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Home My WebLink AboutFirst Amedment to MOU - St Joe County Board of Commissioners - Portage Avenue Bridge Replacement1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 Jessica Clark a^�:aa;la 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDLIC WORKS May 14, 2019 Board of Commissioners County of St. Joseph, Indiana 71h Floor, County -City Building RE: First Amendment to Memorandum of Understanding Dear Ms. Clark: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on May 14, 2019, approved the above referenced amendment regarding additional elements of work for the Portage Avenue Bridge replacement in the amount of $61,945.15. Enclosed please find the original of the amendment for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, *111"111b, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR THE PORTAGE AVENUE BRIDGE OVER CONRAIL - STRUCTURE REPLACEMENT PROJECT THIS FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR THE PORTAGE AVENUE BRIDGE OVER CONRAIL STRUCTURE REPLACEMENT PROJECT (this "Amendment") is made effective May 14, 2019 (the "Effective Date") by and between the City of South Bend, Indiana a municipal corporation organized and operating under the laws of the State of Indiana, acting by and through its Board of Public Works ("South Bend") and the Board of Commissioners of the County of St. Joseph, Indiana ("St. Joseph"). RECITALS WHEREAS, the City and County executed a certain Memorandum of Understanding dated May 23, 2017; and WHEREAS, this Amendment is entered into to modify certain terms and conditions expressed in the Memorandum of Understanding dated May 23, 2017. NOW THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the City and County hereby agree as follows: TERMS Section 5. Construction Costs. South Bend agrees to pay St. Joseph for the requested additions and changes to the project. These additional and changed items include the extension of the project limits for a three -lane pavement section, bridge and street ornamental lighting, expanded sidewalks, railing and other peripheral work requested for the future Coal Line Trail Project. These additions and other offsetting costs are further described in Attachment A — "Portage Avenue Bridge Replacement over Conrail between Diamond Avenue and Elwood Avenue Opinion of Cost Comparison." Notwithstanding the division of construction costs stated herein above and in Attachment A, South Bend agrees to cover the costs associated with securing the interior of the pedestrian tunnel with protective fencing, and installing lighting handholes and associated pavement markings, as long as such costs do not exceed $10,000. Except for the provisions herein contained, said Memorandum of Understanding dated May 23, 2017 including any and all Amendments, will remain in full force and effect as previously made. IN WITNESS WHEREOF, the Parties hereto, through their duly authorized representatives, have caused this Amendment to be executed as of the day and year first written above. The parties have read and understand the foregoing terms of this Amendment and do, by their respective signatures hereby agree to its terms. BOARD OF COMMISSIONERS COUNTY OF ST. JOSEPH, INDIANA ATTEST: County Auditor CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS .............. •y Giiot P 'Is ,aura �0's..... llvan._. W.. ul ,Member Elizabeth A. Maradik Member Therese J. Dorau, Member Genevieve E. Miller, Member ATTEST: Unda M. Martin, Clerk 9 TIMATE L T TA ESST OSEPH COUNTYON PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM NO. DESCRIPTION UNIT PRICE Current Project TY UNITI AMOUNT Minimum Project QTY UMT'' AMOUNT Difference QTY UNITI AMOUNT l Construction Eplineering $6,500.00 1 LS $6,500.00 1 LS $6,500.00 0 LS $0,00 2 Mobilization and Demobilization $13,206.74 1 LS $13,206.74 1' LS $13,206,74 0 LS $0.00 3 Clearing Ri ht-of-Wa $17,715.40 11 LS $17,715.40 1' LS $17,715.40' 0 LS $0.00 4 Pavement Removal $6.75 968 SY $6,534.00 310 SY $2,092.50 658 SY $4,441 50' 5 Curb, Remove $500 614 LF $3,070.00, 362 LF $1,809,05 252 LF $1,260,95 6 Guardrail, Remove, Salvage $15.00', 135 LF $2,025,OQ 135 LF $2,025 00 0 LF $0,00 7 Present Structure, Remove $75,000.00' 1 LS $75,000.00' 1 LS $75,000.00 0 LS $0 00 Excavation, Common $16,00' 1,825 CY $29,200.00 2,675 CY $42,800,00 -850 CY -$13,60000 9 Subgrade Treatment, Type [I $0.01', 1,500 SY $15.00 906 SY $9.06 5941 SY $5,94 l0 B Borrow $30,00 3,250 CY $97,500.00 1,575 CY $47,250 00 1,675 CY $50,250,00 I I 12 Structure Backfill, Type 2 Structure Backfill, Type 3 $30.00 $30.00 200 2,350 CY CY $6,000.00 $70.500.00 150 3,750 CY CY $4,500.00 $112,500.00 50 -1,400 CY CY $1,500.,00 -$42,000 00 13 Structure Backfill, Type 5 14 Compacted Aggregate for Base, No. 53 $35.00 500 TON $17,500.00 o TON $0,00 500 TON $17,500.00 15 ''Dense Graded Subbase $62.00 0 CY $0.00 302 CY $18,716.42 -302; CY -$18,716,42, 16 'HMA, Iyp e B, Surface $92.00 146 TON $13,432.00 84 TON $7,728,00 62 TON I $5,704 00 17 d-IMA, Type B, Intermediate $90.00 168' TON $15,120.00 0, )1 1681 TON 1 $15,120.00 CIE 7 -rc1np,:1 r-a r- y *- 13 Dalof(Zd . SLippor-- o-F 9747S1- S/'dn Ewa lk TATA ESTIMATE OSEPH COUNTY N PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM NO, 18 DESCRIPTION HMA, T e B, Base UNIT PRICE $88.00 Current Project QTY UNITI AMOUNT 575 TON $50,600.00 Minimum Project Ty UNIT AMOUNT 0 TON $0.00 Difference TY UNIT AMOUNT 575 TON $50,600.00 19 20 PCCP, 10 in. D-I Contraction Joint (Moment Slab) $61,00 $70.00 0, 82 SY LF $0.00 $5,740.00 90 82 SSY LF $55,243,62 $5,740 00 -906 Of SY LF -$55,243.62'' 1 $0.00 21 D- IContractionJoint(Roadwa $11.00', 0 LF $0.00 411 LF $4,521.001 -411 LF 44,521.00 22 Sidewalk, Concrete, 4 in $43.00 420 SY $18,060.00 151 SY $6,483 09 269 SY $11,576,91 23 ICurb and Gutter, Concrete $29.00 614 LF $17.806,00' 111 LF $3,211,09 503 LF $14,594,91 24 PCCP for Approaches, 8 in, $77.00 187' SY $14.399 00 171, SY $1,309 00 170 SY $13,090.00' 25 PCCP for Approaches, 6 in, $77.00 41 SY $3,157,00 0 SY $0.00 41 SY $3,157,00 26 27 HMA for Approaches, TIpEB Monument. B $150.00 $350.00 33 2 TON EA $4,950.00 $700.00 a 2 TON EA $1,800,00 $700„00 21 Q, TONI EA $3,1%00 $0.00 28 Bench Mark Post $1,000,00 1 EA $1.000.00 1 EA $1,000.00 0' EA $000 29 Mulched Seeding, U $1 75 5681 SY $994.001 526 SY 1 $920,50 42f SY $73,50 30 Nursery Soddin $34.01 193 3Y $6,563.93 37 SY $1,258.37 156 SY $5,305,56 31 Reinforcing Bars, Epoxy Coated $1.11 20.649 LB $22,920.39 17,080 LB $18,959,19 3,569' LB $3,961.20 32 Reinforced Concrete Moment Slab, 12 in. $129.00 150 SY $19,350.00 245 SY $31,605.00 -95 SY -$12,255.00 I 33 Reinforced Concrete Moment Slab, 14 in. $166.00 1101 SY 1 18,260.00 0 SY $0.00 I10 SY $18,260.00 34 Railing, Concrete, TX $200.00 2421 LF !$48,400.00 242 LF $48,400.00 0 LF $0.00 AE ST OSEPH COUNTYON PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM NO. DESCRIPTION UNIT PRICE Curren Project minineuym Pro"ed Difference QTY 'UNIT AMOUNT TY UNIT' AMOUNT QTY JUNITI AMOUNT 35 Surface Seal $6,824.00 1 LS $6,824.00 1 LS $6,824,00 0 LS $0,00 36 Structure, Reinforced Concrete, Three -Sided Section 216inx204in $2,533.00 64 LF $162,112.00 64 LF $162,112,00, 0 LS $0.00 37 Face Panels, Concrete $18.50 2,446 SF $45,251.00 4,1541 SF $76,849,00 -1,708 SF $31,598.00'' 38 Wall Erection $14 00 2,446 SF $34,244.00 4,154 SF $58,156.M -1,708 SF -$23,912.00 39 40 Leveling Pad, Concrete Road Closure Sin Assembly $50.00 $110.00 201 6 LF EA $10,050.00 $660.00 201 6 LF EA $10,050.00 $660.00 0 0 LF EA $0,00 $0,00 41 .Detour Route Marker Assembly $89.001 23 EA $2,047,00 23 EA $2,047,00 0 EA $0.00 42 IConstruction Sign, A $80.001 12 EA $960.00 12 EA $960.00 01 EA $0,00 43 Maintaining Traffic $2,500.00 1 LS $2,500.00 1 LS $2.500,00. 0 LS $O,t1f1 44 45 Barricade, Ill-B Tesco Cabinet with Dual Meter $10.001i $91150.00 112 1 LF EA $1„120.00 $9,150.00 112 0 LF EA $1,120.00 $0.00 0 111 EA EA $0,00 $9.150,00 46 Ornamental Light and Pole $4,000.00 41 EA $16,000.00 0 EA 1 $0,00', 41 EA $16,000.00 47 48 49 Conduit, Sch, 80, 2 in Wire, No 4 Copper, 4/C Wire, No. 4 Copper, i/C $4.20 $4.25 $1.00 680 680 205 LF LF LF $2,856,00 $2.890 00 $205.00 0 0 0 LF LF LF $0.00 $0 00 $0.00 680 680 205'' LF LF LF $2,856,00 $2,890,00'' 1$205,00 50 Line, Thermoplastic, Broken, White, 4 in. $0 89 0 LF $0.001 50 LF $44.50I -50 LF -$44.50 51 Line, Thermoplastic, Solid, White, 4 in, $0,89 600 LF $534.00 185 LF $164 65 415 LF $369.35 ESTIMATE COMPARISON ST. JOSEPH COUNTY PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM NO. DESCRIPTION UNIT PRICE Current Project Minimum I'to ect Difference i' QTY UNIT AMOUNT QTY JUNIT AMOUNT QTY JUNITI AMOUNT 52 Line, Thermoplastic, Broken, Yellow, 4 in $0.89 155 LF $137,95 0 LF $0.00 155 LF $137.95 53 Line, Thermoplastic, Solid, Yellow, 4 in. $0.89 2„545 LF $2,265.05 735 LF $654.15 1,810 LF $1,610.90 94 55 (Transverse Marking, Thermoplastic, White, 24 in Pavement Message Marking, Thermoplastic, Arrow $5.50 $135.00 55 6 LF EA $302.50 $810.00 0 3 LF EA $0 00 $405 00 55 31 LF EA $302 50 $405.00 56 Grooving for Pavement Markin ! $1.001 3,300 LF $3,300.00 970 LF $970,00' 2,330 LF $2,330,00 TOTAL AMOUNT: $907,136.9G! $855,549.33 $51,587.63 ENGINEER'S ESTIMATE', $908,000,00 $856,00000 $52,000.00 'NOTE: Item numbers do not match Contract proposal item numbers. This comparison is only among pertinent items from the Assessment Report Toy, You will notice on the document provided by Ben Holden of Lawson -Fisher Associates the final item, No. 53 was not included in the total. This addition amounts to a sum of $53,917.63. The handholes somehow were on the plan sheet, but not included as a pay item. Those used solely for the purpose of path lighting (2) were included in the reimbursable items. Incorporate the 2 separate fence items and the total amount becomes $61,954.15. If you have any other questions, or require further explanation, please do not hesitate to call me. Thanks, Andy BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date May 6, 2019 Name Kara Bolles Department Engineer BPW Date Ma 14 2019 Phone Extension 5933 m urumr v M ummwu mmmimiwmmmmmmmmmmmmmuimuimu iIMMMmu uuuuuuuuuumn Required Prior to Submittal to Board BPW Attorney ® Attorney Name _ Clara McDaniels ._....._............. _...... Dept. Attorney Purchasing El Check the A Professional Services Agreement U Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑' Proposal Opening Chg. Order, No. D Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Attorney Name .le Item' e — Contract ® Amendment/Addendum Bid Award Quote Award C/O & PCA No. �I Traffic Control St. Jost Yes 15� No Information All Submissions LJ Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach If Yes, Approved by Purchasing ❑ Title Sheei ❑ MBE Completed E-Verify Form Attached ❑❑ Nos ❑ WBE First Amendment to MOU for Portage Avenue Bridge Replacement RWDA TIF/Special LOIT 324-1050-460.42-03 / 257-0608-431.31-06 Amount $58,205 RWDA TIF / $3749.15 Special LOIT: Total $61,945.15 ...�..._ � Terms of Contract Payment will bemadeonce approved b _..... �—___ .—...� Purpose/Description City's cost related to a change order for requested elements of work as part the County's project _. For Chan Orders 1 ly. ...._.� . _ — — .... �w....w . mm._._....... Amount of El Increase $ El Decrease * ) A, �........ ..... �� ($ �. ��.�.,,�.......... ........�. Previous Amount Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( %) Increase % ................. Decrease ( %