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Home My WebLink AboutAward Bid - Spec E - One or More 2019 or Newer One Ton Crew Cab Four Wheel Drive Pick Up Truck - Jordan Ford1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOT ITH BEND. INDIANA 46601-1830 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS May 14, 2019 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 PHONE 574/235-9251 FAx 574/ 235-9171 RE: Award Bid — One (1) or More, 2019 or Newer, One -Ton Crew Cab Four Wheel Drive Pickup Truck — Spec E Dear Ms. Starkweather: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to you in the amount of $41,899 for the unit price plus Alternate No. 1. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, *UridlaM. Martin, Cle/kC"fi GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND INANCE April 29, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2019 or Newer One -Ton Crew Cab Four Wheel Drive Pickup Truck with Alternate 1 for the Sewer Department to the most responsive and responsible bidder, Jordan Ford. The cost of the vehicle is $41,899.00 and will be funded with proceeds from the 2019 Sewer Department Capital Budget 642-0621-415.43.02. Listed below is the bid received for your review. ***Denotes Most Responsive Bidder ***Jordan Ford — � E Description 2019 Ford F350 Pickup Truck .... Alternate 1 — Front mounted wester 8' pro -plus power angling left and right. Plow to come equipped with safety approved lights and Inarket s, and snow deflector. Purchase Price Martin C IDescript Inc. 2019 RAM 3500 4x4 Crew Alternate 1 Front mounted ��.. ' _..-. _..��—_....... � �... wester 8 pro -plus power angling left and right. Plow to come equipped with safety approved 1I lits and nyirkei-s,, and snow deflector. ........... .... _ ........._ Purchase Price Qty. Unit Price Total 1 $36,215.00 $36,215.00 1 $5,684.00 $5,684.00 Qty. Unit.P.. _ ..... rice Total 1 $36,467.00 $36,467.00 N/A N/A N/A If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, Jeff :1iia, Director Central Services Division , BID/PROPOSAL CITY OF SOUTH BEND° 1865 Spec E - One (1) or More 2019 or Newer One -Ton Crew Cab Four Wheel BID NAME Drive Pickup Truck FOR BIDS DUE April 23, 2019; 9:30 a.m. Description Year/Make/Model Unit Price 4X4 CREW CAB 2019 FORD F350 PICK UP $ 36,215.00 EA Alternate# Description Cost Total .. ........ ........ ......... ......... 1 Front mounted western 8' pro -plus $ 5684.00 EACH $ 5684.00 EACH power angling left and right. Plow to come equipped with safety approved li hts and markers, and snow deflector. 2 Front mounted Western MVP Plus. $ 6242.00 EACH $ 6242.00 EACH Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG — Bi-fuel conversion with tanks $ 11476.00 EACH $ 11476.00 EAC mounted under bed. 4 CNG Dedicated conversion with tanks $ 11976.00 EACH $ 11976.00 EACH under bed. Dealer to verify fuel tank capacity. I] Estimated number of days for delivery from award TRUCK ONLY: 120 DA s date. ADD 5-6 WEEKS FOR Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: 574/259-1981 Fax Number: 5„74/254-2777 By C �C. (Signature) DEBRA STARKWEATHER (Printed Name) 12 BOARD OF PUBLIC WORKS r� '" Gary A. Gilot, President 1. ] za et A. Maradi , Member Member °T h r se .1. Dorau, Member 7'auL ra O'Sullivan, Member-.,... At st: l dda M. Martin, la k 13 (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be Pess than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 %for a purchase expected by the purchasing agency to beat least $100, 000. Date: APRIL 23, 2019 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business preference for Project 1 TON CRE CAB 4X4 PICKUP TRUCK- (Project # SPEC E_) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is 609 E T EFF R O'N BLVD MI � ,6545 FX] St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: El The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCL4L SECURITY NUMBERS. Dated this ? TRD— day of _ , 20-1-9— JORDAN FORD Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent TA Printed Name and Title on BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 05/07/2019 Jeff Hudak Department Central Services BPW Date 05/14/2019 IIIIIIIIWN�II�d' kiFAPI��M��'1FfNIYfnl�il�YIIIIIIIIIIIIIIIIIIIIIIIIIW� NrY�IMII�IIII�MNd�+litllMdlld��PY�IMII�Wid��IlldIYFIIF.MM;MO Phone Extension 574-235-9316 A➢1➢ 11�5JWWIIIIWIWWI(l Wrygi Required Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ❑l and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt ...... ...... _ww ..... .............. Check the ,propriate Item Type — Required for All Submissions Agreement w ............... ........... Contract El Proposal El Addendum Professional Services ❑ Amendment Bid Opening Bid Award ❑ Req. to Advertise ❑ Title Sheet El Quote Opening Quote Award ❑] Chg Order No. El C/O & PCA No. ❑ PCA Ej Ease./Encroach. Ej Traffic Control ❑ Resolution Other: El Claim ....................................._.. Company or Vendor Name Re orr ion Required f ._ .. New Vendor ❑ s If Yes, A roved b''-mmm Ye pp y Purchasing No MBE/WBE Contractor WBE Completed E-Verify Form Attached Nees Spec E — One (1) or more 2019 or newer One -Ton Crew Cab Project Name Four Wheel Drive Pickup Truck Project Number ............. ............ ........... �........ �� .... Funding Source 2019 Sewer D rtment Capital Budget mmm_ Account No. 642-0621-415-43-02 Amount $41,899.00'................................. ..._.._.................................� 0 Terms of Contract Purpose/Description Opening Bid Date: ................uw_�.,..............................................................�___.�. Amount of �._.__......... r For Change Orders Onlw Increase $ �.� ........mm..m.......... [_1 Decrease $ Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension: Dispersal After Approval Copy Original ® ❑ Jeff Hudak ® El Terri Swift 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1930 007,I1 It 1865 SOUTHCITY OF BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS May 14, 2019 Jennifer Martin Martin Country Chevrolet, Inc,. 2705 N. Michigan Street Plymouth, IN 46563 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — One (1) or More, 2019 or Newer, One -Ton Crew Cab Four Wheel Drive Pickup Truck — Spec E Dear Ms. Martin: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to Jordan Ford in the amount of $41,899 for the unit price plus Alternate No. 1. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, w Linda M. Martin, Ch -k Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU