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Home My WebLink About2019-03 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 57 Special Revenue Funds 58 - 63 City Debt Service Funds 64 - 78 City Capital Funds 79 - 102 Enterprise Funds 103 - 110 Internal Service Funds 111 - 114 Trust Funds 115 - 120 Tax Increment Financing Funds 121 - 125 Redevelopment Commission Funds 126 - 131 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers March 31, 2019 Controller March 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of March 31, 2019, total revenue for the year was $62,229,755, 18% of estimated revenue. As of March 31, 2018, total revenue received was $60,854,815. Property taxes are received in June and December each year and are budgeted at $78,885,295 for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of March 31, 2019, total expenditures were $90,281,727 and outstanding encumbrances were $83,700,369, a total of $173,982,096 which represents 37% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 19% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $83,726,460 as of March 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. Page # General Fund Page # Enterprise Funds 8 101 General Fund 79 287 Emergency Medical Services Capital 80 288 Emergency Medical Services Operating General Fund Departments 81 600 Consolidated Building Fund 9 101-0101 Mayor 82 601 Parking Garages 10 101-0201 City Clerk 83 610 Solid Waste Operations 11 101-0301 Common Council 84 611 Solid Waste Capital 12 101-0302 WNIT Contract 85 620 Water Works Operations 13 101-0401 Administration & Finance 86 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 87 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 88 625 Water Works Sinking 16 101-0501 Legal Department 89 626 Water Works Bond Reserve 17 101-0602 Engineering 90 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 91 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 92 641 Sewage Works Operations 20 101-0801 Police Department 93 642 Sewage Works Capital 21 101-0901 Fire Department 94 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 95 649 Sewage Sinking 96 653 Sewage Debt Service Reserve Special Revenue Funds 97 659 Sewer Bond 2011 23 102 Rainy Day 98 661 Sewer Bond 2012 24 201 Parks & Recreation 99 667 Storm Sewer Fund 25 202 Motor Vehicle Highway 100 670 Century Center 26 203 Recreation Nonreverting 101 671 Century Center Capital 27 209 Studebaker-Oliver Revitalizing Grants 102 672 Century Center Energy Conservation Debt Svc 28 210 Economic Development State Grants 29 211 Department of Community Investment (DCI)Internal Service Funds 30 212 Dept of Community Investment Grants 103 222 Central Services 31 216 Police State Seizures 104 224 Central Services Capital 32 217 Gift, Donation, Bequest 105 226 Liability Insurance 33 218 Police Curfew Violations 106 278 Take Home Vehicle Police 34 219 Unsafe Building 107 279 IT / Innovation / 311 Call Center 35 220 Law Enforcement Continuing Education 108 711 Self-Funded Employee Benefits 36 221 Landlord Registration 109 713 Unemployment Compensation 37 227 Loss Recovery 110 714 Parental Leave 38 249 Public Safety LOIT 39 251 Local Roads & Streets Trust Funds 40 257 LOIT Special Distribution 111 701 Firefighters Pension 41 258 Human Rights Federal Grant 112 702 Police Pension 42 265 Local Road & Bridge Grant 113 730 City Cemetery 43 273 Morris PAC / Palais Royale Marketing 114 731 Bowman Cemetery 44 274 Morris PAC Self-Promotion 45 280 Police Block Grants Tax Increment Financing Funds 46 281 Economic Develop Commission-Revenue Bonds 115 324 TIF - River West Development Area (Airport) 47 289 HAZMAT 116 422 TIF - West Washington 48 291 Indiana River Rescue 117 429 TIF - River East Development Area (NE Dev) 49 292 Police Grants 118 430 TIF - Southside Development #1 50 294 Regional Police Academy 119 435 TIF - Douglas Road 51 295 COPS MORE Grant 120 436 TIF - River East Residential (NE Res) 52 299 Police Federal Drug Enforcement 53 404 County Option Income Tax Redevelopment Commission Funds 54 408 Economic Development Income Tax 121 425 Redevelopment Retail Area (Leighton Plaza) 55 410 Urban Development Action Grant 122 433 Redevelopment General 56 655 Project Releaf 123 439 Certified Technology Park 57 705 Police K-9 Unit 124 454 Airport Urban Enterprise Zone 125 754 Industrial Revolving Fund City Debt Service Funds 58 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds 59 313 Football Hall of Fame Debt Service 126 315 Redevelopment Bond - Airport Taxable 60 755 South Bend Building Corp 127 317 Coveleski Debt Service Reserve 61 757 2015 Parks Bond Debt Service 128 328 Redevelopment Bond - Palais Royale 62 377 Professional Sports Development 129 351 2018 TIF Park Bond Debt Service Reserve 63 760 Eddy Street Commons Debt Service 130 752 South Bend Redevelopment Authority 131 756 Smart Streets Debt Service City Capital Funds 64 401 Coveleski Stadium Capital 65 405 Park Nonreverting Capital 66 406 Cumulative Capital Development 67 407 Cumulative Capital Improvement 68 412 Major Moves Construction 69 416 Morris Performing Arts Center Capital 70 450 Palais Royale Historic Preservation 71 451 2018 Fire Station #9 Capital 72 452 2018 TIF Park Bond Capital 73 471 2017 Parks Bond Capital 74 677 Football Hall of Fame Capital 75 750 Equipment/Vehicle Leasing 76 751 2015 Parks Bond Capital 77 753 Smart Streets Bond Capital 78 759 Eddy Street Commons Capital City of South Bend Monthly Department Financial Report REVENUE SUMMARY March 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 64,707,205 1,804,519 4,883,831 3,909,363 59,823,374 8% Special Revenue 102 Rainy Day 160,000 17,398 56,770 49,702 103,230 35% 201 Parks & Recreation 18,392,354 1,302,697 2,119,215 793,002 16,273,139 12% 202 Motor Vehicle Highway 10,506,103 1,551,457 2,569,587 2,608,313 7,936,516 24% 203 Recreation Nonreverting - - - 316,471 - 0% 209 Studebaker-Oliver Revitalizing Grants 110,000 1,492 4,978 44,360 105,022 5% 210 Economic Development State Grants 746,368 18,220 36,975 4,333 709,393 5% 211 Department of Community Investment (DCI) 3,059,369 599,510 642,575 705,400 2,416,794 21% 212 Dept of Community Investment Grants 5,211,000 222,472 515,407 556,409 4,695,593 10% 216 Police State Seizures 32,000 1,354 2,309 4,826 29,691 7% 217 Gift, Donation, Bequest 25,800 1,049 104,711 50,033 (78,911) 406% 218 Police Curfew Violations 300 22 84 62 216 28% 219 Unsafe Building 862,691 188,907 223,330 196,531 639,361 26% 220 Law Enforcement Continuing Education 281,500 45,842 85,431 76,499 196,069 30% 221 Landlord Registration 1,000 17 55 312 945 5% 227 Loss Recovery 4,000 1,043 3,448 3,845 552 86% 249 Public Safety LOIT 8,566,555 717,083 2,149,869 1,910,998 6,416,686 25% 251 Local Roads & Streets 4,545,689 796,103 1,123,891 531,097 3,421,798 25% 257 LOIT Special Distribution 227,500 981 3,388 13,740 224,112 1% 258 Human Rights Federal Grant 167,400 6,652 18,628 25,064 148,772 11% 265 Local Road & Bridge Grant 1,200,000 549 1,801 753 1,198,199 0% 273 Morris PAC / Palais Royale Marketing 16,200 7,096 7,830 3,565 8,370 48% 274 Morris PAC Self-Promotion 127,100 16,562 32,276 19,337 94,824 25% 280 Police Block Grants 35 7 22 19 13 62% 281 Economic Develop Commission-Revenue Bonds - - - 135 - 0% 289 HAZMAT 10,200 6,111 9,457 131 743 93% 291 Indiana River Rescue 97,445 6,957 50,862 21,025 46,583 52% 294 Regional Police Academy 22,500 1,553 14,033 17,925 8,467 62% 295 COPS MORE Grant 92,000 1,268 7,675 29,287 84,325 8% 299 Police Federal Drug Enforcement 51,000 305 924 6,701 50,077 2% 404 County Option Income Tax 13,145,794 1,039,272 3,979,478 3,124,061 9,166,316 30% 408 Economic Development Income Tax 12,277,506 992,498 3,335,807 3,096,512 8,941,699 27% 410 Urban Development Action Grant 46,240 42 11,433 11,637 34,807 25% 655 Project Releaf 454,489 38,273 115,261 115,659 339,228 25% 705 Police K-9 Unit 2,020 4 13 14 2,007 1% Special Revenue Total 80,442,158 7,582,794 17,227,523 14,337,758 63,214,636 21% City Debt Service 312 2017 Parks Bond Debt Service 1,119,404 - 203 - 1,119,201 0% 313 Football Hall of Fame Debt Service - - 27 26,153 (27) 0% 755 South Bend Building Corp 2,636,750 2,438 1,325,781 1,325,247 1,310,969 50% 757 2015 Parks Bond Debt Service 380,431 32,237 96,278 63,654 284,153 25% 760 Eddy Street Commons Debt Service 1,301,625 917 651,040 629,322 650,585 50% City Debt Service Total 5,438,210 35,593 2,073,328 2,044,376 3,364,881 38% Capital Project 377 Professional Sports Development 547,518 295 532,504 37 15,014 97% 401 Coveleski Stadium Capital 44,250 87 365 264 43,885 1% 405 Park Nonreverting Capital - - - 1,202 - 0% 406 Cumulative Capital Development 473,444 695 2,428 2,662 471,016 1% 407 Cumulative Capital Improvement 235,296 744 2,313 1,990 232,983 1% 412 Major Moves Construction 520,678 11,241 274,206 321,595 246,472 53% 416 Morris Performing Arts Center Capital 145,000 17,021 33,778 21,746 111,222 23% 450 Palais Royale Historic Preservation 21,200 1,114 3,853 5,226 17,347 18% 451 2018 Fire Station #9 Capital - 4,723 16,802 4,864,008 (16,802) 0% 452 2018 TIF Park Bond Capital 50,000 16,935 56,278 - (6,278) 113% 471 2017 Parks Bond Capital 3,000 20,531 68,722 10,526 (65,722) 2291% 677 Football Hall of Fame Capital - 707 2,311 2,162 (2,311) 0% 750 Equipment/Vehicle Leasing 2,037,625 3,128 6,124 1,568 2,031,501 0% 751 2015 Parks Bond Capital - 119 268 4,860 (268) 0% 753 Smart Streets Bond Capital - 18 35 352 (35) 0% 759 Eddy Street Commons Capital 2,000 7 13 38 1,987 1% Capital Project Total 4,080,011 77,365 1,000,000 5,238,236 3,080,011 25% Enterprise 287 Emergency Medical Services Capital 1,130,695 142,646 158,115 1,102,103 972,580 14% 288 Emergency Medical Services Operating 6,175,320 765,362 1,642,305 1,529,651 4,533,015 27% 600 Consolidated Building Fund 4,774,198 762,559 1,048,347 692,956 3,725,851 22% 601 Parking Garages 1,287,735 108,264 283,363 330,590 1,004,372 22% 610 Solid Waste Operations 5,515,200 431,712 1,311,954 1,289,882 4,203,246 24% 611 Solid Waste Capital 1,133,416 336 481,492 293,133 651,924 42% 620 Water Works Operations 20,875,819 1,352,784 4,069,535 3,325,282 16,806,284 19% 622 Water Works Capital 3,376,000 280,012 836,573 10,364 2,539,427 25% 624 Water Works Customer Deposit 22,000 2,497 8,158 7,329 13,842 37% 625 Water Works Sinking 2,025,041 168,555 511,238 498,418 1,513,803 25% 626 Water Works Bond Reserve 22,000 2,438 7,696 6,791 14,304 35% 629 Water Works Reserve Operations & Maintenance 266,000 4,805 240,422 64,927 25,578 90% 640 Sewer Repair Insurance 652,238 57,623 173,551 167,706 478,687 27% 641 Sewage Works Operations 38,177,405 3,277,546 9,832,912 9,450,108 28,344,493 26% 642 Sewage Works Capital 5,365,000 456,713 1,362,762 34,252 4,002,238 25% 643 Sewage Works Reserve Operations & Maint. 235,717 9,211 181,232 263,127 54,485 77% 649 Sewage Sinking 7,816,676 651,194 1,951,720 3,056,111 5,864,956 25% 653 Sewage Debt Service Reserve 42,000 15,674 15,674 7,716 26,326 37% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 2,973 - 0% 667 Storm Sewer Fund 600,000 - - - 600,000 0% 670 Century Center 4,554,375 239,658 1,257,950 901,911 3,296,425 28% 671 Century Center Capital 900 1,096 3,177 140 (2,277) 353% 672 Century Center Energy Conservation Debt Svc 415,464 211 684 221,445 414,780 0% Enterprise Total 104,463,199 8,730,894 25,378,858 23,256,916 79,084,339 24% Internal Service City of South Bend Monthly Department Financial Report REVENUE SUMMARY March 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 222 Central Services 9,450,814 757,660 2,268,120 2,185,869 7,182,694 24% 224 Central Services Capital 376,200 257 871 869 375,329 0% 226 Liability Insurance 3,973,197 333,948 1,068,973 555,967 2,904,224 27% 278 Take Home Vehicle Police 4,000 1,562 5,026 4,357 (1,026) 126% 279 IT / Innovation / 311 Call Center 8,046,393 747,938 2,108,226 1,720,720 5,938,167 26% 711 Self-Funded Employee Benefits 12,636,190 1,106,355 3,430,307 4,609,663 9,205,883 27% 713 Unemployment Compensation 2,000 345 1,131 1,093 869 57% 714 Parental Leave 173,446 12,293 37,596 39,462 135,850 22% Internal Service Total 34,662,240 2,960,358 8,920,251 9,118,000 25,741,990 26% Trust & Agency 701 Firefighters Pension 5,217,138 - 1,644 4,422 5,215,494 0% 702 Police Pension 6,360,200 1,522 6,586 4,073 6,353,614 0% 730 City Cemetery 250 48 157 138 93 63% 731 Bowman Cemetery - 758 2,474 - (2,474) 0% Trust & Agency Total 11,577,588 2,328 10,862 8,633 11,566,727 0% City Funds Total 305,370,611 21,193,852 59,494,653 57,913,281 245,875,958 19% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 17,565,949 46,332 413,695 400,146 17,152,254 2% 422 TIF - West Washington 324,425 2,983 9,589 10,851 314,836 3% 429 TIF - River East Development Area (NE Dev) 2,865,805 18,255 57,929 44,349 2,807,876 2% 430 TIF - Southside Development #1 2,421,283 14,988 49,212 37,170 2,372,071 2% 435 TIF - Douglas Road 3,724 340 1,108 857 2,616 30% 436 TIF - River East Residential (NE Res) 4,300,716 1,628 11,779 5,446 4,288,937 0% Tax Increment Financing Total 27,481,902 84,526 543,311 498,821 26,938,590 2% Redevelopment 425 Revelopment Retail Area (Leighton Plaza) - 99 282 32,865 (282) 0% 433 Redevelopment General 1,071,356 1,024 3,341 36 1,068,015 0% 439 Certified Technology Park 8,487 1,038 3,386 2,965 5,101 40% 454 Airport Urban Enterprise Zone 6,000 654 2,135 1,870 3,865 36% 754 Industrial Revolving Fund 210,000 67,408 67,408 46,895 142,592 32% Redevelopment Total 1,295,843 70,223 76,552 84,630 1,219,291 6% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,727 5,635 5,019 8,365 40% 317 Coveleski Debt Service Reserve 2,010 - 1,076 2,501 935 54% 328 Redevelopment Bond - Palais Royale 20,000 2,887 9,421 8,390 10,579 47% 351 2018 TIF Park Bond Debt Svc Reserve 1,000 1,652 5,391 - (4,391) 539% 752 South Bend Redevelopment Authority 2,872,200 952 1,235,218 1,485,014 1,636,982 43% 756 Smart Streets Debt Service 1,718,000 560 858,500 857,159 859,500 50% Debt Service Total 4,627,210 7,776 2,115,239 2,358,083 2,511,970 46% Redevelopment Commission Controlled Funds Total 33,404,955 162,526 2,735,102 2,941,533 30,669,851 8% Grand Total 338,775,566 21,356,378 62,229,755 60,854,815 276,545,809 18% City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY March 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 894,679 72,303 203,428 211,090 164 691,087 23% 101-0201 City Clerk 546,269 37,123 117,560 131,174 33,892 394,817 28% 101-0301 Common Council 643,595 45,591 123,072 166,462 165,276 355,247 45% 101-0302 WNIT Contract 43,000 - - 43,000 - 43,000 0% 101-0401 Administration & Finance 2,572,551 189,719 547,362 518,776 5,908 2,019,281 22% 101-0404 Morris Performing Arts Center 1,344,127 108,457 274,880 214,206 40,060 1,029,187 23% 101-0405 Palais Royale 481,432 39,210 98,256 86,121 7,252 375,924 22% 101-0501 Legal Department 1,279,018 86,852 259,973 235,300 741 1,018,303 20% 101-0602 Engineering 3,220,121 226,643 690,248 313,555 171,709 2,358,164 27% 101-0616 Office of Sustainability 278,815 10,115 35,869 - - 242,946 13% 101-0628 AmeriCorps Grant Program 713,239 17,728 43,418 - 22,753 647,068 9% 101-0801 Police Department 31,349,047 2,406,677 7,335,441 7,327,883 372,617 23,640,989 25% 101-0901 Fire Department 21,801,520 1,829,121 4,979,982 5,038,778 343,203 16,478,335 24% 101-1008 Human Rights 385,706 26,543 82,862 92,194 33,784 269,060 30% General Fund Total 65,553,119 5,096,082 14,792,352 14,378,540 1,197,359 49,563,407 24% Special Revenue 201 Parks & Recreation 21,373,102 949,408 3,844,685 3,299,451 6,181,008 11,347,410 47% 202 Motor Vehicle Highway 15,318,226 1,467,051 3,214,109 2,590,116 1,232,237 10,871,880 29% 203 Recreation Nonreverting - - - 186,953 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 12,073 75,175 19,945 191,596 744,480 26% 210 Economic Development State Grants 1,055,868 22,884 257,766 18,003 183,825 614,277 42% 211 Department of Community Investment (DCI) 3,152,666 220,562 631,702 656,844 120,129 2,400,835 24% 212 Dept of Community Investment Grants 7,944,915 159,808 597,139 525,776 2,308,880 5,038,896 37% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 85,976 20,674 49,766 - 8,209 28,000 67% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 1,043,437 64,178 143,481 145,126 152,972 746,984 28% 220 Law Enforcement Continuing Education 517,546 34,904 155,879 79,128 13,325 348,342 33% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 24,697 24,697 145,065 22,809 225,001 17% 249 Public Safety LOIT 8,566,555 466,323 1,341,442 1,837,257 - 7,225,113 16% 251 Local Roads & Streets 7,094,710 15,100 230,095 79,971 1,197,675 5,666,940 20% 257 LOIT Special Distribution 901,263 66,823 268,669 265,525 591,603 40,991 95% 258 Human Rights Federal Grant 234,988 8,134 25,771 25,104 16,725 192,492 18% 265 Local Road & Bridge Grant 1,283,291 798 798 256,945 82,493 1,200,000 6% 273 Morris PAC / Palais Royale Marketing 30,000 - - - - 30,000 0% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - - - - 0% 289 HAZMAT 10,472 - 529 - - 9,943 5% 291 Indiana River Rescue 135,265 956 8,939 2,146 - 126,326 7% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 925 1,521 5,021 - 20,979 7% 295 COPS MORE Grant 133,554 780 20,626 37,910 44,274 68,655 49% 299 Police Federal Drug Enforcement 51,000 - 22,499 - - 28,501 44% 404 County Option Income Tax 15,196,928 1,763,402 3,513,090 3,060,431 2,835,049 8,848,789 42% 408 Economic Development Income Tax 14,203,202 1,726,038 2,546,447 2,446,133 4,602,066 7,054,689 50% 410 Urban Development Action Grant 60,000 - 15,000 31,814 - 45,000 25% 655 Project Releaf 674,962 141,151 151,108 147,097 - 523,854 22% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 100,484,703 7,166,668 17,140,932 15,861,763 19,784,875 63,558,896 37% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 583,383 - 597,758 3 100% 313 Football Hall of Fame Debt Service - - - 631,315 - - 0% 755 South Bend Building Corp 2,634,750 1,435,119 1,435,119 1,431,631 - 1,199,631 54% 757 2015 Parks Bond Debt Service 383,732 192,191 192,191 190,341 - 191,541 50% 760 Eddy Street Commons Debt Service 1,299,125 649,375 649,375 628,472 - 649,750 50% City Debt Service Total 5,498,750 2,276,684 2,860,067 2,881,759 597,758 2,040,926 63% Capital Project 377 Professional Sports Development 354,770 - 353,970 462,190 - 800 100% 401 Coveleski Stadium Capital 104,622 - 31,667 - 32,955 40,000 62% 405 Park Nonreverting Capital - - - 58,085 - - 0% 406 Cumulative Capital Development 818,121 - 137,641 223,126 353,094 327,385 60% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 2,641,236 50,465 243,836 363,023 1,152,671 1,244,728 53% 416 Morris Performing Arts Center Capital 225,462 3,812 6,212 39,497 17,598 201,652 11% 450 Palais Royale Historic Preservation 111,967 - 31,537 - 5,430 75,000 33% 451 2018 Fire Station #9 Capital 3,232,757 10,220 836,646 - 2,396,111 (0) 100% 452 2018 TIF Park Bond Capital 10,426,145 204,661 1,437,081 - 2,183,870 6,805,194 35% 471 2017 Parks Bond Capital 6,707,066 121,029 1,240,916 17,750 2,204,429 3,261,722 51% 677 Football Hall of Fame Capital 3,514 - - 18,248 - 3,514 0% 750 Equipment/Vehicle Leasing 3,032,750 1,271,394 1,648,870 1,238,339 208,379 1,175,502 61% 751 2015 Parks Bond Capital 474,187 51,579 75,779 885,439 270,543 127,864 73% 753 Smart Streets Bond Capital - - - 18,023 - - 0% 759 Eddy Street Commons Capital 7,650,241 241,773 714,293 - - 6,935,948 9% Capital Project Total 35,810,838 1,954,933 6,758,449 3,573,220 8,825,080 20,227,309 44% City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY March 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 3,502,275 33,247 419,912 1,089,942 1,477,083 1,605,281 54% 288 Emergency Medical Services Operating 6,430,669 496,891 1,424,162 1,384,694 91,797 4,914,710 24% 600 Consolidated Building Fund 4,968,302 361,148 1,029,972 1,018,905 232,815 3,705,515 25% 601 Parking Garages 1,906,584 149,450 421,593 221,997 28,178 1,456,813 24% 610 Solid Waste Operations 5,529,983 342,577 1,511,156 1,360,359 527,958 3,490,869 37% 611 Solid Waste Capital 1,132,616 169 333,091 332,149 628,654 170,871 85% 620 Water Works Operations 22,812,916 1,485,878 5,150,615 4,186,606 1,704,993 15,957,307 30% 622 Water Works Capital 3,981,291 4 38,174 1,642 709,880 3,233,237 19% 624 Water Works Customer Deposit 22,000 2,497 7,741 4,987 - 14,259 35% 625 Water Works Sinking 3,740,710 555 1,722,927 2,090 2,014,541 3,242 100% 626 Water Works Bond Reserve 22,000 - - - - 22,000 0% 629 Water Works Reserve Operations & Maintenance 41,000 4,805 14,132 8,641 - 26,868 34% 640 Sewer Repair Insurance 663,186 69,412 120,107 148,176 111,755 431,324 35% 641 Sewage Works Operations 46,142,937 2,953,852 10,019,771 10,460,737 6,051,471 30,071,695 35% 642 Sewage Works Capital 15,023,292 31,048 645,384 645,825 8,956,816 5,421,092 64% 643 Sewage Works Reserve Operations & Maint. 84,000 9,211 28,023 16,943 - 55,977 33% 649 Sewage Sinking 7,781,226 - 1,650 1,500 7,772,676 6,901 100% 659 Sewer Bond 2011 - - - - - - 0% 661 Sewer Bond 2012 - - - 501,426 - - 0% 667 Storm Sewer Fund 600,000 - - - 100,000 500,000 17% 670 Century Center 4,509,882 329,356 959,467 935,835 38,989 3,511,425 22% 671 Century Center Capital 20,000 - - - - 20,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - - - 415,424 1,000 100% Enterprise Total 129,331,293 6,270,098 23,847,876 22,322,454 30,863,031 74,620,386 42% Internal Service 222 Central Services 9,564,937 632,002 2,102,199 2,171,360 3,085,651 4,377,087 54% 224 Central Services Capital 402,671 12,535 26,795 39,181 5,145 370,731 8% 226 Liability Insurance 4,357,655 396,211 866,057 845,343 386,930 3,104,668 29% 278 Take Home Vehicle Police 50,000 - - - - 50,000 0% 279 IT / Innovation / 311 Call Center 9,278,131 539,808 2,221,254 1,272,965 1,506,922 5,549,955 40% 711 Self-Funded Employee Benefits 16,622,986 1,790,320 4,954,547 3,840,160 1,051,704 10,616,735 36% 713 Unemployment Compensation 70,000 6,320 9,653 5,659 - 60,347 14% 714 Parental Leave 155,694 11,879 38,574 13,859 - 117,120 25% Internal Service Total 40,502,074 3,389,075 10,219,080 8,188,527 6,036,351 24,246,643 40% Trust & Agency 701 Firefighters Pension 5,112,457 365,610 1,110,905 1,269,821 - 4,001,552 22% 702 Police Pension 6,355,902 629,722 1,702,535 1,613,567 - 4,653,367 27% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 995,333 2,813,440 2,883,388 - 8,654,919 25% City Funds Total 388,649,136 27,148,874 78,432,197 70,089,651 67,304,454 242,912,485 37% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 43,484,951 304,994 6,068,083 8,568,989 9,540,690 27,876,178 36% 422 TIF - West Washington 1,695,130 - 19,380 86,370 775,272 900,478 47% 429 TIF - River East Development Area (NE Dev) 12,201,982 437,455 450,138 433,336 4,680,344 7,071,499 42% 430 TIF - Southside Development #1 10,352,728 20,050 524,691 49,899 1,399,609 8,428,428 19% 435 TIF - Douglas Road 208,000 - - - - 208,000 0% 436 TIF - River East Residential (NE Res) 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Tax Increment Financing Total 72,217,791 762,499 9,192,210 11,248,230 16,395,915 46,629,667 35% Redevelopment 425 Revelopment Retail Area (Leighton Plaza) - - - 29,372 - - 0% 433 Redevelopment General 1,074,000 - - - - 1,074,000 0% 439 Certified Technology Park 625,000 - - - - 625,000 0% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 27,854 27,854 13,247 - 129,146 18% Redevelopment Total 1,906,000 27,854 27,854 42,619 - 1,878,146 1% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,727 5,347 3,414 - 8,653 38% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 20,000 2,887 8,940 5,708 - 11,060 45% 351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 1,233,878 1,233,878 1,483,953 - 1,627,391 43% 756 Smart Streets Debt Service 1,711,369 853,784 853,784 852,884 - 857,585 50% Debt Service Total 5,134,156 2,092,276 2,629,467 2,345,960 - 2,504,689 51% Redevelopment Commission Controlled Funds Total 79,257,947 2,882,629 11,849,531 13,636,809 16,395,915 51,012,502 36% Grand Total 467,907,083 30,031,503 90,281,727 83,726,460 83,700,369 293,924,987 37% * Includes year to date expenditures and encumbrances Fund Name Fund Number 101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - - - - 41,142,970 0% Intergov./ Shared Revenues 4,176,140 - 108,920 108,889 - 4,067,220 3% Intergov./ Grants 293,744 329,184 346,881 - - (53,137) 118% Licenses & Permits 240,950 22,313 117,053 125,072 - 123,897 49% Charges for Services 1,388,477 231,077 367,964 349,232 - 1,020,513 27% Fines, Forfeitures, and Fees 8,620 1,412 4,244 3,377 - 4,376 49% Interest Earnings 300,000 55,684 175,544 119,365 - 124,456 59% Donations 1,365,000 - - - - 1,365,000 0% Other Income 1,870,266 14,756 313,023 263,083 - 1,557,243 17% Payment in Lieu of Taxes (PILOT) - - - - - - 0% Interfund Allocation Reimb 7,460,048 621,677 1,864,955 1,357,224 - 5,595,093 25% Transfers In 6,460,990 528,416 1,585,246 1,583,121 - 4,875,744 25% Total Revenue 64,707,205 1,804,519 4,883,831 3,909,363 - 59,823,375 8% Expenditures by Dept 101-0101 Mayor's Office 894,679 72,303 203,428 211,090 164 691,087 23% 101-0201 City Clerk 546,269 37,123 117,560 131,174 33,892 394,817 28% 101-0301 Common Council 643,595 45,591 123,072 166,462 165,276 355,247 45% 101-0302 WNIT Contract 43,000 - - 43,000 - 43,000 0% 101-0401 Admin & Finance 2,572,551 189,719 547,362 518,776 5,908 2,019,281 22% 101-0404 Morris PAC 1,344,127 108,457 274,880 214,206 40,060 1,029,187 23% 101-0405 Palais Royale 481,432 39,210 98,256 86,121 7,252 375,924 22% 101-0501 Legal Dept 1,279,018 86,852 259,973 235,300 741 1,018,304 20% 101-0602 Engineering Dept 3,220,121 226,643 690,248 313,555 171,709 2,358,164 27% 101-0616 Office of Sustainability 278,815 10,115 35,869 - - 242,946 13% 101-0628 AmeriCorps Program 713,239 17,728 43,418 - 22,753 647,068 9% 101-0801 Police Dept 31,349,047 2,406,677 7,335,441 7,327,883 372,617 23,640,989 25% 101-0901 Fire Dept 21,801,520 1,829,121 4,979,982 5,038,778 343,203 16,478,335 24% 101-1008 Human Rights 385,706 26,543 82,862 92,194 33,784 269,060 30% Total Expenditures by Dept 65,553,119 5,096,082 14,792,352 14,378,540 1,197,359 49,563,409 24% Expenditures Personnel Salaries & Wages 36,883,554 2,787,396 8,268,332 8,032,248 - 28,615,222 22% Fringe Benefits 12,476,713 982,653 2,746,439 3,184,357 995 9,729,279 22% Total Personnel 49,360,267 3,770,048 11,014,771 11,216,605 995 38,344,501 22% Supplies 2,087,630 147,506 387,538 436,348 365,590 1,334,502 36% Services & Charges Professional Services 1,908,352 79,846 376,438 395,669 471,604 1,060,310 44% Printing & Advertising 148,844 15,023 34,355 24,732 43,544 70,945 52% Utilities 624,750 47,653 168,531 185,896 21,694 434,525 30% Education & Training 153,914 4,276 17,528 24,744 11,566 124,820 19% Travel 98,849 5,821 17,675 13,312 2,261 78,913 20% Repairs & Maintenance 2,118,581 189,080 515,859 411,290 79,831 1,522,891 28% Other Interfund Allocations 7,627,252 634,512 1,903,511 1,432,833 - 5,723,741 25% Debt Service - Principal 156,589 2,013 73,345 77,388 78,375 4,869 97% Debt Service - Interest & Fees 6,624 31 3,335 4,718 2,910 379 94% Grants & Subsidies 83,000 - 850 55,452 - 82,150 1% Other Services & Charges 538,387 48,259 109,575 99,551 118,989 309,823 42% Transfers Out 608,052 152,013 152,013 - - 456,039 25% Total Services & Charges 14,073,194 1,178,527 3,373,016 2,725,587 830,774 9,869,405 30% Capital 32,028 - 17,028 - - 15,000 53% Total Expenditures 65,553,119 5,096,082 14,792,352 14,378,540 1,197,359 49,563,408 24% Net (845,914) (3,291,563) (9,908,522) (10,469,177) 10,259,967 Cash Balance 29,501,771 25,939,981 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 9 101-0101 Mayor's Office 4 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council - 101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 1 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 2 101-0628 AmeriCorps Grant 2 2 101-0628 AmeriCorps Grant 5 101-0801 Police Dept 243 255 101-0801 Police Dept 24 101-0901 Fire Dept 169 176 101-0901 Fire Dept - 101-1008 Human Rights 3 3 101-1008 Human Rights - Total 508 524 Total 42 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report March 31, 2019 General Fund General Fund City Funds Department Name Fund/Dept No.101-0101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 894,579 72,303 203,428 211,090 - 691,151 23% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 894,679 72,303 203,428 211,090 - 691,251 23% Expenditures Personnel Salaries & Wages 543,029 42,125 121,337 108,638 - 421,692 22% Fringe Benefits 200,065 15,162 43,457 48,501 - 156,608 22% Total Personnel 743,094 57,288 164,793 157,139 - 578,300 22% Supplies 864 540 632 151 164 68 92% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 20,925 4,197 5,688 13,882 - 15,237 27% Utilities - - - - - - 0% Education & Training 1,800 - - 1,775 - 1,800 0% Travel 2,190 - 1,980 1,909 - 210 90% Repairs & Maintenance 1,000 200 200 267 - 800 20% Other Interfund Allocations 120,197 10,017 30,044 35,511 - 90,153 25% Debt Service - Principal 1,165 - - 264 - 1,165 0% Debt Service - Interest & Fees 144 - - 63 - 144 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,300 61 91 129 - 3,209 3% Transfers Out - - - - - - 0% Total Services & Charges 150,721 14,476 38,003 53,801 - 112,718 25% Capital - - - - - - 0% Total Expenditures 894,679 72,303 203,428 211,090 164 691,086 23% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 9 Part-Time /Seasonal/Temporary N/A 4 Total 8 13 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. Department Name Fund/Dept No.101-0201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 37,123 117,560 131,174 - 428,709 22% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 37,123 117,560 131,174 - 428,709 22% Expenditures Personnel Salaries & Wages 273,873 18,429 59,360 56,876 - 214,513 22% Fringe Benefits 97,076 6,940 20,855 24,128 - 76,221 21% Total Personnel 370,949 25,369 80,215 81,003 - 290,734 22% Supplies 12,013 548 4,888 2,021 333 6,792 43% Services & Charges Professional Services 30,263 2,402 4,851 9,367 10,081 15,331 49% Printing & Advertising 27,986 2,114 6,265 7,663 15,975 5,746 79% Utilities - - - - - - 0% Education & Training 5,855 - - 2,050 2,855 3,000 49% Travel 6,950 - - 392 - 6,950 0% Repairs & Maintenance 10,676 197 1,256 5,000 4,648 4,772 55% Other Interfund Allocations 76,327 6,361 19,078 22,728 - 57,249 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 131 1,007 950 - 4,243 19% Transfers Out - - - - - - 0% Total Services & Charges 163,307 11,206 32,457 48,150 33,559 97,291 40% Capital - - - - - - 0% Total Expenditures 546,269 37,123 117,560 131,174 33,892 394,817 28% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report March 31, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. Department Name Fund/Dept No.101-0301 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 45,591 123,072 166,462 - 520,523 19% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 45,591 123,072 166,462 - 520,523 19% Expenditures Personnel Salaries & Wages 218,200 14,498 42,692 40,315 - 175,508 20% Fringe Benefits 111,880 7,976 23,867 30,731 - 88,013 21% Total Personnel 330,080 22,474 66,559 71,046 - 263,521 20% Supplies 6,465 168 439 3,963 1,289 4,737 27% Services & Charges Professional Services 222,927 17,443 39,044 57,384 162,312 21,571 90% Printing & Advertising 10,948 270 2,043 1,695 1,675 7,230 34% Utilities - - - - - - 0% Education & Training 1,000 - - 120 - 1,000 0% Travel 5,000 - - 140 - 5,000 0% Repairs & Maintenance 4,750 - - 15,771 - 4,750 0% Other Interfund Allocations 56,532 4,711 14,133 15,531 - 42,399 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 525 854 812 - 5,039 14% Transfers Out - - - - - - 0% Total Services & Charges 307,050 22,949 56,074 91,453 163,987 86,989 72% Capital - - - - - - 0% Total Expenditures 643,595 45,591 123,072 166,462 165,276 355,247 45% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A - Total 9 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. Department Name Fund/Dept No.101-0302 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - - 43,000 - 43,000 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - - 43,000 - 43,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - - 43,000 - 43,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - - 43,000 - 43,000 0% Capital - - - - - - 0% Total Expenditures 43,000 - - 43,000 - 43,000 0% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report March 31, 2019 WNIT Contract General Fund City Funds Department Name Fund/Dept No.101-0401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,554,551 188,619 534,161 505,976 - 2,020,390 21% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 1,100 13,201 12,801 - 4,799 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 189,719 547,362 518,776 - 2,025,189 21% Expenditures Personnel Salaries & Wages 1,642,180 116,571 349,484 327,196 - 1,292,696 21% Fringe Benefits 570,981 37,251 112,219 127,263 - 458,762 20% Total Personnel 2,213,161 153,822 461,703 454,459 - 1,751,458 21% Supplies 24,478 1,236 3,202 2,511 4,598 16,678 32% Services & Charges Professional Services 46,000 12,788 14,588 4,627 - 31,412 32% Printing & Advertising 900 270 270 - - 630 30% Utilities - - - - - - 0% Education & Training 11,110 415 1,444 - - 9,666 13% Travel 10,000 414 1,126 - - 8,874 11% Repairs & Maintenance - - 9 666 - (9) 0% Other Interfund Allocations 228,287 19,024 57,071 49,188 - 171,216 25% Debt Service - Principal 2,295 - - 1,164 - 2,295 0% Debt Service - Interest & Fees 211 - - 105 - 211 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 36,109 1,750 7,949 6,056 1,310 26,850 26% Transfers Out - - - - - - 0% Total Services & Charges 334,912 34,661 82,457 61,806 1,310 251,145 25% Capital - - - - - - 0% Total Expenditures 2,572,551 189,719 547,362 518,776 5,908 2,019,281 22% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 23 Part-Time /Seasonal/Temporary N/A 1 Total 25 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Administration & Finance General Fund City Funds Department Name Fund/Dept No.101-0404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 - - - - 170,627 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 216,849 322,569 279,849 - 790,931 29% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 3,376 16,660 3,945 - 43,340 28% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 220,224 339,228 283,794 - 1,004,898 25% Expenditures Personnel Salaries & Wages 553,202 29,683 86,976 77,746 - 466,226 16% Fringe Benefits 213,595 11,848 35,376 42,298 800 177,419 17% Total Personnel 766,797 41,531 122,352 120,044 800 643,645 16% Supplies 23,830 2,313 3,879 3,855 12,023 7,928 67% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 5,374 11,627 267 21,831 20,309 62% Utilities 125,000 10,735 31,534 30,053 - 93,466 25% Education & Training 4,500 325 325 - - 4,175 7% Travel 16,079 1,214 2,911 - 761 12,407 23% Repairs & Maintenance 85,348 25,875 37,764 12,251 3,414 44,170 48% Other Interfund Allocations 240,405 20,034 60,099 44,901 - 180,306 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,401 1,056 4,389 2,836 1,231 12,781 31% Transfers Out - - - - - - 0% Total Services & Charges 553,500 64,612 148,650 90,307 27,237 377,614 32% Capital - - - - - - 0% Total Expenditures 1,344,127 108,457 274,880 214,206 40,060 1,029,187 23% Net - 111,767 64,348 69,588 Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Morris Performing Arts Center General Fund City Funds Department Name Fund/Dept No.101-0405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 26,977 53,365 12,706 - 137,345 28% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 10,969 41,426 68,149 - 225,896 15% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 1,264 3,465 5,266 - 19,935 15% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 39,210 98,256 86,121 - 383,176 20% Expenditures Personnel Salaries & Wages 108,069 6,852 20,556 23,634 - 87,513 19% Fringe Benefits 53,957 4,026 12,077 17,645 - 41,880 22% Total Personnel 162,026 10,878 32,634 41,280 - 129,393 20% Supplies 13,600 836 1,348 1,074 4,350 7,902 42% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 1,016 6,680 800 2,520 13,618 40% Utilities 86,000 8,441 25,777 25,236 - 60,223 30% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 13,875 19,468 10,164 383 100,547 16% Other Interfund Allocations 48,511 4,042 12,133 7,422 - 36,378 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 123 217 145 - 10,362 2% Transfers Out - - - - - - 0% Total Services & Charges 290,806 27,497 64,275 43,767 2,902 223,628 23% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 39,210 98,256 86,121 7,252 375,923 22% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Palais Royale General Fund City Funds Department Name Fund/Dept No.101-0501 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,906 82,295 224,443 216,425 - 921,463 20% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,423 - 21,854 18,875 - 56,569 28% Interfund Allocation Reimb 54,689 4,557 13,676 - - 41,013 25% Transfers In - - - - - - 0% Total Revenue 1,279,018 86,852 259,973 235,300 - 1,019,045 20% Expenditures Personnel Salaries & Wages 866,473 57,749 173,494 150,462 - 692,979 20% Fringe Benefits 278,276 18,996 57,719 58,338 - 220,557 21% Total Personnel 1,144,749 76,744 231,212 208,799 - 913,536 20% Supplies 3,450 275 300 658 741 2,409 30% Services & Charges Professional Services 2,550 - 28 175 - 2,522 1% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - - 918 - 10,000 0% Travel 3,450 513 552 33 - 2,898 16% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 24,179 19,536 - 72,540 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 1,259 3,702 5,180 - 14,398 20% Transfers Out - - - - - - 0% Total Services & Charges 130,819 9,832 28,461 25,842 - 102,358 22% Capital - - - - - - 0% Total Expenditures 1,279,018 86,852 259,973 235,300 741 1,018,303 20% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Legal Department General Fund City Funds Department Name Fund/Dept No.101-0602 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,461,819 107,750 287,573 261,925 - 1,174,246 20% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 132,000 2,220 42,503 48,505 - 89,497 32% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 226,193 - 10,171 3,125 - 216,022 4% Interfund Allocation Reimb 1,400,059 116,673 350,002 - - 1,050,057 25% Transfers In - - - - - - 0% Total Revenue 3,220,121 226,643 690,248 313,555 - 2,529,872 21% Expenditures Personnel Salaries & Wages 1,807,736 127,721 381,649 131,837 - 1,426,087 21% Fringe Benefits 558,778 42,078 127,240 51,546 195 431,343 23% Total Personnel 2,366,514 169,798 508,889 183,383 195 1,857,430 22% Supplies 28,952 1,279 7,099 5,259 2,207 19,646 32% Services & Charges Professional Services 352,919 15,510 60,251 15,440 148,471 144,197 59% Printing & Advertising 7,000 1,781 1,781 363 1,543 3,676 47% Utilities - - - - - - 0% Education & Training 21,000 1,120 5,229 3,477 - 15,771 25% Travel 16,400 1,364 3,431 4,543 1,500 11,469 30% Repairs & Maintenance 27,500 207 471 1,702 - 27,029 2% Other Interfund Allocations 365,366 30,447 91,343 86,157 - 274,023 25% Debt Service - Principal 14,637 2,013 5,063 7,478 9,573 1 100% Debt Service - Interest & Fees 408 31 156 262 251 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,425 3,093 6,534 5,492 7,968 4,923 75% Transfers Out - - - - - - 0% Total Services & Charges 824,655 55,566 174,260 124,913 169,307 481,090 42% Capital - - - - - - 0% Total Expenditures 3,220,121 226,643 690,248 313,555 171,709 2,358,166 27% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 22 Part-Time /Seasonal/Temporary N/A 2 Total 23 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Engineering General Fund City Funds Department Name Fund/Dept No.101-0616 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 10,115 35,869 - - 242,946 13% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 10,115 35,869 - - 242,946 13% Expenditures Personnel Salaries & Wages 98,302 6,242 18,727 - - 79,575 19% Fringe Benefits 27,772 2,095 6,285 - - 21,487 23% Total Personnel 126,074 8,337 25,012 - - 101,062 20% Supplies 22,300 4 4 - - 22,296 0% Services & Charges Professional Services 85,000 - 5,876 - - 79,124 7% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 2,800 - - - - 2,800 0% Travel 6,374 - - - - 6,374 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 4,807 - - 27,560 15% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,400 171 171 - - 3,229 5% Transfers Out - - - - - - 0% Total Services & Charges 130,441 1,774 10,854 - - 119,587 8% Capital - - - - - - 0% Total Expenditures 278,815 10,115 35,869 - - 242,945 13% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) with a total budget in 2018 of $350,000. Notable changes for the 2019 budget is the reduction of one employee, which reduces Personnel Costs from $213,194 in 2018 to $132,939 in 2019 (net reduction of $80,255 or -37.6%). Supply costs increased from $12,530 in 2018 to $22,300 in 2019, with a net increase of $9,770. Contractual expenditures were $124,276 in 2018 and are $130,441 for 2019, for a net increase of $6,165. Overall the 2019 budget decreased by $64,320 or 18.4%. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Office of Sustainability General Fund City Funds Department Name Fund/Dept No.101-0628 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 6,485 14,477 - - 429,632 3% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 11,243 28,940 - - 120,190 19% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 17,728 43,418 - - 669,822 6% Expenditures Personnel Salaries & Wages 315,000 13,594 33,108 - - 281,892 11% Fringe Benefits 40,066 3,989 8,579 - - 31,487 21% Total Personnel 355,066 17,584 41,687 - - 313,379 12% Supplies 128,757 44 44 - 3,361 125,352 3% Services & Charges Professional Services 204,868 - 609 - 19,392 184,867 10% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 - - - - 9,800 0% Travel 9,706 - - - - 9,706 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 100 1,078 - - 2,964 27% Transfers Out - - - - - - 0% Total Services & Charges 229,416 100 1,687 - 19,392 208,337 9% Capital - - - - - - 0% Total Expenditures 713,239 17,728 43,418 - 22,753 647,068 9% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 2 Part-Time /Seasonal/Temporary N/A 5 Total 2 7 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report March 31, 2019 AmeriCorps Grant Program General Fund City Funds Department Name Fund/Dept No.101-0801 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,810,597 2,397,661 7,311,618 7,291,194 - 23,498,979 24% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 530,950 9,016 23,824 36,690 - 507,126 4% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,349,047 2,406,677 7,335,441 7,327,883 - 24,013,605 23% Expenditures Personnel Salaries & Wages 17,636,092 1,357,154 4,054,291 4,182,437 - 13,581,801 23% Fringe Benefits 5,812,652 483,619 1,303,397 1,539,594 - 4,509,255 22% Total Personnel 23,448,744 1,840,773 5,357,688 5,722,031 - 18,091,056 23% Supplies 1,173,831 65,142 221,365 282,309 175,503 776,963 34% Services & Charges Professional Services 615,000 26,550 233,063 287,821 9,675 372,262 39% Printing & Advertising - - - - - - 0% Utilities 178,750 5,172 34,465 44,397 8,176 136,109 24% Education & Training - - - - - - 0% Travel 200 - 401 - - (201) 200% Repairs & Maintenance 1,047,841 75,629 244,352 76,908 27,096 776,393 26% Other Interfund Allocations 4,333,272 361,106 1,083,318 760,059 - 3,249,954 25% Debt Service - Principal 138,492 - 68,282 68,483 68,801 1,409 99% Debt Service - Interest & Fees 5,861 - 3,179 4,288 2,659 23 100% Grants & Subsidies 40,000 - 850 12,452 - 39,150 2% Other Services & Charges 350,028 32,305 71,451 69,135 80,706 197,871 43% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 500,763 1,739,360 1,323,543 197,113 4,772,970 29% Capital 17,028 - 17,028 - - - 100% Total Expenditures 31,349,047 2,406,677 7,335,441 7,327,883 372,617 23,640,989 25% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 255 Part-Time /Seasonal/Temporary N/A 24 Total 243 279 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Department General Fund City Funds Department Name Fund/Dept No.101-0901 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,655,406 1,826,444 4,977,305 5,038,778 - 16,678,101 23% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 500 2,677 2,677 - - (2,177) 535% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 - - - - 1,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,801,520 1,829,121 4,979,982 5,038,778 - 16,821,538 23% Expenditures Personnel Salaries & Wages 12,608,788 986,124 2,878,722 2,886,044 - 9,730,066 23% Fringe Benefits 4,446,107 345,718 985,901 1,226,520 - 3,460,206 22% Total Personnel 17,054,895 1,331,842 3,864,623 4,112,563 - 13,190,272 23% Supplies 648,053 75,121 143,493 134,033 161,020 343,540 47% Services & Charges Professional Services 338,825 5,153 18,129 20,855 121,674 199,022 41% Printing & Advertising 3,000 - - 62 - 3,000 0% Utilities 235,000 23,305 76,755 86,210 13,518 144,727 38% Education & Training 83,049 2,416 10,530 16,404 8,711 63,808 23% Travel 20,500 2,317 7,275 6,086 - 13,225 35% Repairs & Maintenance 811,868 71,732 209,536 285,007 38,279 564,053 31% Other Interfund Allocations 1,979,778 164,982 494,940 374,742 - 1,484,838 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,500 240 2,690 2,816 - 15,810 15% Transfers Out 608,052 152,013 152,013 - - 456,039 25% Total Services & Charges 4,098,572 422,159 971,867 792,182 182,183 2,944,522 28% Capital - - - - - - 0% Total Expenditures 21,801,520 1,829,121 4,979,982 5,038,778 343,203 16,478,334 24% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 176 Part-Time /Seasonal/Temporary N/A - Total 169 176 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Fire Department General Fund City Funds Department Name Fund/Dept No.101-1008 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 355,706 26,543 82,862 92,194 - 272,844 23% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - - - - 30,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 26,543 82,862 92,194 - 302,844 21% Expenditures Personnel Salaries & Wages 212,610 10,654 47,936 47,062 - 164,674 23% Fringe Benefits 65,508 2,955 9,468 17,794 - 56,040 14% Total Personnel 278,118 13,609 57,404 64,857 - 220,714 21% Supplies 1,037 - 845 515 - 192 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - - - - 2,500 0% Travel - - - 209 - - 0% Repairs & Maintenance 9,200 1,365 2,804 3,555 6,011 385 96% Other Interfund Allocations 49,491 4,125 12,366 17,058 - 37,125 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 7,445 9,443 6,000 27,773 8,144 82% Transfers Out - - - - - - 0% Total Services & Charges 106,551 12,934 24,613 26,822 33,784 48,154 55% Capital - - - - - - 0% Total Expenditures 385,706 26,543 82,862 92,194 33,784 269,060 30% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Human Rights General Fund City Funds Fund Name Fund Number 102 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 160,000 17,398 56,770 49,702 - 103,230 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 160,000 17,398 56,770 49,702 - 103,230 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 160,000 17,398 56,770 49,702 103,230 Cash Balance 10,518,876 10,327,966 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. Fund Name Fund Number 201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - - - - 9,680,317 0% Intergov./ Shared Revenues 720,180 - - - - 720,180 0% Intergov./ Grants 3,050,000 - - 195,060 - 3,050,000 0% Charges for Services 3,583,861 163,487 462,351 182,121 - 3,121,510 13% Interest Earnings 30,996 11,203 34,901 24,482 - (3,905) 113% Donations 626,000 1,002,400 1,447,400 - - (821,400) 231% Other Income 301,000 25,607 74,563 69,440 - 226,437 25% Interfund Allocation Reimb - - - - - - 0% Transfers In 400,000 100,000 100,000 321,900 - 300,000 25% Total Revenue 18,392,354 1,302,697 2,119,215 793,002 - 16,273,139 12% Expenditures by Division Administration 1,749,190 148,882 428,760 330,509 7,681 1,312,749 25% Maintenance 7,281,452 401,346 1,279,608 1,439,244 920,345 5,081,499 30% Golf Courses 1,482,088 79,217 196,442 249,845 256,035 1,029,611 31% Recreation 3,055,592 209,517 573,835 385,899 82,394 2,399,363 21% Potawatomi Zoo 700,000 - 350,000 368,678 - 350,000 50% Potawatomi Greenhouse 46,527 5,237 30,907 28,513 - 15,620 66% Graffiti Removal 4 - 59 21,868 4 (59) 1581% Marketing & Events 1,224,594 70,561 199,344 211,248 79,465 945,785 23% Regional Cities Grant 3,608,655 34,649 785,731 263,648 2,610,084 212,840 94% Pokagon Band-Howard Pk Imprv 2,225,000 - - - 2,225,000 - 100% Total Expenditures by Division 21,373,102 949,408 3,844,685 3,299,451 6,181,008 11,347,408 47% Expenditures Personnel Salaries & Wages 6,269,655 379,105 1,130,509 1,087,597 - 5,139,146 18% Fringe Benefits 2,012,653 136,293 428,447 565,620 229 1,583,977 21% Total Personnel 8,282,308 515,398 1,558,957 1,653,217 229 6,723,123 19% Supplies 1,546,696 74,981 193,215 205,530 521,600 831,881 46% Services & Charges Professional Services 932,159 28,550 112,258 429,783 576,676 243,225 74% Printing & Advertising 147,777 9,695 17,277 19,599 50,160 80,340 46% Utilities 596,400 54,947 169,278 145,991 - 427,122 28% Education & Training 41,227 1,170 3,246 1,748 4,933 33,048 20% Travel 28,374 1,969 5,309 1,472 3,691 19,374 32% Repairs & Maintenance 650,108 28,710 82,078 110,479 251,952 316,078 51% Other Interfund Allocations 1,672,261 139,358 418,039 266,121 - 1,254,222 25% Debt Service - Principal 449,095 1,328 73,717 28,443 352,269 23,109 95% Debt Service - Interest & Fees 30,765 4,538 6,655 1,758 25,030 (920) 103% Grants & Subsidies 715,000 - 365,000 365,000 - 350,000 51% Other Services & Charges 1,140,127 80,817 154,465 70,311 135,093 850,569 25% Transfers Out - - - - - - 0% Total Services & Charges 6,403,293 351,083 1,407,322 1,440,704 1,399,805 3,596,167 44% Capital 5,140,805 7,945 685,191 - 4,259,373 196,241 96% Total Expenditures 21,373,102 949,408 3,844,685 3,299,451 6,181,008 11,347,412 47% Net (2,980,748) 353,290 (1,725,469) (2,506,449) 4,925,727 Cash Balance 6,584,214 3,702,619 Staffing Budget Actual Full Time 94 88 Part-Time /Seasonal/Temporary N/A 88 Total 94 176 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. Fund Name Fund Number 202 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 6,299,031 549,050 1,488,715 1,605,655 - 4,810,316 24% Charges for Services 228,245 25,163 48,987 19,863 - 179,258 21% Interest Earnings 47,845 12,632 42,625 34,806 - 5,220 89% Other Income 5,082 6,163 7,780 1,052 - (2,698) 153% Interfund Allocation Reimb 138,150 11,512 34,542 - - 103,608 25% Transfers In 3,787,750 946,938 946,938 946,938 - 2,840,812 25% Total Revenue 10,506,103 1,551,457 2,569,587 2,608,313 - 7,936,516 24% Expenditures by Division Streets/Traffic & Lighting 13,646,650 1,422,422 3,061,398 2,447,457 1,009,474 9,575,778 30% Curb & Sidewalk Program 1,671,576 44,630 152,711 142,659 222,763 1,296,102 22% Total Expenditures by Division 15,318,226 1,467,051 3,214,109 2,590,116 1,232,237 10,871,880 29% Expenditures Personnel Salaries & Wages 3,226,146 210,656 705,825 757,323 - 2,520,321 22% Fringe Benefits 1,266,423 84,930 289,741 371,413 - 976,682 23% Total Personnel 4,492,569 295,585 995,566 1,128,736 - 3,497,003 22% Supplies 3,525,117 182,764 473,829 557,173 368,017 2,683,271 24% Services & Charges Professional Services 802,793 2,783 15,242 32,416 250,368 537,183 33% Printing & Advertising 1,000 23 23 - 647 330 67% Utilities 52,502 4,197 17,162 17,392 6,523 28,817 45% Education & Training 10,000 2,040 9,540 3,950 0 460 95% Travel 10,000 884 1,152 - - 8,848 12% Repairs & Maintenance 1,211,205 156,594 403,636 305,777 108,224 699,345 42% Other Interfund Allocations 1,628,279 135,690 407,069 254,685 - 1,221,210 25% Debt Service - Principal 857,551 60,380 254,134 259,237 463,581 139,836 84% Debt Service - Interest & Fees 68,076 940 9,474 11,700 34,138 24,464 64% Other Services & Charges 159,134 171 2,282 3,052 739 156,113 2% Transfers Out 2,500,000 625,000 625,000 - - 1,875,000 25% Total Services & Charges 7,300,540 988,702 1,744,714 888,209 864,219 4,691,606 36% Capital - - - 15,998 - - 0% Total Expenditures 15,318,226 1,467,051 3,214,109 2,590,116 1,232,237 10,871,880 29% Net (4,812,123) 84,406 (644,522) 18,198 (2,935,364) Cash Balance 7,378,232 7,215,481 Staffing Budget Actual Fund Purpose: Full Time 59 57 Part-Time /Seasonal/Temporary N/A 5 Total 59 62 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow control. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. Fund Name Fund Number 203 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 308,269 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,899 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,303 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 316,471 - - 0% Expenditures by Division Recreation - - - 158,502 - - 0% Marketing & Events - - - 28,451 - - 0% Total Expenditures by Division - - - 186,953 - - 0% Expenditures Personnel Salaries & Wages - - - 54,428 - - 0% Fringe Benefits - - - 4,440 - - 0% Total Personnel - - - 58,867 - - 0% Supplies - - - 21,497 - - 0% Services & Charges Professional Services - - - 18,769 - - 0% Printing & Advertising - - - 3,244 - - 0% Utilities - - - - - - 0% Education & Training - - - 2,000 - - 0% Travel - - - 1,257 - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 27,537 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 53,781 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 106,589 - - 0% Capital - - - - - - 0% Total Expenditures - - - 186,953 - - 0% Net - - - 129,519 - Cash Balance - 921,693 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. Fund Name Fund Number 209 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 40,054 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,492 4,978 4,306 - 5,022 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - - - - 100,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 110,000 1,492 4,978 44,360 - 105,022 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 12,073 75,175 19,945 191,596 744,480 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 12,073 75,175 19,945 191,596 744,480 26% Capital - - - - - - 0% Total Expenditures 1,011,251 12,073 75,175 19,945 191,596 744,480 26% Net (901,251) (10,581) (70,197) 24,415 (639,458) Cash Balance 886,002 899,478 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. Fund Name Fund Number 210 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 218 970 1,958 - 530 65% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 18,003 36,005 - - 36,006 50% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,368 18,220 36,975 4,333 - 709,393 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 9,764 - 48,818 137,875 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 16,706 16,706 16,215 50,875 1 100% Debt Service - Interest & Fees 4,429 1,296 1,296 1,788 3,133 - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - - 81,000 11,400 88% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 22,884 257,766 18,003 183,825 614,276 42% Capital - - - - - - 0% Total Expenditures 1,055,868 22,884 257,766 18,003 183,825 614,276 42% Net (309,500) (4,664) (220,791) (13,670) 95,117 Cash Balance 124,822 414,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. Fund Name Fund Number 211 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - - 160,198 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 256,100 11,068 51,158 71,592 - 204,942 20% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 785 3,267 5,105 - 6,733 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 492 2,000 - (492) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 587,658 587,658 466,505 - 1,762,975 25% Total Revenue 3,059,369 599,510 642,575 705,400 - 2,416,794 21% Expenditures Personnel Salaries & Wages 1,706,330 109,907 330,445 331,024 - 1,375,885 19% Fringe Benefits 609,283 40,109 120,874 142,923 - 488,409 20% Total Personnel 2,315,613 150,016 451,319 473,948 - 1,864,294 19% Supplies 28,460 1,212 5,632 6,523 4,255 18,573 35% Services & Charges Professional Services 267,085 22,629 41,030 63,108 111,329 114,726 57% Printing & Advertising 20,494 3,099 4,979 4,656 956 14,559 29% Utilities - - - - - - 0% Education & Training 12,125 - 1,298 2,422 125 10,702 12% Travel 16,700 3,139 6,279 5,043 292 10,129 39% Repairs & Maintenance 16,063 185 398 1,085 789 14,876 7% Other Interfund Allocations 464,363 38,697 116,090 97,767 - 348,273 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 11,763 1,584 4,677 2,293 2,382 4,704 60% Transfers Out - - - - - - 0% Total Services & Charges 808,593 69,333 174,751 176,374 115,873 517,969 36% Capital - - - - - - 0% Total Expenditures 3,152,666 220,562 631,702 656,844 120,129 2,400,836 24% Net (93,297) 378,949 10,873 48,556 15,958 Cash Balance 742,337 1,166,209 Staffing Budget Actual Full Time 28 24 Part-Time /Seasonal/Temporary N/A - Total 28 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods Fund Name Fund Number 212 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 5,011,000 113,246 259,524 470,729 - 4,751,476 5% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 199,000 109,226 255,883 85,680 - (56,883) 129% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,211,000 222,472 515,407 556,409 - 4,695,593 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 - - - - 300,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 159,808 597,139 525,776 2,308,880 4,738,896 38% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 159,808 597,139 525,776 2,308,880 5,038,896 37% Capital - - - - - - 0% Total Expenditures 7,944,915 159,808 597,139 525,776 2,308,880 5,038,896 37% Net (2,733,915) 62,664 (81,732) 30,634 (343,303) Cash Balance 267,282 481,610 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds Fund Name Fund Number 216 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 876 876 3,865 - 29,124 3% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 378 1,233 961 - 767 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 100 200 - - (200) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 32,000 1,354 2,309 4,826 - 29,691 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net - 1,354 2,309 4,826 (2,309) Cash Balance 229,349 198,992 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 217 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 800 497 2,395 532 - (1,595) 299% Donations 25,000 552 102,316 49,502 - (77,316) 409% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 25,800 1,049 104,711 50,033 - (78,911) 406% Expenditures by Project Animal Care & Control 40,000 4,366 11,291 - 8,209 20,500 49% Wayfinding Signage Project 38,476 16,308 38,476 - - - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Historic Preservation Commiss. 5,000 - - - - 5,000 0% Hesburgh-MLK Memorial - - - - - - 0% Total Expenditures by Project 85,976 20,674 49,766 - 8,209 28,000 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services 60,476 20,674 49,766 - 8,209 2,501 96% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 8,000 - - - - 8,000 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,000 - - - - 10,000 0% Transfers Out - - - - - - 0% Total Services & Charges 80,976 20,674 49,766 - 8,209 23,001 72% Capital - - - - - - 0% Total Expenditures 85,976 20,674 49,766 - 8,209 28,001 67% Net (60,176) (19,625) 54,944 50,033 (106,912) Cash Balance 221,592 150,776 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. In 2019, the City received a doantion of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. Fund Name Fund Number 218 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 13 - - 187 6% Interest Earnings 100 22 71 62 - 29 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 300 22 84 62 - 216 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - - - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - - - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - - - 1,000 0% Net (700) 22 84 62 (784) Cash Balance 13,189 12,902 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 219 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 180,200 17,683 50,071 34,215 - 130,129 28% Interest Earnings 1,000 846 2,881 247 - (1,881) 288% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 5 5 - - (5) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 170,373 170,373 162,068 - 511,118 25% Total Revenue 862,691 188,907 223,330 196,531 - 639,361 26% Expenditures Personnel Salaries & Wages 191,978 13,027 40,727 41,396 - 151,251 21% Fringe Benefits 79,869 4,883 16,384 25,570 - 63,485 21% Total Personnel 271,847 17,910 57,111 66,965 - 214,736 21% Supplies 26,450 1,434 5,143 4,952 4,331 16,976 36% Services & Charges Professional Services 73,500 - 8,500 9,000 17,000 48,000 35% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 7,909 19,455 36,191 90,722 335,045 25% Other Interfund Allocations 34,894 2,908 8,722 14,481 - 26,172 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 9,437 19,970 13,537 40,919 106,055 36% Transfers Out - - - - - - 0% Total Services & Charges 720,560 20,254 56,648 73,209 148,641 515,272 28% Capital 24,580 24,580 24,580 - - - 100% Total Expenditures 1,043,437 64,178 143,481 145,126 152,972 746,984 28% Net (180,746) 124,728 79,849 51,405 (107,623) Cash Balance 624,509 433,052 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 220 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 9,080 29,749 34,957 - 110,251 21% Fines, Forfeitures, and Fees 116,000 9,760 27,013 26,136 - 88,987 23% Interest Earnings 5,000 583 2,269 2,752 - 2,731 45% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 18,500 26,419 26,400 12,655 - (7,900) 143% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 281,500 45,842 85,431 76,499 - 196,069 30% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 2,392 94,139 35,943 13,325 188,092 36% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 11,407 26,975 21,554 - 65,015 29% Travel 60,000 1,299 4,147 9,651 - 55,853 7% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 19,806 30,618 11,980 - 39,382 44% Transfers Out - - - - - - 0% Total Services & Charges 221,990 32,512 61,740 43,185 - 160,250 28% Capital - - - - - - 0% Total Expenditures 517,546 34,904 155,879 79,128 13,325 348,342 33% Net (236,046) 10,938 (70,448) (2,629) (152,273) Cash Balance 375,661 569,537 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 221 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - 305 - 1,000 0% Interest Earnings - 17 55 7 - (55) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 17 55 312 - 945 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 500 17 55 307 445 Cash Balance 10,182 9,992 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 227 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 1,043 3,448 3,845 - 552 86% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 1,043 3,448 3,845 - 552 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - - 6,909 8,997 25,000 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 24,697 24,697 125,000 11,403 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 24,697 24,697 131,909 20,400 225,000 17% Capital 2,409 - - 13,156 2,409 - 100% Total Expenditures 272,506 24,697 24,697 145,065 22,809 225,000 17% Net (268,506) (23,654) (21,249) (141,220) (224,448) Cash Balance 605,902 713,798 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. Fund Name Fund Number 249 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 713,380 2,140,139 1,907,385 - 6,420,416 25% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 3,703 9,730 3,613 - (3,730) 162% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,566,555 717,083 2,149,869 1,910,998 - 6,416,686 25% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 243,498 700,085 1,058,094 - 3,754,891 16% 249-0905 Fire PS LOIT 4,111,579 222,825 641,357 779,163 - 3,470,222 16% Total Expenditures by Dept 8,566,555 466,323 1,341,442 1,837,257 - 7,225,113 16% Expenditures Personnel Salaries & Wages 6,484,606 344,258 1,009,098 1,349,499 - 5,475,508 16% Fringe Benefits 2,081,949 122,065 332,345 487,758 - 1,749,604 16% Total Personnel 8,566,555 466,323 1,341,442 1,837,257 - 7,225,112 16% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 466,323 1,341,442 1,837,257 - 7,225,112 16% Net - 250,760 808,426 73,742 (808,426) Cash Balance 2,766,593 1,061,122 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 32 Sworn Firefighters 45 29 Total 90 61 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. Fund Name Fund Number 251 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 153,856 463,452 462,651 - 1,232,237 27% Intergov./ Grants 320,000 - - 42,802 - 320,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 30,000 6,707 21,962 17,000 - 8,038 73% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 10,540 13,478 8,644 - (13,478) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 625,000 625,000 - - 1,875,000 25% Total Revenue 4,545,689 796,103 1,123,891 531,097 - 3,421,797 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 - 31,016 5,400 58,659 250,000 26% Services & Charges Professional Services 878,000 - 10,513 - 187,488 679,999 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 15,100 76,109 53,551 338,252 509,565 45% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,406,926 15,100 91,621 53,551 525,740 1,789,564 26% Capital 4,348,109 - 107,458 21,020 613,277 3,627,374 17% Total Expenditures 7,094,710 15,100 230,095 79,971 1,197,675 5,666,938 20% Net (2,549,021) 781,003 893,796 451,126 (2,245,141) Cash Balance 4,822,210 3,792,071 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: City Funds City of South Bend, Indiana Monthly Financial Report March 31, 2019 Local Roads & Streets Special Revenue Funds This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. Fund Name Fund Number 257 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - - - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 981 3,388 13,740 - 9,112 27% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,500 981 3,388 13,740 - 224,112 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 7,005 34,460 228,783 246,869 40,990 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 7,005 34,460 228,783 246,869 40,990 87% Capital 578,944 59,819 234,209 36,742 344,734 1 100% Total Expenditures 901,263 66,823 268,669 265,525 591,603 40,991 95% Net (673,763) (65,843) (265,282) (251,785) 183,121 Cash Balance 493,865 2,049,276 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report March 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 258 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 - 10,000 10,000 - 135,000 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 747 2,453 2,344 - (453) 123% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 5,905 6,175 12,720 - 14,225 30% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 167,400 6,652 18,628 25,064 - 148,772 11% Expenditures Personnel Salaries & Wages 108,930 4,615 13,474 12,205 - 95,456 12% Fringe Benefits 41,158 1,724 5,100 6,239 - 36,058 12% Total Personnel 150,088 6,339 18,573 18,443 - 131,514 12% Supplies 2,000 128 266 631 1,534 200 90% Services & Charges Professional Services 27,800 1,667 6,691 5,288 14,992 6,117 78% Printing & Advertising 22,000 - - 297 200 21,800 1% Utilities - - - - - - 0% Education & Training 3,500 - - 15 - 3,500 0% Travel 15,300 - - - - 15,300 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 240 430 - 14,060 2% Transfers Out - - - - - - 0% Total Services & Charges 82,900 1,667 6,931 6,029 15,192 60,777 27% Capital - - - - - - 0% Total Expenditures 234,988 8,134 25,771 25,104 16,725 192,491 18% Net (67,588) (1,482) (7,143) (41) (43,719) Cash Balance 522,268 571,938 Staffing Budget Actual Full Time 2 1 Part-Time /Seasonal/Temporary N/A - Total 2 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). Fund Name Fund Number 265 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - - - - 600,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 549 1,801 753 - (1,801) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,200,000 549 1,801 753 - 1,198,199 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 798 798 256,945 82,493 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 798 798 256,945 82,493 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 798 798 256,945 82,493 1,200,000 6% Net (83,291) (249) 1,003 (256,192) (1,801) Cash Balance 331,089 988,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 273 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 7,000 7,525 3,300 - 7,475 50% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 96 305 265 - 895 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 16,200 7,096 7,830 3,565 - 8,370 48% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - - - - 30,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - - - - 30,000 0% Capital - - - - - - 0% Total Expenditures 30,000 - - - - 30,000 0% Net (13,800) 7,096 7,830 3,565 (21,630) Cash Balance 65,299 58,719 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 274 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 16,388 31,746 19,332 - 93,254 25% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 174 530 5 - 1,570 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,100 16,562 32,276 19,337 - 94,824 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 52,100 16,562 32,276 19,337 19,824 Cash Balance 133,994 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 280 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 7 22 19 - 13 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35 7 22 19 - 13 62% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 35 7 22 19 13 Cash Balance 4,013 3,940 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 281 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 135 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 135 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 135 - Cash Balance - 28,002 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds Fund Name Fund Number 289 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 6,075 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200 36 107 131 - 93 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,200 6,111 9,457 131 - 743 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 - - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 - - 9,943 5% Net (272) 6,111 8,928 131 (9,200) Cash Balance 28,009 27,595 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report March 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 291 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 72,000 6,620 24,820 20,400 - 47,180 34% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 337 1,097 625 - (597) 219% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 97,445 6,957 50,862 21,025 - 46,583 52% Expenditures Personnel Salaries & Wages 13,000 - 462 692 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 692 - 15,038 3% Supplies 43,745 - 68 1,454 - 43,677 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 - - - - 9,000 0% Travel 14,500 - - - - 14,500 0% Repairs & Maintenance 51,520 956 7,520 - - 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 956 8,409 - - 67,610 11% Capital - - - - - - 0% Total Expenditures 135,265 956 8,939 2,146 - 126,325 7% Net (37,820) 6,001 41,923 18,878 (79,742) Cash Balance 223,519 143,612 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 292 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - - - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. Fund Name Fund Number 294 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 1,300 13,400 17,500 - 6,600 67% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 178 558 425 - (58) 112% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 75 75 - - 1,925 4% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,500 1,553 14,033 17,925 - 8,467 62% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - - 3,450 - 10,000 0% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 925 1,521 1,381 - 7,979 16% Transfers Out - - - - - - 0% Total Services & Charges 21,000 925 1,521 4,831 - 19,479 7% Capital - - - - - - 0% Total Expenditures 22,500 925 1,521 5,021 - 20,979 7% Net - 628 12,512 12,904 (12,512) Cash Balance 111,164 100,242 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 295 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 53,750 - - 25,422 - 53,750 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 956 2,710 3,213 - 7,290 27% Interest Earnings 500 312 966 652 - (466) 193% Debt Proceeds - - - - - - 0% Donations 3,250 - 2,050 - - 1,200 63% Other Income 24,500 - 1,949 - - 22,551 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 92,000 1,268 7,675 29,287 - 84,325 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - - 9,608 41,554 47,000 47% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - 300 - - (300) 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,000 780 20,326 28,302 2,720 21,954 51% Transfers Out - - - - - - 0% Total Services & Charges 45,000 780 20,626 28,302 2,720 21,654 52% Capital - - - - - - 0% Total Expenditures 133,554 780 20,626 37,910 44,274 68,654 49% Net (41,554) 488 (12,950) (8,623) 15,671 Cash Balance 189,522 126,714 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report March 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 299 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 305 924 501 - 76 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 51,000 305 924 6,701 - 50,076 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 22,499 - - 22,501 50% Total Expenditures 51,000 - 22,499 - - 28,501 44% Net - 305 (21,575) 6,701 21,575 Cash Balance 132,344 137,430 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 1,018,221 3,054,662 2,726,573 - 9,093,632 25% Intergov./ Grants 12,500 - 12,500 - 1 (1) 100% Interest Earnings 95,000 21,052 67,316 41,515 - 27,684 71% Other Income 60,000 - 15,000 355,973 - 45,000 25% Transfers In 830,000 - 830,000 - - - 100% Total Revenue 13,145,794 1,039,272 3,979,478 3,124,061 1 9,166,315 30% Expenditures by Activity Goodwill Strategic Outreach 130,000 65,000 65,000 91,000 65,000 - 100% Election Costs 120,000 - - - - 120,000 0% Debt Service & Other 577,188 27,000 222,288 545,847 254,900 100,000 83% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 69,908 69,467 - 209,714 25% Light Up South Bend 338,101 - 89,214 9,287 51,861 197,026 42% Street Paving 1,938,323 484,438 484,438 - 573 1,453,312 25% Utilities & Services 2,436,601 158,656 830,730 1,083,696 12,978 1,592,893 35% Curb & Sidewalk 1,500,000 375,000 375,000 375,000 - 1,125,000 25% Information Technology 1,241,162 120,490 130,490 2,874 510,671 600,001 52% Police Department 1,643,740 114,463 505,727 328,304 913,011 225,002 86% Fire Department & EMS 926,579 231,645 231,645 42,279 - 694,934 25% Community Investment 2,402,354 17,234 204,572 16,975 678,847 1,518,935 37% Parks Administration 400,000 100,000 100,000 321,900 - 300,000 25% Corridor Ambassadors 351,050 46,175 137,818 108,802 - 213,232 39% Vacant & Abandoned 847,208 - 1,260 - 347,208 498,740 41% Total Expenditures by Activity 15,196,928 1,763,402 3,513,090 3,060,431 2,835,049 8,848,789 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 - 89,214 179,659 51,861 137,026 51% Services & Charges Professional Services 1,895,854 146,923 308,582 15,510 759,700 827,572 56% Printing & Advertising - - - 406 - - 0% Utilities 1,570,000 146,055 432,480 441,242 - 1,137,520 28% Repairs & Maintenance 631,354 - 360,918 643,873 573 269,863 57% Other Interfund Allocations 8,631 719 2,160 1,719 - 6,471 25% Debt Service - Principal 1,603,620 114,915 489,427 475,542 914,193 200,000 88% Debt Service - Interest & Fees 44,282 1,978 23,591 30,305 20,690 1 100% Grants & Subsidies 1,952,816 30,253 312,461 144,809 412,262 1,228,093 37% Other Services & Charges 1,779,078 121,914 282,982 426,385 425,186 1,070,910 40% Transfers Out 4,764,329 1,191,082 1,191,082 696,900 - 3,573,247 25% Total Services & Charges 14,249,964 1,753,839 3,403,682 2,876,692 2,532,603 8,313,677 42% Capital 668,863 9,564 20,193 4,080 250,585 398,085 40% Total Expenditures 15,196,928 1,763,402 3,513,090 3,060,431 2,835,049 8,848,788 42% Net (2,051,134) (724,130) 466,389 63,630 317,527 Cash Balance 12,262,584 8,780,785 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report March 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 408 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 966,436 2,899,307 2,680,240 - 8,733,539 25% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - - - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 140,000 26,063 81,841 61,510 - 58,159 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 103 - - 0% Transfers In - - - - - - 0% Total Revenue 12,277,506 992,498 3,335,807 3,096,512 - 8,941,698 27% Expenditures by Activity Debt Service & Other 415,000 - 125,000 559,793 75,000 215,000 48% Street Paving - - - 484,438 - - 0% PSAP 2,857,018 234,834 704,503 598,821 2,113,508 39,007 99% Community Investment 6,997,310 656,991 728,195 293,625 2,237,114 4,032,001 42% Parks & Recreation 400,525 31,612 127,013 - 21,094 252,418 37% Potawatomi Zoo 322,949 - 59,137 100,000 155,350 108,462 66% Code Enforcement 2,364,559 591,140 591,140 204,291 - 1,773,419 25% Animal Care & Control 845,841 211,460 211,460 205,166 - 634,381 25% Total Expenditures by Activity 14,203,202 1,726,038 2,546,447 2,446,133 4,602,066 7,054,688 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,461,874 288,504 824,298 643,925 2,422,669 214,907 94% Printing & Advertising 5,043 - - - 43 5,000 1% Utilities 1,055 - - 440 1,055 - 100% Repairs & Maintenance 228,885 32,538 32,616 68,190 3,365 192,904 16% Debt Service - Principal 149,381 - 34,137 52,500 65,863 49,381 67% Debt Service - Interest & Fees 173,568 - 25,000 40,788 89,487 59,081 66% Grants & Subsidies 3,729,590 22,861 152,861 279,045 1,877,299 1,699,430 54% Other Services & Charges 7,285 - - 847 2,285 5,000 31% Transfers Out 5,781,521 1,382,135 1,477,535 1,360,399 - 4,303,986 26% Total Services & Charges 13,538,202 1,726,038 2,546,447 2,446,133 4,462,066 6,529,689 52% Capital 665,000 - - - 140,000 525,000 21% Total Expenditures 14,203,202 1,726,038 2,546,447 2,446,133 4,602,066 7,054,689 50% Net (1,925,696) (733,539) 789,360 650,380 1,887,009 Cash Balance 15,924,387 13,508,821 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. Fund Name Fund Number 410 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 42 123 2,260 - 877 12% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 - 11,310 9,377 - 33,930 25% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 42 11,433 11,637 - 34,807 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 15,000 31,814 - 45,000 25% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 15,000 31,814 - 45,000 25% Capital - - - - - - 0% Total Expenditures 60,000 - 15,000 31,814 - 45,000 25% Net (13,760) 42 (3,567) (20,177) (10,193) Cash Balance 25,415 451,034 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 655 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,204 111,866 111,562 - 335,273 25% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,350 1,069 3,395 4,097 - 3,955 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 454,489 38,273 115,261 115,659 - 339,228 25% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 40,243 3,354 10,057 7,848 - 30,186 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 297 1,098 1,749 - 5,402 17% Transfers Out 550,000 137,500 137,500 137,500 - 412,500 25% Total Services & Charges 596,743 141,151 148,655 147,097 - 448,088 25% Capital - - - - - - 0% Total Expenditures 674,962 141,151 151,108 147,097 - 523,854 22% Net (220,473) (102,878) (35,847) (31,438) (184,626) Cash Balance 557,773 794,137 Staffing Budget Actual Full Time - - Part-Time /Seasonal/Temporary N/A 2 Total - 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 705 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20 4 13 14 - 7 63% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,020 4 13 14 - 2,007 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net - 4 13 14 (13) Cash Balance 2,347 2,899 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 312 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - - - - 1,077,000 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 41,404 - - - - 41,404 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 - 203 - - 797 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,119,404 - 203 - - 1,119,201 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 375,000 - 395,000 - 100% Debt Service - Interest & Fees 411,143 - 208,383 - 202,758 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 583,383 - 597,758 2 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 583,383 - 597,758 2 100% Net (61,739) - (583,180) - 1,119,199 Cash Balance (435,536) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2017 Parks Bond Debt Service City Debt Service City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). Fund Name Fund Number 313 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 27 109 - (27) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 26,044 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - 27 26,153 - (27) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 631,315 - - 0% Capital - - - - - - 0% Total Expenditures - - - 631,315 - - 0% Net - - 27 (605,162) (27) Cash Balance 97,077 (580,944) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Football Hall of Fame Debt Service City Debt Service City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. Fund Name Fund Number 755 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 2,438 3,531 1,497 - (2,531) 353% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,750 - 1,322,250 1,323,750 - 1,313,500 50% Total Revenue 2,636,750 2,438 1,325,781 1,325,247 - 1,310,969 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 1,195,000 1,195,000 1,155,000 - 980,000 55% Debt Service - Interest & Fees 459,750 240,119 240,119 276,631 - 219,631 52% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 1,435,119 1,435,119 1,431,631 - 1,199,631 54% Capital - - - - - - 0% Total Expenditures 2,634,750 1,435,119 1,435,119 1,431,631 - 1,199,631 54% Net 2,000 (1,432,680) (109,338) (106,384) 111,338 Cash Balance 681,688 665,202 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report March 31, 2019 South Bend Building Corp City Debt Service City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 757 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 480 878 470 - 122 88% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 31,757 95,401 63,184 - 284,030 25% Total Revenue 380,431 32,237 96,278 63,654 - 284,152 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 110,000 110,000 105,000 - 110,000 50% Debt Service - Interest & Fees 163,732 82,191 82,191 85,341 - 81,541 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 192,191 192,191 190,341 - 191,541 50% Capital - - - - - - 0% Total Expenditures 383,732 192,191 192,191 190,341 - 191,541 50% Net (3,301) (159,953) (95,912) (126,687) 92,611 Cash Balance 464,518 431,082 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2015 Parks Bond Debt Service City Debt Service City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 760 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 917 1,665 850 - 1,835 48% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 649,375 628,472 - 648,750 50% Total Revenue 1,301,625 917 651,040 629,322 - 650,585 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 25,000 25,000 - - 25,000 50% Debt Service - Interest & Fees 1,249,125 624,375 624,375 628,472 - 624,750 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 649,375 649,375 628,472 - 649,750 50% Capital - - - - - - 0% Total Expenditures 1,299,125 649,375 649,375 628,472 - 649,750 50% Net 2,500 (648,458) 1,665 850 835 Cash Balance 3,454,573 2,502,330 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Eddy Street Commons Debt Service City Debt Service City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 377 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 295 1,201 37 - 799 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 - - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 - - 1 100% Total Revenue 547,518 295 532,504 37 - 15,014 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 435,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 27,190 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 354,770 - 353,970 462,190 - 800 100% Capital - - - - - - 0% Total Expenditures 354,770 - 353,970 462,190 - 800 100% Net 192,748 295 178,534 (462,153) 14,214 Cash Balance 178,534 (438,447) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Professional Sports Development Capital Project City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. Fund Name Fund Number 401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 750 87 365 264 - 385 49% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,250 87 365 264 - 43,885 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 - 31,667 - - 40,000 44% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 - 31,667 - - 40,000 44% Capital 32,955 - - - 32,955 - 100% Total Expenditures 104,622 - 31,667 - 32,955 40,000 62% Net (60,372) 87 (31,302) 264 3,885 Cash Balance 42,112 54,791 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Coveleski Stadium Capital Capital Project City Funds Revenues are in the form of compensation received by the City based on stadium attendance. Fund Name Fund Number 405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 761 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 441 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1,202 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 24,121 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 2,465 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 2,465 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 58,085 - - 0% Net - - - (56,884) - Cash Balance - 119,821 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Park Non-Reverting Capital Capital Project City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. Fund Name Fund Number 406 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - - - - 436,330 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 34,014 - - - - 34,014 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,100 695 2,428 2,662 - 672 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 473,444 695 2,428 2,662 - 471,016 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 - 132,733 216,904 321,495 33,825 93% Debt Service - Interest & Fees 44,068 - 4,908 6,223 31,599 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 - 137,641 223,126 353,094 41,386 92% Capital 286,000 - - - - 286,000 0% Total Expenditures 818,121 - 137,641 223,126 353,094 327,386 60% Net (344,677) 695 (135,213) (220,465) 143,630 Cash Balance 393,968 400,593 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Cumulative Capital Development Capital Project City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 407 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 - - - - 207,296 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,000 744 2,313 1,990 - 687 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - - - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 235,296 744 2,313 1,990 - 232,983 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 245,000 - - 0% Debt Service - Interest & Fees - - - 4,500 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 207,296 744 2,313 (247,510) 204,983 Cash Balance 450,039 182,774 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Cumulative Capital Improvement Capital Project City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 412 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27,500 4,751 15,189 14,206 - 12,311 55% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 493,178 6,491 259,017 307,389 - 234,161 53% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 520,678 11,241 274,206 321,595 - 246,472 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - - 100,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 15,575 141,638 363,023 782,931 (2,382) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 15,575 141,638 363,023 782,931 97,618 90% Capital 1,619,049 34,890 102,198 - 369,740 1,147,111 29% Total Expenditures 2,641,236 50,465 243,836 363,023 1,152,671 1,244,729 53% Net (2,120,558) (39,224) 30,369 (41,427) (998,257) Cash Balance 2,802,300 2,864,965 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Major Moves Construction Capital Project City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 416 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 16,388 31,746 19,651 - 105,754 23% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 633 2,032 2,095 - 5,468 27% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 145,000 17,021 33,778 21,746 - 111,222 23% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 (83) 2,317 - - 13,810 14% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 3,895 3,895 11,805 3,449 121,991 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 3,895 3,895 11,805 3,449 121,991 6% Capital 80,000 - - 27,692 14,149 65,851 18% Total Expenditures 225,462 3,812 6,212 39,497 17,598 201,652 11% Net (80,462) 13,210 27,566 (17,751) (90,430) Cash Balance 406,472 397,822 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report March 31, 2019 Morris Performing Arts Center Capital Capital Project City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 450 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 914 3,163 4,683 - 15,337 17% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 200 690 543 - 2,010 26% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,200 1,114 3,853 5,226 - 17,347 18% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 31,537 - 5,430 75,000 33% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 31,537 - 5,430 75,000 33% Capital - - - - - - 0% Total Expenditures 111,967 - 31,537 - 5,430 75,000 33% Net (90,767) 1,114 (27,684) 5,226 (57,653) Cash Balance 101,685 114,828 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report March 31, 2019 Palais Royale Historic Preservation Capital Project City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 451 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 4,723 16,802 - - (16,802) 0% Debt Proceeds - - - 4,864,008 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 4,723 16,802 4,864,008 - (16,802) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 3,232,757 10,220 836,646 - 2,396,111 - 100% Total Expenditures 3,232,757 10,220 836,646 - 2,396,111 - 100% Net (3,232,757) (5,497) (819,845) 4,864,008 (16,802) Cash Balance 2,682,157 4,864,008 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2018 Fire Station #9 Bond Capital Capital Project City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 452 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 16,935 56,278 - - (6,278) 113% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 16,935 56,278 - - (6,278) 113% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 102,197 169,882 - 532,837 296,782 70% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 102,197 169,882 - 532,837 296,782 70% Capital 9,426,644 102,465 1,267,199 - 1,651,033 6,508,412 31% Total Expenditures 10,426,145 204,661 1,437,081 - 2,183,870 6,805,194 35% Net (10,376,145) (187,726) (1,380,803) - (6,811,472) Cash Balance 9,045,655 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2018 TIF Park Bond Capital Capital Project City Funds Fund Name Fund Number 471 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 3,000 20,531 68,722 10,526 - (65,722) 2291% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,000 20,531 68,722 10,526 - (65,722) 2291% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - 15,000 17,750 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - 15,000 17,750 6,464 (21,464) 0% Capital 6,707,066 121,029 1,225,916 - 2,197,965 3,283,185 51% Total Expenditures 6,707,066 121,029 1,240,916 17,750 2,204,429 3,261,721 51% Net (6,704,066) (100,498) (1,172,193) (7,224) (3,327,443) Cash Balance 11,799,924 13,881,735 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park) Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2017 Parks Bond Capital Capital Project City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 677 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 707 2,311 2,162 - (2,311) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 707 2,311 2,162 - (2,311) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 17,969 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 279 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 18,248 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 18,248 - 3,514 0% Net (3,514) 707 2,311 (16,086) (5,825) Cash Balance - 431,529 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Football Hall of Fame Capital Capital Project City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 750 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 3,000 3,128 6,124 1,568 - (3,124) 204% Debt Proceeds 2,034,625 - - - - 2,034,625 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,037,625 3,128 6,124 1,568 - 2,031,501 0% Capital Expenditures by Dept Unassigned/Bank Fees - 30,749 30,749 - - (30,749) 0% Streets/Traffic & Lighting 1,413,125 317,056 317,056 - - 1,096,069 22% Central Services 41,500 - - - - 41,500 0% Solid Waste - - - 239,617 - - 0% Organic Resources - - - - - - 0% Water Works - - - - - - 0% Information Technology - - - - - - 0% Police Department 1,015,320 6,241 339,161 973,722 208,379 467,780 54% Fire Department - 400,159 400,159 - - (400,159) 0% Parks & Recreation 482,805 438,249 482,805 25,000 - - 100% Code Enforcement 80,000 78,940 78,940 - - 1,060 99% Animal Care & Control - - - - - - 0% Building Department - - - - - - 0% Total Capital Expenditures by Dept 3,032,750 1,271,394 1,648,870 1,238,339 208,379 1,175,501 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - 27,927 27,927 - - (27,927) 0% Debt Service - Interest & Fees - 2,822 2,822 - - (2,822) 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - 30,749 30,749 - - (30,749) 0% Capital 3,032,750 1,240,645 1,618,121 1,238,339 208,379 1,206,250 60% Total Expenditures 3,032,750 1,271,394 1,648,870 1,238,339 208,379 1,175,501 61% Net (995,125) (1,268,265) (1,642,745) (1,236,771) 856,000 Cash Balance 2,138,593 2,361,853 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City of South Bend, Indiana Monthly Financial Report March 31, 2019 Equipment/Vehicle Leasing Capital Project City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 751 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 119 268 1,110 - (268) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 3,750 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 119 268 4,860 - (268) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 3,473 - 2,554 7,289 45% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - - 43,539 - 10,159 0% Transfers Out - - - - - - 0% Total Services & Charges 10,159 - - 43,539 - 10,159 0% Capital 450,712 51,579 72,306 841,900 267,989 110,417 76% Total Expenditures 474,187 51,579 75,779 885,439 270,543 127,865 73% Net (474,187) (51,461) (75,512) (880,579) (128,133) Cash Balance 398,523 2,390,645 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2015 Parks Bond Capital Capital Project City Funds Fund Name Fund Number 753 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 18 35 352 - (35) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 18 35 352 - (35) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 18,023 - - 0% Total Expenditures - - - 18,023 - - 0% Net - 18 35 (17,671) (35) Cash Balance 68,878 1,022,485 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Smart Streets Bond Capital Capital Project City Funds Fund Name Fund Number 759 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 7 13 38 - 1,987 1% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 7 13 38 - 1,987 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 241,773 714,293 - - 6,935,948 9% Total Expenditures 7,650,241 241,773 714,293 - - 6,935,948 9% Net (7,648,241) (241,767) (714,280) 38 (6,933,961) Cash Balance 6,935,964 16,129,352 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Eddy Street Commons Capital Capital Project City Funds Fund Name Fund Number 287 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,078,551 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 6,223 21,692 23,552 - (11,692) 217% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 136,424 136,424 - - 409,271 25% Total Revenue 1,130,695 142,646 158,115 1,102,103 - 972,579 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 219,208 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 606,250 - 85,719 123,353 519,190 1,341 100% Debt Service - Interest & Fees 195,432 - 76,915 89,483 118,352 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 403,830 - 202,750 - - 201,080 50% Total Services & Charges 1,217,148 - 365,384 528,544 649,178 202,586 83% Capital 2,266,327 33,247 35,728 521,448 827,905 1,402,694 38% Total Expenditures 3,502,275 33,247 419,912 1,089,942 1,477,083 1,605,280 54% Net (2,371,580) 109,400 (261,796) 12,161 (632,701) Cash Balance 3,865,387 4,357,753 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds Fund Name Fund Number 288 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 1,467 5,463 4,913 - 18,537 23% Charges for Services 5,139,884 512,235 1,375,720 1,511,030 - 3,764,164 27% Fines, Forfeitures, and Fees 2,500 - 400 100 - 2,100 16% Interest Earnings 15,000 4,426 13,488 12,016 - 1,512 90% Debt Proceeds - - - - - - 0% Donations - - - 100 - - 0% Other Income 5,000 - - 1,493 - 5,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 247,234 247,234 - - 741,702 25% Total Revenue 6,175,320 765,362 1,642,305 1,529,651 - 4,533,015 27% Expenditures Personnel Salaries & Wages 4,009,648 322,504 929,145 860,267 - 3,080,503 23% Fringe Benefits 1,196,092 111,414 303,437 319,577 - 892,655 25% Total Personnel 5,205,740 433,918 1,232,583 1,179,844 - 3,973,158 24% Supplies 411,762 28,754 71,926 87,020 74,812 265,024 36% Services & Charges Professional Services 74,610 3,947 17,317 11,885 - 57,293 23% Printing & Advertising - - - - - - 0% Utilities 33,000 725 2,288 2,063 - 30,712 7% Education & Training 17,000 - 2,275 400 - 14,725 13% Travel - - - - - - 0% Repairs & Maintenance 260,308 2,495 19,389 12,448 3,302 237,617 9% Other Interfund Allocations 261,156 21,763 65,289 55,113 - 195,867 25% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 5,289 13,095 16,109 12,590 140,315 15% Transfers Out - - - - - - 0% Total Services & Charges 813,167 34,219 119,653 98,018 16,986 676,529 17% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 496,891 1,424,162 1,384,694 91,797 4,914,711 24% Net (255,349) 268,471 218,143 144,958 (381,696) Cash Balance 2,243,239 2,040,078 Staffing Budget Actual Full Time 51 59 Part-Time /Seasonal/Temporary N/A 1 Total 51 60 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. Fund Name Fund Number 600 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,616,635 112,224 340,193 284,998 - 1,276,442 21% Charges for Services 73,100 5,088 13,356 13,907 - 59,744 18% Fines, Forfeitures, and Fees 471,250 3,787 32,820 130,421 - 438,430 7% Interest Earnings 5,000 3,040 10,863 14,653 - (5,863) 217% Other Income 6,000 83 564 1,589 - 5,436 9% Interfund Allocation Reimb 73,304 6,109 18,323 - - 54,981 25% Transfers In 2,528,909 632,227 632,227 247,388 - 1,896,682 25% Total Revenue 4,774,198 762,559 1,048,347 692,956 - 3,725,852 22% Expenditures by Dept Code Enforcement 2,304,579 139,880 439,862 426,579 110,271 1,754,446 24% Animal Care & Control 978,627 75,486 210,925 210,024 67,437 700,264 28% Rental Unit Inspection 180,974 8,970 26,910 51 22,358 131,706 27% Building Department 1,504,122 136,813 352,274 382,251 32,749 1,119,099 26% Total Expenditures by Dept 4,968,302 361,148 1,029,972 1,018,905 232,815 3,705,515 25% Expenditures Personnel Salaries & Wages 2,040,542 148,098 446,704 413,080 - 1,593,838 22% Fringe Benefits 775,006 57,911 174,996 205,347 - 600,010 23% Total Personnel 2,815,548 206,009 621,700 618,427 - 2,193,848 22% Supplies 153,049 12,972 23,856 28,850 38,540 90,653 41% Services & Charges Professional Services 53,180 5,509 8,294 37,475 9,139 35,747 33% Printing & Advertising 29,150 1,715 3,096 2,771 5,940 20,114 31% Utilities 26,700 3,376 7,359 6,308 4,454 14,887 44% Education & Training 23,300 142 1,261 3,452 - 22,039 5% Travel 8,575 197 197 479 - 8,378 2% Repairs & Maintenance 114,774 3,760 24,687 18,892 5,874 84,213 27% Other Interfund Allocations 936,177 78,017 234,024 199,269 - 702,153 25% Debt Service - Principal 145,598 2,108 42,867 41,477 75,813 26,918 82% Debt Service - Interest & Fees 11,708 39 2,788 4,849 5,767 3,153 73% Other Services & Charges 446,600 7,570 20,107 56,654 87,289 339,204 24% Transfers Out 158,943 39,736 39,736 - - 119,207 25% Total Services & Charges 1,954,705 142,167 384,415 371,627 194,275 1,376,013 30% Capital 45,000 - - - - 45,000 0% Total Expenditures 4,968,302 361,148 1,029,972 1,018,905 232,815 3,705,514 25% Net (194,104) 401,411 18,375 (325,949) 20,338 Cash Balance 2,117,141 2,819,326 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 28 13 14 Part-Time /Seasonal/Temporary N/A 4 N/A - Total 28 32 13 14 Explanation of Revenue Sources: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report March 31, 2019 Consolidated Building Fund Enterprise Funds Fund Name Fund Number 601 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,220,835 100,470 263,755 309,713 - 957,080 22% Fines, Forfeitures, and Fees 55,700 5,160 12,292 14,516 - 43,408 22% Interest Earnings 10,000 2,085 6,729 6,176 - 3,271 67% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 549 587 184 - 613 49% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,287,735 108,264 283,363 330,590 - 1,004,372 22% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 681,481 87,982 317,407 108,702 113 363,961 47% Printing & Advertising - - - - - - 0% Utilities 77,000 9,708 29,258 28,477 - 47,742 38% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 834,677 46,748 59,697 11,222 28,065 746,915 11% Other Interfund Allocations 49,026 4,087 12,243 10,236 - 36,783 25% Debt Service - Principal - - - 41,833 - - 0% Debt Service - Interest & Fees - - - 18,892 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,400 924 2,988 2,634 - 1,412 68% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 149,450 421,593 221,997 28,178 1,196,813 27% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 149,450 421,593 221,997 28,178 1,456,813 24% Net (618,849) (41,186) (138,230) 108,593 (452,441) Cash Balance 1,191,824 1,331,976 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Parking Garages Enterprise Funds City Funds Fund Name Fund Number 610 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,500 431,083 1,296,504 1,282,840 - 4,105,996 24% Interest Earnings 11,500 629 3,187 3,399 - 8,313 28% Other Income 101,200 - 12,263 3,643 - 88,937 12% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,515,200 431,712 1,311,954 1,289,882 - 4,203,246 24% Expenditures Personnel Salaries & Wages 1,110,697 67,272 232,077 249,819 - 878,620 21% Fringe Benefits 467,437 31,527 106,523 135,928 - 360,914 23% Total Personnel 1,578,134 98,799 338,600 385,747 - 1,239,534 21% Supplies 377,388 13,977 40,618 53,701 96,135 240,635 36% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 10,000 - - 2,345 - 10,000 0% Travel 9,900 - - 1,849 - 9,900 0% Repairs & Maintenance 661,281 40,506 156,943 211,596 3,971 500,367 24% Other Interfund Allocations 998,406 83,201 249,597 212,775 - 748,809 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 762,008 106,094 244,434 199,346 427,852 89,722 88% Transfers Out 1,132,616 - 480,965 293,000 - 651,651 42% Total Services & Charges 3,574,461 229,801 1,131,938 920,911 431,823 2,010,699 44% Capital - - - - - - 0% Total Expenditures 5,529,983 342,577 1,511,156 1,360,359 527,958 3,490,868 37% Net (14,783) 89,135 (199,202) (70,476) 712,378 Cash Balance 354,086 527,610 Staffing Budget Actual Full Time 24 22 Part-Time /Seasonal/Temporary N/A - Total 24 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Solid Waste Operations Enterprise Funds City Funds Fund Name Fund Number 611 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 800 336 527 133 - 273 66% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 480,965 293,000 - 651,651 42% Total Revenue 1,133,416 336 481,492 293,133 - 651,924 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 165 317,176 306,688 584,008 135,841 87% Debt Service - Interest & Fees 95,591 4 15,914 25,461 44,646 35,031 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 169 333,091 332,149 628,654 170,872 85% Capital - - - - - - 0% Total Expenditures 1,132,616 169 333,091 332,149 628,654 170,872 85% Net 800 167 148,401 (39,016) 481,052 Cash Balance 192,992 918 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Solid Waste Capital Enterprise Funds City Funds Fund Name Fund Number 620 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,942,730 1,194,921 3,572,489 2,937,529 - 15,370,241 19% Interest Earnings 40,000 5,419 19,074 15,227 - 20,926 48% Other Income 63,200 14 15,616 9,569 - 47,584 25% Interfund Allocation Reimb 1,734,889 144,574 433,723 347,739 - 1,301,166 25% Transfers In 95,000 7,856 28,633 15,218 - 66,367 30% Total Revenue 20,875,819 1,352,784 4,069,535 3,325,282 - 16,806,284 19% Expenditures Personnel Salaries & Wages 3,608,115 249,886 771,018 819,352 - 2,837,097 21% Fringe Benefits 1,428,992 101,438 326,116 441,051 - 1,102,876 23% Total Personnel 5,037,107 351,324 1,097,134 1,260,403 - 3,939,973 22% Supplies 1,957,065 107,177 399,271 408,127 238,041 1,319,753 33% Services & Charges Professional Services 2,868,580 71,152 503,934 430,201 799,153 1,565,493 45% Printing & Advertising 2,250 - 518 - 131 1,601 29% Utilities 785,550 63,288 180,574 187,595 - 604,976 23% Education & Training 36,368 1,200 6,913 6,955 957 28,498 22% Travel 18,750 918 1,036 1,200 - 17,714 6% Repairs & Maintenance 438,019 26,722 69,267 112,335 70,885 297,867 32% Other Interfund Allocations 1,979,352 164,946 494,838 334,881 - 1,484,514 25% Debt Service - Principal 396,983 610 195,822 190,305 201,070 91 100% Debt Service - Interest & Fees 23,015 50 12,310 21,014 10,704 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,066,212 121,857 233,541 251,847 384,053 1,448,618 30% Transfers Out 7,203,665 576,635 1,955,457 981,742 - 5,248,208 27% Total Services & Charges 15,818,744 1,027,377 3,654,210 2,518,076 1,466,952 10,697,581 32% Capital - - - - - - 0% Total Expenditures 22,812,916 1,485,878 5,150,615 4,186,606 1,704,993 15,957,307 30% Net (1,937,097) (133,094) (1,081,081) (861,324) 848,977 Cash Balance 3,539,781 2,986,362 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Operations Enterprise Funds City Funds Fund Name Fund Number 622 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 5,985 14,535 - - 85,465 15% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 3,944 11,789 10,364 - 23,211 34% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 810,249 - - 2,430,751 25% Total Revenue 3,376,000 280,012 836,573 10,364 - 2,539,427 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4 4 4 1,642 - - 93% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4 4 4 1,642 - - 93% Capital 3,981,287 - 38,170 - 709,880 3,233,237 19% Total Expenditures 3,981,291 4 38,174 1,642 709,880 3,233,237 19% Net (605,291) 280,008 798,399 8,722 (693,810) Cash Balance 2,688,910 2,155,408 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Capital Enterprise Funds City Funds Fund Name Fund Number 624 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,497 8,158 7,329 - 13,842 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,497 8,158 7,329 - 13,842 37% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 2,497 7,741 4,987 - 14,259 35% Total Services & Charges 22,000 2,497 7,741 4,987 - 14,259 35% Capital - - - - - - 0% Total Expenditures 22,000 2,497 7,741 4,987 - 14,259 35% Net - - 416 2,342 (417) Cash Balance 1,497,328 1,519,907 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 625 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 555 7,238 1,633 - 2,762 72% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 504,000 496,785 - 1,511,041 25% Total Revenue 2,025,041 168,555 511,238 498,418 - 1,513,803 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 - 1,431,617 - 1,487,345 - 100% Debt Service - Interest & Fees 811,748 - 284,550 500 527,196 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 555 6,760 1,590 - 3,240 68% Total Services & Charges 3,740,710 555 1,722,927 2,090 2,014,541 3,242 100% Capital - - - - - - 0% Total Expenditures 3,740,710 555 1,722,927 2,090 2,014,541 3,242 100% Net (1,715,669) 168,000 (1,211,689) 496,328 1,510,561 Cash Balance 518,112 524,390 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 626 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,438 7,696 6,791 - 14,304 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,438 7,696 6,791 - 14,304 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - - - - 22,000 0% Total Services & Charges 22,000 - - - - 22,000 0% Capital - - - - - - 0% Total Expenditures 22,000 - - - - 22,000 0% Net - 2,438 7,696 6,791 (7,696) Cash Balance 1,433,624 1,431,299 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds Fund Name Fund Number 629 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 4,805 14,870 12,678 - 26,130 36% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,000 - 225,552 52,249 - (552) 100% Total Revenue 266,000 4,805 240,422 64,927 - 25,578 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 4,805 14,132 8,641 - 26,868 34% Total Services & Charges 41,000 4,805 14,132 8,641 - 26,868 34% Capital - - - - - - 0% Total Expenditures 41,000 4,805 14,132 8,641 - 26,868 34% Net 225,000 - 226,290 56,286 (1,290) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds Fund Name Fund Number 640 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 54,190 162,468 158,581 - 475,395 25% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,375 3,432 11,083 9,125 - 3,292 77% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 652,238 57,623 173,551 167,706 - 478,687 27% Expenditures Personnel Salaries & Wages 113,545 8,943 26,775 34,566 - 86,770 24% Fringe Benefits 44,636 3,552 11,159 17,335 - 33,477 25% Total Personnel 158,181 12,496 37,934 51,900 - 120,247 24% Supplies 71,355 2,503 3,008 10,604 3,258 65,089 9% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 47,844 58,959 79,844 108,498 184,198 48% Other Interfund Allocations 75,495 6,292 18,867 4,467 - 56,628 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 277 1,339 1,360 - 5,161 21% Transfers Out - - - - - - 0% Total Services & Charges 433,650 54,413 79,165 85,672 108,498 245,987 43% Capital - - - - - - 0% Total Expenditures 663,186 69,412 120,107 148,176 111,755 431,323 35% Net (10,948) (11,789) 53,444 19,530 47,364 Cash Balance 2,076,680 1,898,544 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds Fund Name Fund Number 641 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,195,510 3,153,292 9,545,247 9,357,011 - 27,650,263 26% Interest Earnings 225,000 25,662 85,571 69,115 - 139,429 38% Other Income 51,432 4,258 18,715 7,039 - 32,717 36% Interfund Allocation Reimb 421,463 35,123 105,356 - - 316,107 25% Transfers In 284,000 59,211 78,023 16,943 - 205,977 27% Total Revenue 38,177,405 3,277,546 9,832,912 9,450,108 - 28,344,493 26% Expenditures by Division Sewers 9,390,013 409,947 1,439,489 2,299,958 2,491,293 5,459,230 42% Concrete Crew 516,390 30,356 106,707 106,987 12,342 397,341 23% Wastewater 34,550,924 2,422,410 7,989,617 7,601,245 3,208,417 23,352,890 32% Organic Resources 1,683,610 90,953 483,773 452,684 339,418 860,419 49% Clay Sewage 2,000 186 186 (137) - 1,814 9% Total Expenditures by Division 46,142,937 2,953,852 10,019,771 10,460,737 6,051,471 30,071,695 35% Expenditures Personnel Salaries & Wages 5,074,749 339,613 1,093,541 1,263,101 - 3,981,208 22% Fringe Benefits 1,917,683 128,001 430,032 588,910 - 1,487,651 22% Total Personnel 6,992,432 467,614 1,523,572 1,852,010 - 5,468,859 22% Supplies 2,545,865 142,864 417,865 524,890 350,190 1,777,810 30% Services & Charges Professional Services 2,347,555 65,762 243,201 328,953 952,917 1,151,437 51% Printing & Advertising 3,950 36 82 268 798 3,070 22% Utilities 1,201,775 118,263 339,598 291,975 21,806 840,371 30% Education & Training 36,000 1,806 9,436 1,451 2,221 24,343 32% Travel 44,500 1,317 1,788 2,538 810 41,902 6% Repairs & Maintenance 2,584,965 114,102 522,573 315,658 767,441 1,294,951 50% Other Interfund Allocations 5,730,856 477,574 1,432,690 954,969 - 4,298,166 25% Debt Service - Principal 566,921 24,697 256,365 307,371 307,661 2,895 99% Debt Service - Interest & Fees 25,997 436 13,262 27,994 12,523 212 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,460,177 76,117 676,319 1,411,894 3,635,104 2,148,754 67% Transfers Out 17,601,944 1,463,264 4,583,020 4,440,765 - 13,018,924 26% Total Services & Charges 36,604,640 2,343,373 8,078,334 8,083,837 5,701,281 22,825,025 38% Capital - - - - - - 0% Total Expenditures 46,142,937 2,953,852 10,019,771 10,460,737 6,051,471 30,071,694 35% Net (7,965,532) 323,695 (186,860) (1,010,629) (1,727,201) Cash Balance 14,909,076 12,678,908 Staffing Budget Actual Full Time 89 85 Part-Time /Seasonal/Temporary N/A 3 Total 89 88 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 642 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 16,488 38,129 - - 211,871 15% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 115,000 15,225 49,633 34,252 - 65,367 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 425,000 1,275,000 - - 3,725,000 26% Total Revenue 5,365,000 456,713 1,362,762 34,252 - 4,002,238 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 31,048 645,384 645,825 8,956,816 5,421,092 64% Total Expenditures 15,023,292 31,048 645,384 645,825 8,956,816 5,421,092 64% Net (9,658,292) 425,665 717,378 (611,573) (1,418,854) Cash Balance 9,830,625 6,736,802 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewage Works Capital Enterprise Funds City Funds Fund Name Fund Number 643 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 84,000 9,211 29,515 24,901 - 54,485 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 235,717 9,211 181,232 263,127 - 54,485 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 9,211 28,023 16,943 - 55,977 33% Total Services & Charges 84,000 9,211 28,023 16,943 - 55,977 33% Capital - - - - - - 0% Total Expenditures 84,000 9,211 28,023 16,943 - 55,977 33% Net 151,717 - 153,209 246,184 (1,492) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds Fund Name Fund Number 649 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,000 2,794 6,520 3,985 - 29,480 18% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 648,400 1,945,200 3,052,126 - 5,835,476 25% Total Revenue 7,816,676 651,194 1,951,720 3,056,111 - 5,864,956 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 - 1,650 1,500 1,840,944 6,900 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 - 1,650 1,500 7,772,676 6,900 100% Capital - - - - - - 0% Total Expenditures 7,781,226 - 1,650 1,500 7,772,676 6,900 100% Net 35,450 651,194 1,950,070 3,054,611 5,858,056 Cash Balance 2,915,832 3,911,172 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds Fund Name Fund Number 653 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 15,674 15,674 7,716 - 26,326 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 42,000 15,674 15,674 7,716 - 26,326 37% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 42,000 15,674 15,674 7,716 26,326 Cash Balance 4,219,920 4,146,065 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 659 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 1 - Cash Balance - 146 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds Fund Name Fund Number 661 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 2,973 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 2,973 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 501,426 - - 0% Total Expenditures - - - 501,426 - - 0% Net - - - (498,453) - Cash Balance - 143,668 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report March 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds Fund Name Fund Number 667 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 - - - - 600,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,000 - - - - 600,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - - - 60,000 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 - - - 60,000 40,000 60% Capital 500,000 - - - 40,000 460,000 8% Total Expenditures 600,000 - - - 100,000 500,000 17% Net - - - - 100,000 Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The Common Council will be asked to establish the fund and fee structure in 2019. The 2019 budget is a contingency in the case that the Council does adopt it. The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The proposed fee would be charged to a property based in the potential runoff resulting from a property in a storm event. The proposed fee structure is based on a flat rate of $2/residential customer/month and a tiered rate for non-residential customer/month depending on the amount of impervious surface. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Storm Sewer Fund Enterprise Funds City Funds Fund Name Fund Number 670 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 637,500 318,750 - 637,500 50% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 233,942 601,408 582,280 - 2,606,322 19% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 6 - - (6) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 212 2,526 880 - 3,074 45% Interfund Allocation Reimb 66,045 5,504 16,509 - - 49,536 25% Transfers In - - - - - - 0% Total Revenue 4,554,375 239,658 1,257,950 901,911 - 3,296,426 28% Expenditures Personnel Salaries & Wages 1,475,246 112,010 338,217 410,422 - 1,137,029 23% Fringe Benefits 534,662 36,129 109,901 105,199 - 424,761 21% Total Personnel 2,009,908 148,139 448,118 515,620 - 1,561,790 22% Supplies 1,171,224 71,322 198,596 156,903 18,358 954,270 19% Services & Charges Professional Services 86,248 8,858 16,822 69,911 - 69,426 20% Printing & Advertising - - - 1,918 - - 0% Utilities 309,744 36,141 113,300 94,736 - 196,444 37% Education & Training - - - 313 - - 0% Travel 2,000 - - 4,668 - 2,000 0% Repairs & Maintenance 99,981 14,405 26,065 23,221 16,011 57,905 42% Other Interfund Allocations 162,380 13,531 40,597 - - 121,783 25% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,553 13,660 22,396 - 40,951 25% Other Services & Charges 523,034 32,407 102,309 46,150 4,620 416,105 20% Transfers Out 90,752 - - - - 90,752 0% Total Services & Charges 1,328,750 109,895 312,754 263,312 20,631 995,366 25% Capital - - - - - - 0% Total Expenditures 4,509,882 329,356 959,467 935,835 38,989 3,511,426 22% Net 44,493 (89,698) 298,482 (33,925) (215,000) Cash Balance 1,994,791 1,830,507 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 5 Total 8 13 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Century Center Enterprise Funds City Funds Fund Name Fund Number 671 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 900 1,096 3,177 140 - (2,277) 353% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 900 1,096 3,177 140 - (2,277) 353% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 20,000 - - - - 20,000 0% Total Expenditures 20,000 - - - - 20,000 0% Net (19,100) 1,096 3,177 140 (22,277) Cash Balance 860,540 865,493 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Century Center Capital Enterprise Funds City Funds Fund Name Fund Number 672 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 221,437 - - 221,437 - 221,437 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40 211 684 8 - (644) 1711% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 103,235 - - - - 103,235 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 415,464 211 684 221,445 - 414,780 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - - - 280,090 - 100% Debt Service - Interest & Fees 136,334 - - - 135,334 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - - - 415,424 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - - - 415,424 1,000 100% Net (960) 211 684 221,445 413,780 Cash Balance 171,260 280,327 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds Fund Name Fund Number 222 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 21 42 106 - 6,973 1% Charges for Services 803,537 62,189 168,322 187,988 - 635,215 21% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,200 1,039 2,462 2,781 - 6,738 27% Other Income 8,020,336 643,516 1,944,623 1,893,584 - 6,075,713 24% Interfund Allocation Reimb 610,726 50,895 152,671 101,410 - 458,055 25% Transfers In - - - - - - 0% Total Revenue 9,450,814 757,660 2,268,120 2,185,869 - 7,182,694 24% Expenditures by Division Equipment Services 3,423,940 90,177 518,388 670,008 12,705 2,892,847 16% Building Maintenance 233,139 13,676 42,154 51,945 91 190,895 18% Central Purchasing/Stores 308,040 21,923 64,237 58,014 - 243,803 21% Print Shop 189,881 13,271 38,689 32,552 5,476 145,716 23% Radio Shop 301,290 17,818 63,878 68,665 19 237,393 21% Energy/Sustainability 17,237 2,459 3,115 55,068 14,055 67 100% Electric & Gas Utilities 4,774,755 463,400 1,342,291 1,235,109 3,053,222 379,241 92% Facilities Management 316,655 9,277 29,449 - 82 287,124 9% Total Expenditures by Division 9,564,937 632,002 2,102,199 2,171,360 3,085,651 4,377,087 54% Expenditures Personnel Salaries & Wages 2,291,115 147,487 455,142 501,042 - 1,835,973 20% Fringe Benefits 912,335 58,175 183,372 248,885 - 728,963 20% Total Personnel 3,203,450 205,662 638,513 749,927 - 2,564,936 20% Supplies 138,128 (99,205) (80,928) 21,891 15,154 203,902 -48% Services & Charges Professional Services 203,000 - - 10,000 3,000 200,000 1% Printing & Advertising 6,341 55 132 1,335 141 6,068 4% Utilities 4,842,975 466,595 1,363,462 1,256,172 3,053,222 426,291 91% Education & Training 20,800 (3,567) 1,375 2,049 - 19,425 7% Travel 4,000 - - - - 4,000 0% Repairs & Maintenance 94,047 5,095 11,336 20,260 4,424 78,287 17% Other Interfund Allocations 648,014 54,001 162,005 102,807 - 486,009 25% Debt Service - Principal 14,209 748 3,301 3,388 5,571 5,337 62% Debt Service - Interest & Fees 1,070 87 300 431 261 509 52% Grants & Subsidies 4,800 2,434 2,434 2,110 2,300 66 99% Other Services & Charges 9,103 97 269 990 1,578 7,256 20% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 525,545 1,544,614 1,399,542 3,070,497 1,608,248 74% Capital - - - - - - 0% Total Expenditures 9,564,937 632,002 2,102,199 2,171,360 3,085,651 4,377,086 54% Net (114,123) 125,658 165,921 14,509 2,805,608 Cash Balance 1,138,792 1,087,051 Staffing Budget Actual Full Time 42 38 Part-Time /Seasonal/Temporary N/A 2 Total 42 40 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report March 31, 2019 Central Services Internal Service Funds Fund Name Fund Number 224 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 257 871 869 - 329 73% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 376,200 257 871 869 - 375,329 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 12,535 26,795 - 5,145 56,731 36% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 12,535 26,795 - 5,145 65,731 33% Capital 300,000 - - 39,181 - 300,000 0% Total Expenditures 402,671 12,535 26,795 39,181 5,145 370,731 8% Net (26,471) (12,278) (25,924) (38,312) 4,598 Cash Balance 142,636 155,988 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 226 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 6,347 20,250 22,436 - 19,750 51% Other Income 2,000 - 52,535 16,000 - (50,535) 2627% Interfund Allocation Reimb 3,931,197 327,601 996,188 517,531 - 2,935,009 25% Transfers In - - - - - - 0% Total Revenue 3,973,197 333,948 1,068,973 555,967 - 2,904,224 27% Expenditures by Division Safety & Risk Management 251,682 18,587 66,598 53,844 8,472 176,611 30% Liability Insurance 2,032,932 73,023 134,239 279,458 - 1,898,693 7% Business Insurance 689,500 21,441 61,387 49,206 42,882 585,231 15% Workers' Compensation 1,028,000 268,221 452,187 462,835 30,091 545,722 47% Catastrophic Events 355,541 14,940 151,645 - 305,484 (101,588) 129% Total Expenditures by Division 4,357,655 396,211 866,057 845,343 386,930 3,104,668 29% Expenditures Personnel Salaries & Wages 154,286 11,643 35,496 43,240 - 118,790 23% Fringe Benefits 61,221 4,834 14,546 20,542 - 46,675 24% Total Personnel 215,507 16,477 50,042 63,782 - 165,465 23% Supplies 17,125 74 1,029 2,319 1,749 14,347 16% Services & Charges Professional Services 184,929 68,065 83,985 100,330 29,750 71,194 62% Printing & Advertising - - - - - - 0% Education & Training 29,750 3,078 18,270 2,834 5,683 5,797 81% Travel 6,082 - 652 816 32 5,398 11% Repairs & Maintenance 26,965 3,155 8,695 964 15,394 2,876 89% Other Interfund Allocations 144,621 12,052 36,153 27,981 - 108,468 25% Insurance 1,408,500 218,379 423,396 423,118 13,132 971,972 31% Other Services & Charges 1,992,600 63,022 100,761 223,199 31,100 1,860,739 7% Transfers Out - - - - - - 0% Total Services & Charges 3,793,447 367,751 671,912 779,241 95,090 3,026,444 20% Capital 331,576 11,909 143,074 - 290,090 (101,588) 131% Total Expenditures 4,357,655 396,211 866,057 845,343 386,930 3,104,668 29% Net (384,458) (62,263) 202,916 (289,376) (200,444) Cash Balance 3,903,812 4,513,250 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. Fund Name Fund Number 278 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 1,249 4,073 3,637 - (73) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 313 953 720 - (953) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 1,562 5,026 4,357 - (1,026) 126% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 - - - - 50,000 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (46,000) 1,562 5,026 4,357 (51,026) Cash Balance 755,522 756,121 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds Fund Name Fund Number 279 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 10,000 3,444 10,963 1,263 - (963) 110% Charges for Services - 62,585 62,585 - - (62,585) 0% Donations - - - - - - 0% Other Income 45,062 15,962 36,870 22,219 - 8,192 82% Interfund Allocation Reimb 7,991,331 665,947 1,997,808 1,697,238 - 5,993,523 25% Transfers In - - - - - - 0% Total Revenue 8,046,393 747,938 2,108,226 1,720,720 - 5,938,167 26% Expenditures by Division 311 Call Center 557,310 42,416 120,789 121,308 554 435,967 22% Information Technology 8,720,821 497,392 2,100,465 1,151,657 1,506,368 5,113,988 41% Total Expenditures by Division 9,278,131 539,808 2,221,254 1,272,965 1,506,922 5,549,955 40% Expenditures Personnel Salaries & Wages 1,942,598 135,223 398,915 334,839 - 1,543,683 21% Fringe Benefits 692,708 44,657 133,862 137,999 - 558,846 19% Total Personnel 2,635,306 179,880 532,777 472,838 - 2,102,529 20% Supplies 127,341 58,922 66,735 18,867 9,710 50,896 60% Services & Charges Professional Services 1,417,812 80,336 185,276 226,770 303,065 929,471 34% Printing & Advertising 5,150 - 120 298 - 5,030 2% Education & Training 77,900 1,699 1,824 8,660 - 76,076 2% Travel 46,078 2,244 3,360 2,412 25,877 16,841 63% Repairs & Maintenance 3,497,713 178,462 708,905 481,599 807,314 1,981,494 43% Other Interfund Allocations 6,785 565 1,700 1,302 - 5,085 25% Debt Service - Principal 384,403 15,236 51,445 21,828 290,680 42,278 89% Debt Service - Interest & Fees 48,219 1,331 4,764 2,690 27,484 15,971 67% Grants & Subsidies - - - - - - 0% Other Services & Charges 391,324 21,133 64,348 35,701 2,693 324,283 17% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,475,384 301,006 1,621,743 781,260 1,457,112 3,396,529 48% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,278,131 539,808 2,221,254 1,272,965 1,506,922 5,549,954 40% Net - - - - 388,213 Cash Balance 2,658,882 2,070,606 Staffing Budget Actual Full Time 30 25 Part-Time /Seasonal/Temporary N/A 1 Total 30 26 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept. City Funds City of South Bend, Indiana Monthly Financial Report March 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. Fund Name Fund Number 711 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100,000 19,578 67,337 51,188 - 32,663 67% Donations - - - - - - 0% Other Income 12,536,190 1,086,777 3,362,970 4,558,475 - 9,173,220 27% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,636,190 1,106,355 3,430,307 4,609,663 - 9,205,883 27% Expenditures by Division Employee Benefits 15,442,986 1,537,762 4,695,002 3,565,578 245,103 10,502,882 32% Employee Wellness Clinic 1,180,000 252,558 259,545 274,582 806,601 113,854 90% Total Expenditures by Division 16,622,986 1,790,320 4,954,547 3,840,160 1,051,704 10,616,735 36% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 3,761 4,298 32,630 282 142,106 3% Services & Charges Professional Services 1,276,000 268,769 320,872 318,938 969,271 (14,143) 101% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,517,751 4,621,499 3,487,975 82,151 10,465,950 31% Other Services & Charges 30,700 39 7,878 617 - 22,822 26% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,786,559 4,950,249 3,807,530 1,051,422 10,474,629 36% Capital - - - - - - 0% Total Expenditures 16,622,986 1,790,320 4,954,547 3,840,160 1,051,704 10,616,735 36% Net (3,986,796) (683,965) (1,524,240) 769,504 (1,410,852) Cash Balance 10,450,605 11,772,445 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Fund Name Fund Number 713 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 345 1,131 1,093 - 869 57% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 345 1,131 1,093 - 869 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 6,320 7,253 5,659 - 52,747 12% Total Personnel 60,000 6,320 7,253 5,659 - 52,747 12% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 6,320 9,653 5,659 - 60,347 14% Net (68,000) (5,975) (8,522) (4,566) (59,478) Cash Balance 200,443 221,063 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Unemployment Compensation Internal Service Funds City Funds Fund Name Fund Number 714 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100 83 281 - - (181) 281% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 12,210 37,315 39,462 - 136,031 22% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 173,446 12,293 37,596 39,462 - 135,850 22% Expenditures Personnel Salaries & Wages 131,000 11,879 38,574 13,859 - 92,426 29% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 11,879 38,574 13,859 - 117,120 25% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 11,879 38,574 13,859 - 117,120 25% Net 17,752 415 (978) 25,603 18,730 Cash Balance 50,258 25,603 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Parental Leave Fund Internal Service Funds City Funds Fund Name Fund Number 701 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - - - - 5,212,638 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 - 1,644 2,060 - 2,856 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 2,362 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,217,138 - 1,644 4,422 - 5,215,494 0% Expenditures Personnel Salaries & Wages 5,105,307 365,529 1,110,502 1,269,398 - 3,994,805 22% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 365,529 1,110,502 1,269,398 - 3,994,805 22% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - - 2 - 5,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 81 403 355 - 1,097 27% Transfers Out - - - - - - 0% Total Services & Charges 6,850 81 403 357 - 6,447 6% Capital - - - - - - 0% Total Expenditures 5,112,457 365,610 1,110,905 1,269,821 - 4,001,552 22% Net 104,681 (365,610) (1,109,261) (1,265,400) 1,213,942 Cash Balance (793,495) (801,371) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Fire Pension Trust Funds City Funds Fund Name Fund Number 702 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - - - - 6,347,700 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 636 4,806 3,974 - (306) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 887 1,780 100 - 6,220 22% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,360,200 1,522 6,586 4,073 - 6,353,614 0% Expenditures Personnel Salaries & Wages 6,343,985 629,629 1,702,172 1,613,120 - 4,641,813 27% Fringe Benefits 3,717 - - 174 - 3,717 0% Total Personnel 6,347,702 629,629 1,702,172 1,613,294 - 4,645,530 27% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - - - - 5,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 93 363 272 - 1,037 26% Transfers Out - - - - - - 0% Total Services & Charges 7,400 93 363 272 - 7,037 5% Capital - - - - - - 0% Total Expenditures 6,355,902 629,722 1,702,535 1,613,567 - 4,653,367 27% Net 4,298 (628,200) (1,695,950) (1,609,493) 1,700,247 Cash Balance (748,365) (724,493) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Police Pension Trust Funds City Funds Fund Name Fund Number 730 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250 48 157 138 - 93 63% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 250 48 157 138 - 93 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 250 48 157 138 93 Cash Balance 29,136 28,607 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 City Cemetery Trust Trust Funds City Funds Fund Name Fund Number 731 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 758 2,474 - - (2,474) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 758 2,474 - - (2,474) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - 758 2,474 - (2,474) Cash Balance 458,346 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Bowman Cemetery Trust Funds City Funds Fund Name Fund Number 324 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - - - - 16,935,449 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 - 235,000 - - 161,500 59% Intergov./ Grants - - - - - - 0% Charges for Services - - - 1,060 - - 0% Interest Earnings 200,000 41,719 144,407 140,923 - 55,593 72% Donations - - - - - - 0% Other Income - - 20,000 249,040 - (20,000) 0% Transfers In 34,000 4,613 14,287 9,123 - 19,713 42% Total Revenue 17,565,949 46,332 413,695 400,146 - 17,152,255 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,346,547 55,897 294,601 274,770 1,296,290 1,755,656 48% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 70,773 1,950,773 2,428,715 2,058,315 29,227 99% Debt Service - Interest & Fees 1,198,775 29,227 607,516 1,013,081 618,987 (27,728) 102% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,287,835 - 481,398 1,726,404 1,406,437 400,000 83% Transfers Out 4,261,018 - 1,935,488 - - 2,325,530 45% Total Services & Charges 15,132,490 155,897 5,269,775 5,442,969 5,380,029 4,482,685 70% Capital 28,352,461 149,097 798,308 3,126,020 4,160,661 23,393,492 17% Total Expenditures 43,484,951 304,994 6,068,083 8,568,989 9,540,690 27,876,177 36% Net (25,919,002) (258,662) (5,654,389) (8,168,843) (10,723,922) Cash Balance 26,094,694 27,220,457 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Fund Name Fund Number 422 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - - - - 314,425 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 10,000 2,983 9,589 10,851 - 411 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 324,425 2,983 9,589 10,851 - 314,836 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 - 19,380 86,370 775,272 899,999 47% Total Expenditures 1,695,130 - 19,380 86,370 775,272 900,478 47% Net (1,370,705) 2,983 (9,791) (75,519) (585,642) Cash Balance 1,791,177 2,213,099 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Fund Name Fund Number 429 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - - - - 2,808,805 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 57,000 18,255 57,929 40,801 - (929) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 3,548 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,865,805 18,255 57,929 44,349 - 2,807,876 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 80,802 2,346 14,239 52,179 55,796 10,767 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 790 - 790 - - - 100% Transfers Out - - - - - - 0% Total Services & Charges 81,592 2,346 15,029 52,179 55,796 10,767 87% Capital 12,120,390 435,110 435,110 381,156 4,624,549 7,060,731 42% Total Expenditures 12,201,982 437,455 450,138 433,336 4,680,344 7,071,498 42% Net (9,336,177) (419,200) (392,210) (388,986) (4,263,622) Cash Balance 10,599,430 8,388,808 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 430 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - - - - 2,229,283 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 192,000 14,988 49,212 37,170 - 142,788 26% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,421,283 14,988 49,212 37,170 - 2,372,071 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 503,532 14,465 152,933 10,896 68,017 282,582 44% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 503,532 14,465 152,933 10,896 68,017 282,582 44% Capital 9,849,196 5,585 371,758 39,003 1,331,592 8,145,846 17% Total Expenditures 10,352,728 20,050 524,691 49,899 1,399,609 8,428,428 19% Net (7,931,445) (5,062) (475,479) (12,729) (6,056,357) Cash Balance 8,978,260 7,856,580 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 435 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,724 340 1,108 857 - 2,616 30% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,724 340 1,108 857 - 2,616 30% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 - - - - 208,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 - - - - 208,000 0% Capital - - - - - - 0% Total Expenditures 208,000 - - - - 208,000 0% Net (204,276) 340 1,108 857 (205,384) Cash Balance 205,383 201,656 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 436 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,260,716 - - - - 4,260,716 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 1,628 11,779 5,446 - 28,221 29% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,300,716 1,628 11,779 5,446 - 4,288,937 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 194,201 861,241 - 198,321 49% Debt Service - Interest & Fees 102,306 - 52,463 1,248,395 - 49,843 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 1,883,253 - - 1,887,872 50% Total Services & Charges 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Capital - - - - - - 0% Total Expenditures 4,275,000 - 2,129,917 2,109,636 - 2,145,083 50% Net 25,716 1,628 (2,118,138) (2,104,190) 2,143,854 Cash Balance 871,055 1,383,053 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report March 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 425 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 9,135 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 13 196 741 - (196) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 86 86 22,989 - (86) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 99 282 32,865 - (282) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,634 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 8,885 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 12,719 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 6,135 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 27,738 - - 0% Capital - - - - - - 0% Total Expenditures - - - 29,372 - - 0% Net - 99 282 3,493 (282) Cash Balance 8,668 180,228 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Revelopment Retail Area (Leighton Plaza) Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 433 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 - - - - 70,356 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 1,000 1,024 3,341 36 - (2,341) 334% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,071,356 1,024 3,341 36 - 1,068,015 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 - - - - 4,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 - - - - 1,069,500 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 - - - - 1,074,000 0% Capital - - - - - - 0% Total Expenditures 1,074,000 - - - - 1,074,000 0% Net (2,644) 1,024 3,341 36 (5,985) Cash Balance 618,965 7,428 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 439 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,487 1,038 3,386 2,965 - 5,101 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,487 1,038 3,386 2,965 - 5,101 40% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - - - - 625,000 0% Total Expenditures 625,000 - - - - 625,000 0% Net (616,513) 1,038 3,386 2,965 (619,899) Cash Balance 627,417 616,030 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 454 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 654 2,135 1,870 - 3,865 36% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 654 2,135 1,870 - 3,865 36% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 654 2,135 1,870 (46,135) Cash Balance 395,678 388,497 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 754 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 210,000 67,408 67,408 46,895 - 142,592 32% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 210,000 67,408 67,408 46,895 - 142,592 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 45,000 13,165 13,165 11,551 - 31,835 29% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 112,000 14,689 14,689 1,696 - 97,311 13% Transfers Out - - - - - - 0% Total Services & Charges 157,000 27,854 27,854 13,247 - 129,146 18% Capital - - - - - - 0% Total Expenditures 157,000 27,854 27,854 13,247 - 129,146 18% Net 53,000 39,554 39,554 33,648 13,446 Cash Balance 1,720,663 2,966,104 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Industrial Revolving Fund Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 315 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,727 5,635 5,019 - 8,365 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 14,000 1,727 5,635 5,019 - 8,365 40% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 1,727 5,347 3,414 - 8,653 38% Total Services & Charges 14,000 1,727 5,347 3,414 - 8,653 38% Capital - - - - - - 0% Total Expenditures 14,000 1,727 5,347 3,414 - 8,653 38% Net - - 288 1,604 (288) Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. Fund Name Fund Number 317 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,010 - 1,076 2,501 - 934 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,010 - 1,076 2,501 - 934 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (525,508) - (526,442) 2,501 933 Cash Balance - 519,692 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 328 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 2,887 9,421 8,390 - 10,579 47% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 2,887 9,421 8,390 - 10,579 47% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 2,887 8,940 5,708 - 11,060 45% Total Services & Charges 20,000 2,887 8,940 5,708 - 11,060 45% Capital - - - - - - 0% Total Expenditures 20,000 2,887 8,940 5,708 - 11,060 45% Net - - 481 2,682 (481) Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report March 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. Fund Name Fund Number 351 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 1,652 5,391 - - (4,391) 539% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 1,652 5,391 - - (4,391) 539% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 1,000 1,652 5,391 - (4,391) Cash Balance 998,611 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report March 31, 2019 2018 TIF Park Bond Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 752 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 952 1,340 1,014 - 1,360 50% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 1,233,878 1,484,000 - 1,635,622 43% Total Revenue 2,872,200 952 1,235,218 1,485,014 - 1,636,982 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 695,000 695,000 920,000 - 1,030,000 40% Debt Service - Interest & Fees 1,136,269 538,878 538,878 563,953 - 597,391 47% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,861,269 1,233,878 1,233,878 1,483,953 - 1,627,391 43% Capital - - - - - - 0% Total Expenditures 2,861,269 1,233,878 1,233,878 1,483,953 - 1,627,391 43% Net 10,931 (1,232,927) 1,340 1,060 9,591 Cash Balance 211,832 523,292 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report March 31, 2019 South Bend Redevelopment Authority Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 756 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 560 1,000 659 - 1,500 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 857,500 856,500 - 858,000 50% Total Revenue 1,718,000 560 858,500 857,159 - 859,500 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 480,000 480,000 465,000 - 490,000 49% Debt Service - Interest & Fees 741,369 373,784 373,784 387,884 - 367,585 50% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 853,784 853,784 852,884 - 857,585 50% Capital - - - - - - 0% Total Expenditures 1,711,369 853,784 853,784 852,884 - 857,585 50% Net 6,631 (853,224) 4,715 4,275 1,915 Cash Balance 1,731,506 1,722,920 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report March 31, 2019 Smart Streets Debt Service Debt Service Funds Redevelopment Commission Controlled Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank.