HomeMy WebLinkAboutContract for Services - Greater Impact Lawn Care - Lawn Maintenance and Mentorship Mowing Program1316 COUNTY —CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND_ 1NDIANA 46601-1 830
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1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD i
May 14, 2019
Kory Lantz
Greater Impact Lawn Care
615 Cushing Street
South Bend, IN 46616
RE: Contract for Services
Dear Mr. Lantz:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on May 14, 2019, approved the above
referenced negotiated contract for the Lawn Maintenance and Mentorship Mowing Program
request for proposals in the amount not to exceed $20,000.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DoRAU
City of South Bend, Indiana
Contract for Services
THIS AGREEMENT, made and entered into this 14'h day of May 2019, by and between Greater
Impact Lawn Care, 615 Cushing St. South Bend, IN 46616, hereinafter call the "Contactor", and
the Board of Public Works in the City of South Bend.
WITNESSETH: That the Contractor agrees to perform lawn maintenance services as described
in the Exhibit A below.
DESCRIPTION: Lawn Maintenance and Mentorship Mowing Program
BEGINNING DATE: June 1 ", 2019
ENDING DATE August 31 ", 2019
AMOUNT PER LOT: $30 per lot mowed, not to exceed $20,000 for contract period
The total bid and selection of Contractor are those as received and accepted by the Board of
Public Works on April 91h, 2019.
Board of Public Works
ry wv �
Gary Gilot — President
Elizabeth Maradik -.Member
ra O' Sullivan - Member
Therese Dorau - Member
Genevieve Miller - Member
Greater Impact Lawn Care
Kory Lantz -�
Linda Martin: Clerk o theto,',t
Exhibit A:
1.. Necessary .Specifications
A. Prevailing Specifications: None
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials,
insurance, and equipment to deliver Lawn Care Services for various properties
outlined on the map attached hereto throughout the City of South Bend.
2. Project to include all geographic property groups as outlined in contract.
a. Properties are grouped geographically, but there are no defined boundaries
for each division.
b. Properties listed below in this document describes anticipated properties in
program. There will be 114 properties, more or less.
c. Project will also include the fence line bordering Erskine Golf Course along
E. Ireland Rd. from the corner of Ireland and Miami to where the golf course
stops on Ireland. This area will be done four times during project unless
more requested by the City.
d. The City reserves the right to add or delete properties specified in the
proposal as requirements change during the period of the contract. Prices
for properties to be added from the contract will be mutually agreed upon
by the Owner and Contractor.
). I....cawn Care Services
C. Prevailing Specifications: None
D. Additions:
1. Total amount of contract not to exceed $20,000.
a. Cost per lawn mowed to equal $30.00
b. Cost for Erskine Golf Course fence line will be $300
2. City and contractor will agree on terms for additional charges for removal of
excess trash or other debris.
3. Contractor shall mow turf areas:
a. Every 14 calendar days AND
b. As needed according to seasonal growth or recent treatments applied so
that turf areas do not grow in excess of six (inches).
c. The City reserves the right to change the frequency based on the weather
conditions, length of the grass, or special need, and will be provided (48)
hours advance notice in event of additional mowing required.
d. Mowing schedule will be from the first day in June, 2018 through the last
day in August, 2018.
4. All areas will be finish mowed at three (3) inches in height. Areas where large
riding mowers are not feasible must be mowed with push mowers. Area to be
mowed include turf areas on parcel as well as turf areas between edge of road
and property line.
5. Mowing shall be with a rotary mower. Mower blades will be sharp at all times
to provide a quality cut.
6. Grass trimming must be performed around all poles, trees, sings, and along
fence areas.
7. Edging must be performed along sidewalks and curbs. Edging can be performed
with weed trimmer or edger.
8. Contractor shall mulch clippings into the lawn whenever conditions allow as
long as no readily visible clumps remain on the grass surface 24 hours after
mowing. Otherwise, Contractor shall distribute clumps of grass by mechanical
blowing or by collecting and removing them. Mulched clippings shall not be left
on sidewalks or streets.
9. Herbicide spraying shall be done to control weed and grass growth. This task
shall be done to industry standards and in accordance to labeled guidelines.
10. The Contractor is expected to remove scattered debris, litter and limbs prior to
mowing, excluding material that has been illegally dumped. Contractor must
notify Owner with location of illegally dumped material.
11. The Contractor is responsible for removing from each site and properly
disposing of all tree limbs of six (6) inch diameter and below.
12. The Owner shall be responsible for hauling limbs larger than six (6) inches in
diameter from all areas. Contractor much notify Owner with location of limbs
larger than six (6) inches diameter.
13. All mulched areas, including tree rings, must not be damaged from mowing
operations. Damage to mulched areas must be repaired immediately.
14. The contractor shall avoid mowing under extremely wet conditions where
heavy equipment could rut the soil.
15. Contractor will ensure that all employees wear identifying shirt and hi-vis vest
at all times while present on properties.
3. Mentorship Program
E. Prevailing Specifications: None
F. Additions:
1. Contractor will ensure all youth employees that require a work permit have
obtained one.
2. Contractor will make "good faith" effort to create a diverse work force to
include race, ethnicity, and gender and be able to document policy.
3. Provide detailed description of mentorship program in place and how members
are selected and affected by the program.
4. Contractor will provide set of goals for the mentorship aspect of the program.
5. Contractor will incorporate the use of a short survey provide by the City at
specified points during the contract period to include the beginning, halfway
through, and the end.
6. The City reserves the right to change aspects of the mentorship program or add
or remove reporting requirements.
7. Contractor will use a minimum of $10.10 for the wage of mentored employees
to match minimum wage used by the City of South Bend.
Youth Mowing LWW South
Parcel ID
Property Address
018-1031-1372
505 Blaine
018-1031-1371
507 Blaine
018-1031-1370
511 Blaine
018-1036-1589
513 Blaine
018-1032-1392
516 Blaine
018-1036-1588
517 Blaine
018-1036-1587
519 Blaine
018-1036-1586
521 Blaine
018-1035-1519
528 Blaine
018-1036-1579
529 Blaine
018-1036-1578
533 Blaine
018-1035-1517
536 Blaine
1018-1035-1513
606 Blaine
018-1036-1571
607 Blaine
018-1035-1514
608 Blaine
018-1035-1511
614 Blaine
018-1034-1489
421 Sherman
018-1034-1486
429 Sherman
018-1034-1493
430 Sherman
018-1034-1482
503 Sherman
018-1034-1484
508 Sherman
018-1034-1479
516 Sherman
018-1034-1478
520 Sherman
018-1034-1477
522 Sherman
018-1034-1473
526 Sherman
018-1032-1422
414 Allen
018-1032-1419
424 Allen
018-1032-1402
429 alien
018-1032-1400
435 Allen
018-1032-1410
1109 Birner
018-1033-1438
1110 Birner
018-1032-1409
1113 Birner
018-1033-1436
1118 Birner
018-1032-1406
1125 Birner
018-1028-1233
819 Oak
018-1029-1275
912 Oak
018-1033-1424
414 Laprte
018-1032-1378
434 Laporte Only Lot corner Laporte & Blaine
018-1032-1387
1117
Harvey
018-1032-1386
1121
Harvey
018-1032-1394
1132
Harvey
018-1032-128201
1133
Harvey
018-1032-1393
1136
Harvey
018-1030-1331
1006Fuerbringer
Youth Mowing LWW South
Parcel ID
Property Address
018-1030-1314
429 Harrison
018-1028-1239
324 Cottage Grove
018-1030-1340
411Cottage Grove
018-1030-1305
1012 Lincolnway West
018-1034-1470
1020 Lincolnway West
018-1036-1563
1136 Lincolnway West
018-1036-1562
1202 Lincolnway West
Youth Mowing LLW North
Parcel ID
Property Address
018-1074-3129
616 Sherman
018-1074-3109
619 Sherman
018-1074-3127
622 Sherman
018-1074-3126
630 Sherman
018-1074-3124
632 Sherman
018-1074-3122
702 Sherman
018-1074-3118
716 Sherman
018-1074-3103
721 Sherman
018-1075-3149
729 Sherman
018-1075-3148
737 Sherman
018-1075-3163
744 Sherman
018-1075-3141
801 Sherman
018-1075-3155
802 Sherman
018-1075-3152
814 Sherman
018-1085-3603
912 Sherman
018-1085-3602
914 Sherman
018-1085-3601
918 Sherman
018-1068-2895
630 Harrison
018-1068-2894
632 Harrison
018-1070-2969
701 Harrison
018-1070-2986
714 Harrison
018-1070-2966
715 Harrison
018-1070-2965
717 Harrison
018-1070-2964
719 Harrison
018-1070-2962
727 Harrison
018-1070-2977
740 Harrison
018-1070-2976
744 Harrison
018-1072-3046
809 Harrison
018-1072-3062
816 Harrison
018-1072-3042
823 Harrison
018-1072-3065
913 Van Buren
018-1068-290501
913 Lincolnway West
018-1074-3131
1021 Lincolnway West
Youth Mowing Western Ave
Parcel ID
Property Address
018-4059-2159
110 Kentucky
018-4063-2360
131Kentucky
018-4063-2356
131Kentucky
018-4060-2205
221Kentucky
018-4060-2208
225 Kentucky
018-4060-2209
226 Kentucky
018-4060-2217
309 Kentucky
018-4060-2220
313 Kentucky
018-4063-2326
101 Iowa
018-4063-2327
102 Iowa
018-4063-2330
105 Iowa
018-4063-2355
130 Iowa
018-4063-2358
133 Iowa
018-4063-2359
134 Iowa
018-4060-2204
222 Iowa
018-4059-2153
3116 Washington
018-4063-2325
3316 Washington
018-4063-2370
3305 Jefferson
018-4064-2387
117 Lake
018-4063-2341
118 Lake
018-4064-2390
121 Lake
018-4061-2240
205 lake
018-4059-2163
117 Dundee
018-4059-2166
123 Dundee
018-4059-2169
123 Dundee
018-4059-2172
125 Dundee
018-4056-2057
221 Dundee
018-4056-2061
301 Dundee
018-4056-2059
301 Dundee
018-3061-235104
812 Oliver Plow Ct. Memorial area only
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
05/09/2019
Patrick Sherman
Department VPA
BPW Date 05/14/2019 Phone Extension 5601
Reauired mPrior to Submittal to Board
Legal Z Attorney Name Clara McDaniels
Controller z Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Z Michael Schmidt
Check the A
�j Agreement
Professional Services
E Bid Opening
Quote Opening
Change Order No. _
Ease/Encroach.
f1 Other:
pro riate Item Type l o t
Z Contract
EJ Resolution
❑ Bid Award
❑ Quote Award
f-1 C/O & PCA No,.
Traffic Control
Required Information
Company or Vendor Name Greater Impact Lawn Care
for All Submissions
Proposal Award
Req. to Advertise
❑ PCA
Addendum
❑ Title Sheet
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name 2019 LAWN MAINTENANCE & MENTORSHIP PROGRAM
................._-..__....................w.........
Project Number 1082-2018
Funding Source K61-PROP
Account No. 201-1101-452-39.89
m
Amount Not to Exceed $20,000..00........__ _ w
Terms of Contract June 1st 2019 through August 31wst 2019
�.. __
Purpose/Description Providing mento hip through lawn maintenance employment.
Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment,, E-Verify, Iran, etc.
Reauired For Ch nae Orders Only
Amount of ❑ Increase $
E] Decrease $
Previous Amount $
Current Percent of Change: _........
New Amount
Total Percent of Change:
Dispersal After Approval
Copy
Original
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