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Home My WebLink About04232019 Board of Public Works MeetingAGENDA REVIEW SESSION APRIL 18, 2019 99 ATTEST: Linda M. Martin, Clerk REGULAR MEETING APRIL 23, 2019 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, April 23, 2019, by Board President Gary A. Gilot, with Board Members Therese Dorau and Genevieve Miller present. Board Members Elizabeth Maradik and Laura O'Sullivan were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 4, April 9, and April 16, 2019, were approved. PUBLIC HEARING - NOTICE OF INTENT TO SELF -PERFORM 2019 CURB AND SIDEWALK PROGRAM Mr. Gilot stated a public hearing is required by Statute for the City to self -perform two (2) projects. He read in a memo to the Board, Ms. Kara Boyles, City Engineer, stated the city intends to self -perform two (2) curb and sidewalk projects at 302-418 E. Fairview Street and 801-849 and 802-842 Albert Street that exceed $100,000 including labor and material. She noted under Indiana law, the City is required to publish its Notice of Intent when using its own workforce for any projects exceeding $100,000. Ms. Boyles stated neither project will exceed the $250,000 limit. She added the Street Department has the qualified staff to do the work and it is less costly to do so. Mr. Gilot asked if there was anyone present that had any further questions or needed further discussion. Mr. Murray Miller, Local Union No. 645, asked why these projects were not going out to bid. Mr. Gilot stated Ms. Boyles explained in detail at the Agenda Review Session that there is a reduction in the budget and in an attempt to get this work done, to make the best use of tax dollars, she has asked to have the City's in-house crews do the work. He noted she would prefer to go to bid, but can't afford the cost. Attorney McDaniels stated there is statutory language that gives the city the right to perform the work up to $250,000. She stated based on the reduction in funds, this is the best way to perform the work. Mr. Miller asked if there was a scope of work. Mr. Gilot stated there would be, but it would include in-house labor, adding outside labor costs would be higher. Mr. Miller asked if it includes all equipment and materials used. Attorney McDaniels read through the requirements of the Statute, noting it requires all labor, materials, and equipment to be figured into the cost, which must be below $250,000 to allow the city to self -perform. Mr. Gilot agreed, stating a project must be between the amounts of $100,000 to $250,000 to qualify. Mr. Gilot asked if anybody else had any questions or comments. Hearing none, he closed the public hearing. Upon a motion by Ms. Dorau, seconded by Ms. Miller and carried, the Board approved the Notice of Intent to Self- Perform. OPENING OF BIDS — WATER TREATMENT CHEMICALS 2019-2020 VARIOUS OPERATIONAL BUDGETS) This was the date set for receiving and opening of sealed bids for the above referenced chemicals. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: PVS TECHNOLOGIES, INC 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Craig Mikkelson Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Item Est. Item Units Unit Price Total No. Qty. 1 150 Chlorine —1 Ton Cylinders Ton No Bid No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid No Bid 3 1 90,000 1 Ferric Chloride Gal. I $1.18/GL $106,200.00 Ll Ll REGULAR MEETING APRIL 23, 2019 100 1 1 C 4 260 Fluorisilicic Acid — 23% Ton No Bid No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. No Bid No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. No Bid No Bid 7 120 Solar Salt Ton No Bid No Bid 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton No Bid No Bid 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. No Bid No Bid 10 25,000 Liquid Calcium Nitrate Gal. No Bid No Bid 11 72,000 Sodium Hypochlorite —12.5% Gal No Bid No Bid 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. No Bid No Bid 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. No Bid No Bid 14 1,100 Struvite Remover 275 Gallon Totes Gal. No Bid No Bid Total: $106,200.00 CHEMICAL SERVICES, INC. 5727 Industrial Road Fort Wayne, IN 46825 Bid was signed by: Erick Kumming Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted .n Item Est. Item Units Unit Price Total No. Q 1 150 Chlorine —1 Ton Cylinders Ton 2 150 Chlorine —150 lb. Cylinder Cyl. 3 90,000 Ferric Chloride Gal. 4 260 Fluorisilicic Acid — 23% Ton 5 7,500 Potassium Permanganate — 551b Lbs. $3.29/# $24,675.00 Pails 6 22,500 Blended Phosphate Sequestrant Lbs. 7 20 Solar Salt Ton 8 100 Sulfur Dioxide — 1 Ton Ton Cylinders 9 40,000 Dry Polymer Flocculent — 50155 Lbs. lb. Polyethylene Bag 10 25,000 Liquid Calcium Nitrate Gal. 11 72,000 Sodium Hypochlorite —12.5% Gal. $0.965/Gal $72,000 (Loads over 2,500 Gal) $1.185/Gal (Loads under 2,500 Gal) 12 1,100 Sodium Permanganate 275 Gal. Gallon Totes 13 1,100 Sodium Permanganate 500-500 Gal. Gallon Bulk 14 1,100 Struvite Remover 275 Gallon Gal. Totes KEMIRA WATER SOLUTIONS, INC. 4321 W. 6" Street Lawrence, KS 66049 Total: REGULAR MEETING APRIL 23, 2019 101 Bid was signed by: Christina Imbrogno Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted :n Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton NO BID 2 150 Chlorine —150 lb. Cylinder Cyl. NO BID 3 90,000 Ferric Chloride — Kemira PIX- III Gal. $1.19 $107,100.00 4 260 Fluorisilicic Acid — 23% Ton 5 7,500 Potassium Permanganate — 551b Pails Lbs. NO BID 6 22,500 Blended Phosphate Sequestrant Lbs. NO BID 7 20 Solar Salt Ton NO BID 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton NO BID 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. NO BID 10 25,000 Liquid Calcium Nitrate Gal. NO BID 11 72,000 Sodium Hypochlorite —12.5% Gal. NO BID 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. NO BID 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. NO BID 14 1,100 Struvite Remover 275 Gallon Totes Gal. NO BID Total: $107,100.00 JCI JONES CHEMICALS, INC. 1765 Ringling Blvd. Sarasota, FL 34236 Bid was signed by: Summer Mello Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted :n 1 Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton $471.50 $70,725.00 2 150 Chlorine —150 lb. Cylinder Cyl. $57.00 $8,550.00 3 1 90,000 Ferric Chloride Gal. 4 260 Fluorisilicic Acid — 23% Ton 5 7,500 Potassium Permanganate — 551b Pails Lbs. 6 22,500 Blended Phosphate Sequestrant Lbs. 7 20 Solar Salt Ton 8 100 Sulfur Dioxide —1 Ton Cylinders Ton $714.00 $71,400.00 9 40,000 Dry Polymer Flocculent — 50/55 lb. Polyethylene Bag Lbs. 10 25,000 Liquid Calcium Nitrate Gal. 11 72,000 Sodium Hypochlorite —12.5% Gal. 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. 14 1,100 Struvite Remover 275 Gallon Totes Gal. Total: $150,675.00 I 1 1 REGULAR MEETING PENCCO, INC. PO Box 600 San Felipe, TX 77473 APRIL 23, 2019 102 Bid was signed by: Sarah Duffy Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted .n Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton 2 150 Chlorine —150 lb. Cylinder Cyl. 3 90,000 Ferric Chloride Gal. 4 260 Fluorisilicic Acid — 23% Ton $431.28/Ton $112,132.80 5 7,500 Potassium Permanganate — 551b Pails Lbs. 6 22,500 Blended Phosphate Sequestrant Lbs. 7 20 Solar Salt Ton 8 100 Sulfur Dioxide —1 Ton Cylinders Ton 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. 10 25,000 Liquid Calcium Nitrate Gal. 11 72,000 Sodium Hypochlorite —12.5% Gal. 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. 14 1,100 Struvite Remover 275 Gallon Totes Gal. Total: $112,132.80 HAWKINS, INC. 2381 Rosegate Roseville, MN 55113 Bid was signed by: Thomas Keller Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted s Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid 3 90,000 Ferric Chloride Gal. No Bid 4 260 Fluorisilicic Acid — 23% Ton No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. $4.15 $31,125.00 6 22,500 Blended Phosphate Sequestrant Lbs. No Bid 7 20 Solar Salt Ton No Bid 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton No Bid 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. No Bid 10 25,000 Liquid Calcium Nitrate Gal. No Bid 11 72,000 Sodium Hypochlorite —12.5% Gal. No Bid 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. $8.69 $9,559.00 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. $8.69 $9,559.00 14 1,100 Struvite Remover 275 Gallon I Gal. I No Bid REGULAR MEETING APRIL 23, 2019 103 Totes Total: $50,243.00 POLYDYNE. INC. 1 Chemical Plant Road Riceboro, GA 31323 Bid was signed by: Boyd Stanley Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid 3 90,000 Ferric Chloride Gal. No Bid 4 260 Fluorisilicic Acid — 23% Ton No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. No Bid 7 20 Solar Salt Ton No Bid 8 100 Sulfur Dioxide —1 Ton Cylinders Ton No Bid 9 40,000 Dry Polymer Flocculent — 50/55 lb. Polyethylene Bag Lbs. $1.82/lb $72,800.00 10 25,000 Liquid Calcium Nitrate Gal. No Bid 11 72,000 Sodium Hypochlorite —12.5% Gal. No Bid 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. No Bid 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. No Bid 14 1,100 Struvite Remover 275 Gallon Totes Gal. No Bid Total: $72,800.00 WATER SOLUTIONS UNLIMITED 8824 Union Mills Drive Camby, IN 46113 Bid was signed by: Mike Ricks Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted n Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton 2 150 Chlorine —150 lb. Cylinder Cyl. 3 90,000 Ferric Chloride Gal. 4 1 260 Fluorisilicic Acid — 23% Ton $7.00 $182,000 5 7,500 Potassium Permanganate — 551b Pails Lbs. $2.70 $20,250 6 22,500 Blended Phosphate Sequestrant Lbs. $1.58 $35,550 7 20 Solar Salt Ton 8 100 Sulfur Dioxide —1 Ton Cylinders Ton 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. 10 25,000 Liquid Calcium Nitrate Gal. 11 72,000 Sodium Hypochlorite —12.5% Gal. 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. $10.50 $11,550 13 1,100 Sodium Permanganate 500-500 Gal. $10.50 $11,550 1 REGULAR MEETING APRIL 23, 2019 104 1 Gallon Bulk 14 1,100 Struvite Remover 275 Gallon Totes Gal. Total: $260,900 SOLENIS LLC 3 Beaver Valley Road, Suite 500 Wilmington, DE 19803 Bid was signed by: Jason Burhans Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted P Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton NO BID NO BID 2 150 Chlorine —150 lb. Cylinder Cyl. NO BID NO BID 3 90,000 Ferric Chloride Gal. NO BID NO BID 4 260 Fluorisilicic Acid — 23% Ton NO BID NO BID 5 7,500 Potassium Permanganate — 551b Pails Lbs. NO BID NO BID 6 22,500 Blended Phosphate Sequestrant Lbs. NO BID NO BID 7 20 Solar Salt Ton NO BID NO BID 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton NO BID NO BID 9 40,000 Dry Polymer Flocculent — 50/55 lb. Polyethylene Bag Lbs. $2.21 $88,400.00 10 25,000 Liquid Calcium Nitrate Gal. NO BID NO BID 11 72,000 Sodium Hypochlorite —12.5% Gal. NO BID NO BID 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. NO BID NO BID 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. NO BID NO BID 14 1,100 Struvite Remover 275 Gallon Totes Gal. NO BID NO BID Total: WATCON, INC. 2215 S. Main Street South Bend, IN 46613 Bid was signed by: Thomas Resnik Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Security Check was submitted Indiana Local Business Preference Claim Form was submitted Ulm Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid 3 90,000 Ferric Chloride Gal. No Bid 4 260 Fluorisilicic Acid — 23% Ton No Bid 5 7,500 Potassium Permanganate — 551bj Pails Lbs. No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. $1.55 $34,875 7 20 Solar Salt Ton No Bid 8 100 Sulfur Dioxide —1 Ton Cylinders Ton No Bid 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. No Bid 10 25,000 1 Liquid Calcium Nitrate Gal. I No Bid I d REGULAR MEETING APRIL 23, 2019 105 11 72,000 Sodium Hypochlorite —12.5% Gal. No Bid 12 1,100 Sodium Permanganate 275 Gal. No Bid Gallon Totes 13 1,100 Sodium Permanganate 500-500 Gal. No Bid Gallon Bulk 14 1,100 Struvite Remover 275 Gallon Gal. No Bid Totes Total: $34,875 EVOQUA WATER TECHNOLOGIES LLC 2650 Tallevast Road Sarasota, FL 34243 Bid was signed by: Jennifer Miller Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted M ". Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid 3 90,000 Ferric Chloride Gal. No Bid 4 260 Fluorisilicic Acid — 23% Ton No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. No Bid 7 20 Solar Salt Ton No Bid 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton No Bid 9 40,000 Dry Polymer Flocculent — 50155 lb. Polyethylene Bag Lbs. No Bid 10 25,000 Liquid Calcium Nitrate Gal. $2.07 $51,750.00 11 72,000 Sodium Hypochlorite —12.5% Gal. No Bid 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. No Bid 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. No Bid 14 1,100 Struvite Remover 275 Gallon Totes Gal. No Bid Total: $51,750.00 PVS MINIBULK, INC. 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: James DeVleeschouwer Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid No Bid 3 90,000 Ferric Chloride Gal. No Bid No Bid 4 1260 Fluorisilicic Acid — 23% Ton No Bid No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. No Bid No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. No Bid No Bid 7 20 Solar Salt Ton No Bid No Bid 8 100 Sulfur Dioxide — 1 Ton Ton I No Bid No Bid 1 REGULAR MEETING APRIL 23, 2019 106 f L Cylinders 9 40,000 Dry Polymer Flocculent — 50/55 lb. Polyethylene Bag Lbs. No Bid No Bid 10 25,000 Liquid Calcium Nitrate Gal. No Bid No Bid 11 172,000 Sodium Hypochlorite —12.5% Gal. $1.14 $82,080.00 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. No Bid No Bid 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. No Bid No Bid 14 1,100 Struvite Remover 275 Gallon Totes Gal. No Bid No Bid Total: $82,080.00 SHANNON CHEMICAL CORPORATION PO Box 376 Malvern, PA 19355 Bid was signed by: Daniel Flynn Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted M Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton No Bid 2 150 Chlorine —150 lb. Cylinder Cyl. No Bid 3 90,000 Ferric Chloride Gal. No Bid 4 260 Fluorisilicic Acid — 23% Ton No Bid 5 7,500 Potassium Permanganate — 551b Pails Lbs. No Bid 6 22,500 Blended Phosphate Sequestrant Lbs. $1.43/# $32,175.00 7 20 Solar Salt Ton No Bid 8 100 Sulfur Dioxide — 1 Ton Cylinders Ton No Bid 9 40,000 Dry Polymer Flocculent — 50/55 lb. Polyethylene Bag Lbs. No Bid 10 25,000 Liquid Calcium Nitrate Gal. No Bid 11 72,000 Sodium Hypochlorite — 12.5% Gal. No Bid 12 1,100 Sodium Permanganate 275 Gallon Totes Gal. $9.57/gal $10,572.00 13 1,100 Sodium Permanganate 500-500 Gallon Bulk Gal. $11.Mgal $12,287.00 14 1,100 Struvite Remover 275 Gallon Totes Gal. No Bid Total: $54,989.00 ALEXANDER CHEMICAL CORPORATION A CARUS COMPANY 315 Fifth Street Peru, IL 61354 Bid was signed by: Kelly Frasco Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted :n Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine —1 Ton Cylinders Ton $346.60 $51,990.00 2 150 Chlorine —150 lb. Cylinder Cyl. $44.55 $6,682.50 3 90,000 Ferric Chloride Gal. 4 1260 1 Fluorisilicic Acid — 23% Ton $367.80 $95,628.00 REGULAR MEETING APRIL 23, 2019 107 5 7,500 Potassium Permanganate — 551b Lbs. NO BID Pails 6 22,500 Blended Phosphate Sequestrant Lbs. NO BID 7 20 Solar Salt Ton NO BID 8 100 Sulfur Dioxide — 1 Ton Ton $527.20 $52,720.00 Cylinders 9 40,000 Dry Polymer Flocculent — Lbs. NO BID 50155 lb. Polyethylene Bag 10 25,000 Liquid Calcium Nitrate Gal. $1.99 $49,750.00 11 72,000 Sodium Hypochlorite —12.5% Gal. $0.8777* $63,144.00 *2500- 4500 gal 12 1,100 Sodium Permanganate 275 Gal. NO BID Gallon Totes 13 1,100 Sodium Permanganate 500-500 Gal. NO BID Gallon Bulk 14 1,100 Struvite Remover 275 Gallon Gal. NO BID Totes 'rhodium Hypochlorite — 12.5% 1800-2500 gal deliveries - $1.15/gal Total: $319,914.50 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above bids were referred to Utilities for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER TRUCK MOUNTED AUTOMATIC POTHOLE PATCHER — SPEC D (STREET DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: HOOSIER EQUIPMENT LLC 11465 Redwood Road Plymouth, IN 46563 Bid was signed by: John Carlton Non -Collusion, Non -Discrimination Affidavit Form was completed One -Hundred percent (100%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted BID: Description Year/Make/Model Unit Price $217,956 Year Year/Make — Trade In I Unit Price 2001 1 SC7000 Roadpatcher S/A VIN #49HAABBV91HJ32035 1 $20,200 nsumatea numoer or aays ror aenvery trom award date: 60 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2019 OR NEWER ONE TON CREW CAB FOUR-WHEEL DRIVE PICK-UP TRUCK — SPEC E (SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MARTIN COUNTY CHEVROLET, INC 2705 N. Michigan Street Plymouth, IN 46563 1 REGULAR MEETING APRIL 23, 2019 108 [1 1 Bid was signed by: Jennifer Martin Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted IC l Description Year/Make/Model Unit Price 2019 RAM 3500 4x4 Crew $36,467.00 Alternate # Description Cost Total 1 Front mounted western 8' pro -plus power angling left N/A and right. Plow to come equipped with safety approved lights and markers and snow deflector 2 Front mounted Western MVP Plus. Plow to come N/A equipped with safety approved lights, markers and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted under N/A bed 4 CNG Dedicated conversion with tanks under bed. N/A Dealer to verify fuel tank capacity Estimated number it days for delivery from award date: 120 JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted .E Description Year/Make/Model I Unit Price 4x4 Crew Cab 2019 Ford F350 Pick Up 1 $36,215.00 each Alternate # Description Cost Total 1 Front mounted western 8' pro -plus power angling $5,684.00 $5,684.00 left and right. Plow to come equipped with safety each each approved lights and markers and snow deflector 2 Front mounted Western MVP Plus. Plow to come $6,242.00 $6,242.00 equipped with safety approved lights, markers each each and snow deflector and shoes 3 CNG — Bi-fuel conversion with tanks mounted $11,476.00 $11,476.00 under bed each each 4 CNG Dedicated conversion with tanks under bed. $11,976. 00 $11,976.00 T Dealer to verify fuel tank capacity each each Estimated number it days for delivery from award date: Truck Only 120 days, Add 5-6 weeks for CNG if applicable Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SEVENTEEN (17) MORE OR LESS 2019 OR NEWER MID SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC H (POLICE DEPARTMENT CAPITAL LEASE/WATER WORKS & FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 REGULAR MEETING APRIL 23, 2019 109 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted I: Description IYear/Make/Model Unit Price 4-Door Sedan 12019 Ford Fusion Hybrid $24,479.00 each T 1 r,bL1111aLeu number or aays ror aeuvery from award date: 100 days GATES CHEVY WORLD 636 W. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted :p Description Year/Make/Model it Price Mid -Size Hybrid Sedan 2019 Chevy Malibu Hybrid $27,645.00 Estimated numner or aays for delivery trom award date: 120 Description Year/Make/Model Unit Price Mid -Size Hybrid Sedan 2020 Toyota Corolla Hybrid $22,400 zsummea numoer or aays ror delivery trom award date: 120 Description Year/Make/Model Unit Price Mid -Size Hybrid Sedan 2019 Toyota Camry $25,800 T L�suniaLeu number or aays ror aenvery from award date: 120 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2019 OR NEWER 18 OOOLB FOUR-WHEEL DRIVE CHASSIS WITH CUSTOM FLAT BED — SPEC I (STREET DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted OR Description Year/Make/Model Unit Price Flat Bed & CNG 12020 Ford F550 4x4 Regular Cab 18000# $97,160.00 each Alternate # Description Cost Total 1 Plow package: Front mounted western 8 %2' pro -plus $5,680.00 each or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector F �I 1 1 REGULAR MEETING APRIL 23, 2019 110 Estimated number of days for delivery from award date: Early 2020 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — 2019 TREE AND STUMP REMOVAL — PROJECT NO 119 012 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: KC TREE INC. 8913 E. US Hwy 20 New Carlisle, IN 46552 Quotation was submitted by Lisa Keigley Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $28,000 K&R TREE SERVICE LLC 1724 S. Grant St. South Bend, IN 46613 Quotation was submitted by Kevin Kenney Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $27,055.00 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER UPGRADES AND RENOVATIONS — PROJECT NO. 118-104A-R (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PREMIER 1 CONSTRUCTION, INC 105 E. Jefferson Blvd., Suite 216 South Bend, IN 46601 Quotation was submitted by Alan Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $89,948.00 WOODCOX BUILDING CONTRACTOR INC. 51175 Prescott Ave. South Bend, IN 46637 Quotation was submitted by Aaron George Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted QUOTATION: $168,000 R. YODER CONSTRUCTION, INC 27453 CR 150, PO Box 69 Nappanee, IN 46550 Quotation was submitted by Randall Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $89,500.00 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above quotations were referred to Engineering for review and recommendation. REGULAR MEETING APRIL 23, 2019 ill OPENING OF QUOTATIONS — HYDRANT FLOW TESTING — PROJECT NO 119-041 (WATER WORKS PROFESSIONAL SERVICES Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: M.E. SIMPSON CO., INC. 3406 Enterprise Ave. Valparaiso, IN 46383 Quotation was submitted by Michael Simpson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $53,851.00 SHAMBAUGH & SON, LP 56575 Twin Branch Dr., Suite A Mishawaka, IN 46545 Quotation was submitted by Mark Manninen Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $52,477.25 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above quotations were referred to Engineering for review and recommendation. Mr. Gilot noted these should go to Water Works, not the Engineering Department. OPENING OF QUOTATIONS — LAFAYETTE BUILDING DRAIN REPLACEMENT — PROJECT NO. 119-042A (RWDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: NIEZGODSKI PLUMBING, INC. 232 N. Mayflower Road South Bend, IN 46619 Quotation was submitted by Sheila Niezgodski Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $37,127.00 Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above quotation was referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO. 118-010A (RWDA TIFF Mr. Kyle Silveus, Engineering, advised the Board that on April 18, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus noted that all of the bidders had errors in their line item totals that affected the total bid amounts. He noted Ancon's correct total is $1,308,129.03; Larson Danielson Construction Co.'s corrected total is $1,379,972.39; and Holladay Construction Group's corrected total is $1,835,193.53. Mr. Silveus stated after review and corrections which did not affect the bid order, he recommends that the Board award the contract to the lowest responsive and responsible bidder Ancon Construction Co, Inc., 2146 Elkhart Road, Goshen, IN, 46526 in the amount of $1,308,129.03. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Miller seconded the motion, which carried. AWARD QUOTATION — EAST BANK SINKHOLE REPAIRS — PROJECT NO 118 305A (STREETS AND ALLEYS) Mr. Scott Kreeger, Engineering, advised the Board that on April 9, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder, Northern Indiana Construction Co., Inc., PO Box 1333, Mishawaka, IN 46546, in the amount of $68,728 for the Base Quote plus Alternate No. 2. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. 1 1 REGULAR MEETING APRIL 23, 2019 112 AWARD QUOTATION — HUMAN RIGHTS COMMISSION OFFICE REMODEL (COIT) Mr. Adam Parsons, Facilities Management, advised the Board that on April 9, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder, Premier 1 Construction, Inc., 105 E. Jefferson Blvd., Suite 216, South Bend, IN 46601, in the amount of $21,252. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Miller seconded the motion, which carried. APPROVE CHANGE ORDER NO. 11 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 (VPA CAPITAL) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 11 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract completion date be increased by sixty-three (63) days, for a new contract completion date of May 24, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — LAFAYETTE BUILDING EXTERIOR MASONRY RENOVATIONS, DIVISION B — PROJECT NO 117-100R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of C&S Masonry Restoration LLC, 3725 Foundation Ct., Suite AB, South Bend, IN 46628, indicating the contract amount be increased by $47,340 for a new contract sum, including this Change Order, in the amount of $284,045. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — GEMINI AT WASHINGTON-COLFAX APARTMENTS MASONRY AND STAIR REPAIR — PROJECT NO 118-080B (WWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Paul's Welding, Inc., 7930 West 1000 North, Nappanee, IN 46550, indicating the contract amount be increased by $17,595, plus an additional fourteen (14) days for a new contract sum, including this Change Order, in the amount of $186,439 and a new project completion date of June 14, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — OFF-STREET PARKING LOT AT WAYNE ST. AND ST. LOUIS BLVD. — PROJECT NO. 117-083B (PARK BOND B) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $2,516.23 for a new contract sum, including this Change Order, of $382,503.18. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $382,503.18. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - FOUR WINDS FIELD LANDSCAPING (NON -REVERTING COVE FUND) Mr. Gilot advised that Mr. Patrick Sherman, Venues, Parks and Arts, has submitted the Project Completion Affidavit on behalf of Foegley Landscape, Inc., 52215 N. Lilac Road, South Bend, IN 46628, for the above referenced project, indicating a final cost of $32,955. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2019 OR NEWER COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS — SPEC M (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request was approved. REGULAR MEETING APRIL 23, 2019 113 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2019 COMMUNITY CROSSINGS — PROJECT NO 119-015 (LRSA) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — GEMINI SITE IMPROVEMENTS — PROJECT NO 119-043A (WWDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE, 2019 OR NEWER LP POWERED LIFT TRUCK — SPEC N (CENTRAL SERVICES CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MICHIGAN STREET RECONSTRUCTION — PROJECT NO. 118-075 RWDA TIF In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request to advertise was approved subject to Redevelopment Commission approval, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WESTERN AVENUE STREETSCAPES PHASE III — PROJECT NO. 118-076 (RWDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE TITLE SHEET— BENDIX DRIVE RECONSTRUCTION — PROJECT NO. 114-065 Mr. Gilot advised that the Title Sheet for the above referenced INDOT project was being presented at this time for execution. Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the above referenced Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Hardware AT&T Fifteen (15) Mobile Tablets Funding $262.37/Month; Second Dorau/Miller Lease Capital Lease for Fire Department, $9,445.32 Total Services, Inc. Mayor's Office and Venues, for Thirty -Six Parks and Arts (36) Months (IT Lease) Hardware Dell Dell Toughbook Laptops for $11,442.33 Dorau/Miller Lease Financial South Bend Police Patrol Cars Annually; Services $51,467.85 for Five (5) Years Amendment Alliance Owner Directed Changes and (IT Lease) NTE $64,659; Dorau/Miller No. 4 to Architects, Value Engineering to Reduce New Total Professional Inc. Contract Amount for Howard $1,375,623 Services Park Reconstruction (Regional Cities Agreement Grant) 1 REGULAR MEETING APRIL 23, 2019 114 1 Amendment Jones Petrie Additional.Design,,Work,for NTE $24,194; Dorau/Miller No. 1 to Rafinski Downtown East-West New Total Professional Corporation Streetscape Project $216 454 Services (LRSA Major Agreement Capital) Professional John Assist with GIS and Drone NTE $7,200 Dorau/Miller Services Lankowicz Initiatives as Needed ($60/Hour) Agreement (IT Professional Services) Professional Crumlish & Design for Edison Filtration NTE $24,000 Dorau/Miller Services Crumlish Plant Roof Replacement (Engineering Agreement Architects, Professional Inc. Services) Temporary Madison Temporary Use of City Storm N/A Dorau/Miller Storm Sewer Street Sewer for Parking Lot Access Development Located at Madison Street Agreement LLC near Niles Avenue for the Commerce Center Project Rescind County Line Rescind Contract approved on N/A Dorau/Miller Approval of Landfill March 26 due to Republic's Contract Partnership Permit Restrictions on the (Republic City's Special Waste and Services) Contract not Countersigned by Vendor Professional Aaron Bloomberg Mayor's $98,000 Dorau/Miller Services Steiner Challenge Management (IT Professional Agreement Services) Master Lease Hewlett- 2019 Computer Refresh NTE Dorau/Miller Purchase Packard $241,851.96; Agreement Financial $5,044.31/ and Services Month for Forty - Amendment Company Eight (48) to Master Months Lease (IT Debt Service) Purchase Agreement Professional Delta Climate Action Plan with NTE $50,000 Dorau/Miller Services Institute GHG Reduction Strategies (Sustainability Agreement and Targets Professional Services) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annliratinm .aura f,,,.,.,. —1. Applicant Description 1 l--- Date/Time "--- - 4Aj.1FX1 Yell• Location/Comments Motion Walk to Street Closure April 26, 2019; Jon Hunt Plaza South on Carried Dorau/Miller Remember for Special 4:30 p.m. to Michigan St. to Western Ave., Event 6:30 p.m. West to Main St., North to LaSalle St. and back to Jon Hunt Plaza (After crossing Colfax, Walk will be on Sidewalk and remain on Sidewalk Living Street Closure April 14, 2019; Chapin St., North to W. Dubail, Dorau/Miller Stations of for Special 4:00 p.m. to West to Kemble to Donald, East the Cross Event 5:30 p.m. to Chapin, Back to Church; Huron West to Dundee, North to Washington, West to Lake St. to LaSalle Park Chet Street Closure April 27, 2019; 1050 Wilber St. (Holy Cross Dorau/Miller Waggoner for Special 7:00 a.m. to Church) to 3400 Riverside Little Event 9:00 a.m. (Chet Waggoner Little League) League (includes set- via Highland Cemetery REGULAR MEETING APRIL 23, 2019 115 Parade up) Peace Run Street Closure April 27, 2019; Olivet AME Church, 719 Notre Dorau/Miller for Special 7:20 a.m. to Dame Ave., North to Corby, Event 10:30 a.m. West to N. Hill, South to (includes set- Crescent to East Race up) Walkway, North on Walkway to Angela, back to 719 Notre Dame Ave. Aloft South Sidewalk Monday to 111 N. Main St. Dorau/Miller Bend Cafe Thursday, 4:00 (Subject to a P.M. to 10:00 minimum p.m.; Friday to Two (2) Foot Saturday, 4:00 separation P.M. to 11:00 from p.m.; Sunday Building Side 10:00 a.m. to to inside of 9:00 P.M. the Brick Paver Ribbon.) Pegg's Sidewalk Monday to 127 S. Michigan St. Dorau/Miller Cafe Friday, 6:30 Mr. Gilot noted the Board (Subject to 6' a.m. to 2:00 discussed asking DTSB for Pedestrian p.m.; Saturday assistance in the set-up. Clearance to Sunday, from Fence 7:00 a.m. to to Planter) 2:00 p.m. Vegetable Sidewalk Tuesday to 129 N. Michigan St. Dorau/Miller Buddies Cafe Saturday, 5:00 p.m. to 2:00 a.m. Bruno's Sidewalk Sunday to 131 S. Michigan St. Dorau/Miller Pizza Cafe Thursday, 11:00 a.m. to 9:00 p.m.; Friday to Saturday, 11:00 a.m. to 10:00 P.M. The View Sidewalk Monday to 515 E. Jefferson Blvd. Dorau/Miller Tavern Cafe Saturday, 11:00 a.m. to 10:00 p.m.; Sunday, 1:00 P.M. to 10:00 P.M. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Dorau, seconded by Ms. Miller and carried, the following traffic control device request was approved: REVISION: Replace Yield Signs with Stop Signs LOCATION: Brentwood Drive at Sheridan Street REMARKS: All criteria has been met. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows - Business Bond Type Approved/ Released Effective Date Lothar H. Miesel d/b/a Industrial Service Contractor Approved March 19, 2019 Management Magic Construction I Contractor Approved March 28, 2019 1 F', REGULAR MEETING APRIL 23, 2019 116 11 I Lothar H. Miesel d/b/a Industrial Service Occupancy Approved March 19, 2019 Management Magic Construction Occupancy Approved March 28, 2019 Coach House, Inc. Occupancy 1 Approved March 19, 2019 Weigand Construction Co., Inc Occupancy Approved April 10, 2019 Ms. Dorau made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Miller seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name City of South Bend Amount of Claim Date 04/19/2019 City of South Bend $5,246,783.54 U.S. Bancorp Government Leasing and Finance; U.S. Bank $3,295,154.67 $3,740 04/23/2019 03/29/2019 National Assoc.; Police Laptop Installations; Requisition No. 12 U.S. Bancorp Government Leasing and Finance; U.S. Bank $11,360.01 03/28/2019 National Assoc.; Police Laptop Installations; Requisition No. 13 U.S. Bancorp Government Leasing and Finance; U.S. Bank $31,725 .04/16/2019 National Assoc.; Police Laptop Installations; Requisition No. 14 U.S. Bank National Association; 2015 EDIT/Parks Bond; $13,000 11/07/2018 Requisition No. 106 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Miller seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Chris Waiter, 2955 McKinley Hwy., presented the Board with a revised drawing of his vacation request for 1609 S. Michigan St. He noted the Board reviewed it at their previous meeting and tabled it. Mr. Waiter stated Bob Miller's Appliance Sales and Service was one of those affected businesses that was opposed to the request because they use the alley for delivery trucks. He noted he spoke to Chris Miller and agreed to give them an access easement. The Board thanked him and said they would review all of the information including a letter received from Bob Miller's store. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 10:34 a.m. BO�A�R/DG �OF PUBLIC WORKS Gary A. pGilot, President f-S) C, l I 1 h A I Elizabeth A. Maradik, Member Therese J. Dorau, Member Fieve ember L. O'Sullivan, M REGULAR MEETING APRIL 23, 2019 117 ATTEST: a�w� I () Linda M. Martin, Clerk 1 1 r--