HomeMy WebLinkAboutOpening of Bids - Spec L One or More 2019 or Newer Full Size Passenger Van - Jordan Ford6�Y,oFId
BID/PROPOSAL`'
CITY OF SOUTH BEND`
'zai�s
BID NAME Spec L — One (1) or More, 2019 or Newer, Full Size Passenger Van
FOR BIDS DUE May 14, 2019; 9:30 a.m.
Description
Year/Make/Model
Unit Price
8 PASSENGER VAN
2019 FORD TRANSIT, LOW ROOF XL
$27,795.00 EAC
._................................. .............................
Estimated number of days for delivery from award
date. 14 TO 16 WEEKS
Bidder (Firm)
Address:
City/State/Zip
JORDAN FORD
609 E. JEFFERSON BLVD.
MISHAWAKA, IN 46545
Telephone Number: 574/259-1981 Fax Number: 574 254-2777
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Genevieve E. Miller, Member
Laura O'Sullivan, Member
By
(Signature)
DEBRA STARKWEATHER
(Printed Name)
COMMERCIAL FLEET SALES MANAGER
..... _...... _._................................... _ _uu......_....._
(Title)
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
Version 4/2/2015
CITY OF SOUTH BEND INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
'
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
1865
NON-DISCRIMINATION COMMITMENT FOR SELLERS
BID NAME
Sec L — One 1 or More 2019 or Newer Full Size 8-Passenger Van
FOR BIDS DUE
Mav 14, 2019 9:30 a.m.
Bidder
Date:
2Q19 (Firm): J,ORDAN FORD
Address:
609 E. JEFFERSON BLVD.
City/State/Zip:
MIS A A t Telephone Number: ( 574 ) 25971.9.8.1
Agent of Bidder (if
Applicable): N/A_
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF INDIANA )
) SS:
ST,-.TnaEPD COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
2
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
3
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity,) sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
2
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this „1,4TH day of MAY , 20 19
EMILY S. NEED, Notary Public
County of Marshall, State of Indiana
My Commission Expires 05/15/2021
JORDAN FORD
Contractor/Bidder (Firm)
''
Signature of Contractor/Bidder or Its Agent
DEBRA STARKWEATHER
C.O111�1ER.G.FREE LSAzE �ER.._._._._......._
Printed Name and Title
Subscribed and sworn to before me this 14TH day of MAY , 20 19
My Commission Expires
-';- 1
Notary Public
AA
County of Residence I I v
5
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business " refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5% for a purchase expected by the purchasing agency to be lass than $50, 000
• 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
• I % or a purchase expected by thepurchasin agency to beat least $]00, 000.
Date: MAY 14 2019
Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business
preference for Project 8 PASSENGER VAN (Project # SPEC L ) located within the City of
South Bend, St. Joseph County, Indiana.
X The location of the principal place of business is 609 E JEFFERSON BLVD, MISHAWAKA, IN 46545
(A i ry"xg
® St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL
SOCL4L SECURITYNUMBERS.
Dated this _-_14TH .— day of MAY , 20 19
RDAN FORD
Con tractor/Bidder (Firm)
o. ,
Signature of Contractor/Bidder or Its Agent
DEBRA WEATHER
l 11 ALES— '"AG"
it e
2
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
Date: May 1, 2019
4
,1
1865
PHONE 574/235-9251
FAX 574/235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
To: All Planholders
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 1
Project Name: Spec L — One (1) or More, 2019 or Newer, Full Size 8-Passenger Van
Project Number:
Date Received: 54) /�
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents hereby replace the previous Specifications and Contract
Documents.
Company:.
LeL�' Authorized Signature: s, am
Date: s,
Version 4/2/2015
Document A310 TM - 2010
Conforms with The American Institute of Architects AIA Document 310
Bid Bond
CONTRACTOR: SURETY:
,/,'Norse, legal sledrrs enrd rrddi ess) (Xinne, legal slolrrs and princlpal place of hnsinesi)
Jordan Automotive Group dba Jordan Ford The Hanover Insurance Company
609 E. Jefferson Boulevard 440 Lincoln Street
Mishawaka, IN 46545 Worcester, MA 01653
OWNER:
(Xarne, legal status and address)
City of South Bend
13th Floor, County -City Building, Room 1316, 227 West Jefferson Blvd
South Bend, IN 46601
BOND AMOUNT: $ 10% Ten Percent of Amount Bid
PROJECT:
(Name. locallon or address, and Project rnuuher, if ar11)
Spec L - One (1) or More 2019 or Newer Full Size 8-Passenger Van
This document has important
legal consequences. Consultation
with an attorney Is encouraged
with respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in file amount set forth above, for the payment of which the Contractor and Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this
Bond arc such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period
as may be agreed to by the Utvner and Contractor, and the Contractor tither (1) enters into a contract with tire Owner in accordance with
the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in
the jurisdiction of tiro Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in the prosecution thereof or (2) pays to the Owner the difference, not to exceed the amount of
this Bond, between the amount specified in said bid and such larger amount for which the Owner stay in good faith contract with another
party to perlimn the work cowered by said bid, then this obligation shall be null and void, otherwise to remain in full fierce and ell'ect. The
Surely hereby waives any notice ol'an agreement between the Owner and Contractor to extend the time in which the Owner may accept the
bid. Waiver ol'notice by the Surely .shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the lime leer
ucceptunce ol'bids specified in the bid documents; and the Owner and Contractor shall obtain the Surety's consent tier an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the terni Contractor in this Bond sliall be dccmed to be
Subcontractor and the tern Owner shall be dccmed to be Contractor.
When lhis Bond has been lirrnished to comply with a statutory or other legal requirement in the location ol'the Project, any provision in
this Mond contlicting with said statutory or legal requirement shall be deemed deleted herel'rum and provisions conliimiing to such
statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Mond shall be construed
as a statutory bond and not as a common law bond.
Signed and scaled this 14th day of May, 2019
01-7 ress) Vf;)w F c o n fie
AV y IA 1,V, .�
(willies,) aura u rmes er
Jordan Automotive Group dba Jordan Ford
(Principal) (Seal)
By:
cee� &.,_P rs
The Hanover Insurance Company
(Sur r), (Seer!)
1 �M -
B`
y,:
( 110Meg n L. Burns -Hasty t orney-i,n-Fac
Surety Phone No. 508-853-7200 x-4476
S-0054/AS 8/10
THE HANOVER INSURANCE COMPANY
MASSACHUSETTS BAY INSURANCE COMPANY
CITIZENS INSURANCE COMPANY OF AMERICA
POWER OF ATTORNEY
THIS Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in
the manner and to the extent herein stated.
KNOW ALL PERSONS BY THESE PRESENTS:
That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations
organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a
corporation organized and existing under the laws of the State of Michigan, (hereinafter individually and collectively the "Company") does
hereby constitute and appoint,
Jeffrey C. Carey, Mary T. Flanigan, Christy M. Braile, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Buhrmester, Charles R. Teter, III,
Charissa D. Lecuyer, Evan D. Sizemore, Larissa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitia M. Fry and/or Megan L. Burns -Hasty
Of Lockton Companies of Kansas City, MO each individually, if there be more than one named, as its true and lawful attorney(s)-in-
fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States,
any and all surety bonds, recognizances, undertakings, or other surety obligations. The execution of such surety bonds, recognizances,
undertakings or surety obligations, in pursuance of these presents, shall be as binding upon the Company as if they had been duly
signed by the president and attested by the secretary of the Company, in their own proper persons. Provided however, that this power of
attorney limits the acts of those named herein; and they have no authority to bind the Company except in the manner stated and to the
extent of any limitation stated below:
Any such obligations in the United States, not to exceed Fifty Million and No/100 ($50,000,000) in any single instance
That this power is made and executed pursuant to the authority of the following Resolutions passed by the Board of Directors of said
Company, and said Resolutions remain in full force and effect:
RESOLVED: That the President or any Vice President, in conjunction with any Vice President, be and they hereby are authorized and
empowered to appoint Attorneys -in -fact of the Company, in its name and as it acts, to execute and acknowledge for and on its behalf as surety,
any and all bonds, recognizances, contracts of indemnity, waivers of citation and all other writings obligatory in the nature thereof, with powerto
attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be binding upon the Company as if they
had been duly executed and acknowledged by the regularly elected officers of the Company in their own proper persons.
RESOLVED: That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted
and executed by the President or Vice President in conjunction with any Vice President of the Company, shall be binding on the Companyto the
same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile.
(Adopted October 7, 1981 — The Hanover Insurance Company; Adopted April 14, 1982 — Massachusetts Bay Insurance Company; Adopted
September 7, 2001 — Citizens Insurance Company of America)
IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS
INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by
two Vice Presidents, this 15th day of November, 2016.
THE HANOVER INSURANCE COMPANY
MASSACHUSETTS SAY INSURANCE COMPANY
CITIZENS SU'RANC=OMPANY OF AMERICA
it�roN*rcI'ilu zn7a.1i oPrMaiticlxt�
711C HANOVER INSURANCE COMPANY
MA SAC"hq USSI SAY di R. C@ COMPANY
THE COMMONWEALTH OF MASSACHUSETTS ) r `N '� RA
AMER��A
COUNTY OF WORCESTER ) ss.—
On this 15rh day of November 2+016 before me came the above named Vice Presidents The Hanover insurance Company,
Massachusetts Bayy Insurance Company and Citizens Insurance Cornpany of America, to me pe sonatly known to be the individuals and
officers described fierein„ and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover
Insurance Company„ Massachusetts Bay Insurance Company and Citizens Insurance Company of America„ respectively, and that the
said corporate seals and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of
said Corporations.
erwwtai J. MARINO
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my �" r#*§WW idq*" N7drme ] 1 le„ No4 airy VIIINI
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I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance
Company of America„ hereby certify that the above and foregoing is a full, true and correct copy of the Originat Power of Attorney issued
by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect.
GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this day of MAY 1 4 2019
CERTIFIED COPY
r
Mart l hcwdore G. .w
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nab Vice Yrrsldcar
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Chassis: 129.9" Wheelbase, 8550# GVW minimum
Engine: 6 cylinder, 3.7 liter minimum, gasoline powered
Transmission: 6 speed automatic minimum
Brakes: Power assist, 4 wheel anti -lock brake system.
Steering: Power assist
Tires: P215/70R16 black wall, minimum
Electrical: 150 amp alternator, 525 CCA battery minimum
Cooling: Heaviest available for engine and transmission.
Heater & Air
Conditioning: Heavy duty factory installed air conditioning unit, heater and
defroster along with rear air and heat.
Version 4/2/2015
Cab & Accessories:
Heavy duty cloth front bucket seats, two (2) rear bench cloth seats,
all glass to be tinted with rear glass to be privacy tinted, 12 volt
outlet, am/fm radio with Bluetooth technology, dash mounted
gauges, remote heated LH & RH mirrors. Air conditioning. Back
up camera, electric locks with keyless entry, alarm and electric
windows. Electric locks, windows. Rear air and heat, rear seats
must be removable. Tilt steering and cruise control.
Overall Length:
220 inches maximum
Overall Height:
83 inches maximum
Tow Package:
Must have tow package including electric brake and mirrors.
Color: Red
Warranty: 3 year, 36,000 mile, bumper to bumper.
5 year, 60,000 mile, engine and drive train.
Corrosion 5 year unlimited mileage.
Doors:
Quantity:
Passenger side slider. Rear panel doors.
One (1) or More
Version 4/2/2015
CITY OF SOUTH BEND
BID FOR SPEC L - ONE OR MORE 2019 OR NEWER
FULL SIZE 8-PASSENGER VAN
BID DUE DATE: MAY 14, 2019
NOTES & EXCEPTION PAGE
IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL
RESOURCE CENTER
THE TENTATIVE LAST DATE TO ORDER A 2019 IS JULY 5, 2019
OPTIONS TO CONSIDER:
LIMITED SLIP AXLE $280
2 ADDITIONAL KEY/FOBS $65
PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU.
PROJECT NAME: ONE (1) OR MORE, 2019 OR NEWER, FULL SIZE 8 PASSENGER
VAN
Date: May 1, 2019
To: All Plan Holders
From: Linda M. Martin, Clerk of the Board of Public Works
The following Specifications are to replace the previous specifications posted.
Changes include:
• The attached Bid Specifications and Forms replace the original
documents.
• There are no alternates on these vans.
• The overall height of the van is 83 inches maximum
A FULL AND COMPLETE COPY OF EACH CORRECTED PAGE IS
ATTACHED TO THIS ADDENDUM.
You must acknowledge receipt of this addendum by signing the first page,
returning it via facsimile to (574) 235-9171, and a copy of the first page must be
included with your bid.
— This addendum consists of a total of 6 pages —
Version 4/2/2015