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HomeMy WebLinkAboutOpening of Quotes - Four Winds Field Water Softener - Hawkins Water Tech IncQUOTE/PROPOSAL'. �,� mrAaw CITY OF SOUTH BEND PROJECT NAME Four Winds Field Water Softener PROJECT NO. 1083-2019 QUOTES DUE May 14th, 2019 @9.30am Item Description No. Total Amount Labor and Materials to install new water softener @ Four Winds Field per the $ /a125 .7D specifications. e Firm: 4jo,"is q/412�v- -rw,#1 j�"4e- - Address: City/State/Zip: _„a� ;� Telephone Number: Fax Number: By d° (Signature) (Printed Name of Person Signing) Version 1/17/2019 Page - 11 Public Works Quote CITY OF SOUTH BEND, INDIANAw` PROJECT NAME: Four Winds Field Water Softener PROJECT NO. 1083-2019 QUOTES DUE May 14th 2019 @ 9:30am (Must be completed for all quotes. Please type or print) Date: , Firm: �� C. Address: a y s mold r/_1 at "' p- +J City/State/Zip; Telephone Number: Agent of Bidder (if Applicable);. Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend De artment of Public Works and dated 1L.ua.._, mm ... for the sum of (enter the Total Quote as shown on the Proposal) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By J�, (Signature) (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this day of Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Laura L. O'Sullivan, Member Suzanna M. Fritzberg, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk 20 Version 1/17/2019 Page - 7 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OFF i ) SS: EI.K� COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran' means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 1/17/2019 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 1/17/2019 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of 20 Al L;'or t��act Bidder (limn) Signature of ContractorMidder or Its Agent Printed Name and Title Subscribed and sworn to before me this 13 day of °� 20 19 My Commission Expires No Publi County of Residence RAI— rn9n� VAN lJ R 0-1 E 0% Notary Public, State of lndiw'ia fAN `"' Elkhart County '• + Commission N 705447 My Commission Expires ra uww November 02„ 2025 Version 1/17/2019 Page - 10 Public Works Quote Name City of South Bend Address 1606 Chestnut St Account No. 0 Water Analysis: Hardness 25 Iron 0.5 Composite 26 TDS 574 ppm pH 0.0 929 S. Main St, Middlebury, IN 2200 Cassopolis St, Elkhart, IN 574-825-2645 * 574-262-2292 800-360-9292 www.HawkinsWater.com Phone 574-235-5597 Date 4.13.19 Nick Gaul nd�u�ii�w0nn City/ST/Zip Mishawaka, IN 46545 Nitrate 0.0 ppm Tannins 0.0 Source City of SB Water Temp 0 Water Press 0 Treatment Equipment: Recommended Equipment Hellenbrand Water Softener H2OOM-450QC Twin Alt with two 2" Meters & MAVs Treatment of the domestic hot water Rate Capacity 450,000 grains twin Quote provided to Patrick Sherman Email: Patrick Sherman psherman@southbendin.gov uantit Part Num. Descriion Unit Price Extension 1 Hellenbrand H200 ?C-450 twin tank water softener 12687.00 12687.00 2" Inlet and outlet One (1) 30 x50 salt tank Two 2 30x72 fiberglass tanks Labor for start a and programming 440.00 Labor for installation 2855.00 30 Piping material. 2" Ball valves & 2" c2eperpropress 50 lbs bags of salt 10.29 2435.00 308.70 Hawkins Provides: Complete instatllation, 5 year parts & 1 year labor warrant Start u , programLng & 1500 lbs of salt Notes: This system will be installed to treat (soften) the water supplying the domestic water heater. PLEASE NOTE: To fully treat the building hot water for this project, the water which supplies the cold water to the tempature blending valves should be softened. This proposal does NOT include the neededpiping_and or labor to accomplish such 'repared By Dave Hawkins dave awkinswater.co Subtotal Sales Tax 18725.701 Grand Total $18,725.70 1 WATER CONDITIONING SYSTEM System Applications • Agriculture • Apartment Buildings • Boiler Water Treatment • Car Washes • Commercial Buildings • Condominiums • Dairies • Factories • Hospitals • Homes • Laundries • Mobile Home Parks • Motels and Hotels • Nursing and Rest Homes • Office Buildings • Restaurants • Schools System for Automatic Discharge Management - U.S. Patent No. 9,862,619 Method of Water Discharge Management - U.S. Patent No. 9,346,689 B2 HA%Afta%mm A% Wzuum RRIES T M WATER CONDITIONING SYSTEM Brine Reclaim - The H2O0M standard electronic pack- age is capable of reclaiming up to 30% of the salt used in regeneration for the next regeneration. Salt savings will vary depending on the lbs. of salt per cubic foot of resin used to regenerate. A brine reclaim kit is required for this option. Water Reclaim - The H2O0M standard electronic package is capable of reclaiming much of the water used to regenerate the water softener and re -use that water to flush toilets. This water is typically soft and is free of the salt/brine discharge which is diverted to your standard drain/waste system. A water reclaim kit is required for this option. Specifications H2O0M Features and Benefits • 2.0" Inlet & Outlet provides higher service flows with less pressure drop • 12-Volt Operation AC or DC • Electronic Meter Demand with Calendar Day Override • Scrolling User Screen shows capacity remaining, time of day and flow rate • 12-Volt Relay Driver allows multiple dry contact signals • Service Interval Screen reminds you to call for preventative maintenance service • Differential Pressure Switch Capability • Fully Programmable Cycle Position and Times • Nine Cycle Control • Soft Water Brine Tank Re -Fill • Multiple Backwash and Rinse Capabilities • Quiet Operation • Variable Reserve automatically adjusts to changing water usage patterns. • Several programming options including: variable reserve, fixed reserve, calendar day override, delayed or immediate regeneration. • Diagnostics -Days since last regeneration -Gallons since last regeneration -Gallon reserve capacity last 7 days -63 Days history of daily totals usage -Maximum flow rate for the last seven days -Total number of regenerations -Total days in service -Total gallons processed • Permanent memory backup of all programming • 2-1/2 years Time of Day Backup • Uses less than $2 of electricity per year System Designs Options Meter Accuracy Single 1.5" Meter 0.5 - 75 gpm Parallel Operation 2" Meter 1.5 -150 gpm Twin Alternating Accuracy: ±5% Demand Recall - Up to six units No Raw Water Bypass Alternate Source Regeneration DEMAND MODEL NAME MINERAL CU. FT. LOW SALT GRAINS/LBS. CAPACITY MED. SALT GRAINS/LBS. HIGH SALT GRAINS/LBS. FLOW RATE @ 15 PSI PEAK FLOW RATE @ 25 PSI BACK WASH RATE GPM MINERAL TANK (INCHES) TANK SIZE (INCHES) ' SALT STORAGE (POUNDS) H2OOM-60 2 38,000/12 56,000/20 64,000/30 38 49 4.2 13x54 18x40 330 H2OOM-90 3 57,000/18 84,000/30 96,000/45 39 50 4.2 1465 18x40 300 H2OOM-120 4 76,000/24 112,000/40 128,000/60 47 60 5.3 16x65 2441 640 H20OM-150 5 95,000/30 140,000/50 160,000/75 53 69 7.5 1845 2450 800 H20OM-150-21 5 95,000/30 140,000/50 160,000/75 72 94 9.0 21x62 2450 800 H2OOM-180 6 114,000/36 168,000/60 192,000/90 51 66 7.5 18x65 2450 800 H2OOM-180-21 6 114,000/36 168,000/60 192,000/90 70 91 9.0 21x62 2450 800 H2OOM-210 7 133,000/42 196,000170 224,000/105 66 85 9.0 21x62 2450 750 H2OOM-240 8 152,000/48 224,000/80 256,000/120 76 98 13.0 2472 2450 700 H2OOM-270 9 171,000/54 252,000/90 288,000/135 74 96 13.0 2472 2450 680 H2OOM-300 10 190,000/60 280,000/100 320,000/150 73 94 13.0 2472 2450 640 H2OOM-300-30 10 190,000/60 280,000/100 320,000/150 89 115 20.0 30x72 2450 640 H2OOM-450 15 285,000190 420,000/150 480,000/225 84 109 20.0 30x72 30x50 1100 H2OOM-600 20 380,000/120 560,000/200 640,000/300 93 119 30.0 36x72 39x48 1875 H2OOM-750 25 475,000/150 700,000/250 800,000/375 98 127 40.0 42x72 4200 2580 H2OOM-900 30 570,000/180 840,000/300 960,000/450 96 123 40.0 42x72 50x60 4130 H2OOM-1200 40 760,000/240 1,120,000/400 1.128,000/600 1 98 127 50.0 48x72 50x60 3497 'Suggested brine tank size with grid plate option. Product improvement designs are subject to change without notice. Refer to Hellenbrand Bulletin 2050 "Flow Rates and Soft Water Ouality (I dardness Leakage) if your application requires that levels of hardness leakage do not exceed "x", Hellenbrand, Inc. DEALER NAME: N"MUix, 404 Moravian Valley Road 'W Q ality, Waunakee, WI 53597 Hellenbr« nd' www.helienbrand.com 106682 05/04/18-LBRY SCOPE OF WORK CITY.OF SOUTH BM PROJECT NAME: Four Winds Field Water Softener PROJECT NO. 1083-2019 QUOTES DUE M'a 14t1 i ii 9:30am I. PROJECT DESCRIPTION A. The project includes the furnishing of all equipment, material, insurance, and labor for a new water softener at Four Winds Field within the City of South Bend, IN. PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN & CONSTRUCTION STANDARDS, most recent version, are to be used on this project. B. Each Quote provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS prior to submitting a quote. C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2018 INDOT Standard Specifications for the letting effective after September 1, 2017. D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. III. TERM "OR EQUAL" A. Prevailing Specifications: None B. Additions 1. Where the term "or equal" is used in these specifications, the Quote provider deviating from specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or equal" offered meets the specification. IV. TAX EXEMPT A. Prevailing Specifications: None B. Additions 1. Materials and properties purchased under contract with the Owner that becomes a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. V. INDEMNIFICATION A. Prevailing Specifications: None B. Additions 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. VI. INSURANCE Version 1/17/2019 Page - 1 Public Works Quote A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103 B. Additions: 1. All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit - $2,000,000. b. There shall be no exclusion for explosion, collapse or underground hazard. c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000. d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000. e. The City of South Bend shall be named as additional insured on the Certificate of Insurance. VII. CONTROL OF WORK A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. 3. The contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South Bend Department of Public Works. VIII. LEGAL RELATIONS A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 107 B. Additions: 1. The Owner, where mentioned in these documents, is the City of South Bend. The Project Manager, where mentioned in these documents, is Patrick Sherman. 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor's performance bond to the Owner. IX. PROSECUTION AND PROGRESS A. Prevailing Specifications: 2018, INDOT Standard Specifications Sec. 108 B. Additions: 1. The project will have a completion date of 30 calendar days. The contract time will start when the Notice to Proceed is delivered and signed. 2. The City, Project Manager, and Contractor will hold a pre -construction meeting following award of the contract. The date of the Notice to Proceed will be agreed at that meeting. 3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site. X. CHANGE OF CONTRACT TIME Version 1/17/2019 Page - 2 Public Works Quote A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions 1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. XI. DEFAULT AND TERMINATION A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions: Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. If an Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. XII. LIQUIDATED DAMAGES A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108 B. Additions: Version 1/17/2019 Page - 3 Public Works Quote The contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. If the Contractor shall fail to complete the work within the Contract Time, or extension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Project Manager/Architect. a. To any preference, priority, or allocation order duly issued by the Owner. b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. XIII. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. All parts and labor meet requirements stated in the specifications. b. Provide copies of test reports or cut sheets on all materials supplied. c. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XIV. WARRANTY A. Prevailing Specifications: None B. Additions 1. All Parts shall include the following: a. Performance specifications b. Bill of Materials c. Warranties on all parts d. Installation and safety requirements XV. OTHER UTILITIES A. Prevailing Specifications: None B. Additions: 1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana8"I "1. at least two (2) working days, not counting Saturdays, Sundays or federal and state holidays before proceeding Version 1/17/2019 Page - 4 Public Works Quote with construction. It shall also be the Contractor's responsibility to contact any other utility that is not contacted by Indiana811 and verify the utility locations. 2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3. If the odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. 4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City or the Owner of the system. XVI. MAINTENANCE OF TRAFFIC A. Prevailing Specifications: 2018, INDOT Standard Specifications Sections 105 & 801 B. Additions: 1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic Control Devices" and the City of South Bend Design and Construction Standards. 2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and required to be filled out and sent to the Department of Public Works 3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner that traffic on existing streets is unrestricted throughout the Project. The Project Manager shall approve the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting. 4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its proposed schedule of operations for the review of the Project Manager. The schedule of operations as reviewed by the Project Manager shall be maintained at all times. 5. There will be no direct payment for this work. XVII. DESCRIPTION OF WORK A. Prevailing Specifications: None B. Additions 1. Work to be performed shall include furnishing all labor, services, materials, insurance and equipment to provide and install a new water softener within Four Winds Field within the City of South Bend. 2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor's operations. XVIII. PLANS A. Prevailing Specifications: City of South Bend Design and Construction Standards B. Additions: 1. The plans consist of 3 Sheets. 2. The work shall conform to the plans. 3. The drawings are schematic in nature. 4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials. 5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern, Version 1/17/2019 Page - 5 Public Works Quote XIX. SPECIFICATIONS A. Prevailing Specifications: None B. Water Softener Specifications: 1. Water softener: a. Basis of design: Hellenbrand H2OOMQC-450 twin tank water softener with two Meters and MAVs or approved equal. Qty-2 30X72 fiberglass tanks and a 30X50 salt tank. b. Any equal suggested must include a memo describing how equal meets or exceeds basis of design specification. c. System must not require a proprietary brand or form of salt and appropriate salt must be generally commercially available. d. Must have smart controller and regeneration will be demand based and not timer based. e. All equipment must have a minimum 3-year warranty that can be serviced by the quoting firm. 2. Installation: a. The Contractor will conduct a site visit prior to quoting with the following City employee to understand the full scope of installation: (i) Nick Gaul 574-235-5597 ngaulouLthbencjin.. car b. Four Winds Field is an active facility and installation shall be scheduled with facility representatives to ensure there is no interruption or inconvenience to guests or programming. c. Installation will be new and incorporate all new materials. d. All valves will be 2" ball valves and be lead-free brass. e. All piping will be 2" copper except for brine and drain lines. f. Drain line must be run to appropriate drain. g. The Contractor will obtain any necessary permits. h. The Contractor will complete all necessary start up and programming which will include one-time training for representatives as chosen by the City. i. Installation will include a minimum of 1-year labor warranty. j. Installation will include delivery of 1500 lbs. of salt that is recommended for the supplied system and initial filling of system. Version 1/17/2019 Page - 6 Public Works Quote