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Home My WebLink AboutEmergency Repair Agreement - Selge Construction - Water Main on Auten RoadLiz Horvath From: Scott Horvath Sent: Monday, May 6, 2019 1:30 PM To: Liz Horvath Subject: Memo to BPW Memorandum TO: The Board of Public Works FROM: Scott Horvath DATE: 5-6-19 EMERGENCY MAIN [ZEPAIR On 4-26-19 at approximately 2:42 pm the water works received a call about water coming up in the 20200 Auten Rd. One of the tech's went out to assess the situation and relayed back to the meter room it was a class 5 leak meaning over 250 gallons a minute. By the time he had reached the area and seen what was happening it was after 3:00 pm when the construction & maintenance staff leaves for the day. The meter room dispatcher called the job leader on call to inform him of the leak. The job leader could not get a crew to come in for the repair, so he called me. While driving into the to the shop about 3:30 pm I had already seen a video of the main break and received the call from the job leader about no crew to do this repair. I called Scott Riley from Selge Construction before his crew left for the day to see if they could handle this repair. At 4:06 prn Scott Riley called me back and told me they have a crew heading to the job site to handle the repair. This wasn't typical a main break it had a 3" hole in the pipe and it was a catastrophic failure. Which meant we couldn't just put a full circle clamp on the pipe, it had to be cut out and replaced with another piece of pipe with two compression sleeves to put it back in service. This process took about 5 hours to complete and it took an additional 3 hours get the water back on to everyone. The area we had shut off encompassed over 2.5 miles of water main so we had to turn it on slowly to avoid breaking the pipe somewhere else. From our maps we initially anticipated this would have affected 1000 people and could not wait until morning to repair. Due to this main being on the very edge of our system and not looped in like most places it had to be handled accordingly. The classifications we use to account for water loss has 6 classes a class 5 the earlier mentioned projection was just a generalization, after the fact learning it was a 3" hole in the pipe it was displacing approximately 1200 gallon per minute. An emergency response was the only adequate response. All ,fir„,/r,`,,p,.. CITY OF SOUTH SEND PURCHASE Accounts Payable -12 Floor Count /Cit Buildin.... 87 THE ABOVE ORDER N�" " ORDER 2514 Y Y Y 9 227 W. Jefferson Blvd ,South Bend, IN 46601 —Fax 574 235 9928 UMBER The City of South Bend is an Equal Opportunity Employer MUST APPEAR ON ALL INVOICES, CLAIMS, PACKAGES, DELIVERY SLIPS, AND CORRESPONDENCE TO: SELGE CONSTRUCTION CO INC SHIP TO: WATERWORKS -OLIVE ST. 2833 SOUTH 11TH STREET WATER WORKS NILES, MI 49120 915 S. OLIVE STREET SOUTH BEND, IN 46619 EQUISITION # 0000220814 NOTICE TO VENDOR ELIVER BY DATE 04/30/201.9...................._......' 1. If Vendor delivers any merchandise without valid purchase order, no liability exists for City of South Bend 2. City of South Bend reserves right to cancel all or part of this order if delivery is not made when and as CCOUNT NO 62006406063151 specified, ENDOR'S NO 7850 3. Vendor accepts this order at listed price or lowest prevailing market price. No price increase allowed after 'acceptance. 4. All goods subject to inspection and rejection (freight at vendor's expense), not withstanding ROJECT NO g 1 p 1 i 9g prior payments to secure cash discount.. 5 If sub"ect to cash discount„ lease indicate on invoice or claim. EQUISITION DATE 04/30/2019 FEDERAL EXCISE TAX EXEMPTION INDIANA SALES TAX EXEMPTION 35-6001201 0003502538-001 ITEM # QUANTITY/UNIT ITEMS and DESCRIPTION Price Total 1 MATERIALS TO MAKE REPAIR 1.00 / EA 2 LABOR FOR CREW TO MAKE REPAIRS 1.00 / EA 3 EQUIPMENT NEEDED TO MAKE REPAIRS 1.00 / EA 6100 t3] Emergency PO requested by Water Works to repair This order issued in compliance with Chapter 99, Acts 1945 and acts amendatory thereof and supplemental thereto. I hereby certify there is an unobligated balance in this appropriation sufficient to pay for this order. ' Controller or Authorized Representative 1,206.2400 1,206.24 6,435.0000 6,435.00 2,892.4000 2,892.40 Equal oppommiry Employer #ttVV 4 . j2JWA APPROVED — Central Purchasing Office PO. Number 251487 o F Accounts Payable 12 Floor County/City /HCitBBuilEdi C PURCHASE CITY O ORDER 251487 Y Y Y 9 ...... w f 227 W. Jefferson Blvd. , South Bend, IN 46601 — Fax 574 235-9928 . � ) � THE ABOVE ORDER NUMBER The City of South Bend is an Equal Opportunity Employer MUST APPEAR ON ALL INVOICES, CLAIMS, PACKAGES, DELIVERY SLIPS, AND CORRESPONDENCE TO: SELGE CONSTRUCTION CO INC SHIP TO: WATER WORKS - OLIVE ST. 2833 SOUTH 11TH STREET WATER WORKS NILES, MI 49120 915 S. OLIVE STREET SOUTH BEND, IN 46619 EQUISITION # 0000220814 NOTICE TO VENDOR ""'"'"'"'"""'"'"'"E'""""""""""i" '"-.'"""""'" 1. If Vendor delivers any merchandise without valid purchase order, no liability exists for City of South Bend ELIVER BY DATE 04/30/2019 2. City of South Bend reserves right to cancel all or art of this order if delivery ___... Y 9 P is not made when and as CCOUNT NO 62006406063151 specified. ENDOR'S NO 7850 3.. Vendor accepts this order at listed price or lowest prevailing market price, No price increase allowed after -acceptance. 4. All goods subject to inspection and rejection (freight at vendor's expense), not withstanding ROJECT NO 9 f P 1 ( 9g prior payments to secure cash discount.. 5 If subject to cash discount, please indicate on invoice or claim, EQUISITION DATE 04/30/2019 FEDERAL EXCISE TAX EXEMPTION INDIANA SALES TAX EXEMPTION 35-6001201 0003502538-001 ITEM # QUANTITY/UNIT ITEMS and DESCRIPTION Price Total Water Main Pipe on Auten Rd. Requested by S Horvath on 4/30/19 This order issued in compliance with Chapter 99, Acts 1945 and acts amendatory thereof and supplemental thereto I hereby certify there is an unobligated balance in this appropriation sufficient to pay for this order. A�J (e�ll Controller or Authorized Representative I EEO Equal Oppomu y Employer v 4 , ` APPROVED — Central Purchasing Office PO. Number 251487 r-,SER-1541 2833 S l Ith St. Niles, Ml 49120 Phone: (269) 684-0842 �., "sFax: (269) 684-0846 Bill To: CITY OF SOUTH BEND Scott Horvath 227 W. JEFFERSON BLVD SOUTH BEND, IN 46601 Invoice e lravit ;� �, It11IYle MatttelEereille '147 4/30/2019 � 2019 IN Misc PO Number Te,rnis Due Date i Custoruer Phone Net l Otte 30 5/30/2019 616 (574) 233-0311 Quantity Unit Description 1.00 LS Auten Road Water Main Repair 1. Checks made payable to: Selge Construction Co. Inc. 2833 S. 11th St, Niles, MI 49120 2. All invoices are to be paid within 30 days of receipt A 1 5% monthly late fee will be added to all overdue balances until paid. I f additional means are necessary to recover overdue funds, buyer agrees to pay Selge all costs of collection. 3. All payments are non-refundable. 4 For questions regarding your invoice, please call Sclge Construction at 209-684-0842 Unit Price Total Cost 10,533.64 10,533.64 Subtotaf $ 10,533.64 Sales Tax (if applicable) $ 0.00 Total Due $ 10,533.64 i Thank you for your business! MAY RM 2833soum 11mstreet Niles, wz49cm nue-6o+o84z Owner: South Bend Water Departfnent South Bend - Auten Road Water Main Repair MATERIALS ITEM/DESCRIPTION QTY UNIT $/UNIT TOTAL ITEM/DESCRIPTION QTY UNIT $/UNIT TOTAL ITEM/DESCRIPTION QTV UNIT $/UNIT TOTAL Service Truck with Job Trailer 6.5 Hrs $ 35.00 $ 227.50 ITEM/DESCRIPTION QTY UNIT $/LINIT TOTAL SUBTOTAL: $ GRAND TOTAL: $ 10,533.64 7&qVVORK6MEET South Bend AutenWater Main Repair 4/20/JU10 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM F❑ Bid Opening ❑ Quote Opening Proposal Opening Chg. Order, No. w Other: Emergency Main to Item Type _..- Contract Date 4-30-19 Name Scott Horvatti Department Water BPW Date 5-14-19 Phone Extension 5665................. ixrm �mxramomeww mmuuuuuuuuuummmmmm momomom� .... _ e uired Prior to Submittal to Board .. ..............._ BPW Attorney ® Attorney Name Dept. Attorney Attorney Name .......... .... _.mm ............... w Purchasing; Check the Professional Services Agreement Open Market Contract E Amendment/Addendum E] Bid Award F-1 Quote Award F-IC/O & PCA No. n Traffic Control Required Information All Submissions L_ JI Proposal Special Purchase, QPA Req. to Advertise Reject Bids/Quotes [—] PCA Resolution 0 Ease./Encroach ❑ Title Sheet Company Construction an or Vendor Name Sel _ .m_ .�.................................. .......... New Vendor .....� Yes[7 If Yes, Approved by Purchasing ® No MBE/WBE Contractor WBE Completed E-Verify Form Attached ❑ Nos Project Name Project Number Funding Source Water Works O cratinsFund.............. _.._______. Account No. 620-0640-606-31-51 Amount $10,533.64 ..__... ............mw_................ .. _......_____... ...... ...m��__ mm._._...� ........... � ..._ Terms of Contract _ Purpose/Description This was an emergency repair that had to be done immedi ately, ........._. _ For Ch allEl Orders Only .... _......_... Amount of Increase $ Decrease ($ ) Previous Amount Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Comaletion Date: E19 Increase % Decrease ( _..-% Increase % Decrease ( %)