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Home My WebLink AboutChange Order No 7 - Boland Trail Project No 113-047 - INDOT227 W. JEFFERSON BOULEVARD 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS May 14, 2019 Mike Carey Christopher B. Burke Engineering 220 W. Colfax Ave, #500 South Bend, IN 46601 RE: Change Order No. 7 — INDOT - Boland Trail — Project No. 113-047 Dear Mr. Carey: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on May 14, 2019, approved the above referenced Change Order for an additional forty (40) days to correct the amount of days entitled to you in Change Order No. 5. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, l:;'lerk QC�I �J Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Contract No:R -36881 Change Order No.: 007 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -36881 Letting Date:09/13/2017 District:LAPORTE DISTRICT AE:Forgey, Ryan PE/S:Carey, Michael Status:Draft Change Order Information Change Order No.: 007 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: Contract Completion Extension Original Contract Amount $ 1,163,781.52 Current Change Order Amount $ 0.00 Percent: 0.000 % Total Previous Approved Changes $ 187,405.97 Percent: 16.103 % Total Change To -Date $ 187,405.97 Percent: 16.103 % Modified Contract Amount $ 1,351,187.49 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 11/02/2018 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: This extension of 40 days goes in collaboration with Change order #5. 176 calendar days was added to the contract on CO#5; 95 days for the accidental discovery and 81 days for the time accounted for the non -construction season between December 1 and March 31. But unknowingly those dates add up to 121 days not 81. The difference of the error is the reason for the change order of 40 days. Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:__ DCE: SCE: DDCM:_ SS Days. ............................................. SP Days Value $ .................... ..- Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -36881 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 007 Page: 2 AE: DCE: SCE: * DDCM: (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) ( 50 SS days) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days) Y / N If Y, by Date Issued Y / N If Y, Copy to Program Budget Manages__ Y / N If Y, Referred to Project Manager(PM) Date to PM Approval Authority Concurs with PM? Y / N If Y, Concurrence by If N,Resolution: Approved Resolved by LPA Signatures Required? Y / N If Y, Date to LPA Date Returned Date Disapproved Date................................... Date Returned FHWA Signatures Required? Y / N If Y, Date to FHWA _ Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract No:R -36881 INDIANA Change Order No:007 Department of Transportation ...............b.........:..........:.. ... I ........... ........... I ....................................................... -..A. ------------ 4 (SIGNAT JRE) V (SIGNATURE) APPROVED FOR LOCAL PUBLIC AGENCY (TITLE) (TITLE) ............................. 0 '6DERATION �N PE/S (DATE) (DATE) APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Date:04/25/2019 Approval Level Name of Approver Date Status Page: 4 Contract NOR -36881 INDIANA Date:04/25/2019 Change Order No:007 Department of Transportation Page: 3 Contract: R -36881 Project: State:138275800LC4 Change Order Nbr: 007 Change Order Description: Contract Completion Extension Reason Code: CHANGED COND, Constructability Related CLN PCN PLN Item Code Unit Unit Price CO City Contract Completion Date Time Adjustment Comment Amount Change Total Value for Change Order 007 = $ 0.00 Original Completion dt: 11/02/2018 Adj comp) dt 06/06/2019 Adj No. of Days 40 Explanation: This extension of 40 days goes in collaboration with Change order #5. 176 calendar days was added to the contract on CO#5; 95 days for the accidental discovery and 81 days for the time accounted for the non -construction season between December 1 and March 31. But unknowingly those dates add up to 121 days not 81. The difference of the error is the reason for the change order of 40 days. Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation This extension of 40 days goes in collaboration with Change order #5. 176 calendar days was added to the contract on CO#5; 95 days for the accidental discovery and 81 days for the time accounted for the non -construction season between December 1 and March 31. But unknowingly those dates add up to 121 days not 81. The difference of the error is the reason for the change order of 40 days. No additional money is necessary for this change order, Change Order Explanation for Specific Line Item .1............................................ 4 M........M ........... .......I.....bN+N4....A......... I ....... derkkw.Me AWN♦M Yr s.re:MA.:h♦ It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Signed By NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date April 29,2019 Department Public Works ..................... � Name Roger Nawrot Division/Bureau Engineering BPW Date May 14, 2019 Phone Extension 5932 IIMEMPMMMMMIIIIIIIIIIillilliw��ui�w�wuiwn mmomommumpp5mmmmmmimimmmiiiiiiiiimimlilillwwmwwMMMPPPME iredPrior to Subm ..ittal to Board ............ Legal Attorney Name: Controller El Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the LJ Agreement El Professional Services r-1 Bid Opening E:1 Quote Opening Z Change Order No. 7 Ease/Encroach, Other: Company or Vendor Name ?roprLiat�q Item F-1 Contract F1 Resolution F-1 Bid Award Quote Award ❑C/O & PCA No. F-1 Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description for All Submissions Proposal F] Req. to Advertise ired Information F1 PCA Indiana Department of Transportation Addendum F1 Title Sheet Yes LJ No,,,_,,,, mm If Yes, App oved byPur�ci 1:1 MBE [] WBE... . ............... El No 0 Yes Name of Company Boland Trail R-36881 ..... — ----- 113-047 Federal 80% and City 20% This change order is for correcting the number of days entitled to the Contractor in Change Order #5 for the accidental discovery and the non -construction season durin the winter. 9 ........... LJ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) ... . ............ ......... aquired For Chanqe Orders Only Amount of ❑ Increase $ Decrease $ Previous Amount 1,351,234.17 Current Percent of Change. New Amount 1,351,234.17 Total Percent of Phagge: 16.10% Disoeri�[—Afte—r Copy Original z r-1 R_9ger Nawrot F] E] 11 El M