HomeMy WebLinkAbout02/25/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS
MEETING
Monday, February 25, 2008 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Agenda Session: February 7, 2008
B. Regular Meeting: February 11, 2008
C. Special Meeting: February 18, 2008
2. OPENING OF BIDS
A. Procurement of Water Meters -Project No. 108-020
1. Funding: Water Works Revenue
3. AWARD BIDS
A. Abandoned Vehicles
4. CHANGE ORDER
A. Exterior Facade Rehabilitation at 101 North Michigan -Project No. 107-031
1. Company: Majority Builders, Inc.
2. Change Order No.: 1
3. Increase Amount: Increase Final Completion Date by 60 Days
4. New Final Completion Date: October 31, 2008
5. Funding: 420 TIF
5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. 2008 or Newer Two-Wheel Drive SUV Police Patrol Vehicle
1. Funding: Cumulative Capital Development Fund
B. Bendix Drive and Voorde Drive Intersection Improvements -Project No. 108-009
1. Funding: Airport TIF
C. Trucking of Belt Pressed Wastewater Sludge for Land Application
1. Funding: Sewage Works O&M
D. Abandoned Vehicles
E. Good Neighbors/Good Neighborhoods Public Works Improvements Program 2008 -
Project No. 108-025
1. Funding: General Fund
6. RESOLUTIONS
A. Resolution No. 03-2008 - A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. IBM Wheel Writer Series II Electric Typewriter
B. Resolution No. OS-2008 - A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Computer Accessories
BOARD OF PUBLIC WORKS
MEETING
Monday, February 25, 2008 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Construction Contract - Kaser-Spraker Construction, Inc.
1. Service: Dry Polymer Feed System for DAF Thickening
2. Amount: $202,100.00
3. Funding: Capital
B. Proposal - Abonmarche Consultants, LLC
1. Service: 2008 Backwater Gate Replacement Project
2. Amount: $13,900.00
3. Funding: Wastewater O&M
C. Engagement Letter -Baker & Daniels, LLP
1. Service: Issuance of City of South Bend Building Corporation County Option
Income Tax Lease Revenue Refunding Bonds of 2008
2. Amount: NTE $24,000.00
3. Funding: COIT Fund 404
D. Amendment -Greeley & Hansen
1. Service: CSO Long Term Control Plan
2. Amount: $152,000.00
3. Funding: WWTP
E. Addendum -Crowe Chizek & Company, LLC
1. Service: Tax Consulting Services
2. Amount: Not to Exceed $10,000.00
3. Funding: Admin/Finance
F. Agreement - MACOG, St. Joseph County, City of Mishawaka, South Bend Regional
Airport
1. Service: Geographic Information System Data Sharing
G. Agreement - B&D Consulting, LLC
1. Service: Government Relations Services
2. Amount: $82,200.00
3. Funding: Professional Services
H. Agreement -Alliance Benefit Group of Indiana
1. Service: GASB 45 Actuarial Study and Review of Other Post Employment
Retirement Benefits
2. Amount: $6,000.00
3. Funding: Admin/Finance
I. Contract Extension -All Phase Electric Supply Co.
1. Service: Light Bulb Supplies
2. Amount: Unit Prices Extended through January 31, 2009
3. Funding: Departmental
J. Professional Services Agreement - M.E. Simpson Company, Inc.
1. Service: Water Meter Evaluation and Maintenance
2. Amount: NTE $70,000.00
BOARD OF PUBLIC WORKS
MEETING
Monday, February 25, 2008 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: Water Works Revenue
K. Agree ment -Madison Center, Inc.
1. Service: Employee Assistance Program 2008-2010
2. Amount: $96,000.00
3. Funding: Self Insurance Fund 711
L. Propo sal -Christopher B. Burke Engineering, LTD
1. Service: Northeast Neighborhood Properties Demolition -Demolition of Four
"Triangle Properties"
2. Amount: $18,000.00
3. Funding: CIP
M Professional Services Agreement - DLZ Indiana, LLC
1. Service: General Services for Engineering in 2008 (Water Works)
2. Amount: $20,000.00
3. Funding: Water Works Operating Fund
N. Propo sal -Peerless-Midwest, Inc.
1. Service: Well Head Protection Area Delineation Update
2. Amount: NTE $49,500.00
3. Funding: Water Works Revenue
O. Professional Services Agreement -Patrick Lahey
1. Service: Security Consultant for Storage, Production, Booster Station
Facilities at Water Works
2. Amount: $7,200.00
3. Funding: Water Works Revenue
P. Propo sal -Peerless-Midwest, Inc.
1. Service: Groundwater Sampling Around Cleveland Road and North Station
Well Fields
2. Amount: $6,300.00
3. Funding: Water Works Revenue
Q. Propo sal -1WM Consulting
1. Service: Statistical Analysis of Groundwater Data for the Closed Biosolids
Landfill
2. Amount: $5,500.00
3. Funding: Sewage O&M
R. Propo sal -1WM Consulting
1. Service: Groundwater Monitoring Well Installation Work Plan
2. Amount: $2,200.00
3. Funding: Sewage O&M
8. RECOMMENDATIONS
A. Procession -The Star Run
1. Sponsor: South Bend Parks & Recreation Department
BOARD OF PUBLIC WORKS
MEETING
Monday, February 25, 2008 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Location: Pinhook Park South on Riverside Drive to Riverside Apartments,
North on Riverside Drive, Return to Pinhook Park
3. Date/Time: June 28, 2008 - 6:00 a.m. to 9:00 a.m.
4. Favorable Recommendations
B. Procession -River Park Day Parade
1. Sponsor: River Park Business Association
2. Location: Mishawaka Avenue from Twyckenham to Logan
3. Date/Time: May 17, 2008 - 9:30 a.m. to 11:00 a.m.
4. Favorable Recommendations
C. Procession - St. Patrick's Day Parade
1. Sponsor: Shamrock Club
2. Location: East Jefferson Boulevard from Frances Street to Niles Avenue,
West on Niles to Washington Avenue
3. Date/Time: March 15, 2008 - 9:00 a.m. to 12:30 p.m.
4. Favorable Recommendations
D. License Renewal -Massage Establishment
1. Company: Veda Salon & Day Spa
2. Location: 2041 East Ireland Road
3. Favorable Recommendations
E. Procession -Salmon Chase SK lOK
1. Sponsor: Madison Center and College Football Hall of Fame
2. Location: Begin at Hall of Fame, Finish at Madison Center
3. Date/Time: September 13, 2008 - 6:00 a.m. to 10:00 a.m.
4. Favorable Recommendations
9. INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A. Company: Edcoat Limited Partnership
1. Location: 30350 Edison Road, New Carlisle
10. TRAFFIC CONTROL DEVICES
A. New Installation -Handicapped Accessible Parking Space Sign
1. 1119 West Jefferson Boulevard
2. All criteria has been met
B. Temporary Installation -Reserved Handicapped Accessible Parking Space Sign
Downtown
1. Location: North Side of West Jefferson Boulevard at Corner of Lafayette
(Permit No. 006)
2. All criteria has been met
BOARD OF PUBLIC WORKS
MEETING
Monday, February 25, 2008 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
11. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF
PUBLIC WORKS -JANUARY 2008
A. Environmental Services
B. Water Works
C. Central Services
12. SAFETY REPORTS -JANUARY 2008
A. Water Works
B. Central Services
13. BONDS
A. Excavation Bonds
1. Linebach Funkhouser, Inc. -For Release Effective February 2, 2008
2. Phend & Brown, Inc. -Approved Effective March 30, 2008
14. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
15. PRIVILEGE OF THE FLOOR
16. ADJOURNMENT