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HomeMy WebLinkAboutAward Bid - Spec A Two More or Less 2019 or Newer 3-4 Ton Extended Cab Four Wheel Drive Pick Up Trucks - Jordan Ford1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOIITH BEND. INDIANA 46601-1930 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 OVm11 1865 CITY OF !' BEND PETE BUTTIGIEG, MAYOR BOARD PUBLIC WORKS May 14, 2019 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Two (2) More or Less, 2019 or Newer, 3/ Ton Extended Cab Four Wheel Drive Pick Up Trucks — Spec A Dear Ms. Starkweather: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to you in the total amount of $118,605, for a total of three (3) units. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, *4 Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE May 1, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award three (3) more or less 2019 or Newer 3/ Ton Extended Cab Four Wheel Drive Pickup Trucks to the most responsive and responsible bidder — Jordan Ford. The vehicles will be distributed as follows: • One (1) to the Street Department with Alternates 2&3 • Two (2) to the Sewer Department with Alternates 1 &3 This purchase price of $118,605.00 will be funded with proceeds from the 2019 Street Department Capital Lease & Interest Budget 202-0607-431.38.01 & 202-0607-431.38.02 in the amount of $39,907.00 and the 2019 Sewer Department Capital Budget 642-0621-415.43.02 in the amount of $78,698.00. Listed below are the bids received for your review. ***Denotes Most Responsive Bidder HVY WORLD — Spec: A _.-GATES....C..ELD _�.... , — ............__ �.�—...._..... _......�. ....�_ Description ....................... __. Qty �.._m�. .. Unit PriceTotal 2019 ChevySilverado 250OHD 3 _..._ ... _... $32 315.00 $.96,945.00 Alternate I -- Front mounted western 8' pro - — . - plus power angling left and right. Plow to come equipped with safety approved lights and markers and snow deflectorm-mmm ..... .......2.— m — $5,568.00 $11,136 00 Alternate 2 Front mounted Western MVP .. _ Plus. Plow to come equipped with safety approved lights, markers and snow deflector and shoes. ....... .� ..� ....... 5 650.00 $5 6 ,50.00�...._,..M._ Alternate 3 — Roof mounted strobe light with � controller, ntr Federal Signal 53" Legend LPX or e Four 4 corner strobes. —__ . _. � 3 $1 959.00 ,—..._... $5,877.00 ................................, ......... Purchase Price $119,608.00 **JORDAN FORD..— Spec A�..._.��� ...__. �� ... Descri don t Unit Price Total 2019 Ford F250 4x4 3 $30,540.00 $91,620.00 Alternate 1- Front mounted western 8'...pro- plus power angling left and right. Plow to come equipped with safety approved lights a--- .... .............. _ _—._.._...� Alternate 2 — Front mounted Western MVP _.��........._.._................ — -A...m .......� Plus. Plow to come equipped with safety approved lights, markers and snow deflector and shoes. 1 $6,242.00 $6,242.00 Alternate 3 —mRoof mounted strobeµliWWW ht with g th v controller, Federal Signal 53" Legend LPX or equal. Four (4) corner strobes. 3 $3,125.00 — $9,375.00 Purchase Price��� $�118,605.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Siccr.y Jeff Hudak, Director Central Services Division JDH/wss 1 BID/PROPOSAL'^�°' CITY OF SOUTH BEND` , 1$65 Spec A - Two (2) or More 2019 or Newer % Ton Extended Cab Four Wheel BID NAME Drive Pick Up Trucks FOR BIDS DUE April 9, 2019; 9:30 a.m. Description Year/Make/Model Unit Price SUPERCAB PICKUP 2019 FORD F250 4X4 $ 30,540.00 EAC1. Alternate# _... Description ..................................................... Cost Total 1 ..........................................._..... Front mounted western 8' pro -plus $ 5684.00 EACH $ 5684.00 EACH power angling left and right. Plow to come equipped with safety approved li hts and markers, and snow deflector. 2 Front mounted Western MVP Plus. $ 6242.00 EACH $ 6242.00 EACH Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. _..._. ........................................................ 3 .............. . Roof mounted strobe light with $ 3125.00 EACH $ 3125.00 EACH controller, Federal Signal 53" Legend LPX orequal. Four 4 corner strobes. ............... S E 4 CNG - Bi-fuel conversion with tanks $11, 460.00 EACH $ 11 , 460.00 EAC iP mounted under bed. 5 CNG Dedicated conversion with tanks .......... $11, 960.00 EACH .............. $ 11, 960.00 EAC 0 under bed. Dealer to verify fuel tank ca acit . Estimated number of days for delivery from award TRUCK & PLOW ABOUT date. 115 DAYS; ADD ABOUT 45 Bidder (Firm): JORDAN FORD Address: 609 E. JEFFERSON BLVD. City/State/Zip: MISHAWAKA, IN 46545 Telephone Number: L9 Fax Number: _._U,4.125.4..-2.7.7.,7 . By. 12 EE KCEPTION AGE 4B 5B BOARD OF P BI., C OR Gary A. Gilot, President �� " t ember Laura O'Sullivan,iber 13 (Signature) DEBRA STARKWEATHER (Printed Name) COMMERCIAL FLEET SALES MANAGER (Title) tQk UA= ........ .. Elizabeth A. Maradik, Member Th rase J. Dorau, MembeA NMI Atte t: Linda M. Mtirtimi, erk , (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business " refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3%for a purchase expected by the purchasing agency to beat least $50,000 but less than $]00,000. • 1 Yo fo r a pur chaw e , iected lit^ the purchasing ageiigc to beat least $100, 000. Date: APRIL 9, 2019 Pursuant to I.C. 5-22-15-20.9, JORDAN FORD claims a local Indiana business reference for Pro .._w p ect 3/4 TON j EXTENDED CAB PICKUPS (Project #SPEC A )located within the City of South Bend, St. Joseph County, Indiana. ] The location of the principal place of business is ._.. E EBS _QN.-_11.� ._ �� - L LN_415545 St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. © The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this 9TH day of APRIL 20 19 JORDAN FORD Contractor/Bidder (h irrn) Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATHER Errerr q 11 aAre— . Printed Name and Title no SDate Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 5/06/2019 Jeff Hudak Department Central Services BPW Date 05/14/2019 Phone Extension 574-235-9316 Required Prior to Submittal to Board ............... ............. . .. .... ..... Required . . . . ... . . ........ .. .......... Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller E] and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt Check the Ar)proorlate Item Type — J_J Agreement Professional Services f Bid Opening Quote Opening Chg Order No. Ease./Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Contract ' "', " Amendment Bid Award F1 Quote Award C/O & PCA No. El Traffic Control RE for All Submissions Proposal El Req. to Advertise Information PCA Resolution Claim Addendum F-1 Title Sheet LJ Yes U If Yes, Approved by Purchasing No MBE Completed E-Verify Form Attached E] Yes WBE F-1 No Spec A-7-Two or more 2019 3/Ton Extended Cab Trucks Street Department Capital Lease & Interest Budget Sewer Department Capital Budget -0607-431.38.01 & 202-0607-431.38.02 (Street Dept) 642-0621-415.43.02 (,Sewer).., -8, -," -6 -0-5 -0, 0 (—$39,907.00 Street) ($78,698.00 Sewer) . ...... ... " - Opening Bid Date: Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Time Extension: Copy Original F-� Jeff Hudak Terri Swift . ...... .... Sean Ward For, Chanute Orders Onl Dispersal After Approval 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD F PUBLIC WORKS May 14, 2019 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Two (2) More or Less, 2019 or Newer, 3/ Ton Extended Cab Four Wheel Drive Pick Up Trucks — Spec A Dear Mr. Dralle: The Board of Public Works, at its meeting held on May 14, 2019, awarded the above referenced bid to Jordan Ford in the total amount of $118,605, for a total of three (3) units. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, (�41ok'ab-q f. Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU