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Home My WebLink AboutAward Bid - Spec G Two More or Less 2018 or Newer 3 Yard Front End Rubber Tire Loaders - Hardings Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDF PUBLIC WORKS May 14, 2019 David Huppenthal Hardings, Inc. 109 West Commercial Avenue Lowell, IN 46356 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders — Spec G Dear Mr. Huppenthal: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to you in the total amount of $475,318, for three (3) units. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Jnda M. Martin, Clef ' GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 May 1, 2019 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award three (3) more or less 2018 or Newer 3 Yard Front End Rubber Tire Loaders, to the most response and responsible bidder — Hardings, Inc. The vehicles will be distributed as follows: * One (1) with Alternates 1,2,3 & 4 to the Sewer Department * Two (2) for Water Works 0 1 with Alternates 1,3 & 4 0 1 with Alternates 1,2,3 & 4 This purchase price of $475,318.00 will be funded with proceeds from the 2019 Sewer Departments Capital Budget 642-0621-415.43.02 in the amount of $177,781.00 and the 2019 Water Works Capital Budget 622-0640-145.43.02 in the mount of $297,537.00. Listed below are the bids received for your review. ***Denotes Most Responsive Bidder *"H ar din ,, Inc pec De cri tion s p ...�.... — b. _. _ t .....'. Unit Price _—....�.�. Total _.............._ . Hyundia HL940 3 $148,300.00 $444,900.00 mmm2019 Alternate 1- Hydraulically operated bucket m m mmmm mmmmmmmmmmmmmmmmmmmmmmm w ww coupler system compatible with JRB Grapple Bucket. Must include auxiliary hus.,.,yst.,em ..t..o..o....er.�a�....t..._e�.......,e. e�.eeee.... ..............�.��.�.�...�.�.�.�.�.�.........�.�......�.�..�............-.. $5,570.00..�.._..........��_$1.6,.m7...-.-1._0.00 Alternate 2 — Grapple le Bucket mm 2 $15 025.00 —. ,,025.._..� $ 0 050.00 .......3 mm Alternate..3..�—le� u.l..ar Style Bucket -_ 3�—�.._�.. $3,61000 .........$1��..0,830.00......--� Alternate 4 — Forks 3 $5,276.00 $15,828.00 ......... ....... ��_......_��_._.- �....... Sub-Total .�_..... $177�78 � -- —.. 1.00 $518,318.00 Trade In Units #555; � nit #564 (Water) � �..... 43�� _...�_,000.00 Purchase Price ��.-�N/A Local Vendor Discount (-1%) LBid Com )arison Price $475 318.00 ___..W _..__.. ___ ... -. ...... MacAllister Machinery Co. Inc. — § ec G.. Description ._........._P...._.... w t Q y�.......... Unit Price ..........�__ Total _mm.mm.mm..._. ..... ,...�..w,.. 2019 Hyundia HL940 3 $173,118 00 $519,354.00 mm m,—..._..... A.1ternat�e I -Hydraulically operated bucket coupler system compatible with JRB Grapple Bucket. Must include auxiliary hydraulic Y operate grapple. .1 Alternate 2 Grapple Bucket 2 _ $15,455.00 $30,910.00 Alternate 3 Regular Style Bucket 3 $7,198.00 $21,594 00 � Alternate 4.. — _ ... — Forks 3 ��... $6,830 00 $20,490 00 — Sub -Total $207,000.00 $605,545.00 _._._...._...... Trade In Units #555; Unit # er 564 Wat m. �— )..... _ ...._... —6....-66 �..._.... $62,000.00 Purchase Price $5431545.00 -...... Local Vendor Discount (4%)—..._.... — $5,435.45 Bid Comparison Price ......... ......... ...� 538,109.55 $.........�..... .�... �� McCann Industries, Inc Spec G.... Description ..... Qty. Unit Price —...�. Total 2019 Hyundia HL940 3 $188,1.24.00 $564,372.00 Alternate 1- Hydraulically operated bucket coupler system compatible with JRB Grapple Bucket. Must include auxiliary hydraulic system to eraterapple:_........_._._ 3 $4,406.00 $13,218.00 Alternate 2 - Grapple Bucket m m m 2 m$m15,009 00 $30,018.00 Alternate 3 RegularStvle Bucket ........... 3 $4,758.00 $14,274.00 Alternate 4 — Forks 3 $4,681.00 $14,043.00 Sub -Total $216 978.00 $635 925.00 Trade In Units #555; Unit #564 (Water) ................................-.............._ ..—W �.—.�..—. . a .. _. _ — — .�...�............ _ 666 $77,000.00 Purchase Price mm... ..... $558,925. ��mm Local Vendor Discount (-1%)........_ ... ..........._... $5,589.25 Bid Com ,arison Price m.. _P . . ......__..............—........ ..............._ .. - $553,335.75 ..........._ If you have any questions or concerns regarding this matter please don't hesitate to call. Sincer -ly, efHudak,, Director Central Services Division JDH/wss BID/PROPOSAL CITY OF SOUTH BEND Spec G - Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber BID NAME Tire Loaders _... ........ FOR BIDS DUE April 9, 2019; 9:30 a.m. Description Year/Make/Model Unit Price Wheel Loader 2019 Hyundai HL940 $ 148,300.00 ......... .. ......... ........_ Year Make/Model — Trade In Unit Price 2002 Unit # 555 Case 621 D Wheel Loader $ 23,000.00 VIN # - JEE0135226 .... 2004 Unit # 564 Case 621 D Wheel Loader $ 20,000.00 VIN# - JEE0136633 Option# Description Cost Total ............................................. 1 Hydraulically operated bucket coupler ...................................... $ ......................... ..__ 5,570.00 $ 110,870.00 system compatible with a JRB Grapple Bucket. Must include axillary h draulic system tooperate a le. JRB Style coupler compatible to a JRB Y p p _............... $ 3,746.00 Option Gra le Bucket w/ auxiliary hydraulics 2 Grapple Bucket $ 15,025.00 $ 125,895.00 ......... ..._. 3 Regular Style Bucket $ _ ............. 3,610.00 $ 129 505.00 4 ............................... Forks $ 5,276.00 $ 134,781.00 ......WW (2) 2019 HL940TM wheel loaders. (2) ........ $ 292,261.00 couplers, (2) regular buckets, (1) forks, (1) Gra le Bucket. Trades deducted Estimated number of days for delivery from award date. Bidder (Firm): Hardins, Inc. Address: 109 West Commercial Avenue City/State/Zip: Lowell Indiana 46356 60 - 90 Days 12 Telephone Number. _(219),696-8911 Fax Number: _gjq) 696 — 891 5,-.-___,, BOARD OF PUBLIC WORKS nary A. 6F,411-01r—esident By (Signature) (Printed NameF . . .... Elizabeth A, Maradik, m Meber an.,.. mbar e e Dorou, Member a 6ra 0 t�jG -ant Linde M, artin, 11, r 13 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/06/2019 ...... _ Name Jeff Hudak Department Central Services BPW Date 05/14/2019 Phone Extension 574 235 9316 „ _.... _ .Reu.. a.........o B®� lireoS�mittal toard Legal Attorney Namea McDaniels Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing ® Michael Schmidt Gheck the Agreement Professional Services Bid Opening Quote Opening Chg Order No. Ease./Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description )ro )date Item Type 1 e:p .� Contract Amendment Bid Award [.,. Quote Award C/O & PCA No. Traffic Control .l for All Submissions Proposal Addendum ❑ Req. to Advertise ❑ Title Sheet aired Information ❑ PCA ❑ Resolution ��.�] Claim �—j 'des [ _ J Yes, Approved by Purchasing No mq MBE Completed E-Verify Form Attached - Yes WBE �.m.J No Spec G — Two (2) more or less 3 Yard Front End Rubber Tire Loaders 9 Sewer Department Capital Budget 2019 642 0 21t 415.43 02 (S Budg et M_ (Sewer) 622-0640-415.43 02 (W,ater) $475,318.00 $177,781.00 Sewer ($297,.. 537 00 Water) Opening Bid Date: For Charge Orders Onl Amount of Increase $ ] Decrease $ Previous Amount $ Current Percent of Change: % New Amount Total Percent of Change: Time Extension: Copy Original ® El ® ❑ Dispersal After Approval Jeff Hudak � .... Roxanne Lawson & Al Greek Terri Swift 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD ;` PUBLIC WORKS May 14, 2019 Steven Roggeman McCann Industries, Inc. 543 Rohlwing Road Addison, IL 60101 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders — Spec G Dear Mr. Roggeman: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to Hardings, Inc. in the total amount of $475,318, for three (3) units. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, d*' t(- t+'� I, � Linda M. Martin, C,Irakfffi Enclosure GARY A. G1LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. ®'SULLIVAN THERESE J. DORAU 1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SO[ ITH BFND. INDIANA 46601-1930 0,11 ,o 41 VVACF, ;. ar ce 186, CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS May 14, 2019 Patrick Riley MacAllister Machinery Co., Inc. 25734 State Road 2 South Bend, IN 46619 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders — Spec G Dear Mr. Riley: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to Hardings, Inc. in the total amount of $475,318, for three (3) units. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clef, Enclosure GARY A. GILOT GENEV IEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU