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HomeMy WebLinkAboutAward Bid - Spec H Seventeen More or Less 2019 or Newer Mid Size Four Door Hybrid Sedan Automobiles - Jordan Ford13 16 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1930 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 ` y, t86 CITY OF • BEND PETE i; BOARD R May 14, 2019 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Seventeen (17) More or Less, 2019 or Newer, Mid -Size Four Door Hybrid Sedan Automobiles — Spec H Dear Ms. Starkweather: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to you in the total amount of $416,143, for seventeen (17) units. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, L1I!da. M. Martin, Clcr �' GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 May 1, 2019 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGI.EG, MAYOR DEPARTMENT OF ADMINISTRATION ANDFINANCE Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award seventeen (17) more or less 2019 or Newer Mid -Size Four Door Hybrid Sedan Automobiles, to the most responsive and responsible bidder — Jordan Ford. The lowest bidder responded with a compact car, not a mid -sized as requested in the spec. The vehicles are to be distributed as follows: • Fifteen (15) to the Police Department • One (1) to the Fire Department • One (1) to Water Works This purchase price of $416,143.00 will be funded with proceeds from the 2019 Police Capital Lease & Interest Budget 101-0801-421.38.01 & 101-0801-421.38.02 in the amount of $367,185.00, the 2019 Fire Department Capital Budget 284-0902-422.43.02 in the amount of $24,479.00 and the Water Works Capital Budget 622-0640-415.43.02 in the amount of $24,479.00. Listed below are the bids received for your review. ***Denotes Most Responsive Bidder ***Jordan Ford — Si)ec H Des cri tion 2019 Ford Fusion H Purchase Price Gates Toyota — Snee. H Description 2019 Toyota Ca Purchase Price )t Unit Price ............ n___ 17 $2� Unit Price 17 Total $416,143 00 $416,143.00 Total _.. $438,600. $25,800.00 .��.�.�_..........� .�� ? ...00 $4 8,600.00 Gates Toyota — Syec H Description � ....�.._ ^^^......_ ..�_ p Qty. Unit Price Total Toyota Corolla 17 $22,400.00 $380,800 00 2020 � .. ---- .._... �u... , ..... �m.. ......._... Purchase Price $380,800.00 .� �....._..........._... .... .......... _...... �......._...--___--__________--_. .. Gates Cbevy World — lLec H Descripon ti(sty. Unit Price Total �� m._._......_... m�w..Y�_. 2019 Chi Malibu Hybrid 17 $27,645.00 $469,965.00 m_....._........................... Purchase Price $469,965.00 If you have any questions or concerns regarding this matter please don't hesitate to call, Sincerely, c ''Hralal�,rcctor Central Services Division JDH/wss C 7 Ay BID/PROPOSAL CITY OF SOUTH BEND Spec H - Seventeen (17) More or Less 2019 or Newer Mid -Size Four Door BID NAME Hybrid Sedan Automobiles FOR BIDS DUE April 23, 2019; 9:30 a.m. Description Year/Make/Model Unit Price 4-DOOR SEDAN 2019 FORD FUSION HYBRD $ 24,479.00 EAC. Estimated number of days for delivery from award date. 100 DAYS Bidder (Firm) Address: 609 E. JEFFERSON BLVD. City/State/Zip; MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 Fax Number: 574/254-2777_ BOARD OF PUBLICWORKS Oary A. Gilbf, President �de rnb�er Laura O'Sullivan, Member By .. ......�5 nat�� ( 9 e) _.. 10 DEBRA STARKWEATHER (Printed Name) CnMMF.R( TAT, FT.RRT„ aALE 5.....MLA,DER ............................... (Title) Elizabeth A. Miradik, Member Ther se J. Dorau, Member tilqvir, ttest: Linda .Martin, Ierk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business " pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less,than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1%for a purchase expected by the�urchasin acy to be at least $100,000. Date: APRIL 23, 2012 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business preference for Project MID SIZE FOUR DOOR HYBRID SI'DAN (Project # SPEC H ) located within the City of South Bend, St. Joseph County, Indiana. © The location of the principal place of business is 6_ j„ ,.R 11.RHA 3 �s r545 (Ad, dVh'Ps,1) St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: © The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCL4L SECURITY NUMBERS. Dated this 23RD day of APRIL , 20�� JORDAN FORD ........... Contractoi•Mdder (f# ann) Signature of Contractor/Bidder or Its Agent 1)1 BRA SI 1'tK F,Af T 1ER '17,ALPS R Printed Name and Title J BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/06/2019 ........., _. Name Jeff Hudak Department Central Services BPW Date 05/14/2019 Phone Extension 574-235-9316 ��� a..vn✓ r Required c u�red Prior to Su ....... Submittal to Board Legal ® Attorney Name Clara I" cDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt __. ,... Check the G_....0 Agreement Professional Services Bid Opening Quote Opening Change Order No. _ ❑ Ease/Encroach. ❑ Other: Company or Vendor Name New Vendor MBENVBE Contractor MBENVBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of El I opriato Item Type — Re �ar Contract Resolution Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control Required Inform Yes JJ No A..�,.n� If Yes MBEw..w WBE for All Sub Proposal ❑ Req. to Advertise ❑ PCA roved by Purchasin Addendum ❑ Title Sheet ❑ No Yes Name of Company_- .. Spec H — Seventeen (17) more or less 2019 or Newer Mid -Size Four Door Hybrid Sedan Automobiles 2019 Police Department Lease & Principal Budget 2019 Water Works Capital Budget & 2019 Fire Dept. Capital Budget 101-0801-411 38.01 & 101-0801-421.38.02 (PD Lease & Interest) 5.43 02 (Water) 287-0902-422.43.02 (Water) $ 416,143.00 ($367,185.00 PD)($24,479.00 Fire)($24�„479.00 Water) Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment E-Verify, Iran, etc. Increase Decrease Previous Amount $ Current Percent of Change: New Amount Total Percent of Change: Rr�s.)uired For , e .$ ............................ Orders Onl Dispersal After Appro va l Original ❑ Jeff Hudak ❑ Renata Matousova, Tim Lancaster ❑ Todd Skwarcan, Roxanne Lawson & Al Green 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. 1NDIANA 46601-1 930 CITY OF • BEND PETE BUTTIGIEG, MAYOR BOARD PUBLICWORKS May 14, 2019 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 PHONE 574/235-9251 FAX 574/235-9171 RE: Bid Award — Seventeen (17) More or Less, 2019 or Newer, Mid -Size Four Door Hybrid Sedan Automobiles — Spec H Dear Mr. Dralle: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced project to Jordan Ford, in the total amount of $416,143, for seventeen (17) units. Please note, you were the lowest bidder, but did not meet the bid specifications. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, UndaM. Martin, Cl rk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU