HomeMy WebLinkAboutOpening of Quotes - Hydrant Flow Testing Project No 119-041 - M.E. Simpson Co IncQUOTE/PROPOSAL
114 PLACE
CITY OF SOUTH BEND
�� r
PROJECT NAME
Hydrant Flow Testing
PROJECT NO.
119-041
.. .........- ._.................
QUOTES DUE
April 23, 2019, 9:30am, Local Time
Item
No. li Description
Quantity Unit Unit Price
Total Amount
1
Fire Hydrant Flow Test
1099
EA
$49.00
$ 53,851.00
Total Amount of Quote
$ 53,851.00
Firm: M.E. Simpson Co., Inc.
Address: 3406 Enterprise Ave.
City/State/Zip: Valparaiso, IN 46383 Telephone Number: ( 800) 255-1521
Fax Number: 31-2444
By
Jr
(Signatr
Michael D. Sing span, I
(Printed Narne of Person Signing)
Version 4/2/2019 Page - 11 Public Works Quote
w
CITY OF SOUTH BEND INDIANA 4w
CQNTRAC-TOR'S QUOTE FOR PUBLIC WRK
PROJECT NAME: Hydrant Flow Testing
PROJECT NO. 119-041
QUOTES DUE A i�rtl_23 201"9L9:30am Local Time
(Must be completed for all quotes. Please type or print)
Date: 23, 2019 Firm: M.E. Simpson Co., Inc.
Address: 06 Enterprise Ave.
City/State/Zip: Valparaiso, IN 46383 Telephone Number: ( 800 ) 255-1521.
Agent of Bidder (if Applicable): Michael Simpson
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Ci of South Bend Department of Public Works
and dated Aril 23 2019 for the sum of (enter the Total Quote as shown on the Proposal)
I'if Three' ho isand Ei t I1 i ne Dol)ar a:rtcl Cents $ 53,851.00
(Enter Sum of Total Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Laura L. O'Sullivan, Member
By , "........:::...................... "
Michael D. Sim
(Printed
ACCEPTANCE
.............. day of _
���ature�
CEO
of Person Signing)
20
Genevieve E. Miller, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
Version 4/2/2019 Page - 7 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
)SS..
Porter COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran' means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 8 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 9 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this _.. 22 day of Aril , 2019
Subscribed and sworn to before me this 22
My Commission Expires
�1 3.c
County of Residence
M.E. Sim son Co., Inc.
ContractorBi deer-"m—
Sigi of Coe rector/Bi� r or Its Agent
Michael D. Simpson, CEO
Printed Name and Title
day of Aril ...mm......... � 20 19ITIT
.-J
Notary Public
vsr •,
Cd;'07YNoLEWI3
My Commission
r'
Expires
„or SEAL "s*'
July 30,2021
Commission Number 646260
La Porte County
Version 4/2/2019 Page - 10 Public Works Quote
CONTRACTOR'S QlJ T TO PROVIDE
City of South Bend, IN
Fire Hydrant Flow Testing Project No. 119-041
Due: April 23, 2019, 9:30 AM
ME , IMPSON
1 Co., Inc.
E, IMPSO
April 23, 2019
City of South Bend
Department of Public Works
227 W. Jefferson Blvd.
Room 1316
South Bend, IN 46601
Dear Sir or Madame:
M.E. Simpson Co., Inc. is pleased to present the City of South Bend, Indiana our proposal for its Fire
Hydrant Flow Testing Project No. 119-041. We are honored to be considered for this work and are
confident our team will help make the project a success.
M.E. Simpson Co., Inc. is a Professional Services Firm dedicated to developing and providing programs
and services designed to maximize peak performance for our clients' water distribution systems.
Many of these programs are universally recognized as a part of "Best Management Practices" (BMPs)
for utilities. We pride ourselves on delivering solid solutions using the highest quality technical and
professional services by way of state-of-the-art technology and a skilled and well -trained staff of
professionals. Our highly educated engineers and technical team are committed to the success of this
project. They will be ready at a moment's notice to relieve your staff's burden and ensure a seamless
continuation of your services.
Our services were developed and refined to provide utilities with programs that can be customized to
meet their needs. From complete "Turn -Key" services to assisting with the development of "in-house"
programs for utilities, M.E. Simpson Co., Inc. serves our clients with this ultimate goal: to deliver to the
public the implicit faith that "the water is always safe to drink".
Thank you for your consideration and this opportunity to acquaint you with our services and offer this
response. We are committed to exceeding your expectations.
Sincerely you.
Michael D. Simpson
Chief Executive Officer
Mich el D. Si son
Chief Execut' a Officer 3406 Enterprise Avenue
Valparaiso, IN 46383
800.255.1521 T
888.531,2444 F
Michael,Simpson@mesimpson.com
M.E. Simpson Co., Inc. I Fire Hydrant Flo / ater ain Capacity Testing Program Page 1
SCOPE OF WORK
Fire Hydrant Flow/Watermain Capacity Testing Program
FieldThe c vice for the Fire Hydrant/ a ai a aci Testing
Program is understood
M.E. Simpson Co., Inc. will furnish all labor, material, transportation, tools, and equipment necessary to flow
test hydrants in the water distribution system selected by the Utility. M.E. Simpson Co., Inc. shall be required
to provide such skilled and trained personnel and equipment necessary to complete the work herein
specified. There will be a minimum of Two Persons per team working on the Fire Hydrant Flow/Watewrmain
Capacity Tgji ro ram at a,ll times.
♦ Work in an orderly and safe manner to insure protection of the local residents, Utility employees, and the
Field Staff so that no avoidable accidents occur.
♦ All Field Staff will have readily observable identification badges worn while in the field. All vehicles used
in the field will have company signs attached.
The flow testing equipment to be used will be that which was described in the "Equipment to be used"
section.
♦ M.E. Simpson Co., Inc. Personnel will meet with the Utility to review the project guidelines and answer
any questions on procedures.
♦ The initial layout of the project will need to involve distribution Utility staff to help identify the flow
patterns in the distribution system, flow testing from larger mains into smaller mains, from the water
sources (pump stations and water storage structures), out into the system loops and dead ends.
♦ Any pressure zones in the distribution system will be identified on the water atlas prior to developing the
fire hydrant flow -testing program. This will need to be done with distribution personnel prior to the start
of the program.
♦ As a part of the Fire Hydrant Flow/Watermain Capacity Testing program, mapping discrepancies found
on the current water atlas will be noted and included as a part of the final report so the Utility can make
needed corrections. This will be included as a part of the periodic reporting to the Utility, thus enabling
the Utility to keep up with mapping corrections.
♦ A progression map shall be maintained for each section under study indicating hydrants assessed on the
map. This will be especially helpful in quickly determining the work progress of the crews in the field.
♦ It may be necessary to conduct parts of the Fire Hydrant Flow/Watermain Capacity Testing during "off
hours" such as at night. This may be required in areas of high traffic volume where traffic may affect the
ability to conduct safe flow testing, and traffic volume may affect the ability of the Project Team to be
able to safely access hydrants on busy streets. The Project Team will give 24-hour advanced notice of
intent to flow test hydrants in a particular area that may require after hours work or nighttime work.
This is so the Utility can plan for the area to be worked in, give notification to the Police department, as
well as other Public Works Divisions as to the activity that will take place.
♦ M.E. Simpson Co., Inc. will use large flow testing signs in designated areas to notify areas to be tested
and inspected.
M.E. Simpson Co., Inc. can provide the Utility an informational letter briefly explaining the fire hydrant
flow -testing program to include with the customer's normal water bill. Frequently, special mailings are
used for customer notification. If you choose a special mailing, the Village will be responsible for the
postage and printing costs.
M.E. Sirripson Co., Inc. I Fire Hydrant Flow/ ater ain Capacity Testing Program fuage 2
♦ M.E. Simpson Co., Inc. can issue a press release to briefly explain the fire hydrant flow -testing program
and the areas affected. The press releases can be sent to; local newspapers, local radio stations and the
Cable Company. This type of customer notification can greatly reduce the number of customer
complaints about dirty water.
♦ All of the fire hydrants will be recorded on the water atlas and assigned numbers, using your existing
numbering system or by creating a numbering system for you, prior to the development of the fire
hydrant flow -testing program. This data is critical to establishing an effective and water conserving fire
hydrant flow -testing program.
♦ All of the pertinent information for each fire hydrant that is flow -tested will be documented. This data is
critical to establishing an ongoing flow -testing and maintenance program. The following is a list of the
information gathered.
o If requested, all Fire Hydrant caps will be greased for ease of operation
o Fire Hydrant nozzle size used for each test will be recorded
o Residual Pressure will be recorded for each Fire Hydrant tested
o Static Pressure will be recorded for each Fire Hydrant
o Flow, GPM (Gallons Per Minute), will be recorded for each Fire Hydrant flowed
o The amount of time it takes to flush each Fire Hydrant will be recorded. An estimate will be made of
the amount of water used during the operation of each Fire Hydrant test
o Fire Hydrants that are in need of repair, painting, color coding, or have operation defects will be
noted with an estimate of repairs needed to make the hydrant operational.
o The date tested and technicians operating the Fire Hydrant will be recorded.
o The Fire Hydrant address or location will be recorded.
♦ The Project team will set up the flow testing program in such a way that hydrants are operated near the
water source first, then the team will move away from the water source in an organized manner to keep
water discoloration and distribution disturbances to a minimum. The "flow" hydrant shall be
downstream of the "residual" hydrant, thus insuring proper residual readings for full potential fire flow
(re: AWWA M-17 manual, page 41).
♦ Fire hose and deflection tubes will be utilized, as required, to direct flushing water away from traffic,
pedestrians, underground Utility vaults, and private property.
♦ Pressure gauges are used to determine the residual pressure during the flow -testing process while
insuring that the distribution system pressure remains above 20 psi. Any incidents of the distribution
system being unable to supply a residual of 20 psi in the surrounding area will be brought to the
immediate attention of the Utility Superintendent.
♦ After the Fire Hydrant has been flushed, M.E. Simpson Co., Inc. will verify that the hydrant is seated and
is draining properly. We will also check the Fire Hydrant with a FCS S30 or Gutermann AquaScope
electronic listening device to ensure that the hydrant is not leaking. A majority of fire hydrant leaks go
un-noticed because they are small leaks draining out through the drain holes at the base of the hydrant.
Using the S30 or Gutermann AquaScope will help eliminate this type of leakage.
♦ All pressure gauges used in the field will undergo daily testing against a "standard" gauge to insure the
field gauges are accurate during the flow -testing project. Any gauges that are found to not be within
acceptable limits will be replaced with gauges that are within accepted standards. This will insure the
observed static and residual pressures are accurate and reliable.
M.E. Simpson Co., Inc. I Fire Hydrant FIB / atermain Capacity Testing Program
Page 3
M.E. Simpson Co., Inc. takes great care when operating, flow -testing the customer's fire hydrants in their
water distribution system. Even with our years of proven experience in water system operations problems
occasionally occur.
�f1.gjjyklra it tkiat b� leak oii fciiII d,u,riirag,,t p ... � t.l �i._ .tl.. Ir wwlrm aral� �.'.. ar r tl m
lnn .. n r s Q!Ahe Water .�y um��f������ky oir j,Q Bible wflve or
(nnnnoW�lnnr>aunu tlun� )n tlo° nr�tl:n II�tl_.e..
r�ar..
to e.the wat � t�rrni�dn, fiD@a�tf °�sUr�� water ��.�i�� �u.o_t " n and tntlbi(fit i�.���2:
4n_pp5!�ib U„ $n Gntl U Ui �in �"a�;U4R V�"�:'��`&!s� i.. �AUln pn� n �,� .lUn4',....� anrnUn „ �)e he r ""�,�� IC�n�ailn e for
w.w.w.w.s w. ..................... .
o the a d IY n�I�UlU�Ues inR�UvU� qal d9c�l'l.eir r n��S...rr�)I�n�eli�.
NFPA Color Ceding Standards
Municipal, Private, and Non -Potable fire -hydrants should not be painted the same color (the body of the
hydrant) according to the NFPA. Each of the three types should follow the color code listed below. The
bonnet and nozzle/pumper caps are also to be color -coded according to the hydrants' rated flow rate at 20
psi (see below).
The NFPA has published standards regarding the maintenance and color coding of fire hydrants (NFPA 291).
The scheme is as follows:
n4i
NFPA
MIM
Municipal System:
Private System: Re
Non -Potable System; Ii ,ih_ � n,n tiro=rtF�,
Hydrant ratings at 20 psi.
Class C
Less than 500 GPM 1°ed
Class B
500-999 GPM
Class A
1000-1499 GPM Green
Class AA
1500 GPM & above Light Blue
M.E. Simpson Co., Inc. I Fire Hydrant FIB / aterrnain Capacity Testing Program Page 4
The M.E. Simpson Co., Inc. Project Team will welcome having staff of the Utility observe field procedures
while the flushing program is in progress. They will be happy to explain and demonstrate the equipment and
techniques that are employed by M.E. Simpson Co., Inc. for calculations of fire flows. This may be useful for
the staff of the Utility in understanding the parameters of hydrant flow testing, especially during an
emergency such as a fire where proper flow is needed for the fire department.
. E. Simpson Co., Inc. will perforrn the olio in .°
Project Team will meet daily with assigned Utility personnel to go over areas of flow testing for prior
workdays and plan current day and next two days' areas to flow test.
At the end of each day, or as requested, a list of any broken or inoperable valves or hydrants will be
turned in.
Each step of the fire hydrant flow -testing program will be identified and the hydrants used for each
flow -test will be documented in a fire hydrant flow -testing report.
Maintain a progression map to be included with the final report of the project indicating areas flow
tested and areas that have been tagged for flow testing.
The Utility will be provided with flow information in Pro--Maps""/Pro-HydraintO an electronic fire hydrant
database. This documentation allows for the flow -testing program to be repeated at a later date. This
electronic program is designed to be a complete system for your Utility to establish an effective fire
hydrant flow testing, flushing and maintenance program. The electronic database provides an inventory
record system, hydrant maintenance and scheduling. The database includes a complete hydrant flow -
testing program for calculating flow test results. Pro-IMaps" /Pro..I..lydraiint" is a hydrant record database
(ODBC). This data will be available in an electronic format to the Utility with the appropriate access. The
data will be maintained offsite at a secure location.
M.E. Simpson Co., Inc. can also provide the Pro Maps"m/Piro IHydrantO, electronic database, that has the
abilities to access and reproduce and edit all aforementioned hydrant location and flow testing
information. This program will have the capability to generate upon demand:
The individual Hydrant Flow Test reports that includes the flow test data, static pressure and residual
pressure, and potential flow at 20psi.
A summary listing of all Hydrants with identified defects.
A complete listing of all Hydrants by numerical or indexed order.
A complete listing of all Hydrants by alphabetically reference to street and cross street names.
All pertinent information such as port size, number of ports, flow test results, general condition of the
hydrant, and color coding for the NFPA rating.
Hydrant location will be documented from existing landmarks and will be a part of each Hydrant record.
M.E. Simpson Co., Inc. I Fire Hydrant Flow/ ater ain CapacityTesting ProgramPage 5
Information collected by M.E. Simpson Co., Inc. during the program and any other information
provided by the Utility shall be regarded as CONFIDENTIAL and will not be shared without
permission from the Utility or unless required by law.
Develop a Flow Testing log of activity to be included with the final report that will include the
following;
1. Type of problems observed
2. Location of same for problems discovered
. Total estimated water used (to be included on each flow test result)
4. Mapping errors on the water atlas
6 Prepare the final report at the completion of the project which will include all Fire Hydrant
Flow/Watermain Capacity Testing reports, other problems found in the system during the course of
flow testing that need the attention of the Water Utility. This final re ort shall be n^adeITITva�IITb9
for submission to the Water Department within thirty 30 work days of the letion ofthe
fieldwork.
Assumptions & Services Provided by the Utility
The Utility will furnish, in an electronic format, all maps, atlases, (two copies) and records necessary
to properly conduct the flow testing program.
The Utility will make available, on a reasonable but periodic basis, certain personnel with a working
knowledge of the water system who may be helpful with general information about the water
system. This person will not need to assist the Project Team on a full-time basis, but only on an "as
needed" basis.
The Utility will supply information regarding pressure zone boundary valves, and any other
information that may make the job of flow testing easier to perform.
The Utility will assist, if needed, to help gain entry into sites that may be difficult to enter due to
security issues or other concerns.
Equipment to be Used
The following equipment will be used for fire hydrant operation and maintenance work during the
unidirectional flushing program for the Utility. All materials listed will be on the job site at all times.
Pumper Port Diffuser, Hose Monster
2.5" Port diffusers, Hose Monster / Pollards
Certified and field tested flow gauges
Valve keys
FCS S30 or Gutermann AquaScope listening device to ensure the hydrant isn't leaking
All necessary hand tools
♦ Truck mounted Arrow Board/Signage, and warning lights on trucks
Traffic control equipment, including properly sized traffic cones with reflective stripes, when needed
or required
A "Schonstedt"/"Chicago Tape"/"Fisher" magnetic locators
A "Radio Detection line locators
M.E. Simpson Co., Inc. I Fire Hydrant Flo / aterrnain Capacity Testing Program Page 6
M.E. Simpson Co., Inc.'s Safety Programs cover all aspects of the work performed by M.E. Simpson Co.,
Inc. We take great pride in our safety plan/policy/program and that is evident in our EMR scores over
the last five years. The safety of our employees, the utilities employees and that of the general public is
our #1 priority.
Our Safety Plan/Policy/Program, with all of its parts, is 60 pages in length. In an effort to be more
efficient and less wasteful we do not print copies of the safety program for RFPs. There is nothing
secretive or proprietary contained within our plan/policy/program and we are happy to share its
contents. If you would like a PDF copy of our plan/policy/program please contact Terrence Williams,
Operations Manager, at 800.255.1521 and a copy of our program will be sent via email to you.
Below is an overview of our plan/policy/program:
piety is a major part of any project. M.E. Simpson Co., Inc. always provides a safe work
environment for its employees. Our staff is trained in General Industry OSHA rules,
Confined Space Entry & Self -Rescue, First Responder First Aid, CPR, and Traffic Control.
While in the field on your project, M.E. Simpson Co., Inc. and its employees will follow all of
the necessary safety procedures to protect themselves, your staff and the general public.
g s mtor f !y .. �5ti�
w .. Thai use of a "one 1person" lealk detection team isdangerous and iirnnliniracticall where water rnnai ns run
under roadways, it wound be a dangerous 1precedent to aliow a "one peirsorn" teairn to access irnairn lime
y" �, w " with head di P rnos n , and at the sarne time
valves located in the roadway, atteq] t try„N ten to,1h valve a
try to contirr:fl tiraffffiic flow at that 1peirson"s loa.adon 'irn the street„
Therefore M.E. Simpson Co., Inc. adheres to the following:
The Project Manager and the Field Manager will be trained in accordance withh OS111A Standard
1.910 (General Industry) and be in possession of an OSHA 10 1-iour or 30 Dour Card.
Any listening points located in a "confined space" such as pit and vault installations that require
entry will be treated in accordance with the safety rules regarding Confined Space Entry,
designated by the Utility, The Department of Labor and OSHA.
o All personnel are trained and certified in Confined Space Entry & Self -Rescue.
We will follow all safety rules regarding First Responder First Aid & CPR, designated by the
Utility, The Department of Labor and OSHA.
o All personnel are trained and certified in First Responder First Aid & CPR.
We will follow all traffic safety rules, designated by the Utility, The Department of Labor,
OSHA, and the Illinois Department of Transportation (per MUTCD).
o All personnel are trained and certified, by the AMERICAN TRAFFIC SAFETY SERVICES
ASSOCIATION (ATSSA) in Traffic Control and Safety.
_
Current nt documentations uof �t�;tiy tuWAaupMlmtnrng pa�u°� c��t��Fur �lc�rn can, I-)t� t����t�ulc��� �c�t.. Ol pqtr� f��ur r°anal �a�u
_
".............. H yThese�..ertifications are cutFuen an uai� to (latr".... for „ ), Corr "I lar �p� t p�� ratnot !'el,
t n9tulnt�.��
M.E. Simpson Co., Inc. I Fire Hydrant Flow! atermain Capacity Testing Program Page 7
I 1YD11RANTS TO BE FLOW TES F
The total number of hydrants to be flow tested for the Utility is approximately 1,099. The number of hydrants
tested may vary from the estimated number above. Any additional hydrants shall be charged a per unit price.
Project Start Date: TIIM
Hold Kick-off meeting: T1311), to cover goals and objectives of Project.
Fieldwork to be completed and documented: 'Ti BID days depending on number of hydrants to be flow tested.
Hydrant Reports: Twenty (20) working days after fieldwork is completed for the project.
wa ✓
SCOPE OF WORK
CITY OF SOUTH BEND`
PROJECT NAME: Hydrant Flow Testing
PROJECT NO. 119-041
QUOTES DUE Aril 23 2019 9:30am Local Time
PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for hydrant flow
testing various fire hydrants within the City of South Bend, IN.
PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS
prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2018
INDOT Standard Specifications for the letting effective after September 1, 2017.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or
equal" offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
VI. INSURANCE
Version 4/2/2019 Page - 1 Public Works Quote
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
Vill. LEGAL RELATIONS
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is the City of South Bend Division of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor's performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2018, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of One hundred fifty (150) calendar days. The contract
time will start when the Notice to Proceed is delivered and signed.
2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
Version 4/2/2019 Page - 2 Public Works Quote
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions:
1, Events of Default shall include Contractor's failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the
City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions:
Version 4/2/2019 Page - 3 Public Works Quote
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via wwwjndiana8l1.a, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
Version 4/2/2019 Page - 4 Public Works Quote
with construction. It shall also be the Contractor's responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2018, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic
Control Devices" and the City of South Bend Design and Construction Standards.
2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to flow test various fire hydrants within the City of South Bend.
2. The Contractor shall provide documentation of test results and all relevant information related to
the hydrants in the form of a report.
3. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor's operations.
XVIII. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 4 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern.
XIX. HYDRANT FLOW TESTING
A. Prevailing Specifications: None
B. Additions:
Version 4/2/2019 Page - 5 Public Works Quote
1. The Contractor shall provide a minimum of two people per team working on the fire hydrant flow
testing at all times.
2. The hydrants that are tested will be evenly distributed throughout the four pressure zones.
3. Specific locations to test will be determined at the preconstruction meeting.
4. A progression map shall be maintained for each section under study indicating hydrants assessed
on the map. This will be included in the final report.
5. All of the pertinent information for each fire hydrant that is flow tested will be documented in a fire -
hydrant flow testing report. This data is critical to establishing an ongoing flow -testing and
maintenance program. The following is a list of the information gathered.
a. If requested, all fire hydrant caps will be greased for ease of operation
b. Fire Hydrant nozzle size used for each test will be recorded
c. Residual Pressure will be recorded for each Fire Hydrant tested
d. Static Pressure will be recorded for each Fire Hydrant
e. Flow, GPM (Gallons Per Minute), will be recorded for each Fire Hydrant flowed
f. The amount of time it takes to flush each Fire Hydrant will be recorded. An estimate will be
made of the amount of water used during the operation of each Fire Hydrant test.
g. Fire Hydrants that are in need of repair, painting, color coding, or have operation defects will
be noted with an estimate of repairs needed to make the hydrant operational
h. The date tested and technicians operating the Fire Hydrant will be recorded
i. The Fire Hydrant address or location will be recorded
6. Fire hose and deflection tubes will be utilized, as required, to direct flushing water away from traffic,
pedestrians, underground utility vaults, and private property.
7. Pressure gauges are used to determine the residual pressure during the flow testing process while
insuring that the distribution system pressure remains above 20 psi. Any incidents of the distribution
system being unable to supply a residual of 20 psi in the surrounding area will be brought to the
immediate attention of the Engineer.
8. All pressure gauges used in the field will undergo daily testing against a "standard" gauge to insure
the field gauges are accurate during the flow testing project. Any gauges that are found to not be
within acceptable limits will be replaced with gauges that are within accepted standards. This will
insure the observed static and residual pressures are accurate and reliable.
9. Hydrant flow testing will be paid for at the contract unit price for "HYDRANT FLOW
TESTING...... EA" as indicated on the itemized proposal sheet.
Version 4/2/2019 Page - 6 Public Works Quote
City of South Bend Public Works Phone: 574.235.9251
Engineering Division ov Email: dhonson@southbendin.gov
227 W. Jefferson, County City Building 1316 g
South Bend, IN 46601-1830
TRAFFIC CONTROL AND OCCUPANCYRE'QUE'ST
"SUB 11T 5 WORKING II AYS M111NIMUM PRIOR "I" l:'1110TECT TAIR"I" IDA"I"IE
PI....AN YOUR SIARI. DATE ACC OR[)IINGI....Y F0 AVC: 11'..) DELAYS
Comlplete 1111 5 Incomplete Submittals Cannot Be Processed
11 Parking Lane Travel Lane 1:1 Full Road Closure 1:1 Alley 1:1 Sidewalk Closure
Excavation/Boring? > Requires Excavation Form Sidewalk? > Requires Sidewalk permit
New Approach? > Curb Cut application
Submission Date: Applicant/Company:
Name: Email Address:
Office
Phone #: Cell Contractor Performing Work:
On -Site Contact: Phone #: office
Cell
Project STREET ADDRESS (s°:f: 1 10 W. Smith RD.):
Project Location (Block limits/Streets From and To):
"Requested Start & End Dates: Requested Start & End Times:
**Occupancy beyond 90 days requires completion of Long Term Occupancy Request Application.
Reason for Closure:
in
Affected Customers:
Cry
<afrn "'wsp s A..)de NoN,.r�I',,M,Doq ving.Y(.)fE,'qy Ms 1uE:�s an G„,1 aQ„,. Qm.0. �ss concerns with Qm,%ff(�0.>NG""Q,,,.N Q,„. C.o a'Dq orn er'a'V ..,.
Al iA( H "'Iifs" FC'"N. L0 WINGITEMS: 1. Traffic Control Plan 2. Detour Plan 3. Barricades, Signs, or Flashers Placement
(Refer to MUTCD for Traffic Control Device Requirements) See' reverse for (::'f1ueckff,sf
Failure to use traffic control for traffic restrictions or closures will result in stop work orders and/or delay in permitting.
THIS OCCUPANCY PERMIT REQUEST IS NON -TRANSFERABLE AND A SIGNATURE SUBJECTS THE NAMED CONTRACTOR/PERMITTEE
TO ALL APPLICABLE RULES, DUTIES AND OBLIGATIONS IMPOSED BY THE CITY OF SOUTH BEND MUNICIPAL CODE AND TO ALL
REGULATIONS IMPOSED BY THE SOUTH BEND BOARD OF PUBLIC WORKS.
Applicant Signature Date
ENGINEERING OFFICE USE ONLY:
Approved Approved as Noted Revise Not Approved
Comments:
City of South Bend/Engineering Division Authorized Signature Date:
Version 3.3 [1/11/2019]
TRAFFIC CONTROL CHECKLIST
IIP OSE: S RE:EX F SEA E C`;�T�:�IE�IISII-S, II EE),K.°YC'A_I1S11;S, P IE E)E�:�SIEIE�'II PSI" , /��"�E P�II..RS, II -M-.I (:'lE�lN(,,;Y
�E. m .
Ifs D EE:NFOIRCEb IIE:[gIlµ PIEEIRS(DIE�IINIEII._ M4E) E=:=QLJPIP EI .r
• Submit Traffic Control with any Occupancy Request in the City of South Bend.
• Maps shall follow MUTCD Traffic Control Device guidelines, but do not submit
MUTCD examples as your traffic control.
INCLUDE THE LL ► .
❑ Street map showing CURRENT street status
Can show aerial or streets only
❑ Street names
❑ Striping and sidewalks
❑ North Arrow
❑ Location of Activity Area and placement of vehicles and equipment in
the work space
❑ Location of manholes or other facilities within work space
❑ Barricades, signs and/or flasher placement
❑ Taper distance/Advanced warning signage
❑ Traffic detour plan
traffic control:
Nor