HomeMy WebLinkAboutOpening of Bids - Spec H - 17 More or Less 2019 or Newer Mid Size Four Door Hybrid Sedan Automobiles - Gates Chevy World - 2BID/PROPOSAL
CITY OF SOUTH BEND
Spec H — Seventeen (17) More or Less 2019 or Newer Mid -Size Four Door
BID NAME H&d Se,d,an Automobiles
FOR BIDS DUE April 23, 2019; 9:30 a.m.
Description
Year/Make/Model
Unit Price
Estimated number of days for delivery from award date.
Est �
Bidder (Firm): `
Address: . C ._ \
City/State/Zip:
Telephone Number: O`
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Suzanna M. Fritzberg, Member
Fax Number: )
By
(Signature)................................�.
_...................
..............�.
(Printed Name)
/"Ih A f
(Title)
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Laura O'Sullivan, Member Attest: Linda M. Martin, Clerk
10
I 12 k' 1*] 0 EM I Ing k1i In I J WAII Ian I rib
Spec H — Seventeen (17) More or Less 2019 or Newer Mid -Size Four Door Hybrid Sedan
BID NAME Automobiles
FOR BIDS DUE
_.!6prII.,?3,2019 9,.'qj' a-m.
Date: Bidder
(Firm):
Address:
City/State/Zip:
mIT
Telephone Number: 7 -
Agent of Bidder (if Applicable):
When lite prospective Contractor is unable to certify to any of Cite statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR, FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF .YA�N A-
) SS:
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor, to induce anyone to refrain f.rom,
bidding, and that this bid is made without reference to any other bid and without ally
agreernent, understanding or combination with any other person in reference to such
bidding. Contractor further says, that no person or persons, finns, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
Of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded frown participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
2
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
3
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
C!
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of 20
V
Contractor/Bidder (Firm
. . i . ..................... . Signature of Contractor/Bidder or Its Agent
. .. . ... . . . . .................... Printed Name and Title
Subscribed and sworn to before me this day of 20
My Commission Expires
tart' Public
County of Residence
FELICIA MARIIE GANNON
St. Joseph County
A
YMy Commission Expires
",
I"
Soph.,ijfibej 30,2022
5
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22)
INDIANA LOCAL RITgINF.CC PIRV1Pr1D Wt-u rT A rnR
—•—� — —�: a.: aara vie <i LL 111V1
A "local Indiana business" refers to any of the following.•
(1) A business whose principal place of •business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of ajjected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An afPcIed county" refers to St. Joseph County, Indiana„ or thefiollowing counties located adjacent to St. Joseph County:
lkhart Count)a, Marshall County, Starke County and LaPorte County
There are the following price preferences•for supplies purchased from a local Indiana business
• 5% for a purchase expected by the purchasing agency to be less than $50, 000
3%for a purchase expected by the purchasing agency to beat least $50,000 but less than $100,000.
1 % er+ a ai r c lrcawse ��e °t el he xr c , in a : eni to beat least $100, 000,
Date:
Pursuant to I.C. 5-22-15-20.9, _.. TES __ .... claims a local Indiana business
preference for Project P
.-.... �,... (Project # w ) located within the Cityof
South Bend, St. Joseph County, Indiana.
El Tile location tit"the principal place of business is 644 0 Q 14k, (4) R t) 9,-xml t1C.vo
St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana,, or the adjacent county noted above.
If the business is deemed to be the apparent lowest., responsible, responsive bidder, then it; shall provide
supporting documentation ]`or the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, an(] (ii) the total payroll amount paid to employees who are
1°esidetlts ol`St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIOi1E1t SHALL REDACTALL
SOCIAL JFCVR T11't'VUMBE s.
t)
Dated this day of APAIL 20 f
Contractor/Bidder
Signature of - ..
Cont'actorlBidder or Its Agent
Printed Name and Title
2
,
Bond No. E3 818 81
GREATAmERICAN
INSURANCE GROUP
KNOW ALL MEN BY THESE PRESENTS, that we, Gates Automotive Group
640 W Ireland Rd, South Bend, IN 46614
as principal, and the GREAT AMERICAN INSURANCE COMPANY, a corporation existing under the laws
of the State of Ohio, having its Administrative Office at 301 E. Fourth Street, Cincinnati, Ohio 45202, as surety,
are held and firmly bound unto city of South Bend
1045 W Sample St, South Bend, IN 46619
as obligee, in the penal Sum of Ten percent of total bid amount
Dollars ($ los )_ , lawful money of the United States of America, for the payment of which,
well and truly to be made, we bind ourselves, our heirs, executors, administrator, successors and assigns, Jointly
and severally, firmly by these presents.
SIGNED, sealed and dated this 17th day of April 2019
WHEREAS, the said principal Gates Automotive
herewith submitting a proposal for Spec H - seventeen more or less 2019 or newer mid -size
four door la: brid sedans
NOW, THEREFORE, the condition of this obligation is such that, if the said principal shall be awarded the
said contract, and shall within ( 30 ) days after receiving notice of such award
enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null
and void otherwise the principal and surety will pay unto the obligee the difference in money between the
amount of the principal's bid and the amount for which the obligee may legally contract with another party to
perform the work, if the latter amount be in excess of the former; but in no event shall the liability hereunder
exceed the penal sum hereof.
Gates Automotive Group
Principal
F.9116 (3/11)
GREAT AMERICAN INSURANCE COMPANY
By:
Gw n Campbell , Attorney -in -Fact
GREAT AMERICAN INSURANCE COMPANY°
Administrative Office: 301 E 4TH STREET • CINCINNATI, OHIO 45202 0 513-369-5000 • FAX 513-723-2740
The number of persons authorized by
this power of attorney is not more than one
ICffil. 31
KNOW ALL MEN BY THESE PRESENTS: That the GREATAMERICAN INSURANCE COMPANY, a corporation organized and existing under
and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below its true and lawful attorney -in -
fact, for it and in its name, place and stead to execute on behalf of the said Company, as surety, the specific bond, undertaking or contract of suretyship referenced
herein; provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed
the limit stated below. The bond number on this Power of Attorney must match the bond number on the bond to which it is attached or it is invalid.
Name Address Limit of Power
Gwen Campbell 7045 College Blvd. $47005--
Overland Park, KS 66211
INWITNESS WHEREOF the GREATAMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate
officers and its corporate seal hereunto affixed this 17th day of April 1 2019
Attest GREATAMERICAN INSURANCE COMPANY
Assistant Secretary Divisional Senior Vice President
STATE OF OHIO, COUNTY OF HAMILTON - ss: DAVID C. KITCHIN (877-377-2405)
On this 17th day of April 12019 , before me personally appeared DAVID C. KITCHIN, to me
known, being duly sworn, deposes and says that he resides in Cincinnati, Ohio, that he is a Divisional Senior Vice President of the Bond Division of Great
American Insurance Company, the Company described in and which executed the above instrument; that he knows the seal of the said Company; that the seal
affixed to the said instrument is such corporate seal; that it was so affixed by authority of his office under the By -Laws of said Company, and that he signed his
name thereto by like authority.
This Power ofAttomey is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company
by unanimous written consent dated June 9, 2008.
RESOLVED: That the Divisional President, the several Divisional Senior Vice Presidents, Divisional Vice Presidents and Divisonal Assistant Vice
Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys -in -Fact to execute on behalf of the Comparry,
as surety, any and all bonds, undertakings and contracts ofsuretyship, or other written obligations in the nature thereof, to prescribe their respective duties and
the respective limits of their authority; and to revoke any such appointment at any time,
RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the
Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of suretyship,
or other written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature of such
officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed.
I, STEPHEN C. BERAHA, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and
the Resolutions of the Board of Directors of June 9, 2008 have not been revoked and are now in full force and effect.
Signed and sealed this
17th day of April
2019
Assistant Secretary
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Gates Chevy World
ShaunDralle 1 574-256-3000 I sdralle@gateschevyworld.com
Table of Contents
• Dealership Information
• Weight Rating
• Technical Specifications
• Selected Model and Options
• Optional Equipment
• Standard Equipment
• Window Sticker
• Vehicle Image
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 2
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
Gates Chevy World
Prepared By:
ShaunDralle
Gates Chevy World
574-256-3000
sdralle@gateschevyworld.com
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 3
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Weight Ratings
WEIGHT RATINGS
Front Gross Axle Weight Rating:
Rear Gross Axle Weight Rating:
Gross Vehicle Weight Rating:
Rating Not Available
Rating Not Available
Rating Not Available
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124, Data Updated: Apr 16, 2019 10:07:00 PM PDT„
Apr 18, 2019 Page 4
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworid.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Technical Specifications
Powertrain
Transmission
Drivetrain Front Wheel Drive Trans Order Code N/A
Trans Type 1 Trans Description Cont. CVT w/OD
Trans Description Cont. Again N/A First Gear Ratio (A) N/A
Reverse Ratio (A) N/A Clutch Size N/A
Final Drive Axle Ratio (A) N/A
Mileage
EPA Fuel Economy Est - Hwy
52 MPG
Cruising Range - City
699.60 mi
EPA Fuel Economy Est - City
53 MPG
Fuel Economy Est -Combined
52 MPG
Cruising Range - Hwy
686.40 mi
EPA MPG Equivalent - City
N/A
EPA MPG Equivalent - Hwy
N/A
EPA MPG Equivalent - Combined
N/A
Battery Range
N/A
Engine
Engine Order Code
N/A
Engine Type
Gas/Electric 1-4
Displacement
1.8 L/110
Fuel System
Gasoline Direct
Injection
SAE Net Horsepower @ RPM
121 @ 5200
SAE Net Torque @ RPM
105 @ 3600
Electrical
Cold Cranking Amps @ 0° F (Primary)
N/A
Maximum Alternator Capacity (amps)
N/A
Cooling System
Total Cooling System Capacity
N/A
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year N/A EPA Greenhouse Gas Score N/A
Vehicle
EPA Classification
Compact Cars
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure„ Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations, Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124, Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 5
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Chassis
Weight Information
Base Curb Weight
Trailering
Dead Weight Hitch - Max Trailer Wt.
Wt Distributing Hitch - Max Trailer Wt.
Suspension
Suspension Type - Front
Suspension Type - Front (Cont.)
Shock Absorber Diameter - Front
Stabilizer Bar Diameter - Front
Tires
Front Tire Order Code
Spare Tire Order Code
Rear Tire Size
Wheels
Front Wheel Size
Spare Wheel Size
Rear Wheel Material
Steering
Steering Type
Lock to Lock Turns (Steering)
Turning Diameter - Wall to Wall
Brakes
Brake Type
Brake ABS System (Second Line)
Disc - Rear (Yes or )
Rear Brake Rotor Diam x Thickness
3050 Ibs
N/A
Dead Weight Hitch - Max Tongue Wt.
N/A
N/A
Wt Distributing Hitch - Max Tongue Wt.
N/A
Strut
Suspension Type - Rear
Multi -Link
Strut
Suspension Type - Rear (Cont.)
Multi -Link
N/A
Shock Absorber Diameter - Rear
N/A
N/A
Stabilizer Bar Diameter - Rear
N/A
N/A
Rear Tire Order Code
N/A
N/A
Front Tire Size
P195/65VR15
P195/65VR15
Spare Tire Size
N/A
15 X 6 in
Rear Wheel Size
15 X 6 in
N/A
Front Wheel Material
Aluminum
Aluminum
Spare Wheel Material
N/A
Rack -Pinion
Steering Ratio (A), Overall
N/A
N/A
Turning Diameter - Curb to Curb
34.1 ft
N/A
4-Wheel Disc
Brake ABS System
4-Wheel
N/A
Disc - Front (Yes or )
Yes
Yes
Front Brake Rotor Diam x Thickness
10.8 in
10.2 in
Drum - Rear (Yes or )
N/A
This document contains information considered Confidential between GM and its Clients uniquely„ The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124„ Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 6
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
Chassis
Brakes
Rear Drum Diam x Width
Fuel Tank
Fuel Tank Capacity, Approx
Dimensions
Interior Dimensions
Passenger Capacity
Front Head Room
Front Shoulder Room
Second Head Room
Second Shoulder Room
Exterior Dimensions
Wheelbase
Width, Max w/o mirrors
Track Width, Front
Min Ground Clearance
Cargo Area Dimensions
Trunk Volume
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
N/A
13.2 gal Aux Fuel Tank Capacity, Approx N/A
5
Passenger Volume
88.6 ft3
38.3 in
Front Leg Room
N/A
54.8 in
Front Hip Room
53 in
37.1 in
Second Leg Room
N/A
54.8 in
Second Hip Room
43.9 in
106.3 in
Length, Overall
182.3 in
70.1 in
Height, Overall
56.5 in
60.3 in
Track Width, Rear
60.4 in
5.1 in
Liftover Height
N/A
13.1 W
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 7
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Selected Model and Options
MODEL
CODE MODEL MSRP
1882 2020 Toyota Corolla Hybrid LE CVT (SE) $22,950.00
COLORS
CODE DESCRIPTION MSRP
040 Super White $0.00
ADDITIONAL EQUIPMENT - OTHER
CODE DESCRIPTION MSRP
Fleet Credit *CREDIT* $0.00
PRIMARY PAINT
CODE DESCRIPTION MSRP
040 Super White $0.00
SEAT TRIM
CODE DESCRIPTION MSRP
FB10 Light Gray, Premium Fabric Seat Trim $0.00
EMISSIONS
CODE DESCRIPTION MSRP
FE 50 State Emissions $0.00
..-...__.......... _._....... ...... ... .....
Options Total $0.00
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 8
Gates Chevy World
ShaunDralle 1 574-256-3000 N sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Optional Equipment
ADDITIONAL EQUIPMENT - EXTERIOR
CODE
DESCRIPTION
MSRP
PC
Special Color
$395.00
ADDITIONAL
EQUIPMENT - OTHER
CODE
DESCRIPTION
MSRP
Fleet Credit *CREDIT*
$0.00
Special Color Fleet Discount *CREDIT*
$0.00
PRIMARY PAINT
CODE
DESCRIPTION
MSRP
040
Super White
$0.00
070
Blizzard Pearl
$0.00
1 F7
Classic Silver Metallic
$0.00
1 K3
Celestite Gray Metallic
$0.00
209
Black Sand Pearl
$0.00
3R3
Barcelona Red Metallic
$0.00
8X8
Blueprint
$0.00
SEAT TRIM
CODE
DESCRIPTION
MSRP
F810
Light Gray, Premium Fabric Seat Trim
$0.00
FB20
Black, Premium Fabric Seat Trim
$0.00
EMISSIONS
CODE
DESCRIPTION
MSRP
FE
50 State Emissions
$0.00
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary, Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided,
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 9
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
Standard Equipment
Mechanical
Exterior
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Engine: 1.8L 1-4 DOHC 16-Valve VVT-i
Engine Auto Stop -Start Feature
Transmission w/Sequential Shift Control
Transmission: CVTi
Front -Wheel Drive
Battery w/Run Down Protection
Hybrid Electric Motor
Gas -Pressurized Shock Absorbers
Front And Rear Anti -Roll Bars
Electric Power -Assist Speed -Sensing Steering
13.2 Gal. Fuel Tank
Single Stainless Steel Exhaust
Strut Front Suspension w/Coil Springs
Multi -Link Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front Vented Discs, Brake Assist, Hill Hold Control and
Electric Parking Brake
Nickel Metal Hydride Traction Battery
Wheels w/Full Wheel Covers
Wheels: 15" Machined Alloy
Tires: P195/65R15 All -Season
Clearcoat Paint
Body -Colored Front Bumper w/Body-Colored Rub Strip/Fascia Accent
Body -Colored Rear Bumper w/Black Rub Strip/Fascia Accent and Body -Colored Bumper Insert
Black Side Windows Trim
Body -Colored Door Handles
Body -Colored Power Side Mirrors w/Manual Folding
Fixed Rear Window w/Defroster
Light Tinted Glass
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18,2019 Page10
Gates Chevy World
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Exterior
Entertainment
Interior
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Variable Intermittent Wipers
Fully Galvanized Steel Panels
Black Grille
Front License Plate Bracket
Trunk Rear Cargo Access
Fully Automatic Projector Beam Led Low/High Beam Daytime Running Auto High -Beam Headlamps w/Delay-Off
LED Brakelights
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls and Radio Data
System
Radio: AM/FM w/6 Speakers -inc: 8" touch -screen, Siri Eyes Free, Apple CarPlay compatible, USB media port,
1 USB charge port, hands -free phone capability, advanced voice recognition and music streaming via Bluetooth
wireless technology, Scout GPS Link compatible w/up to 3-year trial, Toyota connected services include safety
connect w/3-year trial and Wi-Fi connect powered by Verizon w/up to 2 GB within 6-month trial
Graphic Equalizer
Fixed Antenna
2 LCD Monitors In The Front
Real -Time Traffic Display
Driver Seat
Passenger Seat
60-40 Folding Bench Front Facing Fold Forward Seatback Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Traction Battery Level,
Power/Regen, Trip Odometer and Trip Computer
Power Rear Windows
Front Bucket Seats -inc: 6-way adjustable driver's seat and 4-way adjustable front passenger seat w/seatback
pocket
Front Cupholder
Rear Cupholder
Remote Releases -Inc: Mechanical Cargo Access and Mechanical Fuel
Proximity Key For Doors And Power On
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 11
Interior
Gates Chevy World
ShaunDralle I 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Cruise Control w/Steering Wheel Controls
Distance Pacing w/Traffic Stop -Go
HVAC -inc: Underseat Ducts
Automatic Air Conditioning
Locking Glove Box
Driver Foot Rest
Interior Trim -inc: Piano Black Instrument Panel Insert, Metal -Look Console Insert and Metal -Look Interior
Accents
Full Cloth Headliner
Urethane Gear Shift Knob
Premium Fabric Seat Trim
Day -Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination
Full Floor Console w/Covered Storage, Mini Overhead Console and 1 12V DC Power Outlet
Front Map Lights
Fade -To -Off Interior Lighting
Full Carpet Floor Covering -inc: Carpet Front And Rear Floor Mats
Carpet Floor Trim, Carpet Trunk Lid/Rear Cargo Door Trim and Carpet Mat
Cargo Space Lights
Driver And Passenger Door Bins
Power 1st Row Windows w/Front And Rear 1-Touch Up/Down
Delayed Accessory Power
Power Door Locks w/Autolock Feature
Systems Monitor
Trip Computer
Outside Temp Gauge
Digital/Analog Display
Redundant Digital Speedometer
Seats w/Cloth Back Material
Manual Adjustable Front Head Restraints and Fixed Rear Head Restraints
Front Center Armrest and Rear Center Armrest
This document contains information considered Confidential between GM and its Clients uniquely, The information provided is not intended for public disclosure, Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary, Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT,
Apr 18, 2019 Page 12
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
Interior
Safety -Mechanical
Safety -Exterior
Safety -Interior
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Engine Immobilizer
Perimeter Alarm
1 12V DC Power Outlet
Air Filtration
Electronic Stability Control (ESC)
ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat -Mounted Side Airbags
Toyota Safety Sense (TSS) 2.0
Lane Departure Alert (Ida) w/Steering Assist Lane Keeping Assist
Lane Departure Alert (Ida) w/Steering Assist Lane Departure Warning
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1 st And 2nd Row Airbags
Airbag Occupancy Sensor
Driver Knee Airbag and Passenger Cushion Front Airbag
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Back -Up Camera
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations, Content based on report preparer's
input is subject to the accuracy of the input provided,
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT,
Apr 18, 2019
Page 13
W _�� 1
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Corrosion Years: 5
Corrosion Miles/km: Unlimited
Hybrid/Electric Components Years: 8
Hybrid/Electric Components Miles/km: 100,000
Roadside Assistance Years: 2
Roadside Assistance Miles/km: Unlimited
Maintenance Years: 2
Maintenance Miles/km: 25,000
This document contains information considered Confidential between GM and its Clients uniquely, The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary, Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124, Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 14
Gates Chevy World
ShaunDralle 1 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Window Sticker
SUMMARY
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE)
Interior:Light Gray, Premium Fabric Seat Trim
Exterior 1:Super White
Exterior 2:No color has been selected.
OPTIONS
CODE
MODEL
1882
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE)
OPTIONS
040
Super White
FB10
Light Gray, Premium Fabric Seat Trim
FE
50 State Emissions
Fleet Credit
SUBTOTAL
Adjustments Total
Destination Charge
TOTAL PRICE
FUELECONOMY
Est City:53 MPG
Est Highway:52 MPG
Est Highway Cruising Range:686.40 mi
MSRP:$22,950.00
MSRP
$22,950.00
$0.00
$0.00
$0.00
$0.00
$22,950.00
$0.00
$945.00
$23,895.00
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124. Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 15
Gates Chevy World
ShaunDralle I 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2020 Toyota Corolla (1882) Hybrid LE CVT (SE) (2)
Note:Photo may not represent exact vehicle or selected equipment.
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 8124,, Data Updated: Apr 16, 2019 10:07:00 PM PDT.
Apr 18, 2019 Page 16
Spec H - Seventeen (17) More or Less 2019 or Newer Mid -
Size Four (Door Hybrid Sedan Automobiles
BID DUE DATE: : APRIL 23, 20119
0w
106.3" Wheelbase
1.8-Liter, 4-cylinder engine
13.2 Gallon Fuel Tani
121 hp @ 5,200 rpm
15-in. Machined alloy wheels with cover and P195/65l' 15
tires
SPECIFICATIONS
CITY OF SOUTH BEND
Spec H — Seventeen (17) More or Less 2019 or Newer Mid -Size Four
BID NAME Door Hybrid Sedan Automobis le
.ww_�.........................���_w������w
FOR BIDS DUE April 23, 2019; 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
Spec H — Seventeen (17) More or Less 2019 or Newer Mid -Size Four Door Hybrid Sedan
Automobiles
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No _m ti, t' wit bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
7
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related
paperwork is to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Chassis: 112" Wheel base minimum
Engine: 2.0 Liter minimum, 129 gas horsepower, 188 horsepower combined
Transmission: 6-speed automatic with overdrive
Body Style: 4 Door style only
Suspension: Heaviest available for model; HD shocks included
Brakes: 4-wheel anti -lock, 4-wheel disc. Power assist.
Steering: Power assist
Tires: Four (4) P215/60SR16 Steel belted radial black wall. Spare tire, jack and
tire tools must be included with each unit.
Electrical: Standard
Fuel Tank: Fourteen (14) gallon minimum
Cooling: Standard
Exterior: Rear view mirrors - both sides, heated and electric.
Interior: Cloth seats, air conditioning, WeatherTech floor liners, tilt wheel, power
outlet, dome light, tinted glass windshield, cruise control, rear window
defogger, AM/FM Bluetooth stereo, power windows, power locks and
remote keyless entry.
Warranty: 5/60 factory warranty minimum
Colors: To be determined at bid award
Quantity: Seventeen (17) more or less
7
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13'h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
11
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelo e, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
12
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
M WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
11 PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13, AWARD —WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS,
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY,
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
13
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21, ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
21 DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26, ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
14
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
15
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until the hour of 9:30 a.m. Local Time, on April 23, 2019 for the following:
Spec H — Seventeen (17) More or Less 2019 or Newer Mid -Size Four Door Hybrid Sedan
Automobiles
Specifications are available for download by visiting the City of South Bend's web page at
www.southbendin... p
X Click on "I'm Looking For"
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m. Local Time, on April 23, 2019 will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
March 29, 2019
April 5, 2019