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Home My WebLink AboutQPA Software License Renewal - Kronos Inc - Annual Renewal of Kronos Software1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIJTH BEND. INDIANA 46601-1830 CITY OF • BEND PETE BUTTIGIEG, MAY BOARD ROF PUBLIC WORK I May 14, 2019 Jessica DeWitt Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 RE: QPA Software License Renewal Dear Ms. DeWitt: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on May 14, 2019, approved the above referenced annual renewal of Kronos software projects in the amount of $273,969.60. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, $�' mm-9., Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM °°IDepartment of Innovation & Technology ' City of South Bend 227 W Jefferson Blvd rs�,s TO: Board of Public Works, Linda Martin CC: Daniel Parker, Benjamin Parker, Michael Schmidt, Denise Riedl FROM: Daniel O'Connor SUBJECT: Kronos Annual Renewal DATE: 05/14/2019 Linda and Members of the Board, We are submitting for review ad approval the annual renewal for Kronos solutions including Timekeeper, Telestaff, HR, Payroll, Accruals, and Bidding. The renewal period is for April 28, 2019 through April 2017, 2020. This is a QPA renewal using the Omniapartner(previously US Communities) Quality Purchasing Agreement. The total cost of this Annual Kronos renewal is $273,969.60 and is a planned and budgeted expense. Thank you for your review and consideration, Daniel R. O'Connor, III Chief Technology Officer City of South Bend KRONOS' REWIT GHIF::CKS"ro: [DO 11:30X 743208 A i I AN TA, ("A 30374--3208 I AX ID 04- 2640942 1:11ill1l lo: (1132989 At(n: Accounts Payable CI 1 Y OF SOU If i B(1IND 227 W J 11 E f ERSON E.311 VD,SUINN 120ON SOLI I BE -ND, 11N 46601 Sales Order Number: Contract Number: PSA Number: Project Number: Case Number: Purchase Order Number: INVOICE E: It IF.:. CT IRON IIC I lRAIINSIfERS 1'0: Invoice Number: 11434851 Bank of Aimenca Page1 of 2 A113A 121000358 Account 14 996872 7 7 Invoice DaW 30 MAR 19 Due Date: 29- Ai::'R:- 19 SIll lo�� 61123573 SOL) 0...1....I BEND F101 U 701 W SAMPI E STREE-f SOL11 1 d 13 11 NI). IN 46601 111MB14111mmult Contact: SAN a IAGO GARCIF S E.:1nalill: d:)courricirCesoLrtliberidlr'i,gov I ellef.'.)Ihoine Number: Payment Terms: Net 30 Days Currency: USD Sales Person: Shipping Reference: Ship Via: Ship Date: Senilce Covered V'roduct Quantity Start ILDate End Drae UD,otrs 1, xalble Animjnt Subscriplion Softwoie VVORKF ORCIF -T-F: I FS [All 11 26FJ 29 AIII? 201a M-AlIP 20M 36EI NO 61120 Swwce PEFIM Morillhly ee ---1--1111111111111 ........................... . . ....... CON1 ACT MANAGli R V5 .............. . .. - - . . -- . . ..... .... . . ... . . ......... . ... . .... . . . . ........... - -- SUbscnpdori Software wol,,i<l: oi.,,ci I l I ii- s ii,Air 1 ?60 - - ------ 29 AJDR-201T 28 M]R 20?L . . . . . ...... ..... ME ---------- -- ... .. N U ..... 24,679.2a � PLAIM Monthly Dee S(NvFL 2-IL . . . ................. ll�lisil \115 . . ....... ... . SL.bsc6plion Software WORKII ONCE I EIL-ESOAH 29 APIRZ-20119 28 APR-2020 36( N1 0 936 00 Senke I E PM Monthly tree ','=A I T WAY NIA N AG F JR Vb Subscription Software — - — --------------------- - ............ NORM ORCE I I L. E . SWF 1 29 AlIP-2019 28 APR ?020 36fi NO Service PEFIM 171crAhly F ce .;Al ENVAY MGR V5 1/[ 10 WFC . . .............. ............... . . ......................... 11 Siijb,.,criplion Software . .............. . �NOIRIKI OWA 711 1 l S-I of I . ?iri( . ........................................... . . . . .... . — ?,J-AFIRI ?011, --------- 28- AIJIR- 202( 366 NO ... ............ 1,622 4(' 5urvj ce LIF'M Monthly Fec,, GI. 01:',Af ACCI: SS %/5 - --------- .... ............... . . . .. . .......... . . ub5cripljon Softwam WORK[ RC 11 L] S] M . . . . . . . ...................... ?(K 29-Allk ?ffl� , . . 28-APR- 202C . ............................ . . . .. . 35( 3,244,Eici Sc."r0ce PEPM M011-RHY Gee BIDDING VS . . . . ... ....... . . .... —i . ..... buata0"tr' . ..... . 31,293 60 Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561 www.kronos.com '�! '////�,��. � KRONOS Invoice Number: 11434851 Page: 2 of 2 Invoice Date: 30-MAR-19 Due Date: 29-APR-19 /!"`-Ji .................................... Description -.-- _ ,.. Total Pri _.----- -------------- ------- . ......----- --. ----- Subtotal,.., ... w . ................... 31.,.29.3 ..... .__, ..... .. ..,_.__ - -- -.-__ �.... .....,.._ Less Payment _... _ ,- _.. n.. ,..., -- --- ............. 0. Shipping and Handling: ........ �................................... ._........................... -....,.------ --� -- -- .� .... 0. ............ ........ .,.,...,.,.... ""',,,. Tax'""', ............. � .._....,�...... _ _.--- ......................... ......... .....,� .. � . .. . ' .. .... 0"'.. . . ... ..................... n''d Gra' Tot nd a 31,...2...93....... . De,,Ir " aluod Kronos Customer Kronos is changing to e-mail invoicing in support of Green initiatives. In doing so, you will receive your billing documents quicker, saving valuable time and resources. To accomplish this, we do need the address of your general AP e-mail box for billing purposes added to our system. This can be accomplished simply by you sending an e-mail to CustomerReg@_ Kronos.com requesting to change your billing preference to e-mail only. This message should also include: your company name, general AP e-mail address for billing purposes, and the Bill to customer number on your invoice. You may also include all Kronos account numbers for which you would like your billings sent electronically. Your support is anticipated and very much appreciated. Go -Green! Go Paperless! c( "Iftrd, o )tl Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1 800 225 1561 www.kronos.com KRON05' yZ" REMIT CHECKS TO: PO BOX 743208 ATLANTA, GA 30374- 3208 Bill To: 6123570 Attn: Accounts Payable CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND, IN 46601 Solution ID: Sales Order Number: Contract Number: PSA Number: Project Number: Case Number: Purchase Order Number: INVOICE ELECTRONIC TRANSFERS TO: Invoice Number: 11434489 Bank of America Page: 1 of 3 ABA 121000358 Account 1499687277 Invoice Date: 29- MAR- 19 Due Date: 28-APR- 19 Ship To: 6123570 CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND, IN 46601 1198050 S01- APR- 16 Contact: SANTIAGO GARCES Email: Telephone Number: - 1 574 235- 5854 Payment Terms: Net 30 Days Currency: USD Sales Person: Shipping Reference: Ship Via: Ship Date: Service �......___. Covered Product ..-...___W Quantity Start Date - End Date Days Taxable Amount Subscription Software KSS TOOL, ATTESTATION 1,50C 28- APR- 201 c 27- APR- 2020 366 NO 4,680.0 Service PEPM Monthly Fee FOOL KIT V8 Subscription Software KSS TOOL, FT- PT 1 28- APR- 201 C 27- APR- 202C 366 NO 3.000.0 Service PEPM Monthly Fee w_�...�u.-- ANALYSIS REPORT V8 �.._. ............................. �..--. _ Subscription Software WORKFORCE ACCRUALS V8 1,50C' ____ c 28- APR- 201. � 27 APR- 202C w 36E NO � _.-....-. 9,360.0 Service PEPM Monthly Fee SoftwareEPM WORKFORCE ACTIVITIES 30C 28-APR-201£ 27-APR -202C 36E NO � 4,680.00' _-..-..-.._.---......_..___............... _..__-�,._ ,, .. Ubscription Software ....................................... VVORKFORCE EMPLOYEE V8 1,50CI .......... 28- APR- 2019 _. _. ...._-_...... 27- APR- 202C 366 NO 0.0 "ervice PEPM Monthly Fee � abscri tion Software p WORKFORCE INTEGRATION TION 1,50C 0 � 28-APR- 201.; ,.-.--___........_.2 27-APR- 202C 6 36E NO 0..... 0 Service PEPM Monthly Fee MANAGER V8 subscription Software W&RKFORCE INTEGRATION 1 28 APR- 201 r 27- APR- 202C 36(1 NO 0.0 Service PEPM Monthly Fee MANAGER V8 TO TELESTAFF _-_. _-------------------------------- e---------- SubscnptionSoftware _ .. ..... ... ww WORKFORCEMANAGER V8 ..._ 150 _ . 28-APR-201� �......._ _ 27-APR-2020 36E' _..--- NO .............. 0.0 Service PEPM Monthly Fee .�... -,..... Subscription Software ............................_......-...-ww... WORKFORCE MOBILE 1,500 28- APR- 201 27- APR- 202( 366 .... NO 6.66' Service PEPM Monthly Fee EMPLOYEE V8 ubscription Software ORKFORCE I d 28- APR- 201 C 27- APR- 202C 36E 0.0 ervice PEPM Monthly Fee ADMINISTRATOR HR/PR V8 �ubsorfption Software ORKFORCE EMPLOYEE m1,90C 28 APR 201 c 27-APR- 202C mm 36C NO 0.0 Service _PEPM Monthly Fee R/PR V8 .rutb,":«a",:.i`�Iat[a,p#'3.�0._� Software F HR V8 Ob1KN t)FBCr', fl,�9fbC 28-APR-201t', 27 APR-2Etr'1'....�3b . N O ....... ... .. ...._, 69,084...0' KrnnnS Inc.nmorated 900 Chelmsfnrd ;tree[ I_nwell. MA 01 S51 +1 € 00 225 1561 www_kronn.s corn KRONOS' 7t' Invoice Number: 11434489 Page: 2 of 3 Invoice Date: 29- MAR- 19 Due Date: 28- APR- 19 Service . . . . . . . . ...................... _... . ........... Covered Product Quantity Start Date End Date Days Taxable Amount Service PEPM Monthly Fee . . ...... Subscription Software WORKFORCE MANAGER 19( 28-APR- 2019 27-APR- 202CJ 36E NO 0.00 Pervice PEPM Monthly Fee HR/PR VS Subscription Software WO R"KF`0_ R-"C -PAYROLL ' _V-8-"" —1, 9 0_( —28-APR- -'' """—"201, , —27-APR-"— "C" __"'__3'_6E" --""—'69,084.0'""— Service PEPM Monthl I- — ----------- Fee -- . . . ........ . .... . . ............................ __ Subscription Softwarey WORKFORCE MANAGER V8 20 28- APR- 201 27- APR- 202C 366 NO 3,120.00 Service PEPM Monthly Fee ...... . . . Subscription Software . . ..... WORKFORCE MOBILE 2('l 28- APR- 201 S 27- APR- 202C 36(1 NO . ....... 0.00 Service PERM Monthly Fee MANAGER V8 Subscription Software WORKFORCE I C 28-APR- 2019 27-APR- 202( 366 NO 1,248.00 Service PEPM Monthly Fee . . ............... . ADMINISTRATOR HR/PR V8 . .... . ..... ubscription Software WORKFORCE MANAGER V8 1C 28-APR- 2019 27-APR- 2020 366 NO 1,560.00 Service PEPM Monthly Fee _ _EMOBILE —1 ...... '2"'8X _00C � u, � s'c_r i p t i o n 'S' o f't'w—ar e .......... .. 0' RK FOR C C i P R 2'_0"1_'9'_2_7APR-_202(!_366 Service PERM Monthly Fee MANAGER V8 mm . . . ....... . . . . . .............................. . . . Subscription Softwaremmmmm WORKFORCE MOBILE 15CI 28- APR- 2019 27- APR- 202( 366 NO 0.01) Service PERM Monthly Fee MANAGER V8 Subscription Software WORKFORCE TIMEKEEPER 1,5001 28-APR-20H 27-APR-202C 360 NO 76,860.00 Service PEPM Monthly Fee V8 Subtotal 242,676.0 Kronns IncoronratpA gon Chelmsford Street Lowell. MA OIR51 +1 ROO 225 1 -r)C) 1 www kronns rorn A` KRONOSs " 01W1�IIVrrtXi INVOICE SUMMARY Invoice Number: 11434489 Page: 3 of 3 Invoice Date: 29- MAR- 19 Due Date: 28- APR- 19 Kronos is changing to e- mail invoicing in support of Green initiatives. In doing so, you will receive your billing documents quicker, saving valuable time and resources. To accomplish this, we do need the address of your general AP e- mail box for billing purposes added to our system. This can be accomplished simply by you sending an e- mail to CustomerReg@Kronos.com requesting to change your billing preference to e- mail only_ This message should also include: your company name, general AP e- mail address for billing purposes, and the Bill to customer number on your invoice. You may also include all Kronos account numbers for which you would like your billings sent electronically. Your support is anticipated and very much appreciated. Go- Green! Go Paperless! At Board of PuWk- Works Krnnns Incnrnnrated 900 Chelmsford Street I nwell_ MA 01851 +1 800 225 1561 www.krnnns.cnm Below is where you can find all the info you may need- If you have additional questions, just let me know. https://www.omnia,partners.com/publicsector And our dedicated Contract page: htt s: wAm M nsnia artners.com ublicsector contracts su lier-con, racts kronor BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/18/2019 ��..��_. ....................._......... Department Innovation & Name Daniel R O'Connor Technol.o BPW Date 05/14/2019 Phone Extension 6201 ... __ ...... ......... _.__------- ..... Rec clred Prior to Submittal to Board BPW Attorney Attorney Name Clara lir'lcDaniels Dept. Attorney Z Attorney Name Sandra Kennedy Purchasing ® Michael Schmidt Check the Appropriate Item Tie - Professional Services Agreement ❑ Contract Open Market Contract 0 Amendment/Addendum ❑ Bid Opening E] Bid Award EJ Quote Opening F-1 Quote Award Proposal Opening F-1 C/O & PCA No. Chg. Order, No. ❑] Traffic Control D.Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Kronos Yes No Information All Submissions U Proposal Special Purchase, QPA Req. to Advertise ❑, Reject Bids/Quotes PCA Resolution Ease./Encroach If Yes, Approved by Purchasing ❑ Title Sheet ❑ MBE Completed E-Verify Form Attached ❑ Yes ❑ WBE ❑ No Annual Licensing Renewal ... . .............___ _..._...................................... IT Professional Services 279-0672-415.31-06 ......___.. 2 79-0672-4__........_.__ 15.36-04 $273,969.60 Terms of Contract Apri12019 thrc ugh April 2020 Purpose/Description This is the annual renewal for Kronos Software products (Kronos Timekeeper, Telestaff, HR, Payroll)_ _ - For gk4q&e Orders Only Amount of ❑ Increase $ ........................ _.. ❑ Decrease ($ Previous Amount $ Increase %.. Current Percent of Change: Decrease % New Amount $ Increase % Total Percent of Change: Decrease (mmmmmmmmmm % Time Extension Amount: _.. New Completion Date: