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HomeMy WebLinkAboutProfessional Services Agreement - John Lankowicz - GIS and Drone Initiatives1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SO[ JTH BEND. INDIANA 46601-1930 John Lankowicz jlankowi@southbendin.gov 07 WW 4 A6� April 23, 2019 RE: Professional Services Agreement Dear Mr. Lankowicz: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on April 23, 2019, approved the above referenced agreement to assist with GIS and drone initiatives as needed in the amount not to exceed $7,200 ($60/Hour). Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure t GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAuRA L. O'SULLIVAN THERESE J. DoRAu INTER -OFFICE MEMORANDUM °F Department of Innovation & Technology City of South Bend 227 W Jefferson Blvd J�os TO: Board of Public Works, Linda Martin CC: Denise Riedl FROM: Daniel O'Connor SUBJECT: John Lankowicz Professional Services Agreement DATE: 04/15/2019 Linda and Members of the Board, We are submitting for approval and signing an agreement for professional services with John Lankowicz for assistance as needed with Esri ArcGIS support and Drone Certification and program initiatives to assist with bringing new hire up to a better knowledge base and skill set through this transition. The total cost of this Professional Service agreement is not to exceed 120 hours at an hourly rate of $60 ($7,200). This agreement will begin April 23, 2019 and end with the use of 120 hours or December 31, 2019. Thank you for your review and consideration, Daniel R. O'Connor, III AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF SOUTH BEND, INDIANA AND John Lankowicz THIS AGREEMENT is made the 23rd day of April, 2019 by and between the City of South Bend, Indiana, a municipal corporation organized and operating under the laws of the State of Indiana, acting by and through its Board Department of Administration and Finance ("City") and John Lankowicz, an Indiana resident ("Contractor"). RECITALS WHEREAS, Contractor has experience and expertise in software architecture, Esri ArcGIS suite of software and architecture mapping software for government and Drone program management, oversight and certifications that may prove beneficial to the City; and WHEREAS, the City desires to retain the services of Contractor to support knowledge transfer and Contractor is willing to assist the City in its efforts; and WHEREAS, the City has determined that due to Contractor's experience and expertise, it is in the best interests of the City to retain Contractor's services under the terms and conditions set forth in this Agreement. NOW THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the City and Contractor hereby agree as follows: Section 1. Duties of the Contractor. The Contractor shall provide the Services which are more particularly described in Exhibit A attached hereto and incorporated herein. The Contractor shall execute his responsibilities by following and applying at all times the highest professional and technical guidelines and standards. Section 2. Consideration. The Contractor will be paid as set forth at Exhibit A. The total consideration under this Agreement shall not exceed the sum of Seven Thousand Two Hundred Dollars ($7,200). Any payment that the City may deny or withhold or delay shall not be subject to penalty or interest under Indiana Code § 5-17-5. Section 3. Term (and Renewal Option, if Applicable). This Agreement shall be effective commencing on April 23, 2019 ("Effective Date") and shall end on the date when the Contractor has spent one hundred and twenty (120) hours in rendering the Services to the City (the 'Expiration Date"), expected to be no later than December 31, 2019. The Parties may mutually agree in writing to extend the term of this Agreement for an additional block of hours after the initial block of hours have been consumed or after the Expiration Date, subject to the same terms and conditions set forth in this Agreement unless otherwise mutually agreed by the Parties in writing. Section 4. Assignment; Successors. The Contractor shall not assign or subcontract the whole or any part of this Agreement without the prior written consent of the City. Section 5. Changes in Scope of Services. The Contractor understands and agrees that he shall not commence any additional work or change the scope of the Services provided unless authorized in writing by the City. No claim for additional compensation shall be made by Contractor in the absence of prior written approval of the Parties. Section 6. Governing Law; Compliance with Laws. This Agreement shall be construed and interpreted according to the laws of the State of Indiana. The Contractor agrees to comply with all applicable federal, state and local laws, rules, regulations and ordinances, and all provisions required thereby are hereby incorporated herein by reference. Contractor shall comply with federal, state and local law in his hiring and employment practices and policies for any activity covered by this Agreement. Further, the City shall not be required to pay for Services that are inconsistent with or in violation of this Agreement nor for any Services performed in violation of federal, state or local statute, ordinance, rule or regulation Section 7. Relationship/Independent Contractor. Both parties, in the performance of this Agreement, shall act in an individual capacity and not as agents, employees, partners, joint ventures or associates of one another. The employee(s) or agent(s) of one party shall not be deemed or construed to be the employee(s) or agent(s) of the other party for any purpose whatsoever. Neither party will assume liability for any injury (including death) to any person(s), or damage to any property, arising out of the acts or omissions of the agents, employees or subcontractors of the other party. The Contractor shall be solely responsible for providing all necessary unemployment and workers' compensation insurance for the Contractor's employees, if any. Contractor is solely responsible for compliance with federal, state and local laws and regulations relating to taxes and social security payments that may be required to be made in connection with the compensation provided under this Agreement. The City, however, may file informational returns with the United States Internal Revenue Service or similar state agency regarding payment made to Contractor in accordance with this Agreement under conditions imposed by federal, state or local laws applicable to such payment. The City shall provide IRS Form 1099, if applicable. Section 8. Entire Agreement; Amendment. This Agreement sets forth the entire agreement and understanding between the Parties as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understanding of any and every nature between them. This Agreement may be amended only by separate writing, signed by authorized representatives of both the Provider and the City. Section 9. Funding Cancellation and Payments. In accordance with I.C. 36-1-12.5- 5(d)(4), payments by the City are subject to annual appropriation by its fiscal body. When the City makes a written determination that funds are not appropriated or otherwise available to support continued performance of this Agreement, this Agreement shall be cancelled. A determination by the City that funds are not appropriated or otherwise available to support continuation of the 2 performance shall be final and conclusive. Section 10. Termination. This Agreement may be terminated, in whole or in part, by the City whenever, for any reason, the City determines that such termination is in the best interest of the City. Termination shall be affected by delivery to the Contractor of a Termination Notice at least thirty (30) days prior to termination effective date, specifying the extent to which performance of services under which such termination becomes effective. The Contractor shall be compensated for performance prior to the notice date of termination but in no case shall total payment made to Contractor exceed the original Agreement price due on Agreement. No price increase shall be allowed on individual line items if canceled only in part. Section 11. Non -Collusion and Acceptance. The undersigned attests, subject to the penalties for perjury, that he is the Contractor, that he has not, nor has any other member, employee, representative, agent or officer of the Contractor, directly or indirectly, to the best of the undersigned's knowledge, entered into or offered to enter into any combination, collusion or agreement to receive or pay, and that he has not received or paid, any sum of money or other consideration for the execution of this Agreement other than that which appears upon the fact of this Agreement. The Contractor agrees, as a condition precedent to the effectiveness of this Agreement, that he will execute and submit to the City and any other appropriate bodies an affidavit in the form attached hereto as Exhibit B. Section 12. E-Verify. The Contractor affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Contractor shall enroll in and verify the work eligibility status of all his newly hired employees through the E-Verify program as defined in IC 22-5-1.7-3. The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. The Contractor is not required to participate in the E-Verify program should the E-Verify program cease to exist. Additionally, the Contractor is not required to participate if the Contractor is self- employed and does not employ any employees. The Contractor shall require his subcontractors, who perform work under this contract, to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor agrees to maintain this certification throughout the duration of the term of a contract with a subcontractor. The City may terminate for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. Section 13. Minority and Women's Enterprise Diversity Development. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment 3 because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. Section 14. 11. Equal Opportunity; Non -Discrimination; Compliance. The Contractor shall comply with all applicable laws and regulations in his hiring and employment practices and policies for any activity covered by this Agreement. The Contractor shall comply with all state, federal, and municipal laws, regulations, and standards applicable to its activities pursuant to this Agreement including, but not limited to, the requirements imposed by Ind. Code 22-9-1-10 (non-discrimination), the provisions of Ind. Code 5-22-16.5 (disqualification for dealings with the government of Iran), and the provisions of Ind. Code 22-5-1.7 (requiring E- Verify for new employees and prohibiting employment of unauthorized aliens). Each of the foregoing provisions is incorporated herein as if set forth in full, and the Contractor certifies that he is in compliance with each such provision and shall remain in compliance through the term of this Agreement. Section 15. Drug -Free Workplace. The Contractor hereby agrees to make a good faith effort to provide and maintain a drug -free workplace. The Contractor will give written notice to the City within ten (10) days after receiving actual notice that the Contractor or an employee of the Contractor within the State of Indiana has been convicted of a criminal drug violation occurring in the workplace. Section 16. Indemnification of City. The Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, employees, and agents from any and all claims of any nature which arise from the performance by the Contractor under this Agreement and from all costs and attorney fees in connection therewith, excepting for claims arising out of the negligence of the City, its officials, directors, employees, and agents. The obligations of the Contractor under this section shall survive the termination of this Agreement. L! Section 17. Work Product; Ownership. Any and all work product submitted by the Contractor to the City as part of the Contractor's performance of the Services will become the exclusive property of the City, and the City will have the right to use and reproduce copies of the Contractor's work product as the City determines in its sole discretion without compensation to the Contractor except the compensation expressly provided for in this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their duly authorized representatives, have caused this Agreement to be executed as of the day and year first written above. The parties have read and understand the foregoing terms of this Agreement and do, by their respective signatures hereby agree to its terms. John L nkowiez, an ind` " al CITY OF SOUTH BEND, INDIANA BOARD OF PUBL"C GCS �aIT _..� ........... Signal ,. Gary Gilot, President Laura O'Sullivan, Member Elizabeth Maradik, Member Therese Dorau, M �nber Genevieve Miller, Member ATTEST: f1rda Martin, Cler EXHIBIT A Scope of Services 1. GIS Knowledge transfer and support as needed 2. Drone Program and Certification Management support as needed Consideration In consideration of the technical services being offered, John Lankowicz will be contracted for up to 120 hours at a rate of $60 per hour. The total contract amount shall not exceed Seven Thousand Two Hundred ($7,200) EXHIBIT B Contractor's Affidavit [See attached.] BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/15/2019 Department Innovation & Name Daniel R O'Connor Technolog BPW Date 04/23/2019 Phone Extension 6201 nUMH MMIM ..__..- ................. _ _....... _ _ _u Required Prior to Submittal to Board BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney Z Attorney Name Sandra Kennedy Purchasing ® ➢ "lichael Schmidt Check the Professional Services Agreement U Open Market Contract F-1 Bid Opening Quote Opening Proposal Opening ❑] Chg. Order, No. F Other: [te Item Type — Contract ❑ Amendment/Addendum ❑ Bid Award Quote Award ❑ C/O & PCA No. ❑ Traffic Control Reauired Informatio n All Submissions " Proposal 0 Special Purchase, QPA Req. to Advertise ❑ Reject Bids/Quotes �] PCA Resolution Ease./Encroach ❑ Title Sheet Company or Vendor Name John Lankowicz ...........................n......_ .._. ...._... New Vendor ® Yes® If Yes, Approved by Purchasing ❑ No MBE/WBE Contractor MBE Completed E-Verify Form Attached Nos Project Name John Lankowicz NTE Professional Services Contract Project Number ..._......... �.................. Funding Source IT Professional..�._._:..._�..__....._.............w_wwww _..mm...��... Services 279-0672-415.31-06 _...._.......w ... ._................... Account No. 279-0672-415.31 06 ..................................... Amount NTE 120 hours (6 O�IIour ($7,200) cis $ Terms of Contract NTE $7,200 Apnl 2019 through Dec 2019 ..�...-...... ___ _.._ Purpose/Description Assist as needed with GIS and Drone initiatives while we get new staff oriented and up to a stronger knowledge base For Change Orders Oil Amount of Increase $ . ... ....................... .................. El Decrease ($ ) Previous Amount $ .......... Increase ............. ............ % .............. Current Percent of Change: Decrease ( %) New Amount $ _............ .... . Increase % ... ........... Total Percent of Change: Decrease Time Extension Amount: New Comoletion Date: