 15,000 30,000 65,415 - 30,000 50% Capital - - - - - - 0% Total Expenditures 60,000 15,000 30,000 65,415 - 30,000 50% Net (13,760) (3,657) (7,224) (44,033) (6,536) Cash Balance 21,758 427,178 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,221 149,087 148,665 - 298,052 33% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,350 884 4,279 4,830 - 3,071 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 454,489 38,105 153,366 153,495 - 301,123 34% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 40,243 3,354 13,411 10,464 - 26,832 33% Debt Service - Principal - - - 24,107 - - 0% Debt Service - Interest & Fees - - - 384 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 228 1,326 2,145 - 5,174 20% Transfers Out 550,000 - 137,500 137,500 - 412,500 25% Total Services & Charges 596,743 3,582 152,237 174,599 - 444,506 26% Capital - - - - - - 0% Total Expenditures 674,962 3,582 154,690 174,599 - 520,272 23% Net (220,473) 34,523 (1,324) (21,105) (219,149) Cash Balance 593,771 804,790 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A 2 Total -2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20 3 16 16 - 4 79% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,020 3 16 16 - 2,004 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net - 3 16 16 (16) Cash Balance 2,350 2,901 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 312 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - - - - 1,077,000 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 41,404 - - - - 41,404 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 203 - - 797 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,119,404 - 203 - - 1,119,201 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 375,000 - 395,000 - 100% Debt Service - Interest & Fees 411,143 - 208,383 - 202,758 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 583,383 - 597,758 2 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 583,383 - 597,758 2 100% Net (61,739) - (583,180) - 1,119,199 Cash Balance (435,536) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 59 Fund Name Fund Number 313 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 27 141 - (27) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - 27 141 - (27) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - 97,077 97,077 - - (97,077) 0% Total Services & Charges - 97,077 97,077 631,315 - (97,077) 0% Capital - - - - - - 0% Total Expenditures - 97,077 97,077 631,315 - (97,077) 0% Net - (97,077) (97,050) (631,175) 97,050 Cash Balance - (606,956) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 60 Fund Name Fund Number 755 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 1,026 4,556 1,961 - (3,556) 456% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,750 - 1,322,250 1,323,750 - 1,313,500 50% Total Revenue 2,636,750 1,026 1,326,806 1,325,711 - 1,309,944 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 1,195,000 1,155,000 - 980,000 55% Debt Service - Interest & Fees 459,750 - 240,119 279,131 - 219,631 52% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Capital - - - - - - 0% Total Expenditures 2,634,750 - 1,435,119 1,434,131 - 1,199,631 54% Net 2,000 1,026 (108,313) (108,420) 110,313 Cash Balance 682,713 663,166 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report April 30, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 61 Fund Name Fund Number 757 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 152 1,030 560 - (30) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,612 127,013 93,550 - 252,418 33% Total Revenue 380,431 31,764 128,042 94,110 - 252,388 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 110,000 105,000 - 110,000 50% Debt Service - Interest & Fees 163,732 - 82,191 85,341 - 81,541 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 192,191 190,341 - 191,541 50% Capital - - - - - - 0% Total Expenditures 383,732 - 192,191 190,341 - 191,541 50% Net (3,301) 31,764 (64,148) (96,230) 60,847 Cash Balance 496,282 461,538 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 760 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 870 2,535 1,234 - 965 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 649,375 628,472 - 648,750 50% Total Revenue 1,301,625 870 651,910 629,706 - 649,715 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 25,000 - - 25,000 50% Debt Service - Interest & Fees 1,249,125 - 624,375 628,472 - 624,750 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 649,375 628,472 - 649,750 50% Capital - - - - - - 0% Total Expenditures 1,299,125 - 649,375 628,472 - 649,750 50% Net 2,500 870 2,535 1,234 (35) Cash Balance 3,455,443 2,502,714 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 377 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 - 1,201 37 - 799 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 - - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 547,518 - 532,504 37 - 15,014 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 435,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 27,190 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - 178,534 178,534 - - (178,534) 0% Total Services & Charges 354,770 178,534 532,504 462,190 - (177,734) 150% Capital - - - - - - 0% Total Expenditures 354,770 178,534 532,504 462,190 - (177,734) 150% Net 192,748 (178,534) - (462,153) 192,748 Cash Balance - (438,447) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 64 Fund Name Fund Number 401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 750 55 420 308 - 330 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,250 55 420 308 - 43,830 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - - 40,000 44% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - - 40,000 44% Capital 32,955 32,955 32,955 - - - 100% Total Expenditures 104,622 32,955 64,622 - - 40,000 62% Net (60,372) (32,900) (64,202) 308 3,830 Cash Balance 9,212 54,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 65 Fund Name Fund Number 405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 1,458 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 495 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1,953 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 31,128 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 2,648 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 2,648 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 65,276 - - 0% Net - - - (63,323) - Cash Balance - 113,382 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 66 Fund Name Fund Number 406 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - - - - 436,330 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - - - - 34,014 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,100 514 2,943 2,988 - 157 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 473,444 514 2,943 2,988 - 470,501 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 - 132,733 227,447 321,495 33,825 93% Debt Service - Interest & Fees 44,068 - 4,908 6,391 31,599 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 - 137,641 233,838 353,094 41,386 92% Capital 286,000 - - - - 286,000 0% Total Expenditures 818,121 - 137,641 233,838 353,094 327,386 60% Net (344,677) 514 (134,699) (230,849) 143,115 Cash Balance 394,483 390,208 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 67 Fund Name Fund Number 407 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - - - - 207,296 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,000 587 2,900 2,139 - 100 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - - - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 235,296 587 2,900 2,139 - 232,396 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 245,000 - - 0% Debt Service - Interest & Fees - - - 4,500 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 207,296 587 2,900 (247,361) 204,396 Cash Balance 450,626 182,923 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 68 Fund Name Fund Number 412 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27,500 3,699 18,888 16,621 - 8,612 69% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 493,178 - 259,017 307,389 - 234,161 53% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 520,678 3,699 277,904 324,010 - 242,773 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - - 100,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 3,185 144,823 363,135 779,746 (2,382) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 3,185 144,823 363,135 779,746 97,618 90% Capital 1,619,049 10,823 113,021 - 367,771 1,138,257 30% Total Expenditures 2,641,236 14,008 257,844 363,135 1,147,517 1,235,875 53% Net (2,120,558) (10,309) 20,060 (39,125) (993,102) Cash Balance 2,791,991 2,867,267 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 416 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 4,379 36,125 47,191 - 101,375 26% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 514 2,546 2,441 - 4,954 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,000 4,893 38,671 49,632 - 106,329 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 - 2,317 2,545 - 13,810 14% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 - 3,895 11,805 3,449 121,991 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 - 3,895 11,805 3,449 121,991 6% Capital 80,000 - - 27,692 14,149 65,851 18% Total Expenditures 225,462 - 6,212 42,043 17,598 201,652 11% Net (80,462) 4,893 32,459 7,589 (95,323) Cash Balance 411,364 425,141 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report April 30, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 450 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 1,482 4,645 5,486 - 13,855 25% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 132 822 637 - 1,878 30% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 1,614 5,466 6,122 - 15,733 26% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 31,537 - 5,430 75,000 33% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 31,537 - 5,430 75,000 33% Capital - - - - - - 0% Total Expenditures 111,967 - 31,537 - 5,430 75,000 33% Net (90,767) 1,614 (26,071) 6,122 (59,267) Cash Balance 103,299 115,724 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report April 30, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 451 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 3,509 20,310 401 - (20,310) 0% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 3,509 20,310 5,006,160 - (20,310) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 688,414 1,525,061 - 1,707,697 (1) 100% Total Expenditures 3,232,757 688,414 1,525,061 138,575 1,707,697 (1) 100% Net (3,232,757) (684,906) (1,504,750) 4,867,585 (20,309) Cash Balance 1,997,251 4,867,585 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 452 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200,000 11,969 68,247 - - 131,753 34% Debt Proceeds - - - 10,825,000 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 200,000 11,969 68,247 10,825,000 - 131,753 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 111,513 281,394 - 421,324 296,783 70% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 111,513 281,394 - 421,324 296,783 70% Capital 9,426,644 956,814 2,224,013 - 694,219 6,508,412 31% Total Expenditures 10,426,145 1,068,327 2,505,408 - 1,115,543 6,805,195 35% Net (10,226,145) (1,056,358) (2,437,160) 10,825,000 (6,673,442) Cash Balance 7,989,297 10,825,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 73 Fund Name Fund Number 471 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 3,000 15,490 84,213 21,833 - (81,213) 2807% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,000 15,490 84,213 21,833 - (81,213) 2807% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 17,750 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 17,750 6,464 (21,464) 0% Capital 6,707,066 285,899 1,511,815 - 2,075,483 3,119,768 53% Total Expenditures 6,707,066 285,899 1,526,815 17,750 2,081,947 3,098,304 54% Net (6,704,066) (270,408) (1,442,602) 4,083 (3,179,517) Cash Balance 11,529,515 13,893,041 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 677 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 2,517 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 2,517 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 21,154 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 279 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 21,433 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 21,433 - 3,514 0% Net (1,202) - 2,311 (18,916) (3,513) Cash Balance - 428,699 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 750 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 3,000 2,636 8,761 2,079 - (5,761) 292% Debt Proceeds 2,034,625 - - - - 2,034,625 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,037,625 2,636 8,761 2,079 - 2,028,864 0% Capital Expenditures by Dept Unassigned/Bank Fees - - 30,749 - - (30,749) 0% Streets/Traffic & Lighting 1,413,125 - 317,056 - - 1,096,069 22% Central Services 41,500 - - - - 41,500 0% Solid Waste - - - 239,617 - - 0% Organic Resources - - - - - - 0% Water Works - - - - - - 0% Information Technology - - - - - - 0% Police Department 1,015,320 - 339,161 1,031,766 255,204 420,955 59% Fire Department - - 400,159 - - (400,159) 0% Parks & Recreation 482,805 - 482,805 25,000 - - 100% Code Enforcement 80,000 - 78,940 - - 1,060 99% Animal Care & Control - - - 72,627 - - 0% Building Department - - - - - - 0% Total Capital Expenditures by Dept 3,032,750 - 1,648,870 1,369,010 255,204 1,128,676 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - 27,927 - - (27,927) 0% Debt Service - Interest & Fees - - 2,822 - - (2,822) 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 30,749 - - (30,749) 0% Capital 3,032,750 - 1,618,121 1,369,010 255,204 1,159,425 62% Total Expenditures 3,032,750 - 1,648,870 1,369,010 255,204 1,128,676 63% Net (995,125) 2,636 (1,640,109) (1,366,931) 900,188 Cash Balance 1,301,931 2,231,692 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City of South Bend, Indiana Monthly Financial Report April 30, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 76 Fund Name Fund Number 751 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 102 370 1,538 - (370) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 102 370 1,538 - (370) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 143 3,616 - 2,466 7,234 46% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 2,388 2,388 53,317 - 7,771 24% Transfers Out - - - - - - 0% Total Services & Charges 10,159 2,388 2,388 53,317 - 7,771 24% Capital 450,712 275 72,581 1,249,124 267,714 110,417 76% Total Expenditures 474,187 2,806 78,586 1,302,441 270,181 125,422 74% Net (474,187) (2,704) (78,215) (1,300,902) (125,792) Cash Balance 393,472 1,970,321 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 753 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 16 51 509 - 449 10% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 16 51 509 - 449 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 21,866 - - 0% Total Expenditures - - - 21,866 - - 0% Net 500 16 51 (21,356) 449 Cash Balance 68,894 1,018,799 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 78 Fund Name Fund Number 759 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 6 19 42 - 1,981 1% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 6 19 42 - 1,981 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 44,925 759,219 - - 6,891,022 10% Total Expenditures 7,650,241 44,925 759,219 - - 6,891,022 10% Net (7,648,241) (44,920) (759,200) 42 (6,889,041) Cash Balance 6,891,045 16,129,356 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 79 Fund Name Fund Number 287 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,078,551 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 4,879 26,570 27,405 - (16,570) 266% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - 136,424 - - 409,271 25% Total Revenue 1,130,695 4,879 162,994 1,105,955 - 967,701 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 161,333 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 606,250 (75,000) 10,719 123,455 424,190 171,341 72% Debt Service - Interest & Fees 195,432 (76,416) 499 89,506 43,061 151,872 22% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 403,830 151,416 354,166 - - 49,664 88% Total Services & Charges 1,217,148 - 365,384 470,794 478,888 372,877 69% Capital 2,266,327 353,120 388,848 521,448 1,016,047 861,432 62% Total Expenditures 3,502,275 353,120 773,032 1,032,192 1,494,934 1,234,309 65% Net (2,371,580) (348,241) (610,037) 73,764 (266,608) Cash Balance 3,517,146 4,383,776 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 80 Fund Name Fund Number 288 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 2,596 8,059 6,626 - 15,941 34% Charges for Services 5,139,884 527,690 1,903,410 1,912,315 - 3,236,474 37% Fines, Forfeitures, and Fees 2,500 875 1,275 100 - 1,225 51% Interest Earnings 15,000 4,175 17,663 13,409 - (2,663) 118% Debt Proceeds - - - - - - 0% Donations - - - 100 - - 0% Other Income 5,000 - - 1,893 - 5,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - 247,234 - - 741,702 25% Total Revenue 6,175,320 535,336 2,177,641 1,934,443 - 3,997,679 35% Expenditures Personnel Salaries & Wages 4,009,648 317,144 1,246,289 1,125,202 - 2,763,359 31% Fringe Benefits 1,196,092 98,429 401,866 424,009 - 794,226 34% Total Personnel 5,205,740 415,572 1,648,155 1,549,212 - 3,557,585 32% Supplies 411,762 32,324 104,250 114,005 69,192 238,320 42% Services & Charges Professional Services 74,610 217 17,535 12,486 - 57,075 24% Printing & Advertising - - - - - - 0% Utilities 33,000 736 3,024 2,742 - 29,976 9% Education & Training 17,000 19 2,294 3,583 - 14,706 13% Travel - - - - - - 0% Repairs & Maintenance 260,308 512 19,901 18,244 3,290 237,117 9% Other Interfund Allocations 261,156 21,763 87,052 73,484 - 174,104 33% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 75,047 88,142 19,401 11,088 66,770 60% Transfers Out - - - - - - 0% Total Services & Charges 813,167 98,294 217,948 129,940 15,471 579,748 29% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 546,191 1,970,353 1,812,967 84,663 4,375,653 32% Net (255,349) (10,854) 207,288 121,475 (377,974) Cash Balance 2,192,936 2,041,877 Staffing Budget Actual Full Time 51 58 Part-Time /Seasonal/Temporary N/A 1 Total 51 59 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 81 Fund Name Fund Number 600 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,616,635 168,429 508,621 476,867 - 1,108,014 31% Charges for Services 73,100 5,690 19,046 19,672 - 54,054 26% Fines, Forfeitures, and Fees 471,250 10,174 42,994 146,155 - 428,256 9% Interest Earnings 5,000 2,174 13,037 16,861 - (8,037) 261% Other Income 6,000 40 604 1,633 - 5,396 10% Interfund Allocation Reimb 73,304 6,109 24,432 - - 48,872 33% Transfers In 2,528,909 - 632,227 247,388 - 1,896,682 25% Total Revenue 4,774,198 192,615 1,240,962 908,576 - 3,533,237 26% Expenditures by Dept Code Enforcement 2,304,579 152,964 592,827 536,442 113,962 1,597,791 31% Animal Care & Control 978,627 79,115 290,040 278,487 56,311 632,275 35% Rental Unit Inspection 180,974 8,970 35,880 - 22,358 122,736 32% Building Department 1,504,122 97,610 449,884 489,889 32,597 1,021,641 32% Total Expenditures by Dept 4,968,302 338,659 1,368,631 1,304,819 225,228 3,374,443 32% Expenditures Personnel Salaries & Wages 2,040,542 151,620 598,325 537,565 - 1,442,217 29% Fringe Benefits 775,006 58,513 233,509 266,345 - 541,497 30% Total Personnel 2,815,548 210,133 831,834 803,910 - 1,983,714 30% Supplies 153,049 13,347 37,203 42,071 30,669 85,177 44% Services & Charges Professional Services 53,180 16,541 24,835 38,927 10,286 18,059 66% Printing & Advertising 29,150 588 3,684 3,992 5,651 19,815 32% Utilities 26,700 3,949 11,308 8,499 3,735 11,657 56% Education & Training 23,300 604 1,865 3,452 12 21,423 8% Travel 8,575 568 765 479 - 7,810 9% Repairs & Maintenance 114,774 3,978 28,665 23,113 6,624 79,485 31% Other Interfund Allocations 936,177 78,017 312,041 265,692 - 624,136 33% Debt Service - Principal 145,598 95 42,962 41,809 75,717 26,919 82% Debt Service - Interest & Fees 11,708 7 2,795 4,867 5,760 3,153 73% Other Services & Charges 446,600 10,832 30,938 68,007 86,774 328,888 26% Transfers Out 158,943 - 39,736 - - 119,207 25% Total Services & Charges 1,954,705 115,179 499,594 458,838 194,559 1,260,552 36% Capital 45,000 - - - - 45,000 0% Total Expenditures 4,968,302 338,659 1,368,631 1,304,819 225,228 3,374,443 32% Net (194,104) (146,045) (127,669) (396,243) 158,794 Cash Balance 1,967,808 2,749,030 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 28 13 15 Part-Time /Seasonal/Temporary N/A 4 N/A - Total 28 32 13 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report April 30, 2019 Consolidated Building Fund Enterprise Funds 82 Fund Name Fund Number 601 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,220,835 49,324 313,079 420,433 - 907,756 26% Fines, Forfeitures, and Fees 55,700 8,883 21,175 23,395 - 34,525 38% Interest Earnings 10,000 1,543 8,272 7,240 - 1,728 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 - 587 521 - 613 49% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,287,735 59,750 343,113 451,589 - 944,622 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 681,481 115,777 433,184 153,617 113 248,184 64% Printing & Advertising - - - - - - 0% Utilities 77,000 9,789 39,047 37,194 - 37,953 51% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 834,677 7,393 67,091 18,155 28,551 739,035 11% Other Interfund Allocations 49,026 4,087 16,330 13,648 - 32,696 33% Debt Service - Principal - - - 41,833 - - 0% Debt Service - Interest & Fees - - - 18,892 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,400 1,123 4,111 3,194 - 289 93% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 138,170 559,762 286,532 28,663 1,058,157 36% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 138,170 559,762 286,532 28,663 1,318,157 31% Net (618,849) (78,419) (216,649) 165,057 (373,535) Cash Balance 1,113,745 1,424,143 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Parking Garages Enterprise Funds City Funds 83 Fund Name Fund Number 610 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,500 464,055 1,760,559 1,740,620 - 3,641,941 33% Interest Earnings 11,500 499 3,687 3,822 - 7,813 32% Other Income 101,200 - 12,263 3,643 - 88,937 12% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,515,200 464,554 1,776,508 1,748,085 - 3,738,691 32% Expenditures Personnel Salaries & Wages 1,110,697 70,554 302,631 329,032 - 808,066 27% Fringe Benefits 467,437 30,948 137,471 178,130 - 329,966 29% Total Personnel 1,578,134 101,502 440,102 507,162 - 1,138,032 28% Supplies 377,388 13,280 53,898 127,024 126,193 197,297 48% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 10,000 - - 2,651 - 10,000 0% Travel 9,900 - - 2,614 - 9,900 0% Repairs & Maintenance 664,381 51,744 208,687 315,591 3,916 451,778 32% Other Interfund Allocations 998,406 83,201 332,798 283,700 - 665,608 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 758,908 37,656 282,090 270,662 393,507 83,311 89% Transfers Out 1,132,616 148,100 629,065 376,100 - 503,551 56% Total Services & Charges 3,574,461 320,701 1,452,640 1,251,318 397,423 1,724,398 52% Capital - - - - - - 0% Total Expenditures 5,529,983 435,483 1,946,639 1,885,505 523,617 3,059,727 45% Net (14,783) 29,071 (170,131) (137,419) 678,964 Cash Balance 345,618 468,558 Staffing Budget Actual Full Time 24 21 Part-Time /Seasonal/Temporary N/A - Total 24 21 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Solid Waste Operations Enterprise Funds City Funds 84 Fund Name Fund Number 611 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 800 252 779 134 - 21 97% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 148,100 629,065 376,100 - 503,551 56% Total Revenue 1,133,416 148,352 629,844 376,234 - 503,572 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 88 317,264 389,187 583,920 135,841 87% Debt Service - Interest & Fees 95,591 3 15,918 26,783 44,643 35,030 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 91 333,182 415,970 628,563 170,871 85% Capital - - - - - - 0% Total Expenditures 1,132,616 91 333,182 415,970 628,563 170,871 85% Net 800 148,261 296,662 (39,736) 332,701 Cash Balance 341,253 354 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Solid Waste Capital Enterprise Funds City Funds 85 Fund Name Fund Number 620 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,317,713 4,890,201 4,106,198 - 14,068,729 26% Interest Earnings 40,000 3,949 23,023 17,413 - 16,977 58% Other Income 75,660 287 15,902 17,866 - 59,758 21% Interfund Allocation Reimb 1,734,889 144,574 578,297 463,652 - 1,156,592 33% Transfers In 95,000 6,378 35,011 18,941 - 59,989 37% Total Revenue 20,904,479 1,472,900 5,542,435 4,624,069 - 15,362,045 27% Expenditures Personnel Salaries & Wages 3,608,115 246,203 1,017,220 1,083,323 - 2,590,895 28% Fringe Benefits 1,428,992 95,736 421,853 578,880 151 1,006,988 30% Total Personnel 5,037,107 341,939 1,439,073 1,662,202 151 3,597,883 29% Supplies 1,957,065 106,778 506,049 500,595 255,080 1,195,936 39% Services & Charges Professional Services 2,868,580 126,078 630,012 558,350 929,143 1,309,425 54% Printing & Advertising 2,250 - 518 79 231 1,501 33% Utilities 785,550 67,512 248,086 241,042 - 537,464 32% Education & Training 36,368 1,797 8,710 7,017 332 27,326 25% Travel 18,750 255 1,291 2,011 - 17,459 7% Repairs & Maintenance 438,019 35,774 105,041 141,427 60,251 272,727 38% Other Interfund Allocations 1,979,352 164,946 659,784 446,508 - 1,319,568 33% Debt Service - Principal 396,983 612 196,434 191,679 200,457 92 100% Debt Service - Interest & Fees 23,015 48 12,358 21,120 10,656 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 114,899 348,440 354,242 374,790 1,342,982 35% Transfers Out 7,203,665 576,635 2,532,092 1,291,573 - 4,671,573 35% Total Services & Charges 15,818,744 1,088,556 4,742,766 3,255,048 1,575,861 9,500,118 40% Capital - - - - - - 0% Total Expenditures 22,812,916 1,537,272 6,687,888 5,417,846 1,831,092 14,293,937 37% Net (1,908,437) (64,372) (1,145,453) (793,777) 1,068,108 Cash Balance 3,453,229 2,869,581 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Operations Enterprise Funds City Funds 86 Fund Name Fund Number 622 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 1,710 16,245 - - 83,755 16% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 3,474 15,263 12,122 - 19,737 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 1,080,332 - - 2,160,668 33% Total Revenue 3,376,000 275,267 1,111,840 12,122 - 2,264,160 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4 - 4 1,642 179,400 (179,400) 4485093% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4 - 4 1,642 179,400 (179,400) 4485093% Capital 3,981,287 - 38,170 - 796,794 3,146,323 21% Total Expenditures 3,981,291 - 38,174 1,642 976,194 2,966,923 25% Net (605,291) 275,267 1,073,666 10,480 (702,763) Cash Balance 2,965,729 2,157,166 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Capital Enterprise Funds City Funds 87 Fund Name Fund Number 624 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 1,960 10,117 8,570 - 11,883 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 1,960 10,117 8,570 - 11,883 46% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 1,960 9,701 6,228 - 12,299 44% Total Services & Charges 22,000 1,960 9,701 6,228 - 12,299 44% Capital - - - - - - 0% Total Expenditures 22,000 1,960 9,701 6,228 - 12,299 44% Net - - 416 2,342 (416) Cash Balance 1,494,156 1,519,590 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 88 Fund Name Fund Number 625 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 634 7,872 1,935 - 2,128 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 672,000 662,380 - 1,343,041 33% Total Revenue 2,025,041 168,634 679,872 664,315 - 1,345,169 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 284,550 500 527,196 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 634 7,394 1,891 - 2,606 74% Total Services & Charges 3,740,710 634 1,723,561 2,391 2,014,541 2,608 100% Capital - - - - - - 0% Total Expenditures 3,740,710 634 1,723,561 2,391 2,014,541 2,608 100% Net (1,715,669) 168,000 (1,043,689) 661,923 1,342,561 Cash Balance 686,112 689,985 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 89 Fund Name Fund Number 626 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 1,885 9,582 7,963 - 12,418 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 1,885 9,582 7,963 - 12,418 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - - - - 22,000 0% Total Services & Charges 22,000 - - - - 22,000 0% Capital - - - - - - 0% Total Expenditures 22,000 - - - - 22,000 0% Net - 1,885 9,582 7,963 (9,582) Cash Balance 1,435,509 1,432,471 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Bond Reserve Enterprise Funds City Funds 90 Fund Name Fund Number 629 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 3,784 18,654 14,858 - 22,346 45% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 266,552 3,784 244,206 67,107 - 22,346 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 3,784 17,916 10,821 - 23,084 44% Total Services & Charges 41,000 3,784 17,916 10,821 - 23,084 44% Capital - - - - - - 0% Total Expenditures 41,000 3,784 17,916 10,821 - 23,084 44% Net 225,552 - 226,290 56,286 (738) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 91 Fund Name Fund Number 640 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 56,939 219,408 211,570 - 418,455 34% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,375 2,711 13,794 10,689 - 581 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 652,238 59,650 233,201 222,259 - 419,036 36% Expenditures Personnel Salaries & Wages 113,545 8,643 35,418 46,261 - 78,127 31% Fringe Benefits 44,636 3,490 14,649 23,046 - 29,987 33% Total Personnel 158,181 12,133 50,067 69,307 - 108,114 32% Supplies 71,355 396 3,404 19,104 3,102 64,849 9% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 22,990 81,948 102,079 100,508 169,199 52% Other Interfund Allocations 75,495 6,292 25,159 5,956 - 50,336 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 (148) 1,191 1,734 - 5,309 18% Transfers Out - - - - - - 0% Total Services & Charges 433,650 29,133 108,298 109,769 100,508 224,844 48% Capital - - - - - - 0% Total Expenditures 663,186 41,662 161,769 198,180 103,610 397,807 40% Net (10,948) 17,988 71,432 24,079 21,229 Cash Balance 2,091,872 1,901,767 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewer Repair Insurance Enterprise Funds City Funds 92 Fund Name Fund Number 641 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,195,510 3,157,716 12,702,963 12,944,747 - 24,492,547 34% Interest Earnings 225,000 20,319 105,890 79,706 - 119,110 47% Other Income 51,432 1,463 20,178 15,130 - 31,254 39% Interfund Allocation Reimb 421,463 35,123 140,479 - - 280,984 33% Transfers In 284,000 7,253 85,276 71,350 - 198,724 30% Total Revenue 38,177,405 3,221,874 13,054,786 13,110,933 - 25,122,619 34% Expenditures by Division Sewers 9,390,013 356,672 1,796,161 2,689,745 2,482,649 5,111,203 46% Concrete Crew 516,390 40,850 147,557 134,649 11,153 357,680 31% Wastewater 34,550,924 2,452,297 10,441,914 10,740,210 3,119,016 20,989,994 39% Organic Resources 1,683,610 63,666 547,439 516,940 438,689 697,482 59% Clay Sewage 2,000 136 321 (137) - 1,679 16% Total Expenditures by Division 46,142,937 2,913,621 12,933,393 14,081,407 6,051,507 27,158,037 41% Expenditures Personnel Salaries & Wages 5,074,749 353,914 1,447,455 1,645,610 - 3,627,294 29% Fringe Benefits 1,917,683 131,657 561,688 771,270 - 1,355,995 29% Total Personnel 6,992,432 485,571 2,009,143 2,416,881 - 4,983,289 29% Supplies 2,545,865 165,170 583,035 618,162 249,818 1,713,012 33% Services & Charges Professional Services 2,347,555 76,984 320,185 419,159 997,119 1,030,251 56% Printing & Advertising 3,950 97 179 442 701 3,070 22% Utilities 1,201,775 108,360 447,958 390,117 19,033 734,784 39% Education & Training 36,000 1,330 10,766 4,241 2,221 23,013 36% Travel 44,500 850 2,638 4,193 735 41,127 8% Repairs & Maintenance 2,584,965 91,436 614,010 393,208 770,533 1,200,422 54% Other Interfund Allocations 5,730,856 477,574 1,910,264 1,273,292 - 3,820,592 33% Debt Service - Principal 566,921 547 256,912 308,523 307,114 2,895 99% Debt Service - Interest & Fees 25,997 58 13,319 28,118 12,465 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,460,177 42,382 718,701 1,637,803 3,691,769 2,049,707 68% Transfers Out 17,601,944 1,463,264 6,046,284 6,587,268 - 11,555,660 34% Total Services & Charges 36,604,640 2,262,881 10,341,215 11,046,364 5,801,689 20,461,734 44% Capital - - - - - - 0% Total Expenditures 46,142,937 2,913,621 12,933,393 14,081,407 6,051,507 27,158,035 41% Net (7,965,532) 308,253 121,393 (970,474) (2,035,416) Cash Balance 15,372,747 12,404,785 Staffing Budget Actual Full Time 89 83 Part-Time /Seasonal/Temporary N/A 2 Total 89 85 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 642 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 4,122 42,251 - - 207,749 17% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 115,000 12,403 62,036 39,755 - 52,964 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 425,000 1,700,000 1,000,000 - 3,300,000 34% Total Revenue 5,365,000 441,525 1,804,287 1,039,755 - 3,560,713 34% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 304,126 949,511 645,825 8,652,689 5,421,092 64% Total Expenditures 15,023,292 304,126 949,511 645,825 8,652,689 5,421,092 64% Net (9,658,292) 137,399 854,776 393,929 (1,860,379) Cash Balance 9,974,207 7,742,305 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewage Works Capital Enterprise Funds City Funds 94 Fund Name Fund Number 643 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 84,000 7,253 36,768 29,308 - 47,232 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 235,717 7,253 188,485 267,534 - 47,232 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 7,253 35,276 21,350 - 48,724 42% Total Services & Charges 84,000 7,253 35,276 21,350 - 48,724 42% Capital - - - - - - 0% Total Expenditures 84,000 7,253 35,276 21,350 - 48,724 42% Net 151,717 - 153,209 246,184 (1,492) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 95 Fund Name Fund Number 649 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,000 3,124 9,643 6,614 - 26,357 27% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 648,400 2,593,600 3,815,158 - 5,187,076 33% Total Revenue 7,816,676 651,524 2,603,243 3,821,771 - 5,213,433 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 750 2,400 1,500 1,840,944 6,150 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 750 2,400 1,500 7,772,676 6,150 100% Capital - - - - - - 0% Total Expenditures 7,781,226 750 2,400 1,500 7,772,676 6,150 100% Net 35,450 650,774 2,600,843 3,820,271 5,207,283 Cash Balance 3,566,606 4,676,832 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 96 Fund Name Fund Number 653 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 7,319 22,993 11,688 - 19,007 55% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 42,000 7,319 22,993 11,688 - 19,007 55% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 42,000 7,319 22,993 11,688 19,007 Cash Balance 4,227,238 4,150,037 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 659 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 1 - Cash Balance - 146 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewer Bond 2011 Enterprise Funds City Funds 98 Fund Name Fund Number 661 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,090 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,090 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 628,214 - - 0% Net - - - (625,124) - Cash Balance - 16,997 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report April 30, 2019 Sewer Bond 2012 Enterprise Funds City Funds 99 Fund Name Fund Number 667 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 - - - - 600,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,000 - - - - 600,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 8,425 8,425 - 51,575 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 8,425 8,425 - 51,575 40,000 60% Capital 500,000 - - - 64,765 435,235 13% Total Expenditures 600,000 8,425 8,425 - 116,340 475,235 21% Net - (8,425) (8,425) - 124,765 Cash Balance (8,425) - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The Common Council will be asked to establish the fund and fee structure in 2019. The 2019 budget is a contingency in the case that the Council does adopt it. The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The proposed fee would be charged to a property based in the potential runoff resulting from a property in a storm event. The proposed fee structure is based on a flat rate of $2/residential customer/month and a tiered rate for non-residential customer/month depending on the amount of impervious surface. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Storm Sewer Fund Enterprise Funds City Funds 100 Fund Name Fund Number 670 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 637,500 318,750 - 637,500 50% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 272,685 874,093 886,884 - 2,333,637 27% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 6 - - (6) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 948 3,474 1,806 - 2,126 62% Interfund Allocation Reimb 66,045 5,504 22,013 - - 44,032 33% Transfers In - - - - - - 0% Total Revenue 4,554,375 279,137 1,537,087 1,207,441 - 3,017,289 34% Expenditures Personnel Salaries & Wages 1,475,246 104,477 442,693 563,238 - 1,032,553 30% Fringe Benefits 534,662 37,863 147,764 144,063 - 386,898 28% Total Personnel 2,009,908 142,340 590,457 707,302 - 1,419,451 29% Supplies 1,171,224 116,868 315,464 252,324 15,317 840,443 28% Services & Charges Professional Services 86,248 13,754 30,576 89,904 - 55,672 35% Printing & Advertising - - - 5,097 - - 0% Utilities 309,744 28,811 142,111 105,234 - 167,633 46% Education & Training - - - 417 - - 0% Travel 2,000 - - 7,432 - 2,000 0% Repairs & Maintenance 99,981 7,055 33,120 25,153 17,228 49,633 50% Other Interfund Allocations 162,380 13,531 54,129 - - 108,251 33% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,553 18,213 29,861 - 36,398 33% Other Services & Charges 523,034 36,898 139,208 60,199 4,383 379,443 27% Transfers Out 90,752 - - - - 90,752 0% Total Services & Charges 1,328,750 104,603 417,357 323,296 21,611 889,782 33% Capital - - - - - - 0% Total Expenditures 4,509,882 363,811 1,323,278 1,282,922 36,928 3,149,676 30% Net 44,493 (84,674) 213,809 (75,481) (132,387) Cash Balance 1,866,149 1,698,134 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 5 Total 8 13 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Century Center Enterprise Funds City Funds 101 Fund Name Fund Number 671 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 900 1,062 4,238 284 - (3,338) 471% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 900 1,062 4,238 284 - (3,338) 471% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 20,000 - - 5,216 - 20,000 0% Total Expenditures 20,000 - - 5,216 - 20,000 0% Net (19,100) 1,062 4,238 (4,932) (23,338) Cash Balance 861,602 860,421 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Century Center Capital Enterprise Funds City Funds 102 Fund Name Fund Number 672 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 221,437 - - 221,437 - 221,437 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40 168 853 16 - (813) 2131% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - - - - 103,235 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 415,464 168 853 221,453 - 414,611 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 138,681 138,681 - 141,409 - 100% Debt Service - Interest & Fees 136,334 68,880 68,880 - 66,454 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 207,561 207,561 - 207,863 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 207,561 207,561 - 207,863 1,000 100% Net (960) (207,393) (206,709) 221,453 413,611 Cash Balance (36,133) 280,335 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 103 Fund Name Fund Number 222 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 100 142 581 - 6,873 2% Charges for Services 803,537 42,760 211,083 248,092 - 592,454 26% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,200 792 3,255 3,285 - 5,945 35% Other Income 8,020,336 689,873 2,634,495 2,469,469 - 5,385,841 33% Interfund Allocation Reimb 610,726 50,895 203,566 135,893 - 407,160 33% Transfers In - - - - - - 0% Total Revenue 9,450,814 784,420 3,052,541 2,857,321 - 6,398,273 32% Expenditures by Division Equipment Services 3,423,940 296,879 815,267 859,305 11,957 2,596,717 24% Building Maintenance 233,139 12,567 54,721 67,994 14 178,404 23% Central Purchasing/Stores 308,040 22,399 86,636 76,769 678 220,726 28% Print Shop 189,881 13,886 52,575 42,518 1,745 135,561 29% Radio Shop 301,290 20,189 84,067 91,080 33 217,191 28% Energy/Sustainability 17,237 279 3,394 98,388 6,733 7,110 59% Electric & Gas Utilities 4,774,755 409,466 1,751,758 1,571,795 2,643,029 379,969 92% Facilities Management 316,655 9,295 38,744 - 1 277,910 12% Total Expenditures by Division 9,564,937 784,961 2,887,160 2,807,850 2,664,190 4,013,587 58% Expenditures Personnel Salaries & Wages 2,291,115 148,751 603,893 657,491 - 1,687,222 26% Fringe Benefits 912,335 59,137 242,509 323,698 - 669,826 27% Total Personnel 3,203,450 207,888 846,402 981,189 - 2,357,048 26% Supplies 138,128 93,121 12,192 46,137 8,337 117,599 15% Services & Charges Professional Services 203,000 - - 10,000 3,000 200,000 1% Printing & Advertising 6,341 24 156 1,619 165 6,020 5% Utilities 4,842,975 418,334 1,781,796 1,599,201 2,643,029 418,150 91% Education & Training 20,800 - 1,375 2,581 - 19,425 7% Travel 4,000 - - 232 - 4,000 0% Repairs & Maintenance 94,047 10,505 21,841 21,940 3,166 69,040 27% Other Interfund Allocations 648,014 54,001 216,006 137,076 - 432,008 33% Debt Service - Principal 14,209 751 4,052 4,101 4,819 5,338 62% Debt Service - Interest & Fees 1,070 84 384 553 177 509 52% Grants & Subsidies 4,800 - 2,434 2,110 - 2,366 51% Other Services & Charges 9,103 252 521 1,112 1,496 7,086 22% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 483,952 2,028,566 1,780,524 2,655,852 1,538,942 75% Capital - - - - - - 0% Total Expenditures 9,564,937 784,961 2,887,160 2,807,850 2,664,190 4,013,589 58% Net (114,123) (540) 165,381 49,471 2,384,684 Cash Balance 1,083,477 1,143,892 Staffing Budget Actual Full Time 42 38 Part-Time /Seasonal/Temporary N/A 2 Total 42 40 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report April 30, 2019 Central Services Internal Service Funds 104 Fund Name Fund Number 224 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 192 1,063 997 - 137 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 376,200 192 1,063 997 - 375,137 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 1,919 28,715 2,100 3,226 56,730 36% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 1,919 28,715 2,100 3,226 65,730 33% Capital 300,000 - - 39,181 - 300,000 0% Total Expenditures 402,671 1,919 28,715 41,281 3,226 370,730 8% Net (26,471) (1,727) (27,651) (40,285) 4,407 Cash Balance 140,909 154,015 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 105 Fund Name Fund Number 226 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 5,078 25,328 26,044 - 14,672 63% Other Income 2,000 25,730 78,265 19,316 - (76,265) 3913% Interfund Allocation Reimb 3,931,197 327,601 1,323,789 686,363 - 2,607,408 34% Transfers In - - - - - - 0% Total Revenue 3,973,197 358,409 1,427,382 731,723 - 2,545,815 36% Expenditures by Division Safety & Risk Management 251,682 19,511 86,110 71,213 4,419 161,153 36% Liability Insurance 2,032,932 128,235 262,474 532,564 - 1,770,458 13% Business Insurance 689,500 - 61,387 54,665 42,882 585,231 15% Workers' Compensation 1,028,000 100,808 552,995 595,183 26,056 448,950 56% Catastrophic Events 355,541 124,260 275,905 - 194,225 (114,588) 132% Total Expenditures by Division 4,357,655 372,814 1,238,871 1,253,626 267,581 2,851,203 35% Expenditures Personnel Salaries & Wages 154,286 11,643 47,139 57,653 - 107,147 31% Fringe Benefits 61,221 4,834 19,380 27,387 - 41,841 32% Total Personnel 215,507 16,477 66,519 85,040 - 148,988 31% Supplies 17,125 373 1,402 2,370 7,910 7,813 54% Services & Charges Professional Services 184,929 1,081 85,065 104,492 29,750 70,114 62% Printing & Advertising - - - - - - 0% Education & Training 29,750 3,701 21,971 3,524 1,982 5,797 81% Travel 6,082 - 652 1,437 32 5,398 11% Repairs & Maintenance 26,965 2,491 11,186 968 13,090 2,689 90% Other Interfund Allocations 144,621 12,052 48,205 37,308 - 96,416 33% Insurance 1,408,500 96,812 520,208 560,926 13,175 875,117 38% Other Services & Charges 1,992,600 117,871 218,633 457,561 26,895 1,747,072 12% Transfers Out - - - - - - 0% Total Services & Charges 3,793,447 234,008 905,920 1,166,215 84,924 2,802,603 26% Capital 331,576 121,956 265,030 - 174,747 (108,201) 133% Total Expenditures 4,357,655 372,814 1,238,871 1,253,626 267,581 2,851,203 35% Net (384,458) (14,405) 188,511 (521,903) (305,388) Cash Balance 3,888,518 4,150,357 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 106 Fund Name Fund Number 278 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 986 5,059 4,253 - (1,059) 126% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 480 1,433 960 - (1,433) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 1,466 6,492 5,213 - (2,492) 162% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 495 495 - - 49,505 1% Transfers Out - - - - - - 0% Total Services & Charges 50,000 495 495 - - 49,505 1% Capital - - - - - - 0% Total Expenditures 50,000 495 495 - - 49,505 1% Net (46,000) 971 5,997 5,213 (51,997) Cash Balance 756,493 756,977 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Take Home Vehicle Police Internal Service Funds City Funds 107 Fund Name Fund Number 279 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 10,000 2,921 13,885 2,708 - (3,885) 139% Charges for Services - - 62,585 - - (62,585) 0% Donations - - - 100,000 - - 0% Other Income 45,062 4,312 41,182 22,219 - 3,880 91% Interfund Allocation Reimb 7,991,331 665,947 2,663,755 2,262,984 - 5,327,576 33% Transfers In - - - - - - 0% Total Revenue 8,046,393 673,180 2,781,406 2,387,911 - 5,264,987 35% Expenditures by Division 311 Call Center 557,310 42,238 163,027 164,175 462 393,822 29% Information Technology 8,720,821 392,012 2,492,476 1,484,110 1,658,713 4,569,631 48% Total Expenditures by Division 9,278,131 434,249 2,655,503 1,648,286 1,659,175 4,963,453 47% Expenditures Personnel Salaries & Wages 1,942,598 125,399 524,314 452,954 - 1,418,284 27% Fringe Benefits 692,708 41,661 175,522 188,852 - 517,186 25% Total Personnel 2,635,306 167,060 699,836 641,806 - 1,935,470 27% Supplies 127,341 6,470 73,204 34,302 7,244 46,893 63% Services & Charges Professional Services 1,417,812 20,112 205,388 271,590 301,730 910,694 36% Printing & Advertising 5,150 - 120 298 - 5,030 2% Education & Training 77,900 4,881 6,705 8,835 195 71,000 9% Travel 46,078 1,076 4,436 3,195 21,746 19,896 57% Repairs & Maintenance 3,497,713 158,519 867,424 560,824 998,040 1,632,249 53% Other Interfund Allocations 6,785 565 2,265 1,736 - 4,520 33% Debt Service - Principal 384,403 47,015 98,460 48,759 259,485 26,458 93% Debt Service - Interest & Fees 48,219 2,761 7,525 3,887 28,242 12,452 74% Grants & Subsidies - - - - - - 0% Other Services & Charges 391,324 25,791 90,139 73,054 2,394 298,791 24% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,475,384 260,720 1,882,463 972,178 1,611,831 2,981,090 54% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,278,131 434,249 2,655,503 1,648,286 1,659,175 4,963,453 47% Net - - - - 301,534 Cash Balance 2,890,164 2,396,903 Staffing Budget Actual Full Time 30 24 Part-Time /Seasonal/Temporary N/A 1 Total 30 25 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept City Funds City of South Bend, Indiana Monthly Financial Report April 30, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 108 Fund Name Fund Number 711 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100,000 15,168 82,505 60,394 - 17,495 83% Donations - - - - - - 0% Other Income 12,536,190 1,080,041 4,443,011 6,084,088 - 8,093,179 35% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,636,190 1,095,208 4,525,516 6,144,482 - 8,110,674 36% Expenditures by Division Employee Benefits 15,442,986 1,209,403 5,904,404 4,832,905 219,825 9,318,757 40% Employee Wellness Clinic 1,180,000 192,126 451,671 297,716 614,574 113,755 90% Total Expenditures by Division 16,622,986 1,401,529 6,356,076 5,130,621 834,398 9,432,512 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 8,053 12,351 52,752 (7,771) 142,106 3% Services & Charges Professional Services 1,276,000 204,013 524,885 345,325 765,357 (14,242) 101% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,189,460 5,810,959 4,731,908 76,812 9,281,829 39% Other Services & Charges 30,700 3 7,880 636 - 22,820 26% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,393,476 6,343,725 5,077,869 842,169 9,290,407 44% Capital - - - - - - 0% Total Expenditures 16,622,986 1,401,529 6,356,076 5,130,621 834,398 9,432,513 43% Net (3,986,796) (306,320) (1,830,560) 1,013,861 (1,321,839) Cash Balance 10,152,337 10,981,380 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 109 Fund Name Fund Number 713 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 268 1,399 1,274 - 601 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 268 1,399 1,274 - 601 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 13,579 20,832 10,142 - 39,168 35% Total Personnel 60,000 13,579 20,832 10,142 - 39,168 35% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 13,579 23,232 10,142 - 46,768 33% Net (68,000) (13,311) (21,833) (8,867) (46,167) Cash Balance 187,133 216,762 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Unemployment Compensation Internal Service Funds City Funds 110 Fund Name Fund Number 714 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100 67 347 10 - (247) 347% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 12,105 49,420 52,296 - 123,926 29% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 173,446 12,172 49,768 52,306 - 123,679 29% Expenditures Personnel Salaries & Wages 131,000 23,941 62,515 22,883 - 68,485 48% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 23,941 62,515 22,883 - 93,179 40% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 23,941 62,515 22,883 - 93,179 40% Net 17,752 (11,769) (12,747) 29,422 30,500 Cash Balance 38,489 29,422 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Parental Leave Fund Internal Service Funds City Funds 111 Fund Name Fund Number 701 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - - - - 5,212,638 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 - 1,644 2,060 - 2,856 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 2,362 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,217,138 - 1,644 4,422 - 5,215,494 0% Expenditures Personnel Salaries & Wages 5,105,307 376,670 1,487,172 1,645,820 - 3,618,135 29% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 376,670 1,487,172 1,645,820 - 3,618,135 29% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 4,000 4,000 2 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 70 473 453 - 1,027 32% Transfers Out - - - - - - 0% Total Services & Charges 6,850 4,070 4,473 455 - 2,377 65% Capital - - - - - - 0% Total Expenditures 5,112,457 380,740 1,491,645 1,646,342 - 3,620,812 29% Net 104,681 (380,740) (1,490,001) (1,641,920) 1,594,682 Cash Balance (1,174,235) (1,177,891) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Fire Pension Trust Funds City Funds 112 Fund Name Fund Number 702 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - - - - 6,347,700 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 - 4,806 3,974 - (306) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 71 1,851 313 - 6,149 23% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,360,200 71 6,656 4,286 - 6,353,543 0% Expenditures Personnel Salaries & Wages 6,343,985 513,312 2,215,484 2,133,199 - 4,128,501 35% Fringe Benefits 3,717 - - 232 - 3,717 0% Total Personnel 6,347,702 513,312 2,215,484 2,133,432 - 4,132,218 35% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 4,000 4,000 - - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 93 456 363 - 944 33% Transfers Out - - - - - - 0% Total Services & Charges 7,400 4,093 4,456 363 - 2,944 60% Capital - - - - - - 0% Total Expenditures 6,355,902 517,405 2,219,940 2,133,795 - 4,135,962 35% Net 4,298 (517,334) (2,213,283) (2,129,509) 2,217,581 Cash Balance (1,265,699) (1,244,509) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Police Pension Trust Funds City Funds 113 Fund Name Fund Number 730 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250 38 195 161 - 55 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 250 38 195 161 - 55 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 250 38 195 161 55 Cash Balance 29,174 28,630 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 City Cemetery Trust Trust Funds City Funds 114 Fund Name Fund Number 731 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 2,474 - - (2,474) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - 2,474 - - (2,474) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - 2,474 - (2,474) Cash Balance 458,346 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Bowman Cemetery Trust Funds City Funds 115 Fund Name Fund Number 324 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - - - - 16,935,449 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 197,500 432,500 196,500 - (36,000) 109% Intergov./ Grants - - - 19,314 - - 0% Charges for Services - - - 1,060 - - 0% Interest Earnings 600,000 31,973 176,380 161,898 - 423,620 29% Donations - - - - - - 0% Other Income 20,000 - 20,000 4,502,272 - - 100% Transfers In 34,000 3,632 17,920 11,392 - 16,080 53% Total Revenue 17,985,949 233,105 646,800 4,892,437 - 17,339,149 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,377,711 66,500 361,102 370,036 1,331,983 1,684,626 50% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 - 1,950,773 2,692,577 2,058,315 29,227 99% Debt Service - Interest & Fees 1,198,775 - 607,516 1,045,719 618,987 (27,728) 102% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,287,835 398,525 879,923 1,726,460 1,007,912 400,000 83% Transfers Out 4,261,018 198,500 2,133,988 - - 2,127,030 50% Total Services & Charges 15,163,654 663,525 5,933,300 5,834,791 5,017,196 4,213,155 72% Capital 28,321,297 367,230 1,165,538 3,791,882 5,078,932 22,076,827 22% Total Expenditures 43,484,951 1,030,755 7,098,839 9,626,673 10,096,128 26,289,982 40% Net (25,499,002) (797,650) (6,452,039) (4,734,236) (8,950,833) Cash Balance 25,277,117 29,234,139 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 116 Fund Name Fund Number 422 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - - - - 314,425 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 40,000 2,338 11,927 12,657 - 28,073 30% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 354,425 2,338 11,927 12,657 - 342,498 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 48,792 68,172 115,069 726,480 899,999 47% Total Expenditures 1,695,130 48,792 68,172 115,069 726,480 900,478 47% Net (1,340,705) (46,454) (56,245) (102,412) (557,980) Cash Balance 1,744,723 2,174,012 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 429 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - - - - 2,808,805 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 227,000 14,167 72,096 47,657 - 154,904 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 72,104 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,035,805 14,167 72,096 119,761 - 2,963,709 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 80,802 61 14,299 63,746 55,735 10,768 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 790 - 790 - - - 100% Transfers Out - - - - - - 0% Total Services & Charges 81,592 61 15,090 63,746 55,735 10,768 87% Capital 12,120,390 1,289,807 1,724,917 461,454 3,896,241 6,499,232 46% Total Expenditures 12,201,982 1,289,868 1,740,006 525,199 3,951,976 6,510,000 47% Net (9,166,177) (1,275,701) (1,667,910) (405,439) (3,546,291) Cash Balance 9,323,730 8,276,340 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 118 Fund Name Fund Number 430 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - - - - 2,229,283 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 11,731 60,943 43,579 - 131,057 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 11,731 60,943 43,579 - 2,360,340 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 503,532 3,120 156,053 22,698 61,778 285,701 43% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 503,532 3,120 156,053 22,698 61,778 285,701 43% Capital 9,849,196 412,173 783,931 46,765 928,199 8,137,066 17% Total Expenditures 10,352,728 415,293 939,984 69,463 989,976 8,422,767 19% Net (7,931,445) (403,562) (879,041) (25,883) (6,062,427) Cash Balance 8,573,448 7,827,941 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 435 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 268 1,377 1,022 - 2,347 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 268 1,377 1,022 - 2,347 37% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 - - - 108,800 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 - - - 108,800 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 - - - 108,800 99,200 52% Net (204,276) 268 1,377 1,022 (96,853) Cash Balance 205,652 201,820 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 436 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,260,716 - - - - 4,260,716 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 1,137 12,916 5,385 - 27,084 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 67 - - 0% Total Revenue 4,300,716 1,137 12,916 5,452 - 4,287,800 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 194,201 861,241 - 198,321 49% Debt Service - Interest & Fees 102,306 - 52,463 1,248,395 - 49,843 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 1,883,253 - - 1,887,872 50% Total Services & Charges 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Capital - - - - - - 0% Total Expenditures 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Net 25,716 1,137 (2,117,002) (2,104,184) 2,142,717 Cash Balance 872,192 1,383,059 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report April 30, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 425 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 11,372 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 210 10 206 870 - 4 98% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - 86 27,619 - 1 99% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 297 10 292 39,861 - 5 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,672 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 11,608 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 15,987 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 7,633 - - 0% Transfers Out - 7,820 7,820 - - (7,820) 0% Total Services & Charges - 7,820 7,820 35,229 - (7,820) 0% Capital - - - - - - 0% Total Expenditures - 7,820 7,820 36,901 - (7,820) 0% Net 297 (7,810) (7,527) 2,960 7,825 Cash Balance 858 179,694 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 433 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 23,452 23,452 - - 46,904 33% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 15,000 808 4,148 42 - 10,852 28% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,085,356 24,260 27,600 42 - 1,057,756 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 - - - - 4,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 - - - - 1,069,500 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 - - - - 1,074,000 0% Capital - - - - - - 0% Total Expenditures 1,074,000 - - - - 1,074,000 0% Net 11,356 24,260 27,600 42 (16,244) Cash Balance 643,225 7,434 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 439 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,487 819 4,205 3,467 - 4,282 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,487 819 4,205 3,467 - 4,282 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - - - 600,000 25,000 96% Total Expenditures 625,000 - - - 600,000 25,000 96% Net (616,513) 819 4,205 3,467 (20,718) Cash Balance 628,236 616,533 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 454 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 516 2,652 2,186 - 3,348 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 516 2,652 2,186 - 3,348 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 516 2,652 2,186 (46,652) Cash Balance 396,194 388,813 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 754 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 213,200 15,464 82,872 59,346 - 130,328 39% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 213,200 15,464 82,872 59,346 - 130,328 39% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 135,000 7,714 20,879 18,949 - 114,121 15% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 22,000 869 15,558 2,548 - 6,442 71% Transfers Out - - - - - - 0% Total Services & Charges 157,000 8,583 36,437 21,497 - 120,563 23% Capital - - - - - - 0% Total Expenditures 157,000 8,583 36,437 21,497 - 120,563 23% Net 56,200 6,881 46,435 37,849 9,765 Cash Balance 1,743,564 2,976,878 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 126 Fund Name Fund Number 315 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,359 6,994 5,868 - 7,006 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 14,000 1,359 6,994 5,868 - 7,006 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 1,359 6,707 4,264 - 7,293 48% Total Services & Charges 14,000 1,359 6,707 4,264 - 7,293 48% Capital - - - - - - 0% Total Expenditures 14,000 1,359 6,707 4,264 - 7,293 48% Net - - 288 1,604 (287) Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 127 Fund Name Fund Number 317 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,010 - 1,076 2,925 - 934 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,010 - 1,076 2,925 - 934 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (525,508) - (526,442) 2,925 933 Cash Balance - 520,116 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 328 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 2,273 11,694 9,810 - 28,306 29% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 2,273 11,694 9,810 - 28,306 29% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 2,273 11,213 7,128 - 8,787 56% Total Services & Charges 20,000 2,273 11,213 7,128 - 8,787 56% Capital - - - - - - 0% Total Expenditures 20,000 2,273 11,213 7,128 - 8,787 56% Net 20,000 - 481 2,682 19,519 Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report April 30, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 129 Fund Name Fund Number 351 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 1,303 6,694 - - (5,694) 669% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 1,303 6,694 993,495 - (5,694) 669% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 1,000 1,303 6,694 993,495 (5,694) Cash Balance 999,914 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report April 30, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 752 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 1,450 2,789 2,121 - (89) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 1,233,878 1,484,000 - 1,635,622 43% Total Revenue 2,872,200 1,450 1,236,668 1,486,121 - 1,635,533 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 695,000 920,000 - 1,030,000 40% Debt Service - Interest & Fees 1,136,269 - 538,878 563,953 - 597,391 47% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% Capital - - - - - - 0% Total Expenditures 2,861,269 - 1,233,878 1,808,173 - 1,627,391 43% Net 10,931 1,450 2,789 (322,052) 8,142 Cash Balance 213,281 200,180 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report April 30, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 131 Fund Name Fund Number 756 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 398 1,398 923 - 1,102 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 857,500 856,500 - 858,000 50% Total Revenue 1,718,000 398 858,898 857,423 - 859,102 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 480,000 465,000 - 490,000 49% Debt Service - Interest & Fees 741,369 - 373,784 387,884 - 367,585 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 - 853,784 852,884 - 857,585 50% Capital - - - - - - 0% Total Expenditures 1,711,369 - 853,784 852,884 - 857,585 50% Net 6,631 398 5,114 4,539 1,517 Cash Balance 1,731,904 1,723,184 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report April 30, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 132