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HomeMy WebLinkAbout05-13-19 Public Works and Property Vacation °pi$ CUH T 1/'6 U '.tea w•-• -- PEACE, 1865 OFFICE OF THE CITY CLERK KAREEMAH FOWLER, CITY CLERK PUBLIC WORKS & PROPERTY VACATION MAY 13, 2019 4:24 P.M. Committee Members Present: John Voorde, Jo M. Broden, Karen White, Sharon L. McBride Committee Members Absent: None Other Council Present: Gavin Ferlic, Jake Teshka, Regina Williams-Preston Other Council Absent: Tim Scott, Oliver Davis Others Present: Bianca Tirado, Joseph Molnar, Bob Palmer Presenters: Eric Horvath, Jitin Kain, Kara Boyles, Dan Buckenmeyer Agenda: Update: Public Works Committee Chair John Voorde called to order the Public Works and Property Vacation Committee meeting at 4:24 p.m. He introduced members of the Committee and proceeded to give the floor to the presenters. Update: Public Works Eric Horvath, Director of Public Works for the City of South Bend with offices located on the 13th floor of the County-City Building, stated, With me, today, I have Cara Grabowski, our Marketing Director, Jitin Kain who is the Deputy Director of Public Works, Kara Boyles who is the City Engineer, and Sean Ward who is our Director of Streets and Sewers. I think you all have met everyone except for Sean. I wanted to make sure Sean was here, so you could put a face to the name. Sean has been with the City for some twenty (20) years. He started as an operator and has worked his way through the system. When Derek left us, he was the first(Pt) one(1)that came to mind as the guy we need to have running the streets and sewers. He is well respected there, smart and understands the operation. We are very blessed to have Sean on board. He continued, I'm going to just do two (2) quick updates and then I'll turn it over to them. We have a real long list of projects that Jitin and Kara are going to go through. We are going to go through them fairly fast. By all means, you can ask questions but if it gets into too much detail, it might be better to have a separate sit down either with the Council as a whole or individually. Just really quickly on the Long-Term Control Plan, we've continued our negotiations with the EPA, DOJ and IDEM. I would say it is going ok, but I wouldn't say it's going well as this point. There has been a lot of back and forth. There is a lot of information they've wanted to make sure we agree on some of the background information in terms of what project costs are,what our financial capability is and those types of things. Those are the biggest things under discussion right now. INTEGRITY' SERVICE'ACCESSIBILITY JENNIFER M.COFFMAN BIANCA L.TIRADO JOSEPH R.MOLNAR CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Blvd.I South Bend,Indiana 46601 I p 574.235.9221 I f 574.235.9173 I www.southbendin.gov SCITY OF SOUTH BEND OFFICE OF THE CLERK They, in general, seem to be pushing toward their thought that we can afford a lot more than$200 million worth of projects. We are pushing back, and we will see where we end up. Obviously, any of this will come to Council before we agree to anything. So, as we get a real meaningful update with actually looking where we are with the project and the project costs, we will update the Council. The plan is still the SAGE Plan which is the plan we rolled out to the Council in the previous few meetings. We probably need to do another update in a month or two(2),just to make sure we stay up to date with what is going on with the whole process. We have our next meeting we are trying to schedule for late June with the EPA, DOJ and IDEM. So, it will probably make sense after that meeting to sit back down with Council and get you up to speed on where we are with that. Again, if there are any questions on that, I would be happy to take them, but we will set up that meeting. He went on, The other one(1) I wanted to address because it came up real recently is the LaSalle Street bricks and on William to Charles Martin,they are getting ready to pave. The residents there are interested in that becoming a brick street. Part of the problem is the middle part of that, there are no bricks there at all. We would have to find bricks and be able to put them back. The other issue is that all the infrastructure would need to be lowered as well. They would have to cut down and bring down the manholes because they are too high. Problem is,we don't have the funding for that. So, we would need to figure that out but before we can even do that, we are trying to get our arms around how much that would cost, what that would look like and where we would even get bricks from. If we can answer some of those questions,then maybe we can sit down and figure out how that would be paid for. We will need to do something there very quickly because we can't leave that street like that. With that, I'm going to turn it over to Jitin and Kara. Jitin Kain,Deputy Director of Public Works for the City of South Bend with offices located on the 13th floor of the County-City Building, stated, Thanks, Eric. I will go over a few things quickly. This (referencing a slide in a presentation which is available in the City Clerk's Office) is an organizational chart. As a reminder, we have five (5) divisions or offices within Public Works. Sustainability is lead by Therese Dorau. Streets is Sean Ware. Engineering is Kara Boyles.Utilities is Water and Waste Water functions and that is lead by Al Greek. Kim Thompson is the Assistant Director there and Solid Waste is lead by Kelly Smith. Our new position is Cara Grabowski, the Marketing Director, and she works on outreach and our social media. He continued, Some other staffing changes, I sent an email out about this to all of you a couple weeks ago, Streets and Sewers is really three (3) divisions. You have Sewers, Streets and then Traffic Lighting. Larry Parker has been promoted to the Sewers Manager position. He has also been with the City for a long time and has the respect of the team, so, we think he is a great fit for that role. In Engineering, we've been working with Zach Hurst as a full-time contract position, really helping us catch up on the extreme load of TIF projects. We're moving this position to a full-time position, funded through TIF, again, because of the sheer volume of projects we have with DCI. Paving,just really quickly and Kara will talk a little bit more about it, and by the way, the Traffic and Lighting position is still open. Once we fill it, we will send you a note. But for paving, we will be announcing our paving list this week. There is an event scheduled with the Mayor on Wednesday of this week at 12:30 p.m. and the idea is to bring the media out and share the list. We usually do an event every year to share publicly the list of streets. Again, we use the PAZER Rating System to rate all of our streets. Some of you have reached out to us with a list of requests for streets. We evaluate those and if they fall within the range of two (2) to five (5), we try our best to add that to our list. Just as a reminder, a rating of one(1)is a complete failure of the EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235 9173 TTD 574.235.5567 www.southbendin.gov 2 •CITYOFSOUTHBEND OFFICE OF THE CLERK street and a ten (10) is a brand-new street. So, when we pick these annual paving lists, our City crews, we look at ratings between two (2) and five (5). Typically, we will do eighteen (18) to nineteen (19) miles of paving by City crews and, in addition to that, we get paving grants with federal funds and other things. So, you will see the Community Crossings is a grant we received from the State. There is some paving happening as part of that. There are federal funds going into a couple of other projects that Kara will talk about. So,there are additional paving projects beyond the annual list. He went on, In addition to paving, we really ramped up our efforts to do crack sealing which is a preventative maintenance effort to make sure we elongate the life of our streets. This is something that, admittedly, we haven't been doing really well internally. We started this process really a few years ago due to some cuts in staff. Last year we added three (3)to four(4)positions for our curb and sidewalk program. Our goal was to be sure that crew was doing paving and crack sealing. At certain times of the year they do snow plowing in the winter, leaf pick up when appropriate. So, that crew has allowed us to do crack sealing. Our goal is to do forty(40) lane miles a year and we are now underway at about eleven (11) lane miles already this year. This is to make sure that the number of streets we have to pave each year is somewhat reduced because we are better maintaining our streets. The spring ReLeaf Program kicked off this year with anything left over from last fall we completed. We have a call-in process and during early April we had amnesty. So, in addition to the call-ins, we also offer yard waste amnesty where residents can put out as much yard waste as possible and they were able to call in and get those picked up. That is yet another service to residents. He continued, Wayfinding has been another project you may have heard a little bit about. We received a grant from Visit South Bend to start the planning of this project last year. We've been working on putting the designs together. This is a concept design for the wayfinding system which will have a range of signs. Everything from directing visitors, first (1st) time visitor to frequent visitors, from key entrances and key destinations in the City. So, you'll see the larger signs which may not be as ornamental on the toll road entrances or the key entrances into the City. Then as you get closer to districts, you'll see signs like this (referencing a slide in the presentation) which are a little bit more detailed to direct visitors to destinations.The first(1St)phase of this implementation will occur this summer. We are getting another grant from Visit South Bend to help with the implementation. Committee Chair Voorde asked, Are those lighted signs? Mr. Kain replied, These are not. These are just regular signs. We have some that will be lit. Kara Boyles, City Engineer for the City of South Bend with offices located on the 13th floor of the County-City Building, stated, Alright, I have about thirty (30) exciting slides. There are about thirty(30) projects in the first (1St) five (5) slides. So, the way I set this up started with explaining some of the major projects and updating you all with what is going on in 2019. There is a lot happening. This slide (referencing the presentation) gives an overview of all the projects we are involved with related to TIF investment. For instance,the Main and Jefferson Earthwork Retention Project that began just recently. We are doing some preliminary work there now with a future five (5) story building. The Drewry's debris clean up with take place this summer. We are working on doing a little more analysis on the classification regarding the waste that is there. We are getting ready to open bids on that at the end of May. When we do these projects,we work with Community EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 3 CITY OF SOUTH BEND OFFICE OF THE CLERK Investment and look at them like they are our client and assisting them with all of the engineering- related aspects of their projects. Committeemember Jo M. Broden asked, When you are including and doing these elements of those given projects, where is that identified in the process when it is at the Redevelopment Commission? Where is that? Ms. Boyles replied, I can lean on Dan to get back to you, as well, but certain projects we are initiating through Engineering,we are asking the Redevelopment Commission for a budget request to do projects. Other projects are function-development agreements. So, that is the virtue of the request for budget. Committeemember Broden followed up,And where is that tucked in, though? I have not seen that, historically. Dan Buckenmeyer, Director of Business Development for the City of South Bend with offices located on the 14th floor of the County-City Building, clarified, I'm not sure I understand the question, I'm sorry. Committeemember Broden stated, So, that anticipated amount for that budget for a given assistance from this internal department, where is that included in our redevelopment agreements? I don't consistently see that. So, where is that? There is usually a reference to it but there is not an actual identified project, nor a budget amount included in the development agreement. Mr. Buckenmeyer replied, Typically, every redevelopment agreement comes, and they vary in their specificity. But, it comes with a specific amount that is being allocated from TIF whether it is the whole project or part of the project. Then there is typically an exhibit that describes the LPI, the local public improvements, that are specified or to be specified. Ms. Boyles followed up, And sometimes we just can't specify those at the initiation of the project until we really get into understanding what type of work the developer wants to undertake. They then typically work with us in Engineering, for the most part, to help define what makes sense as a local public improvement. Committeemember Broden stated, Ok, I just typically don't see those. So, I would like to actually see those for maybe the past years projects. This is comprehensive after the fact, but I think when the Redevelopment Commission considers them, I think a budget should be included in those local public improvements. I don't see that customarily identified when it goes before the Redevelopment Commission. Mr. Buckenmeyer replied, Just to be clear, the Redevelopment Commission is absolutely transparent. The agendas go out before the meetings, everything is accessible online. All those development agreements can be accessed by the public. Committeemember Broden interjected, I read those. Mr. Buckenmeyer continued, They are reviewed and remain online and are archived for decades. I would be happy to share and grab anything you would like. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 4 CITY OF SOUTH BEND OFFICE OF THE CLERK Committeemember Broden requested, I would like to go through that process because I am not routinely seeing them. Ms. Boyles stated, And the trail continues through the Board of Public Works. Committeemember Broden interjected, And that is when I do see them is when it hits you guys. Then, we see it as a Council in an update like this. I know some of the Commission members are asking these same questions, too, about the actual amounts. Thanks. Ms. Boyles continued, These are some of the current Fire Station projects (referencing a slide in the presentation). Station Nine (9) is almost complete. It is estimated to be completed in June. It's estimated to be $3.6 million. We've stayed pretty close to that with minimal change orders. The Training Center is also anticipated to be complete at the end of July, actually, with an actual target of September. So, they are way ahead of schedule. We are also working with Fire on some future renovations for Stations Three(3) and Six (6). Both stations need some interior renovations,really looking at adequate separation between living quarters and the truck bays.We are going to upgrade those with some safety features. Station Six (6) is going to need separate restroom spaces. There is also a list of projects ongoing with Venues, Parks & Arts. I don't want to step on anyone's toes, these all belong to those departments but, again, we do assist them with managing all of these projects. The West Bank Trail is going to have a new ADA accessible trail with some overlooks. We are getting ready to open bids on that at the end of May. Leeper Park construction is starting soon. The first (Pt) phase and then the second (2"d) phase will follow. All of that should be completed by the end of the year. Pulaski, we are doing some entrance improvements, new restrooms and soccer fields. Pinhook is getting trail improvements and a new playground. We are doing some renovations at some of the athletic courts. Replacing the Muessel Grove restroom and the Morris Theatre is an interesting project. We will be repairing the decorative plaster that wraps around the base of the domes. We had a façade failure almost a year ago, now, so, there is a small window of time we don't have any scheduled events and we will get in there and get it done quickly. Committee Chair Voorde asked, What about the Erskine Clubhouse? Ms. Boyles replied, I think that is on schedule to be done soon but I can't remember off the top of my head. Councilmember Jake Teshka replied, The last time I talked to Aaron Perri, it was scheduled for some time in June. Committee Chair Voorde stated, Ok. And, that hydro plant at Seitz? Is that still scheduled? Ms. Boyles replied, They are supposed to be analyzing soon and it is still a go. Ms. Boyles continued, Some Waste Water related projects, we are doing $6 million worth of electrical improvements to change the way the feed comes into the plant as well as to do some all over modifications and updates to outdated equipment and some of the standby backup power. We are also doing a project related to Digester Gas Utilization. This will help with our CNG fuel station. There will be some piping and some instrumentation controls that allow us to clean gas. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f574.235.9173 TTD 574.235.5567 www.southbendin.gov 5 CITY OFSOUTH BEND OFFICE OF THE CLERK Ameritech Lift Station, an upgrade there as well. We are replacing a control plan on pumps. At the Waste Water Treatment Plant, we are doing a stabilization project there and that is along the St. Joseph River bank next to the coordination of our discharge back to the river. This is actually phase three (3) including some vegetation and some tree planting. The Douglas Road Lift Station relocation is part of the Douglas Road widening project. That is scheduled for late 2020 and we are relocating our lift station in order to make way for the new road. We also have quite a few Water Capital projects. Many of these were funded by TIF. This is part of the rate increase and the allocation of TIF dollars over the past two (2) years to get some of these projects started. We will be getting ready to bid out the Edison Filtration Roof Repair this summer. There will be some decent improvements at the Olive Station. These are chemical fluoride upgrades to the treatment plant. Similarly, we've done some chemical fluoride equipment change out at Cleveland Well and those are those smaller quote projects. We anticipate bidding maybe a portion of South Well Field improvements. There is a new water main in that project as well as a new high service pump and some updates to the disinfection process. So, there are some property acquisition issues there and we are working through those in order to get the real estate to build our water main. SR-23 from US-20 to Mayflower is a new water main and that will close the loop. It involves, really, two (2) phases. We are looking at fitting the first (1st) phase into this fall and winter or the water main under the Bypass, and then remaining second (2nd) phase will take us all the way down to close the loop on Prairie. We have a couple other projects coming up. The Pinhook Water Treatment Plant, we will be looking at replacing valves, motors and the air handling system. We have some piping work to do at North Station and our Fellows Project will come online after the South Well Field because we need one (1) to do the other. So, there is a lot going on with the Water side of things. She went on, So, Light Up South Bend, you all know this project well. We are getting ready to kick off. Of course, we have the annual portion of this program which is partnering with I&M. I believe we've presented some preliminary districts to Councilmembers Scott and White. We are still working on that now.We also have,of course,the Lamppost Program which will involve solar lights this summer. We will have two (2) new target areas this year. We've got the boundaries listed there(referencing a slide in the presentation). We anticipate it to be a ninety-ten(90-10)cost share, so, it kind of helps residents to get a little bit of a reduced rate on the solar lamp. We plan to get that out soon. We are also working on some traffic calming. This year's budget is $250,000. We are working in numerous neighborhoods. There is some work happening along Riverside, the Harter Heights neighborhood, the Walnut Grove and the Monroe Park neighborhood. There are also continuous requests from other neighborhoods, so, we are trying to look at some comprehensive programs for those neighborhoods. We also received a grant recently from the State from the State Health Department which will help us look into some communities over by Madison School on Park and Riverside. And there is another grant we applied for to help us do some other potential traffic calming in neighborhoods that have higher ages. So, Walnut Grove would be a really good candidate for that.This year's Curb and Sidewalk Reimbursement Program will have a new structure so that we can assist some residents in an additional way. The first (1st) line and column (referencing a slide in the presentation) should be the traditional which is fifteen dollars or twenty dollars ($15/$20) per foot for curb and sidewalk reimbursement. Then the next section should be your target area where we doubled that reimbursement rate. Followed by the addition of non-homeowner business, so, we have added that category this year. We've had many requests in the past from churches and schools, this gives an opportunity for them to participate. And then, of course, back to the traditional and target area,just looking for another opportunity to encourage residents to take advantage of the program and make it more affordable. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 1 I L)574.235 5567 www.southbendin.gov 6 •CITY OF SOUTH BEND OFFICE OF THE CLERK Committeemember Broden stated, These are exclusively for repair. There are some areas in our City where there aren't sidewalks. I think of Greenlawn, specifically. There has,heretofore,never been a sidewalk on an area that clearly provides access to our Zoo and a lot of schools. That would not qualify, though. So, is there a way to perhaps look at some areas that don't have previously existing sidewalks but would meet a high community access need? Ms. Boyles replied, We've done it in the past. Committeemember Sharon L. McBride interjected, I actually made that request two(2)weeks ago. Committeemember Broden followed up, Good. But, we don't have anything formally in terms of the program,right? Ms. Boyles replied, Well formally we could do an appropriation for a project that we deem specific. We've done that in the past. We did an appropriation a few years ago, I believe, for the Ironwood sidewalks. So, we built those, and it was a budgeted project. I think it's challenging to fund our program internally to do a new sidewalk because our internal crews are doing the bulk of this work. That makes it so that it is effective and efficient in replacement. Ms. Boyles continued, So, there are a couple projects under construction at present that I would like to go over. We have a Safe Routes to School project underway in the LaSalle and Marquette School areas. We are going to put in more than two (2) miles of sidewalk. Also, a lot of curbs and curb ramps. This project should be complete by the end of the summer. I'll have to check on that. This is in that LPA project, which means we received eighty percent (80%) of the funding from INDOT and the federal government. We share in the cost twenty percent (20%). We are also extending sanitary sewer at the present time along US-20. We are putting in over 4,000 feet of twelve (12) inch diameter sewer. Of course, that extension will accommodate all kinds of new surfaces there near the interchange. This is almost a $700,000 project that will be done this summer. We are getting ready to, starting this week, to improve the Ironwood and Mishawaka Signaling. There are some ADA improvements as well as signal updates,new pavement markings and the very critical piece is the emergency vehicle signal preemption. We will be doing that at 20th and Mishawaka as well as Ironwood and Mishawaka. With the presence of the new Fire Station it will have signal pre-emption. So, whatever direction they go, they are going to need some help. That should be underway as we speak. We are also doing some sewer and manhole lining. We will continue to pick up work on the CSO Eighteen (18) sewer as we make our way toward Bowman Creek. We are also doing various other locations, smaller lining jobs throughout the City. We actually did this very large project in 2018 when we came back and awarded our 2019 funding with this project.This is a large project worth two(2)years of funding. We also have some small drainage projects going on right now. This is a result of the Local Roads and Streets money that we budgeted last year for storm water drainage projects, so, that is happening. Olivia Circle, Hawbaker Street, Creekwater, these are all residential areas where we are seeing some drainage concerns. She went on, I also want to highlight this project(referencing a slide in the presentation). This was one(1)that is really a pretty tremendous effort on behalf of many different members on our City's team. That top picture shows you what this street often looks like when it floods and when we get a good rain. Sean can attest to this. We would have to put Road Closed signs out for many years. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION I EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD574.235.5567 www.southbendin.gov 7 CITY OF SOUTH BEND OFFICE OF THE CLERK We pooled together many members of the team. As you can see, in that picture, you really can tell but there are a lot of leaves and debris. What you didn't see before was, in that bottom left-hand corner picture was the sidewalk which was completely covered prior to this project. Sue Ellen did a quick quote on this. She pooled together different members of the City including the N.E.A.T. Team, the Sewer Team, the Forester, and was really able to get a nice project completed in a very short period of time. I think, all in all, it was about two (2) weeks of work. In our last rain, we received no real water sitting on the street. I believe a resident of this area wrote in the South Bend Tribune's Voice of the People section, thanking Councilmember Scott and Sue Ellen on this. So, that was a very nice project. The West Side Quiet Zones, we are working still to establish our silencing of the trains on the west side. We've done some work along a few crossings on the Northfolk/Southern Corridor.We've done pavement markings and signage and Grandview,Meade and Olive. So, we have some challenges with the railroad. As part of our notice to the railroad, they came back and said they needed to make some programming updates at Meade Crossing. We just entered into a construction agreement with them and they are doing around $2,000 worth of work to update that crossing signal. So,they are moving that forward but we don't have a time line from them but hopefully it is soon. She continued, Alright, so now I will talk about some projects that are getting ready to be bid out. Of course, the 2019 Curb and Sidewalk Program, we have a budget of$500,000 to facilitate that as well as your Council allocation program. The Michigan Street Improvement Project, we expect to open bids for this at the end of the month. This is estimated to be about $1.8 million. You've got pavement reconstruction from Western to Colfax. We are also updating our parking to sixty (60)degree angle parking.We are also replacing the lighting in that southern section from Western to Wayne. That last section is where we have some lighting that hasn't functioned in a while. The 2019 Community Crossing Project,as mentioned earlier,received a grant from INDOT. It provides for fifty-fifty (50/50) funding, so with our budgeted match of$600,000, we received $600,000 from INDOT. So, we will be paving another $1.2 million worth of roads with this available funding. There are a couple exceptions we can do here with a contractor under maintenance of traffic. Actually, along Jefferson we will be doing some striping there for the continuation of the bicycle lane. We also have some additional money budgeted for outsourced paving as well this year. It is our hope to apply again for another$400,000. The program can provide up to $1 million annually. So,if we can leverage another$400,000 worth of paving,we will double that and would then be able to do $800,000 worth of work once more. But that is going to be in the fall. Western Avenue is in phase three (3). So, we will continue moving to the west from our previous phases, Falcon Street to Dundee Street. We will have some storm sewer separation here and some new water mains. There are quite a few underground infrastructure improvements as well as the new concrete overlay. This is coming in at a pretty high estimate, so, we will receive bids for this starting at the end of May. The Bendix Drive Reconstruction, we've talked about this a few times. This should be in the fall, September, by INDOT. It is an INDOT LPA Project, so, eighty-twenty (80/20) funding. We will see a new concrete three (3) lane section and the reconfiguration of the Nimtz Parkway intersection. We will do this construction in two (2) phases. We will do the work north of Boland and then the work south of Boland separately. When we do the work north of Boland, the County will also be working on the bridge and will be replacing the pavement of the south-bound bridge. That will actually be in the spring. She went on, There are some other projects that are under design still. Traffic Signal inventory, this is a really much needed project we undertook this spring to inventory all of our signals in the City and make sure all of the data can capture things such as ADA improvements, the timing and EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574 235 9221 f 574.235.9173 I I L)574 235.5567 vwwv.southbendin.gov 8 CITY OFSOUTH BEND OFFICE OF THE CLERK developing a new model for our traffic signals. The school zone flashing beacons, this project is now under design. This is an LPA project as well. This receives ninety-ten (90/10) funding. We just initiated a professional services agreement for these signs. We have a list of schools and I can't remember the number off the top of my head, but I can get you that. We estimate that the construction won't start until the spring of 2022. That's when the funding becomes available by MACOG. In that year,we will have$750,000 for this work.We are also moving through the River Bank Stabilization Project over by Yukon and Riverside. This is funded eighty percent (80%) by an IDNR Lake and River Enhancement Grant. We just completed the feasibility study and we actually have applied now for the design. This project continues to move forward, looking at our options. The Lincolnway East Corridor Improvements, you've probably seen that we finished that project last fall with respect to moving the curb. The State is ramping up to complete the replacement of the pavement throughout that corridor. I believe they are starting in Mishawaka and then moving toward South Bend. They are coming through and then restripe to go back to our same four (4) lane section. We are actually going to put a pause on this project in order to take a step back. There were some conversations with Mishawaka with respect to how they are changing lane configurations throughout the corridor. We are going to take a step back and do a Master Plan and look at the entirety of the section from Michigan all the way to Ironwood,just to update traffic volume and really get an idea of what the appropriate configuration should be through there. Committeemember Broden asked, Does that include bike lines, or not? Ms. Boyles replied, There is a proposed section, yes. Ms. Boyles continued,Alright, so the Coal Line Trail is ongoing.Again,that is still a two(2)phase project and we are still in the design phase of this, but just wanted to highlight that it continues to move forward. Ewing and Fellows, we are anticipating bidding out the traffic signal improvements. This is one (1) of the oldest signals in the City at present. It still has a mechanical controller which Roger refers to as a museum piece. So, that will be a nice upgrade to that intersection. Again, we are working on some more small drainage projects. We have a couple projects. Overlook Court and other residential neighborhoods are looking at design and constructions later this year. That is always dependent on our budget and how far we can get with what we have. That will be paid for using storm water fees. Mr. Horvath announced, We will email this presentation to the Council Members, so you have a copy of it. It will also be online, so it is accessible to the public, as well. Mr. Buckenmeyer stated, All Council Members should be on the email list and should be getting emails for the Redevelopment Commission and they should be receiving full development packets, prior to every meeting. We did add, as an additional item, the target district for every project so that as you look through it, you can see if a project is in your district. Please let us know if you are not receiving those. Committee Chair Voorde then opened the floor to members of the public. Sue Kesim, 4022 Kennedy Drive, stated, I'm curious, is the lane mile cost still $100,000 per lane mile? EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 9 CITY OF SOUTH BEND ', OFFICE OF THE CLERK Mr. Horvath replied, Roughly. We put it out to bid and then we find out what exactly those costs are. Ms. Kesim followed up, You are changing your depth of resurfacing. You were going to make it deeper or something. Did you get that equipment? What is your depth of resurfacing now? Mr. Horvath replied, To get at your last question, that is per surface cost. So, per lane mile per surface so that is not full replacement. I'm not sure what you're talking about but the new mill, you'll notice in the past that crews would just keep paving over roads to the point there was no more curb exposure. So, our new mill will do deeper cuts, So, it just depends on the road and the need, they'll make deeper cuts and will have more curb exposed when they are done. Ms. Kesim followed up, I looked at something called eco-patch. They use it down in Indy and other places,and it is cost-effective. I'm wondering if you could save on filling potholes by looking at eco-patch. Have you considered it? Mr. Horvath replied, We actually have a machine that is almost identical to the system they have with eco-patch. It's not all eco-patch, but we have two (2) methods at doing potholes. One (1) is the hot box. You'll see the Mayor goes out and he does that. We do that because that is our process and we want to make it work. The other process is an arm that goes out and blows the pothole out and that is a one (1) person operation. Machines are much more expensive and that is part of the problem. That is something we will look into putting into the 2020 budget. Ms. Kesim then stated, When I looked at Virginia, there was some road surfacing institute thing. I'm thinking maybe it would be a good EnFocus project to look at doing better road materials because we have such extreme weather here. Our costs for that would make that a great EnFocus project. I'm wondering about the nine hundred and fifty dollars ($950) for ADA ramps. Does the person have to pay for that or is that the City paying for that? On the ADA ramp? Mr. Horvath replied, We do have a thing called LTAP, Local Technical Assistance Program that is mobile that helps rate and evaluate pavements hoping to make it last longer. For the ramp, that is a reimbursement. The City pays the nine hundred and fifty dollars ($950). The idea is that is what it should cost to do a ramp and we are trying to cover the entire cost of the ramp for the home owners. Jim Bognar, 807 West Washington Street, stated, I have two (2) questions. This Council passed a green initiative. I would think one (1) of the best green initiatives we have is to continue to work with AEP. So many areas of this community do not have good lighting. We've talked about this at times. I wonder why we aren't talking about where we are with AEP and why we are not pushing them harder. The second (2nd) issue is, on my corner, which is a very dangerous corner, Chapin and Washington, and then down on Western and Chapin. They were high-density prototype lights they put up. That whole area is now dark. I tried to go through the 311 system on Washington and Chapin and it is the City's clover lighting. I never got a response from anyone. I think Council has an opportunity, in the next six (6) months, to work and try to get a better deal with AEP and get them to be more responsive to this. I think this is something that is critical to helping our community. I don't know why they don't want to do more cost-efficient lighting. I know the City is trying to do more and more and do their part. Can't we bring them to the table and get Council EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f574.235.9173 TTD 574.235.5567 www.southbendin.gov 10 110 CITY OF SOUTH BEND OFFICE OF THE CLERK together? I've talked about this for years. You all passed a green initiative,how about greening the lights? With no further business, Committee Chair Voorde adjourned the Public Works and Property Vacation Committee meeting at 5:14 p.m. Respect i • Submitt ., John , rde, Co • ee hai EXCELLENCE ; ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 I I L)574.235.5567 www.southbendin.gov 11