HomeMy WebLinkAboutChange Order No 12 - Erskine Clubhouse Renovation Project No 116-108 - Ziolkowski Construction Inc1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
S01JTH BEND. INDIANA 46601-1930
186
SOUTHCITY OF r
BOARD OF PUBLIC
May 14, 2019
Tim Morey
Ziolkowski Construction, Inc.
4050 Ralph Jones Drive
South Bend, IN 46628
PHONE 574/235-9251
FAx 574/235-9171
RE: Change Order No. 12 - Erskine Clubhouse Renovation — Project No. 116-108
Dear Mr. Morey:
The Board of Public Works, at its meeting held on May 14, 2019, approved the above
referenced Change Order for an increase of $9,811, bringing the current contract amount to
$1,101,342.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
*"' ka'*
Linda M. Martin, Cl J�L"11
Enclosure
GARY A. GILOT GI-NENIEVE E. MILLER ELIZABETH A. MARAWK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Kyle Silveus
SUBJECT: Change Order No. 12
DATE: May 7, 2019
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Erskine Clubhouse building located at 4200 Miami Street is a currently being renovated. Interior
repairs include new HVAC systems, plumbing and electrical systems, restroom upgrades,
interior finish upgrades, walls and ceilings. Exterior repairs and site improvements include a
new concrete ramp, window and door upgrades, replacement of the north porch slab, gutter
repair, exterior trim repairs, a new roof and a modification of the cart path layout.
The project has encountered numerous unforeseen conditions that were not reasonably
foreseen during the design phase and is going beyond 20% of the contract value. Items include
the discovery of lead paint on the concrete floor below existing carpet in the basement, asbestos
in the adhesive of VCT in the main area of the clubhouse (below carpet), and most recently the
discovery of two Underground storage tanks containing gasoline and fuel oil.
There have also been several items that were added to the project. Some items were identified
after the project was bid that made sense to include in the current project.
With the latest change order that includes Fuel Tank and Oil tank underground storage fuel
removal, wood floor repair, and exterior concrete stair replacement (Severely deteriorated
concrete hidden by carpet and thin overlay), 11.4% of change orders resulted in unforeseen
conditions and 10% resulted in "extras" or items that could arguably have been foreseen during
the design phase. Engineering requests the approval of Change Order 12, for $9,811.00 that
will increase the total of unforeseeable and foreseeable percentage of change orders at it relates
to the contract value to 21.43%.
Please call with your questions.
%4111 AIA Document G701 TIVI -2017
Change Order
PROJECT: (Name and address)
17043 - Erskine Clubhouse Renovation
City Project #236563
OWNER: (Name and address)
Board of Public Works
City of South Bend, IN
1316 County City Building
227 W Jefferson Boulevard
South Bend, IN 466011830
CONTRACT INFORMATION:
Contract For: General Construction
Date: 8/28/2018
ARCHITECT: (Name and address)
Gregory A. Kit & Associates, Inc.
(d/b/a) Kit Architecture / Planning
1126 Lincolnway East
South Bend, IN 46601
CHANGE ORDER INFORMATION:
Change Order Number: 11
Date: 5/13/19
CONTRACTOR: (Name and address)
Ziolkowski Construction Co., Inc.
4050 Ralph Jones Drive
South Bend, IN 46628
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
Per the attached RCO #048, add $1,222.00 to provide labor, material and equipment to remove 1000 gal of liquid and 600 gal of solids from
fuel tanks.
Per the attached RCO #049, Rev.1, add $4,613.00 to provide labor, material and equipment to provide an alternate route for the return air
the the inspector requested.
Per the attached RCO #050, add $1,730.00 to provide labor, material and equipment to repair, patch and finish plaster on main floor as
needed.
Per the attached RCO #051, add $3,587.00 to provide labor, material and equipment to remove damaged boards, replace missing boards and
set face nails as needed.
Per the attached RCO #053, add $2,153.00 to provide labor and material to remove existing concrete steps, form pour and finish new steps.
Per the attached RCO #054, add $2,300.00 to provide labor, material and equipment to construct 2 new newel post and wood base/skirt
board around second floor.
Add $575.00 to remove existing double doors to the east and cut door off and cut off harware as needed so new threshold can be installed,
Work to be done on a T&M ticket with remaining budget amount to be credited back to City.
Add $2,297.00 to wrap exposed wood with white metal around pro -shop door, Snack bar windows and wrap the inside of the windows with
wood. Include 1 window sill inside snack bar and cover header above north window in proshop. All exposed wood to be painted on inside.
Note no charge for white metal, work will be done on a T&M Ticket with any remaining amount to be credited back to the City.
Deduct $1,050.00 for Shower Room accessories and Ceiling
Deduct $5,301.00 for Basement Painting Credit
Deduct $690.00 for Rubber Base labor only
Deduct $750.00 for Bike Rack
Deduct $875.00 for Parking Lot signage.
The original Contract Sum was $ 907 000.00
The net change by previously authorized Change Orders $ 184,531.00
The Contract Sum prior to this Change Order was $ 1,091,531.00
The Contract Sum will be increased by this Change Order in the amount of $ 9,811.00
The new Contract Sum including this Change Order will be $ 1,101,342.00
The Contract Time will be increased by Zero (0) days.
The new date of Substantial Completion will be March 22, 2019
AIA Document G701 TM — 2017. Copyright m 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. tW&WAI" INIlV'p Q "I'lhis
AWAlm Il�t=ArriemuiY !is protected by US, Colpyir glhit Il..aw air d IlinP:marnatonamll Tireatuaus, UnauuthapxWzed improduuctuoin or a ilstrilbu& ion ol' fll is AIIA� IDoc uirm¢eint, or
any Ilmamuikk m of It, nna y uresuuft in severe, civil) aped cidi ni nall Ilpenallties, harm wiillll the Ippira secuuted to the ummamxiimuuirmn axienmt IpuossiilViAe uunde the Ilaw, This
document was produced by AIA software at 16:30:01 ET on 05/13/2019 under Order No, 0969002698 which expires on 05/1212020, and is not for resale.
User Notes: (3139ADA52)
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract
Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Gregory A. Kil & Associates, Inc. Ziolkowski Construction, Inc
C CONTRACTOR (Firm name)
=SIGNATURE ;iIINCARB. AIA Architect klA Mor5,�4 wxwg L-r
PRINTED NAME AND TITLE PRINTED NAME AND TITM
1 -
DATE DATE
Board of Public Works, City of South
Bend, IN
OWNER (Firm name)
AITAQVIO
i*1GNATURLV"'JV',1 Uf "Puwl� wr,-,;6
- --------------
A�A Document G701 TM - 2017. Copyright Q 1979, 1987, 2000 . 2001 and 2017 by The American Institute of Architects. All rights reserved. WAFOHING: ['Ws
A A" IK1mucwneint is protected Idy US,, Copyright t aw and internafi onall Tirea Hes, Unauthorlized reproduction or, dWrUbiufion of tuft at Docuinileint, or,
any pmUon of it, umay iru,mflt in seveire, OvIIII and cidaflnM penallbos, and w11111I be prosecuted to the imaxhnuuicrrn extent possVe undertho Ilaw, This
document was produced by AIA software at 16:30:01 ET on 05/13/2019 under Order No 0969002698 which expires on 05/12/2020. and is not for resale
User Notes: (3139ADA52)
DATE 4/16=1 9
City Of South Bend Venues, Parks and Arts
Erskine Clubhouse Renovation
Project No. 116-108
Ziolkowski Project # 17668
RCO # 048
4.16.19
DESCRIPTION:
Provide labor, material and equipment to remove 1,000 gal of liquid and 600 gal of solids.
Note: This is additional cost to the original quote as noted on RCO # 044 that there may be some
additional cost.
Item Scope of Work Estimated Unit Subcontractorl Material Total Labor Man] Craft 11-abor Total
No. I I QuantityI Quote Subcontractor)
Price I I hours I Type I Rate I Labor
I cost
0
Xontractor Markup
Subcontract Total
$0.00,
$0 0
Woo
-
$0 0
$0.0(
$6-66
$0
$0.0
$0.00
. ..........................
$0 0
$0,0
$0.00
$0 0
$0.0
$000
$0,0
$0.00
ol 0
$0.0
P-00
$01 0
$0.0
Woo
$0 0
$0,00
sol - — --------------- .. A
$0.00
$ol 0
$0.0
Lo 2Q
$o'o
$0.00
$0 0
$n.n
$0,00
$0 Oil
$0.0
§6.66
$o
$6-0
KgR
$0
$010
$0.00
$0 0-
Woo
$0
$0.0
�-O:Fo
$0
0.0
9-00-0
$10
-fi-0
15% Material Markup
Material Total ±100
Payment & Perf Bond
TOTAL RCO AMOUNT
15% Labor Markup
Labor Total
DATE 4/25/2019
Item
No.
City Of South Bend Venues, Parks and Arts
Erskine Clubhouse Renovation
Project No. 116-108
Ziolkowski Project # 17668
RCO # 049 Revised
4.24.19
DESCRIPTION:
Provide labor, material and equipment to provide an alternate route for the return air that inspector
has requested. See attached emails and drawings.
Scope of Work
Estimatedl
Unit
I Subcontractor
Material
Total
Labor Man
Craft
Labor
Total
Quantity
l]uote
Unit Price
Material
hours
Type
Rate
Labor
Cost
_..
Cost
ZGI �
1
$$0,00 00
S6
2
Su t
$5700
$i
_...
Labor (demo walls, remove door, frame,
0.._._.
$0.
0
0
......
$0
$
construct new walls
0
...... __
$0.00
$0
4
Carp
$53,45
$21
5/6" drywall on door side, taped, finished,
0
$0.00
$0
0
_-- ...._._.
_$0,00
0
0
0
8
Q
$0.00
$0
......... ........0
0W
__
$0.00
sol
6
0
$2,446
$0,00
$0
0
0
$0,00
10
0
p
$0.00
$0
0
0
$466
$0.00
$0
0
$0
0
0
.........._.$0.0p
$0.00
.
$0
_
0
0
$0,00
$0
0
0
..._ ..... s0.00
$0
0
$0.00
0
0
0'
.....
_. .....
$0,00
$0
0
$0,00
$0
e..���.__ .. 0
0
�.�.-'s oQ
�w $0
0
0
$0.00
$0
0
O i
IT
�$0.00
$01
0
Subcontract Total
15% Material Markup i4
Material Total 79
Payment & Perf Bond
TOTAL RCO AMOUNT
1I Labor Total
SUR
IF
c0[,11001R
LV-7�M
711
G0
c c
III NOW ION 11111
ERSKINE
CLUBHOUSE
South Bond Venues
P.,ks.ndAds
q��ka MiAl,til HfIll I T
PROPOSED
FLOOR 00, PLAN
E=
Tim:
Please see below. Per our conversation, we will make the following adjustments to our pricing and
scope of work for Option A (Option B is still not applicable and is not being priced):
• Return air ductwork will be installed as shown on Greg Kil's sketch. The R/A ductwork will come
off of the South R/A opening on the furnace with a filter rack, it will go to the East into the
shower room and then turn South to terminate with a grille at the hallway wall.
• The North R/A opening on the furnace will have a 10"-12" wide plenum box with a filter
rack. The 8" outside (O/A) duct will drop into the top of this plenum.
• The R/A ductwork at the furnace will no longer connect to together around the backside of the
furnace.
• The sheet metal installation is the same as we originally priced, except for we have about 2' less
of return ductwork that is on the backside of the furnace that originally connected the furnace
openings on the North and South sides of the unit. Deduct reflects this 2' of unlined return
ductwork. Again, everything else stays the same.
• We will not have any plumbing work associated with this to cap the old shower. All plumbing
will remain as is.
• We have not included any wall cutting, framing or lead abatement. Someone will need to verify
that the wall the separates the shower room and mechanical room does not have lead paint on
it. The same goes for the wall on the North side of the shower room that will need to be cut
open to expose the shower valve.
• The grille has a lead time of approximately 3-4 weeks from date of order.
• E. J. White Mark -Up is reduced to 5% in lieu of the original 10%to help with this pricing.
The breakdown is as follows:
Subcontractor —Stalker's Sheet Metal: $2,326.00
Subcontractor Mark -Up (+5% Gross): $122.42
Total: $2,448.42
Please advise if/when we should proceed with this work.
Thank you.
Jeffrey M. Bucher, Jr.
Vice-Presidcnt
1011 South Michigan St., South Bend, IN 46601
011ice: (574) 289-6351
Fax: (574) 289-3755
Cell: (574) 532-3488
F-ail:
Web mwww wvB61v im rant
STALKER'S
P.O. BOX 3681
SOUTH BEND, INDIANA 46619
(574) 234-2009
To: Jeff
Re: Erskine
4-18-19
We propose to fabricate and install (1) 48x12 return air duct from proposed grill location straight back to
north wall with (2) take offs connected to existing filter racks including,
* Fabricated return air duct
* (1) 8" F/A spiral duct connected to return air duct
* (1) Titus 48x12 louver faced return air grill (figured with 5 day build)
Material $ 643,00
Labor $ 1,833.00
Total $ 2,476.00
Items Not Included
* Cutting of holes (Grill location or wall between rooms)
04/23/19
Thank you, New Total: $2,326
Brad
*Per conversation with Brad Stalker, reduce
overall total by $150 if 2' section of ductwork is
removed on backside of furnace that connects
return plenums together. A return plenum box
with filter is still required for North side of
furnace to connect 8" outside air ductwork.
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Project ERSKINE 48x12 Date 04118/2019
Architect Office Marshall�and Wells
Engineer �n�ritu's Preparer Andy Prochko
Contractor Version 2014.0439
Des natlon
355 S
Louvered Return Grille, 350 Deflection, '/2" Spacing, blades parallel to short dimension,
Aluminum.
Main Product
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• Odd and fractional sizes are available at additional cost
• Sizes larger than 48` x 48" are shipped in multiple sections with joining strips for field assembly
#8 x 1 '/l' Ig Phillips flat head sheet metal screws painted white
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• All dimensions are t 1116'
• Material: Aluminum
on Schedule 366FS-1
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Page 1 of 2 - Edge Version 2014.0.439 - Product Information is Subject to Change without notice
Project 1 'NdiEA qb' i Date 4Li_4a0 9.
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Page 2 of 2 - Edge Version 2014.0.439 - Product Information is Subject to Change without notice
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#8 x 1 7�' Ig Phillips Flat head sheet metal screws painted white
Wall or duct opening should be duct size t 1/8"
All dimensions are t 1/16'
Material: Aluminum
Option Schedule 366FS-1
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Page 1 of 2 - Edge Version 2014.0 439 - Product Information is Subject to Change without notice
Project ERSKINE 48x12
Date
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Architect
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Office
Marshall and Wells
Engineer
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Andy Prochko
Contractor'
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Schedule (continued
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DAMPER MODEL 0 - NONE
BORDER 1-SURFACE MOUNT
ACCESSORY1 NONE
FINISH 26 -WHITE
ACCESSORY 2 NONE
FASTENING A - SCREW HOLES
ACCESSORY 3 NONE
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|N5ERV,|nc
514E. Marion St.
Mishawaka, |N4d545
— wwwinserv24'7zom
Phone # 574-968'0372 pax# 574'968'0372
BILL TO
Ziolkowksi Construction
South Bend, IN 46628
Invoice Details
E-mail ar@inserv24-7.com
oauc
03o7/2019
` mvv(ne*,
|ww351
Terms:
me,3n
Due Date:
011m6/2019
JOB SITE
Erskine Park Golf Course
South Bend, IN 46614
Work order No. Purchase order No, Date of Service
Quantity Description
Rate Amount
Taxable
We appreciate your bu-siness!
Subtotal
$13,390.00
Please remit all payments to:
Sales Tax (7,0%)
$0.00
INSERV, Inc.
Mishawaka, IN 46545
NOTE: All credit card payments will have a 3.0% convenience fee added at the Lime
Payments/Credits
$0.00
of processing.
Balance Due
111,390.00
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date _5/7/19_
Name We...Silveu............................................_...................�......................m.._
BPW Date 5/14/19
Department E n m eenn
P ..........������� ..��..
�...... De �� ...... .�...-...........
Phone Extension 9083
nWm
Required Prior to Submittal to Board
Legal
Attorney Name Clara McDaniels
Controller El
Controller review is required for all Contracts $5,000.00 or more anc
greater than one year in length per the City Purchasing Policy
Purchasing
Michael Schmidt
.._ .... ................... _......... _........ ....... . .. _—
Check the A ra?p i tw Item ITTyp guired for All Submissions
....._.......-.�...._.................... ..-.. _ ._..
Agreement
El Contract F Proposal Addendum
0 Professional Services
❑ Resolution
Bid Opening
E Bid Award ❑ Req. to Advertise ❑ Title Sheet
F] Quote Opening
0Quote Award
Z Change Order No. 12
0 C/O & PCA No. ❑ PCA
El Ease/Encroach.
Traffic Control
E] Other:
......... ............. ._. ......_.... .......
__� ... e4 gJreq.1nformation
Company or Vendor Name
Ziol'kowski Construction Inc.
New Vendor
El Yes Z No El If Yes, Approved by Purchasing
MBE/WBE Contractor
❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name
Erskine Clubhouse Renovation �_.
.r.........,, �_........ _.....
Project Number
116-108
Funding Source
Account No.
Amount
$9,811.00
Terms of Contract
Purpose/Description Cost for removal of fuel in fuel tanks revised mechanical room
intake duct routing, front porch concrete step replacement, and
other miscellaneous items
❑ Required Contractor's Certification Form Attached (Non -
Collusion„ Non -Discrimination, Non -Debarment„ E-Verity, Iran, etch
Required For Chancie Orders Onl
Amount of ® Increase $9,811.00
❑ Decrease $
Previous Amount $1,091,531.00
Current Percent of Change: 0.90 _
New Amount $1,101,342.00
Total Percent of Change: 21.43%
Dispersal After Approval
Copy Original
® Kyle Silveus
® ❑ Patrick Sherman
❑.............__m_—._�_................