Loading...
HomeMy WebLinkAbout05142019 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 9, 2019 123 ATTEST: 'Linda M. Martin, Jerk BOARD OF PUBLIC WORKS Gary A. Gilot, President -tQ I It" Elizabeth A. Maradik, Member Therese J. Dorau, Member G vieve E. M�Uer,N Member r —7 _If"7 aura L. O' Sullivan, Mem er REGULAR MEETING MAY 14, 2019 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, May 14, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Laura O'Sullivan present. Board Members Therese Dorau and Genevieve Miller were absent. Also present was Board Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, was absent. Liz Horvath acted on her behalf. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 18, April 23, April 30 and May 7, 2019, were approved. OPENING OF BIDS — MICHIGAN STREET RECONSTRUCTION — PROJECT NO. 118-075 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin P. Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: Subtotal for Base Bid $1,879,000.00 Alternate A $21,695.00 Subtotal of Alternate A and Alternate A2 $25,699.00 Alternate B $7,700.00 Alternate C $134,640.00 Alternate D $7,821.00 Alternate E $28,440.00 Base Bid Total with Alternates A Thru E $2,083,300.00 REGULAR MEETING MAY 14, 2019 124 1 RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Subtotal for Base Bid $1,941,000.00 Alternate A $19,775.00 Subtotal of A and Alternate A2 $3,640.00 Subtotal of Alternate B $7,000.00 Subtotal of Alternate C $122,400.00 Subtotal of Alternate D $12,640.00 Subtotal of Alternate E $15,800.00 Base Bid Total with Alternates A Thru E $2,122,255.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — 2019 CURB AND SIDEWALK CONSTRUCTION — PROJECT NO 119-004 (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN. 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted LI-IR611 Division Al Total $138,426.00 Division B1 Total $54,220.00 Division C1 Total $160,900.00 Division C2 Total $83,410.00 Division D1 Total $112,582.47 Division D2 Total $53,220.00 Alternate 1 Total $39,905.00 Alternate 2 Total $29,350.00 Base Bid plus Alternates $672,013.47 PREMIUM CONCRETE SERVICES. INC. 712 Richmond Street Elkhart, IN 46516 Bid was signed by: Max Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division Al Total $111,894.00 Division B1 Total $49,026.00 Division Cl Total $118,430.00 REGULAR MEETING MAY 14.2019 125 Division C2 Total $71,798.00 Division D1 Total $89,925.00 Division D2 Total $42,124.00 Alternate 1 Total $39,390.00 Alternate 2 Total $29,970.00 Base Bid plus Alternates $552,557.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted 00 Division Al Total $88,762.28 Division Bl Total $35,983.08 Division Cl Total $99,375.68 Division C2 Total $62,762.06 Division D1 Total $83,477.30 Division D2 Total $45,014.10 Alternate 1 Total $32,410.08 Alternate 2 Total $24,268.10 Base Bid plus Alternates $472,052.68 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Keith Stevens Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted L a Division Al Total $145,280.25 Division B1 Total $58,802.30 Division C1 Total $164,151.22 Division C2 Total $96,868.42 Division D1 Total $120,605.84 Division D2 Total $60,746.60 Alternate 1 Total $47,003.90 Alternate 2 Total $34,809.00 Base Bid plus Alternates $728,267.53 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — DUCTILE IRON PIPES VALVES AND HYDRANTS — PROJECT NO. 119-034 (WATER WORKS OPERATIONS) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: CORE AND MAIN LP 731 W. Ireland Road South Bend, IN 46680 u 1 REGULAR MEETING MAY 14, 2019 126 Bid was signed by: Matthew Ferguson Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: $702,159.00 FERGUSON WATERWORKS 1077 Oliver Plow Court South Bend, IN 46601 Bid was signed by: Devin Nuner Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: $703,075 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Water Works for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2019 OR NEWER, FRONT WHEEL DRIVE CARGO VANS — SPEC J (WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form submitted BID: Descri tion Year/Make/Modelt$24,494.00 Unit Price Front Wheel Drive Caro Van 2020 Ford Transit Connect Van Each Alternate Description Cost Total 1 Federal Signal light bar model: 45" $2400.00 $2400.00 Legend L PX mounted to rear of each roof and wired with Federal Signal controller. Exact Placement of light bar and controller to be determined by Central Services 2 Four Corner LED strobe lights $720.00 $720.00 each surface mounted. 3 Two (2) Adrian Steel Shelves $425.00 $425.00 each model #AD 1232TC 14 with mounting kit #RKTC 14 Estimated number of days for delivery from award date: 20 to 22 weeks. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Central Services for review and recommendation. REGULAR MEETING MAY 14, 2019 127 OPENING OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, UTILITY WORK MACHINE — SPEC K (VPA CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: BOBCAT OF MICHIANA 28747 Old US 33 West Elkhart, IN 46516 Bid was signed by: Mike Griffy Non -Collusion, Non -Discrimination Affidavit Form was completed Bid Security Check in the amount of $6,359.00 was submitted Indiana Local Business Preference Claim Form submitted W Item No. Est. Q Item Manufacturer Unit Price 1 5600 Utility Work Machine Bobcat $47,605.83 Alternates Description Cost Total 1 48" pallet forks $588.25 $588.25 2 Auger Kit $1,749.60 $1,749.60 3 72" snow blade $1,862.75 $1,862.75 4 Hydraulic Breaker $7,247.10 $7,247.10 5 66" Snow blower $4,536.70 $4,536.70 Estimated number of days for delivery from award date: 90 Days Recommendations: Strobe Light - $269.70 Rear Window Guard - $911.13 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2019 OR NEWER, FULL SIZE 8-PASSENGER VAN — SPEC L (FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form submitted Elm Description Year/Make/Model Unit Price 8 Passenger Van 2019 Ford Transit, Low Roof XL $27,795.00 Each Estimated number of days for delivery from award date: 14-16 weeks PRIME TIME SPECIALTY VEHICLES 56616 Elk Park Drive Elkhart, IN 46516 Bid was signed by: Bradley Moore Non -Collusion, Non -Discrimination Affidavit Form was completed No Bid Bond Submitted I REGULAR MEETING MAY 14, 2019 128 Indiana Local Business Preference Claim Form submitted M Description Year/Make/Model Unit Price (1) Chassis/Unit 2019 Ford Transit $30,295.00 (Includes Built -To- (K1Y-Body Code) Equipment Below) Order Total Invoice Amount. Estimated number of days for delivery from award date: 120-180 days Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY — 1510 FORD STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: ROSA GONZALES 1506 Ford Street South Bend, IN 46619 BID: $850.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY —1512 FORD STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: ROSA GONZALES 1506 Ford Street South Bend, IN 46619 BID: $875.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Community Investment for review and recommendation. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — 2019 LAMPPOST LIGHTING PROGRAM —PROJECT NO. 119-006 (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced equipment. The following quotation was opened and read: GAMA SONIC USA SOLAR LIGHTING, INC. 6185-F Jimmy Carter Blvd. Norcross, GA 30074 Quotation was submitted by Matt Cohen QUOTATION: $47,697.30 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations was referred to Engineering for review and recommendation. After reviewing that quotation, Ms. Alicia Czarnecki, Engineering, recommended that the Board award the contract to the sole lowest responsive and responsible bidder, Gama Sonic USA Solar Lighting, Inc., 6185-F Jimmy Carter Blvd., Norcross, GA 30071, in the amount of $47,697.30. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. REGULAR MEETING MAY 14, 2019 129 TABLED - OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — ELECTRIC GATE -PUBLIC WORKS SERVICE CENTER (MVH/SEWER OPERATIONS AND MAINTENANCE) Mr. Gilot advised that Ms. Terri Swift, Street Department, requested to table this item and move the opening to a later date. OPENING OF QUOTATIONS — FOUR WINDS FIELD WATER SOFTENER (NON - REVERTING COVE FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced equipment. The following quotations were opened and read: CULLIGAN OF MISHAWAKA 56861 Ferrettie Court Mishawaka, IN 46545 Quotation was submitted by Steve Gibson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $13,325.00 HAWKINS WATER TECH INC. 929 S. Main Street Middlebury, IN 46540 Quotation was submitted by David E. Hawkins Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $18,725.70 CANNEY'S WATER SOLUTIONS, INC. 1205 Mishawaka Ave. South Bend, IN 46615 Quotation was submitted by Kevin C. Canney Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $16,812.36 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Venues, Parks and Arts for review and recommendation. OPENING OF QUOTATIONS — MORRIS PERFORMING ARTS CENTER JOINT RESEALING —PROJECT NO. 119-050 (MPAC CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $13,726.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering and Venues, Parks and Arts for review and recommendation. OPENING OF PROPOSALS — VENUES PARKS AND ARTS SIGNAGE AND WAYFINDING (VPA CUMULATIVE CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the names of the following companies submitting proposals: 1 1 REGULAR MEETING MAY 14, 2019 130 1 1 BURKHART SIGN SYSTEMS 1247 Mishawaka Avenue South Bend, IN 46615 US SIGNCRAFTERS 216 Lincolnway East Osceola, IN 46561 GEOGRAPH INDUSTRIES, INC. 475 Industrial Drive Harrison, OH 45030 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above proposals were referred to Venues, Parks and Arts for review and recommendation. OPENING OF QUALIFICATIONS — QUALIFIED CONTRACTORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT (IHCDA STATE GRANT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed qualifications for the above referenced grant. Mr. Gilot stated the qualifications will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the names of the following companies submitting qualifications: BUILDING MILLENNIUM CONSULTANT CONSTRUCTION, LLC. P.O. Box 20787 Indianapolis, IN 46220 LEGACY PROPERTY MANAGEMENT LLC 418 Lamonte Terrace Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above qualifications were referred to Community Investment for review and recommendation. EXTEND AWARD BID — EIGHT (8) MORE OR LESS CARDIAC MONITORS/DEFIBRILLATORS (EQUIPMENT PURCHASES/MATERIALS & EQUIPMENT) Mr. Andy Myer, Fire Department, advised the Board that on May 22, 2018, bids were received and opened for the above referenced equipment. On June 12, 2018, Mr. Myer recommended that the Board award the contract to the lowest responsive and responsible bidder Physio-Control, Inc., 11811 Willows Road NE, Redmond, WA 98052 in the total amount of $208,147.92. On May 14, 2019, Mr. Myer requested an additional thirteen (13) cardiac monitors/defibrillators be awarded with extended unit price, for a total of $309,835. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above, Ms. O'Sullivan seconded the motion, which carried. AWARD BID — WATER TREATMENT CHEMICALS 2019-2020 (VARIOUS OPERATIONAL BUDGETS) Mr. Bradley VanOosterum, Utilities, advised the Board that on April 23, 2019, bids were received and opened for the above referenced chemicals. After reviewing those bids, Mr. VanOosterum recommended that the Board award the contract to the lowest responsive and responsible bidders in the amount of unit prices: a) Alexander Chemical Corporation, 315 Fifth St., Peru, IL 61354; Line Items 1,2,4,8,10,11 b) PVS Technologies, Inc., 10900 Harper Ave., Detroit, MI 48213; Line Item 3 c) Solenis LLC, 3 Beaver Valley Rd., Suite 500, Wilmington, DE 19803; Line Item 9 d) Watcon, Inc., 2215 S. Main St., South Bend, IN 46613; Line Item 6 e) Chemical Services, Inc., 5727 Industrial Rd., Fort Wayne, IN 46825; Line Item 5 f) Hawkins, Inc., 2381 Rosegate, Roseville, MN 55113; Line Items 12 and 13 REGULAR MEETING MAY 14, 2019 131 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS 2019 OR NEWER, 3/ TON EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCKS — SPEC A (SEWER DEPT. CAPITAL LEASE/STREET DEPT. CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 9, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd, Mishawaka, IN 46545 in the total amount of $118,605 for three (3) units, one (1) at the unit price plus alternate numbers 2 & 3 and two (2) at the unit price plus alternate numbers 1 & 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS 2018 OR NEWER, 27 CUBIC YARD SINGLE ARM SIDE LOADING REFUSE TRUCKS — SPEC B (SOLID WASTE CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 9, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Best Equipment Co., Inc., 5550 Poindexter Dr., Indianapolis, IN 46235 in the total amount of $719,498 for two (2) units. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS, 2019 OR NEWER, FULL SIZE CARGO VANS — SPEC C (WASTEWATER CAPITAL/ANIMAL CONTROL CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 9, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the most responsive, responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the total amount of $61,720 for two (2) units, one (1) at the unit price plus alternate numbers 1-5 and one (1) at the unit price only no alternates. It was noted by Mr. Hudak that the lowest bidder did not meet bid specifications. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2019 OR NEWER, ONE -TON CREW CAB FOUR WHEEL DRIVE PICK UP TRUCK — SPEC E (SEWER DEPT. CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 23, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN, 46545 in the amount of $41,899 for the unit price plus alternate number 1. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID — TWO (2) -MORE OR LESS, 2018 OR NEWER, 3 YARD FRONT END RUBBER TIRE LOADERS — SPEC G (SEWER DEPT. CAPITAL/WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 9, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hardings, Inc., 109 West Commercial Ave., Lowell, IN 46356 in the total amount of $475,318 for three (3) units, two (2) at the unit price plus alternate numbers 1, 2, 3 and 4, one (1) at the unit price plus alternate numbers 1, 3 and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. REGULAR MEETING MAY 14, 2019 132 AWARD BID — SEVENTEEN (17) MORE OR LESS, 2019 OR NEWER MID -SIZE FOUR DOOR HYBRID SEDAN, AUTOMOBILES — SPEC H (POLICE DEPT. CAPITAL LEASE/WATER WORKS CAPITAL, FIRE DEPT. CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 23, 2019, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the most responsive, responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the total amount of $416,143, for seventeen (17) units. It was noted by Mr. Hudak that the lowest bidder did not meet bid specifications. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — 2019 TREE AND STUMP REMOVAL — PROJECT NO. 119-012 MVH Ms. Alicia Czarnecki, Engineering, advised the Board that on April 23, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder, K&R Tree Service LLC, 1724 S. Grant St., South Bend, IN 46613, in the amount of $27,055. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER UPGRADES AND RENOVATIONS — PROJECT NO. 118-104A-R (HOTEL/MOTEL TAX) Ms. Becca Plantz, Engineering, advised the Board that on April 23, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, R. Yoder Construction, Inc., 27453 CR 150, PO Box 69, Nappanee, IN 46550, in the amount of $89,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — LAFAYETTE BUILDING DRAIN REPLACEMENT — PROJECT NO. 119-042A (RWDA TIF) Mr. Kyle Silveus, Engineering, advised the Board that on April 23, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder, Niezgodski Plumbing, Inc., 232 N. Mayflower Rd., South Bend, IN 46619, in the amount of $37,127. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT QUOTATIONS — HYDRANT FLOW TESTING — PROJECT NO. 119-041_(WATER WORKS PROFESSIONAL SERVICES) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to reject all quotes for the above referenced project due to the specifications needing to be re -done. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVE CHANGE ORDER NO. 7 — BOLAND TRAIL — PROJECT NO. 113-047 (FEDERAL/CITY) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 7 on behalf of Indiana Department of Transportation, PO Box 429, LaPorte, IN 46352, indicating the contract completion date be increased by forty (40) days. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — MIAMI STREET BASIN IMPROVEMENTS — PROJECT NO. 116-082C (SSDA TIF) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 2 on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624, indicating the contract completion date be increased by six (6) additional days for a new contract completion date of May 18, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. REGULAR MEETING MAY 14, 2019 133 APPROVE CHANGE ORDER NO. 4 — LINCOLNWAY WEST AND CHARLES MARTIN SR. DRIVE IMPROVEMENTS — PROJECT NO. 117-072A (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on behalf of Selge Construction Co., Inc., 2833 S IIth Street, Niles, MI 49120, indicating the contract amount be increased by $3,260.07 for a new contract sum, including this Change Order, in the amount of $1,198,523.10. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — CENTURY CENTER CONVENTION HALL A-B ENTRY —PROJECT NO. 115-017A (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 2 on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, indicating the contract amount be increased by $7,911 for a new contract sum, including this Change Order, in the amount of $96,325. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER STORAGE MEZZANINE — PROJECT NO. 118-036E (HOTEL/MOTEL TAX) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on behalf of R. Yoder Construction, Inc., 27453 County Road 150, Nappanee, IN 46550, indicating the contract amount be increased by $243.52 for a new contract sum, including this Change Order, in the amount of $104,243.52. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — FIRE STATION NO. 9 — PROJECT NO. 116-012 (2018 FIRE STATION NO. 9 CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be decreased by $553, plus an additional fifteen (15) days, for a new contract sum, including this Change Order, in the amount of $3,644,549 and a new project completion date of June 14, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER CLASSROOM BUILDING — PROJECT NO. 117-127R (2018 FIRE STATION NO. 9 CAPITAL) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 1 on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, indicating the contract amount be increased by $2,151, plus an additional twenty (20) days for a new contract sum, including this Change Order, in the amount of $652,088 and a new project completion date of October 20, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CODE ENFORCEMENT OFFICE REMODEL (CODE ENFORCEMENT) Mr. Gilot advised that Mr. Adam Parsons, Sustainability, has submitted Change Order No. 1 on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, indicating the contract amount be increased by $4,118 for a new contract sum, including this Change Order, in the amount of $8,894. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — HUMAN RIGHTS COMMISSION OFFICE REMODEL (COIT) Mr. Gilot advised that Mr. Adam Parsons, Sustainability, has submitted Change Order No. 1 on behalf of Premier 1 Construction, Inc., 105 E. Jefferson Blvd., South Bend, IN 46601, indicating the contract amount be increased by $2,877 for a new contract sum, including this Change Order, in the amount of $24,129. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 12 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 (VPA CAPITAL) REGULAR MEETING MAY 14, 2019 134 Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 12 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $9,811 for a new contract sum, including this Change Order, in the amount of $1,101,342. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and. carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - CLEVELAND WELL FIELD REFURBISHMENTS - PROGRAM RELATED ITEMS — PROJECT NO. 118-021A (RWDA TIF) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on behalf of Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545, indicating the contract amount be increased by $3,894 for a new contract sum, including this Change Order, in the amount of $140,744. Upon a motion made by Ms. Maradik, seconded by Ms.. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — JMS BUILDING PARKING LOT IMPROVEMENTS — PROJECT NO. 118-003R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Milestone Fence, LLC, 13399 McKinley Highway, Mishawaka, IN 46545, indicating the contract amount be increased by $1,,150, plus an additional one -hundred seventy-three (173) days, for a new contract sum, including this Change Order, in the amount of $85,831 and a new project completion date of May 1, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — TWO-WAY CONVERSION OF COLFAX AVENUE — PROJECT NO 115-053A (WWDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $5,429.54 for a new contract sum, including this Change Order, of $547,774.39. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $547,774.39, Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — FIRE STATION NO. 4 — PROJECT NO. 116-066 (RWDA TIFF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, LLC, 1001 W. 11th Street, Mishawaka, IN 46544, for the above referenced project, indicating a final cost of $3,351,062. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LIGHT UP SOUTH BEND -RIVERSIDE LIGHTING — PROJECT NO. 118-011A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $103,189.20. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — ZIKER SAMPLE STREET BUILDING RESTROOM REMODEL — PROJECT NO. 117-123A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Premier 1 Construction, 105 E. Jefferson Blvd., Suite 216, South Bend, IN 46601, for the above referenced project, indicating a final cost of $45,976. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. REGULAR MEETING MAY 14, 2019 135 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS, 2019 OR NEWER, MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICKUP TRUCK — SPEC O (CODE ENFORCEMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MUESSEL GROVE PUBLIC RESTROOM — PROJECT NO. 118-099 (VPA CAPITAL) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET - MORRIS THEATER EMERGENCY PLASTER WORK — PROJECT NO. 118-094 (VPA MORRIS) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — PULASKI PARK IMPROVEMENTS — PROJECT NO. 118-056 (TIF PARK BOND) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 15-2019 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 1, 2019, Firefighter Mark James retired from the South Bend, Indiana, Fire Department after twenty-four (24) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as .that term is defined in I.C. 5-22-22-8(b); and REGULAR MEETING MAY 14, 2019 136 WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 14th day of MAY, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/ Liz Horvath, Acting Clerk ADOPT RESOLUTION NO. 17-2019 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Portable Radio Accessories, Digital Cameras and Flashlights from Police Department WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. REGULAR MEETING MAY 14, 2019 137 BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED this 14th day of MAY, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Laura L. O'Sullivan ATTEST: s/ Liz Horvath, Acting Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Professional Neil Mihalich Program Manager for $71,000 Maradik/O' Services Federal Lead Grant (Federal Sullivan Agreement Implementation Grant/EDIT QPA Software Kronos, Inc. Annual Renewal of Kronos $273,969.60 Maradik/O' License Software Projects (IT Sullivan Renewal Operations) Professional Danch, Hamer Survey Services to Vacate $14,480 Maradik/O' Services & Associates Alleys, Prepare Legal (COIT/EDIT) Sullivan Agreement Descriptions, Create Outlots, and Dedicate the Street for Charles Martin Sr. Drive Authorization Studebaker, Permission from City Maradik/O' Letter National Controller for Museum to Sullivan Museum Conduct Car Raffle on Museum Property on December 12, 2019 Professional Earth Concrete Testing during NTE $9,285 Maradik/O' Services Exploration, Construction for Main and (Parking Sullivan Agreement Inc. Colfax Parking Garage Garage - Project Maintenance and Repairs) Professional Lawson- 2019 FERC Reporting and NTE $8,500 Maradik/O' Services Fisher Emergency Action Plan (Engineering Sullivan Agreement Associates, Report Professional Inc. Services Amendment Seven Waterline Replacement $2,100; New Maradik/O' No. 1 to Generations Design for Muessel Grove Total $21,900 Sullivan Professional Architecture Public Restroom (VPA Capital) Services & Agreement Engineering, LLC Professional Matthew L. GIS System and NTE $30,000; Maradik/O' Services Sisk Architecture Review, $60/Hourly Sullivan Agreement Oversite in GIS (IT Enhancements and Collector Professional Application Deployment Services) and Knowledge Transfer Professional The Research Group Violence Intervention $50,000; Maradik/O' Services Foundation of to Reduce City's Gun $27,000/Year Sullivan Agreement City Violence One, REGULAR MEETING MAY 14, 2019 138 1 1 F� University of $23,000/Year New York Two (Dept. of Innovation and Technology) Master Qualtrics Renewal of Enterprise $5,393 Maradik/O' Agreement Survey Solution to Collect (IT Operating) Sullivan and Report Data from Both Residents and Employees Beacon AMA Badger Meter Beacon Meter Reading $20,700/Year Maradik/O' Managed Software to Read Water until March Sullivan Solution Master Meters for Monthly Billing 2022 Agreement (IT Innovation Fund Third Redevelopme Additional Staff Engineer $75,000 Maradik/O' Amendment to nt for Various Redevelopment (RWDA TIF) Sullivan Engineering Commission Projects in City Services Agreement Dedicated Matthews 350 Ensure Proper Maradik/O' Improvements E LaSalle, Reconstruction of City Sullivan Agreement LLC Right -of -Way at Commerce Center Emergency Selge Emergency Water Main $10,553.64 Maradik/O' Repair Construction Repair on Auten Road (Water Works Sullivan Agreement Co., Inc. Operating Fund) Professional Troyer Group Design Services for $17,600 Maradik/O' Services Pavement Replacement on (RWDA TIF) Sullivan Agreement Cleveland/Brick Rd. QPA Special Guild Purchase, Installation and $86,250 Maradik/O' Purchase Associates, Programming of Methane (Utilities, Sullivan Inc. Analyzer to Comply with Wastewater, Requirements of U.S. EPA Repair Parts & Renewable Fuel Standard Other Registration Equipment Repair & Maintenance Amendment Lawson- East Bank Trail Slope NTE $13,700; Maradik/O' No. 1 to Fisher Stabilization Design New Total Sullivan Professional Associates Services $104,440 Services P.C. (Liability Agreement Insurance Fund First Board of Additional Elements of $61,945.15 Maradik/O' Amendment to Commissioner Work for Portage Avenue (RWDA Sullivan Memorandum s County of Bridge Replacement TIF/Special of St. Joseph, LOIT) Understanding Indiana Amendment Arcadis U.S., Extend Disinfection Pilot $13,850 Maradik/O' No. 2 to Inc. Testing and Analysis of (Utilities, Sullivan Professional Wastewater Treatment Plant Sewage Works Services Stress Testing Evaluation Operations, Agreement Engineering) Contract for Greater Negotiated Contract for NTE $20,000 Maradik/O' Services Impact Lawn Lawn Maintenance and (VPA Sullivan Care Mentorship Mowing Maintenance) Program Request for Proposals Memorandum Harvard Free Technical Assistance Maradik/O' of Kennedy related to Shared Mobility Sullivan Understanding School Programs REGULAR MEETING MAY 14, 2019 139 Government Performance Lab Internship University of Grant -Funded Intern via Lab Maradik/O' Placement Notre Dame for Economic Opportunity Sullivan Agreement at University of Notre Dame Task Order No. Stantec City Masterplan to Reduce $40,000 Maradik/O' 3.1 Consulting CSO via Green Stormwater (Wastewater Sullivan Services, Inc. Infrastructure O&M Professional Baker Tilly Indiana Department of $5,250 Maradik/O' Services Municipal Environmental Management (Sewage Sullivan Agreement Advisors, Annual Landfill Financial Works LLC Assurance Test and Report Operations) Assistance Amendment Troyer Group Design and Geotechnical $3,200 TABLED No. 1 to Services for Pulaski Park (TIF Park Professional Improvements Project Bond) Services Agreement First 466 Works Define Development $500,000 Maradik/O' Addendum to Community Subsidy Amount and (EDIT) Sullivan Agreement Development Specific Lots for Building of Corporation Five 5 New Homes Real Property 466 Works Transfer of One (1) Parcel Maradik/O' Transfer Community to Accommodate New Sullivan Agreement Development Residential Construction per Corporation New Housing Construction Agreement and First Addendum Real Property South Bend City to Transfer Ownership Maradik/O' Transfer Heritage of 912 W. Oak Street to Sullivan Agreement Foundation, Non -Profit South Bend Inc. Heritage Foundation for New Construction Low - Moderate Income Housing through use of HOME Funds Professional . Elizabeth Inks Participation and Leadership NTE $37,500 Maradik/O' Services on Dynamics 365 for (COIT) Sullivan Agreement Finance and Operations Enterprise Resource Planning Platform Professional Arcadis U.S., Utility Asset Management $105,900 Maradik/O' Services Inc. GIS/Engineering Assistance (SSDA TIF) Sullivan Agreement with Additional On -Call Services as needed for Three 3 to Four 4 Months APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Ride for Street Closure April 28, 2019/ On Route as submitted; Maradik/O' Autism for Special 12:00 p.m. South Bend Police Escorting Sullivan Motorcycle Event (Start Time in Ride Mishawaka The Music Street Closure May 3-4, 2019/ Partial Closure on Michigan Maradik/O' Village Block for Special 10:00 a.m. St. at Wayne St to DTSB Sullivan Party Event Parking Lot; Michigan St. from Wayne St. to. Western Ave. First Frida 's Street Closure May 3, 2019/ Woodward Ct. from Colfax Maradik/O' REGULAR MEETING MAY 14, 2019 140 1 Cinco de Mayo for Special 2:00 p.m. to Ave. to Chamber Parking Sullivan Event 11:00 P.M. Lot Coffee and Street Closure May 4, 2019/ Webster St. from Ford to Maradik/O' Conversation for Special 3:00 p.m. to Grant Sullivan Event 10:00 P.M. MS Walk Street Closure May 4, 2019/ Start at IUSB, Cross to Maradik/O' for Special 10:00 a.m. to Northside to River Walk to Sullivan Event 12:00 p.m. Governor Kernan Park and Back to IUSB Girls on the Street Closure May 11, 2019/ Start and Return at Four Maradik/O' Run for Special 7:00 a.m. to Winds Field; Lafayette St. to Sullivan Event 11:00 a.m. Colfax Ave., Loop Niles Ave. to Washington St. to Frances St. back to Colfax Ave. Sunburst Street Closure June 1, 2019/ Start at Four Winds Field, Maradik/O' Races for Special 5:00 a.m. to End at Notre Dame Joyce Sullivan Event 10:30 a.m. Center; See Ma Best Week Street Closure June 5, 2019/ Western Ave. from Kaley to Maradik/O' Ever Events for Special 1:00 p.m. to Dundee and Liberty St. from Sullivan West Side Event 9:00 P.M. Huron to Jefferson Wednesdays Best Week Street Closure June 8, 2019/ United Dr., North of Scott, Maradik/O' Ever Belly for Special 11:00 a.m. to East on Wayne, North on Sullivan Burst Run Event 12:30 p.m. Taylor, East on Jefferson, South on Lafayette Episcopal Public Parking 309 W. Washington Maradik/O' Cathedral of Facility Sullivan St. James The General Sidewalk Cafe Monday to 609 & 613 E. Jefferson Blvd. Maradik/O' Deli & Cafe Thursday, 7:00 Sullivan a.m. to 11:00 p.m.; Saturday, 9:00 a.m. to 11:00 p.m.; Sunday 9:00 a.m. to 9:00 p.m. Chicory Caf6 Sidewalk Caf6 Sunday to 105 E. Jefferson Blvd., Suite Maradik/O' Saturday, 7:00 103 Sullivan a.m. to 9:00 p.m. F.A. Wilhelm Long Term January 1, Commerce Center; Northern Maradik/O' Construction Occupancy 2019 to April Third of Sycamore, between Sullivan Co. Permit 1, 2020 Colfax and LaSalle Ave. South Driving Lane on LaSalle, between Sycamore and East Race UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY SOUTH OF INDIANA AVE. FROM WEST RIGHT-OF-WAY OF S MICHIGAN STREET Mr. Gilot indicated that Delta 1 Properties LLC, 1609 S. Michigan Street, South Bend, IN 46613, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Street Department and Community Investment. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan Commission and Engineering Department. Area Plan stated the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous and make access to the lands of the aggrieved person by means of public way difficult or inconvenient. Mr. Gilot also noted a letter from Bob Miller Appliance Sales and Service, Inc., stating they are the tenant at 1614 S. Main Street and are requesting the alley REGULAR MEETING MAY 14, 2019 141 vacation be rejected because it will disrupt business and cause significant traffic disruptions on Main Street. Therefore, Ms. Maradik made a motion recommending denial of the request for vacation. Ms. O'Sullivan seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY NORTH OF LINCOLNWAY WEST WEST OF RIGHT-OF-WAY OF N. CLEVELAND ST. EAST RIGHT-OF-WAY OF NORTH/SOUTH ALLEY Mr. Gilot indicated that Victor Lopez, II10 Lincolnway West, South Bend, IN 46616, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation. Ms. O'Sullivan seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 442 S. Jackson Street 926 N. Brookfield Street 522 S. Falcon Street REMARKS: All criteria has been met NEW INSTALLATION: No Parking/No Parking Here to Corner LOCATION: Niles Avenue South of Colfax REMARKS: All criteria has been met DENY TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device request was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1134 O'Brien Street REMARKS: All criteria has not been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Westview Capital LLC, 2186 E. Centre St., Portage, MI 49002 1. 20304 Kiefer Way— Water/Sewer (Key No. 002-1004-008051) 2. 26601 Durness Woods —Sewer (Key No. 021-1038-063005) B. Allen Edwin Home Builders LLC, 2186 E. Centre St., Portage, MI 49002 1. 53097 Wildlife Drive — Water/Sewer (Key No. 021-1037-059280) C. Nugent Builders, 14770 Lindy Drive, Granger IN 46530 1. 18463 Forest Glade — Water/Sewer (Key No. 002-1014-0305) D. Diocese of Fort Wayne -South Bend, 453 N. Notre Dame Ave., South Bend, IN 46617 1. 51080 Laurel Road — Water/Sewer (Key No. 002-1004-0065) E. Maxwell Andrew and Keri, 20178 Jackson Rd., South Bend, IN 46614 E J REGULAR MEETING MAY 14, 2019 142 1 G L 20178 Jackson Rd. —Sewer (Key No. 001-1029-0677) Upon a motion by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit for renewal and recommended approval: Somaschini North America, LLC, 4601 Nimtz Parkway There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Trademark Irrigation, LLC Excavation Approved Aril 25, 2019 Andrew Maxwell Excavation Approved Ma 3, 2019 Trademark Irrigation, LLC Occupancy Approved Aril 25, 2019 Byers D.C. Detroit, Inc. dba D.C. Byers Company/Detroit Inc. Occupancy Approved April 5, 2019 Ecobilities-MAAP LLC Occupancy Approved May 3, 2019 Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,248,956.05 04/30/2019 City of South Bend $1,486,8 66.02 05/14/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:43 a.m. BOARD OF PUBLIC WORKS i ry A. ilot, Presidentzabeth A. Maradik, Member Therese J. D rau, M676ber Genevieve E. Miller, Member REGULAR MEETING MAY 14, 2019 143 ATTEST: Linda Martin', Cler Laura L. O'Sullivan, Member 1 r� 1