HomeMy WebLinkAboutMaster Lease Purchase Agreement & Amendment - Hewlett Packard - 2019 Computer Refresh1316 COUNTY —CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOIITH BEND_ INDIANA 46601-1 930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
IA''1 OF PUBLIC WORKS
April 23, 2019
Marc Lozandier
Hewlett-Packard Financial Services Company
200 Connell Drive, Suite 500
Berkeley Heights, NJ 070922
PHONE 574/235-9251
FAx 574/235-9171
RE: Master Lease Purchase Agreement and Amendment to Master Lease Purchase
Agreement
Dear Mr. Lozandier:
The Board of Public Works, at its meeting held on April 23, 2019, approved the above
referenced agreements for the 2019 Computer Refresh in the amount not to exceed
$241,851.96 ($5,044.31 per month for forty-eight (48) months).
Enclosed please find the original of the agreement and amendment for your signature.
Please sign and return the original agreements to our office and retain a copy for your
records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
Information Technologies Department
TO: The Board of Public Works
FROM: Information Technologies Department
SUBJECT: 2019 Computer Refresh
DATE: 4/16/19
Members of the Board -
We are submitting for review and approval the lease of new computer equipment
(Computers, laptops, dock and monitors) as part of our Computer Refresh
program. We replace computer equipment on a four-year rotation schedule.
This year we will be replacing equipment from our 2015 Computer Refresh that is
at the end of lease and due back to HP this year.
Thankyou for your consideration..
Sue Gerlach
Cc: Clara McDaniels
Sandra Kennedy
Michael Schmidt
Amendment to State and Local Government Master Lease Purchase Agreement Schedule
Lessee: City of South Bend, Indiana
Address
227 W. Jefferson, Suite 1200
City/State/Zip
South Bend, IN 46601
Attention: Sue Gerlach
Lease No. 5245088229
Schedule No. 524508822900021
Lessor: Hewlett-Packard Financial Services Company
Address
200 Connell Drive, Suite 500
City/State/Zip
Berkeley Heights,
Attn: Marc Lozandier
NJ 07922
Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement
Schedule (the "Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master
Lease Purchase Agreement (the "Agreement") referenced by the Lease Number specified above. Capitalized terms used in this
Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule.
1. Add the following new Section to the Schedule:
"9. TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into
an additional lease ("New Equipment Schedule") for new equipment ("New Equipment") that Lessor determines is
comparable in terms of type and quality to the original Equipment ("Original Equipment") subject to this Schedule
("Original Equipment Schedule"), (ii) the Term of the New Equipment Schedule is equal in length to the full Term of the
Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with
notice or the lapse of time or both would constitute an Event of Default, and (iv) Lessee delivers to Lessor an
irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this
Section at least 15 months prior to the end of the Term of the Original Equipment Schedule, Lessee may,
effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the
"Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the
Original Equipment ("Technology Refresh").
(b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay
Lessor an amount equal to any and all Rent and other amounts then past due and owing under the Original Equipment
Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of
the Agreement. If Lessee fails to pay Lessor all Rent payments and other amounts or return all such Original Equipment
to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to
any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of
the Agreement and the Original Equipment Schedule shall continue to apply.
(c) If Lessee elects a Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and
this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as
provided in Section 28 of the Agreement, Lessee shall be relieved of all obligations under the Original Equipment
Schedule."
Lessor and Lessee hereby make this Amendment an integral part of the Schedule.
CITY OF SOUTH BEND, INDIANA HEWLETT-PACKARD FINANCIAL SERVICES COMPANY
By: a. _ By:
(Lessee -Authorized St m
�
---- _ .. of
II .... -
(Type/Print Name)
APR 13�p ld',ZL
2
(Title).. �m
(Date)
Page 1 of 1
Tech Refresh Amendment (10-07-04)
Master Agreement Number 5245088229
Schedule Number 524508822900021
COUNTERPART NO. OF . TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS
DEFINED ON THE UCC), NO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR
POSSESSION OF ANY COUNTERPART OTHER THAN COUNTERPART NO. 1.
STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
SCHEDULE
HEWLETT-PACKARD FINANCIAL SERVICES COMPANY' ("Lessor') and City of South Bend, Indiana, an agency, department
or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase
Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be
identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties.
The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used
in this Schedule without definition have the meanings ascribed to them in the Master Agreement.
i. LEASE.
A. Descri tlon of Items of Leased E ul meat
See Attached Exhibit A
B. Term: 49 Months
2. RENT. See Attachment A
Total Cost
$241,851.96
ANNUAL RATE OF INTEREST 4.84%
3. LATEST COMMENCEMENT DATE: July 31, 2019. Lessor's obligation to purchase and lease the Equipment is subject to the
acceptance Date being on or before the Latest Commencement Date.
4.. EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH BEND, IN, 46601
s. SELLER: HP INC. & Civitas IT
6. APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending_ _2019
are available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been
encumbered or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal
Period.
7. NON -ASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the
contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in
the Equipment or this Schedule or any Lease.
8. ADDITIONAL PROVISIONS:
9. FISCAL PERIOD: 111/19 thru 12/31/19
LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN
SECTION 1.A ABOVE. SUCH LEASE WILL BE GOVERNED BY THE MASTER AGREEMENT AND THIS SCHEDULE, INCLUDING
THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN THE EVENT OF ANY CONFLICT BETWEEN
THE TERMS OF THIS SCHEDULE AND THE MASTER AGREEMENT, THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE
HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND
WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE.
LESSEE:
CITY OF SOUTH EN I
By. r , o� UN910
t^
LESSOR:
HEWLETT-PACKARD FINANCIAL SERVICES COMPAW
By:
Name and Title
Date
' Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York.
2 Authorized to do INANCIAL SERVICES COMPANY in the states of Alabama and New York.
Pagel of 4
Master Agreement Number 5245088229
Schedule Number 524508822900021
ATTACHMENT A
lc
SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT
The first payment
of Rent will
be due 30 days
after the Acceptance
Date and
all payments will be due
monthly thereafter.
Rent NO
Payment
Interest
Principal
Balance
Concluding Payments
..................
0
...........
$241,851.96
......
$246,689.00
1
$5,044.31
$974.51
$4,069.80
$237,782.16
$242,_537.80WW
2
$5,044.31
$958.11
$4,086.20
$233,695.96IT
IT$238,369.88
3
$5,044.31
$941.65
$4,102.66
.............�......_...............
$229,593.30
....._....
$234,185.17
4
$5,044.31
$925.12
$4,119.19
m ,-$225,474.11
$229,983.59
5
$5,044.31
$908.52
$4,135.79mmm
mmmmmmmmmmm$22m1,338.32
$225,765.09
6
$5,044.31.._._......._...�
$891.85
................
$4,152.46
�.
$217,185.86
$221,529.58
...._.
7
$5,044.31
........... _
$875.12
$4,169.19
$213,016.67
$217,277.00
8
$5,044.31
$858.32
$4,185.99
$208,830.68
$213,007.29
9
$5,044.31
$841.46
$4 202.85
$204 627.83
.__.$__�
208,720.39
10
$5,044.31
$824.52
$4,219.79
$200,408.04
$204,416.20
11
$5,044.31
$807.52
$4,236.79ITIT
ITITITmmm$196,171.25W
....... .......................
$200,094.68
12
$5,044.31
$790.45
__.
$4,253.86
..........................................
$191,917.39
....................._
$195,755.74
13
$5,044.31
$,773.3-1
_ ........ 4_ _ _._
$,271.00
...............
$187,646.39
$191,399.32
14
$5,044.31
$756.10
$4,288.21
$183,358.18
$187,025.34
.... _
15
___._.... -.w 044.31
$5,
$738.82...
_...
$4,305.49
$179,052.69
$182,633.74mm
16
$5,044.31
$721.47
$4,322.84
$174,729.85
$178,224.45
17
$5,044.31
$704.05
$4,340.26
$170,389.59
$173,797.38
18
$5,044.31
$686.56
$4,357.75
$166,031.84
$169,352.48
19
$5,044.31
$669.00
$4,375.31
.............. _..........�w
$161,656.53
..
$164,889.66
20
$5,044.31
$651.37
$41.39��..........�
2.94
���.....����...._..�................w_�
$157,263.59
$160,408.86
21
$5,044.31
$633.67
$4,410.64
$152,852.95
$155,910.01
22
$5,044.31
$615.90
$4,428.41
$148,424.54
$151,393.03
23
$5,044.31
$598.06
$4,446.25
........
$143,978.29
..__W.._W............��...6,
$146,857.86
24
�...�_ _
$5,044.31
$580.14
_......._...........................
$4,464.17
.........___...
$139,514.12
$142,304.40
25
$5,044.31
$562.15
mmmmmmmmmmm m$4,482 16
$135,031.96
$137,732.60
26
$5,044.31
$544.09
$4,500.22
$130,531.74
$133,142.37mm
27
$5,044.31
$525.96
$4,518.35
$126,013.39
$128,533.66
28
$5,044.31
$507.75
$4,536.56
$121,476.83
.................._...............
$123,906.37
29
$5,044.31
$489.47
$4,554.84
.............................................W
$116, 921.99
$119,260.43
30
$5,044.31
$471.12
$4,573.19
$112,348.80
$114,595.78
31
.....................................
$5,044.31
_.................... .. ...
$452.69
.... _._....................................:
$4,591.62
$107,757.18
$109,912.32
32._
. .. _
$5,, 44 31
.................... ._....:
$434.19
$4,610.12
$103,147.06
�__...
$105,210.00
33
$5,044.31
$415.62
$4,628.69
$98,518.37
$100,488.74
34
$5,044.31
$396.97
$4,647.34
$93,871.03
$95,748.45
35
$5,044.31
$378.24
$4,666.07
$89,204.96._...._
$90,989.06
Page 2 of 4
MLPA 08-22-07
36
$5,044.31
$359.44 $4,684.87
$84,520.09
$86,210.49
mr.... ..................37
$5 0...........
44.31
.....
$340.56 $4,703.75
______..m ,.....
$79,816.34
$81,412.67
38
$5,044.:.3.i
mm$321.61 ................�
$4,722.70
$75,093.64
------ W.._--- _
$76,595.51
- 39 _
.m........._$5,044.31�
$302.58 4,74..........
$ 1.73
.... - .... ._..
$70,351.91
$71,75 8.95
40
....
$5,044.31
..._............._. _ ...............
$283.47 $4,760.84
$65,591.07
.$..�.'6,9..............9"
66,902.89
41..
$5,044 31
............ $264.29m $4,780.02
$60,811.05
$62,027.27
42
$5,044.31
_._...._....._.$245.03 W µµµWuµµ W$4,799.28
$56,011.77
$57,132.01
43
._ $5,044.31
...._�. _......._............._ ��.....�..........................._�
$225.69 $4,818.62
v
$51,193.15
______..-----.....W_......-
$52,217.01
44
$5,044.31
$206.28 $4,838.03
$46,355.12
m� mmmm $47,282.22
45
$5,044.31
$186.78 $4,857.53
$41,497.59
�mmmmm m W$42,327.54
�....._.
46
... .........
$5,044.31
$167.21 $4,877.10
$36,620.49
$37,352.90
47
$5,044.31
$147.56 $4,896.75
$31,723.74
$32,358.21
48
$5,044.31
$127.83 $4,916.48
$26,807.26
$27,343.41
49
$26,915.28
$108.02 . mmmmmmmmmmmmmmmmm$26,807.26
.......
$0.00
$0.00
Grand Totals
$269,042.16
$27,190.20 ........... 241,85
$0.00
Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in
the event you prepay tis lease early.
4f-Z�-1�1
Lessee Please Initial and date: ��� (' ,A"
Page 3 of 4
MLPA 08-22-07
Reg Dc%k 60OG4 Smalft-04ck
4
2YE29AV
HP ProDesk 600 G4 Desktop Mini Americas PC
48400
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9,84
149% $
72 12
4
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HIP Wireless Keyboard and Mouse Business Slim Keyboard US
14000
002033
185
14,9% q
2086
4
2YE56AV
HP DisplaVPort Port
10,00
002033
020
149% $
149
4
2YF35AV#ABA
HIP 600 G4 OM Country Kit US
4D0
002033
0.08
14,9% $
0,60
4
ZHX66AV
Intel vPro Upgrade
4400
0,02033
0,89
14,9% 'a
656
4
2YE38AV
G4/G5 DM 35W SATA Drive Bracket
8,00
0,02033
0A6
14,9%
119
4
2YG91AV#ABA
Windows 10 Pro 64 US
32400
0,02033
659
149%
48,28
4
2YE91AV
8GB (1x8GB) DDR4 2666 SODIMM Memory
28800
002033
5,86
149%
42,91
4
2YE26AV
65 Watt DIM Ext Power Adapter External Power Supply
1600
002033
033
149%
238
4
YOH28AV
ENERGY STAR Certified Label
200
002033
004
149%
030
4
2YE85AV
Single Unit (Desktop Mini) Packaging
400
002033 S
0,08
149%
0,60
4
2YF30AVNABA
3/3/3 (material/labor/onsite) DM Warranty US
4000
002033
0,91
149% $
5196
4
2YE33AV
Intel Core IS 8500T 2,1 2666MHz GC 35W CPU
61200
002033
12,44
149% S
9119
4
2YE96AV
256GB PCIe NVMe Solid State Drive
340,00
0,02033
691
149%
50,66
4
YOH36AV
No Included Mouse
$
4,00
002033
0013
14,9%
0.60
4
3MZ08AV
Intel CFL Core 6 DM vpro Label
$
2,00
002033
0,04
149%
030
ProDesk 600 G4 MuI6 pack
. ........................
100
2YE29AV
HP ProDesk 600 G4 Desktop Mini Americas PC
$
12,10000
0.02033 $
245,99
149% $
1,80290
100
2YZ40AV#ABA
HP Wireless Keyboard and Mouse Business Slim Keyboard US
$
3,50000
002033
7116
14,9% $
521,50
100
2YE56AV
HP DINpI.yP.rt Port
$
250,00
002033
509
14,9%
37,25
100
2YF34AV4ABA
HE 600 G4 DM Bulk Pack Country Kit US
$
100.00
002033
2,03
14,9%
1490
100
ZBX66AV
Intel vPro Upgrade
$
1,100,00
0 02033
22,36
149%
16390
100
2YE39AV
G4/G5 DM 35W SATA Drive Bracket
$
20000
0 D2033 $
4,07
149%
2980
100
2YG91AV#ABA
Windows 10 Pro 64 US
$
8,100,00
002033
16467
149% $
1,206,90
100
2YE91AV
BOB (lm8GB) DDR4 2666 SODIMM Memory
$
7,20000
002033
146,38
14,9% $
1,072,80
100
2YE26AV
65 Watt DM Ext Power Adapter External Power Supply
400,00
002033
813
14,9% $
59,60
100
YOH28AV
ENERGY STAR Certified Label
50,00
002033
102
14,9% $
7,45
100
2YE82AV
Multi -Unit (Desktop Mini) Eco-Packaging
$
100,00
0,02033
203
14,9% $
1490
100
2YF30AV#ABA
3/3/3 (mate rial/labor/ansite) DM Warranty US
$
1,00000
002033
2033
1.49% $
14900
100
2YE33AV
Intel Core 15 8500T 2 1 2666MHz 6C 35W CPU
$
15,30000
0,02033
31105
1.43% $
2,27970
100
2YE96AV
256GB PCIe NVMe Sc,lid State Drive
8,500,00
0,02033 $
172,91
14,9% $
1,26650
100
YOH36AV
No Included Mouse
100,00
0,02033
2.03
14,9% $
1490
100
3MZ08AV
Intel CFL Care 15 DM vpro Label
5000
0,02033
102
1.4,9% $
745
104
U7897E
HP 4y NextBusDay Onsite DT Only HW Supp
1,040,00
002261
2351
00% $
61,412.00
$1,250.88
9,995.43
107
2GMOOAV
FIR IDS UMA 15-83SOU for WWAN 640 G4 Base NB PC
31,13700
0.02063
642,36
11.4%
3,54962
107
2GM54AV
Intel 8265 ac 2x2 +Bluetooth 4,2 WW
1,177,00
0,02063
24,29
11.4%
134.18
107
2GM22AV
No Near Field Communication (No NFQ
10700
0,02063
2,21
11.4% $
1220
107
2GM68AV#ABA
Clickpad Backlit spill -resistant US
2,46100
002063
5077
11.4% $
280,55
107
2GL93AV
3 Cell 48 WHr Long Life
2,03300
002063 $
4194
11.4% $
23176
107
2GM36AV
8GB (lxSGB) DDR4 2400
8,56000
0,02063 $
17659
11.4% $
97584
107
2GM65AV#ABA
CS 1.0m Power Card US
107,00
002063
2.21
11.4% $
1220
107
2GM83AVNABA
Windows 10 Pro 64 US
11,77000
M02063
242,82
11.4% $
1,34178
107
2GM72AVRABA
Country Localization US
10700
0.02063
2 21
11.4%
1220
107
2GL90AV
45 Watt Smart nPFC AC Adapter
428,00
0,02063
883
11.4%
4879
107
2GM52AV
Integrated HD 720p DualAryMic Welacam
42800
002063
8,93
11A% $
4879
107
X7B43AV
eStar Enable IOPT
$
10700
0.02063
221
11.4%
12,20
107
2GM23AV
No SmartCard Reader
$
10700
0,02063
121
11.4%
1220
107
2GM20AV
AMT Enabled
Se
10700
0,02063
221
11.4% $
1220
107
2GM29AV
N. WWAN
10700
002063
221
11.4% $
12.20
107
2GM62AVMABA
3/3/0 Warranty US
2,88900
0,02063
59.60
11.4% $
32935
107
2GM44AV
256GB PCIe NVMe Three Layer Cell Solid State Drive
10,49600
0,02063
216,33
11.4% $
1,19540
107
2GM09AV
14 inch FHD (1920x10130) Anti -Glare LED UWVA enabled for Wsbcam slim
5,992,00
0,02063
12361
11.4% $
68309
107
2GM39AV
Fingerprint Reader
32100
002063
6.62
11.4%
3659
107
IQE39AV
Core iS vPro G9 Label
10700
0,02063
2,21
11.4%
1220
107
UA6H7E
HP 4y N.xtBusDay Onsit./DMR NB Only SVC
$
10,05800
002261
227,41
0.0%
0
7
3AQ01AV
HP Z2 Mini G4 Performance Americas WKS
1,96000
0,02029 $
39,77
129% $
25284
7
3AX72AV
1TB 7200RPM 9 5mm SATA 2 Sin
56000
002029 $
1136
129%
72,24
7
3PL97AV
Operating System Load to M,2
3,50
002029 5
007
129%
0,45
7
3AX62AV
230 Watt External Power Supply
27650
0,02029
5,61
129% $
3567
7
4FX52AV4ABA
USEI Business Slim Wired Keyboard US
4900
0,02029
099
129%
632
7
3JN25AV
HIP Displ.yPart Port
1400
002029
028
129%
181
7
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HIP Z2 Mini G4 Perf Country Kit US
1400
002029
028
129% $
181
7
3AY29AV#ABA
3/3/3 (material/labor/onsite) Mini Warranty US
17500
002029
3.55
119%
22,58
7
3AX66AV
Intel Car. U 8700 6C 65W CPU
2,27500
0.02029 $
4616
129%
293,48
7
3AY16AV
Z Turbo Drive 512G B 2280 TLC Solid State Drive
1,75000
0,02029
3551
129%
22575
7
3AX76AV
HP Optical Wired Mouse USB
1400
0,02029
029
129%
191
7
3AX71AV
NVIDIA Quadr. P600 4GB MXM
1,22500
0,02029
24,86
129%
158,03
7
3AY61AV#ABA
Windows 10 Pro 64 US
76300
0,02029 $
1548
12,9%
9843
7 3AX99AV
32GB (2xl6GB) DDR4 2666 SODIMM NECC Memory
5
2,80000
7 3AX09AV
Single Unit (Mini) Packaging
5
350
1 3AY17AV
HP Remote Graphics Software (IGS) for Z
$
350
7 U1G37E
HP 4y NextbusdaV Onsite WS Only HW Supp
$
147,00
$ 12 033XV
IMMMVIEWIMON
2
2ZV65AV
HIP IDS UMA i5-8350U 8GB 1030 G3 Base N8 PC
$
1,33596
2
2YW07AV
256GB PCIe NVMe Three Layer Cell Solid State Drive
$
19000
2
3FQ66AV
Wasorn AES 2.0 Pen with App Launch Button
2,00
2
2YW14AV
Intel 8265 ac 2x2 +Bluetooth 42 WVV
2000
2
2YWO1AV
No Near Field Communication (No NFC)
200
2
2YW20AV#ABA
Clickpad Backlit spill -resistant Collaboration US
50,00
2
2YV89AV
4 Cell 56 WHr Long Life
5600
2
3CX82AV#ABA
window% IQ pm 64 VS
218,00
2
2YW19AV#ABA
Country Localization US
200
2
X7B43AV
eStar Enable IOPT
200
2
SLS26AV
65 Watt nPFC C6NS USB-C Straight AC Adapter
22,00
2
2YWOOAV
AMT Enabled
2,00
2
2YW02AV
No WWAN
200
2
3CX87AV#ABA
1/1/0 Warranty US
5200
2
SLS27AV4ABA
C5NS 1 Om Sticker Premium Power Cord fixed duckhead Black US
1000
2
2YV97AV
133 inch FHD (1920xlG80) BrightVatu LED UWVA uslim Touchscreen
32000
2
2TD21AV
Core IS sz2 vPro G8 Label
200
002029 5681 129% 361,20
002029 007 119% 0,45
002029 $ 0,07 12,9% 0,45
0.02261 3,32 0,0%
$-.49 $ 1,533.2
002063 $2756
0,02063 392
002063 004
0,02063 0,41
002063 0,04
002063 103
00206-9 116
002063 450
002063 0.04
002063 004
002063 045
002063 0,04
0,02063 004
002063 1,07
002063 021
002063 660
002063 0,04
11,4% $15230
114% 21,66
11,4% 023
114% 2.28
114% 023
11,4% 570
114% 639
11,4% 2485
114% 023
114% 023
114% 251
11,4% 0.23
114% 023
114% 593
114% 114
114% 36,48
11.4% 023
2
UA7A4E
HP 4y NextBusDaV OmsjteDMR NB Only SVC
308,00
002261 6.96
0,0%
2.595.96
'
,ww54.16
26083
=11=11110=111
79
D9Y32AA#ABA
HP 2013 Ultra5lim Docking Station
8,611,00
0.02063 177,64
11,4% 901,65
"i
3FF69AANABA
HP USB-C Dock G4 US
20400
002063 4,21
11,4% 23,26
342
1FH45AA
HIP E223 215" Display
49,248,00
002700 $1,329,70
103% 5,369,03
100
2LC49AA
HP 5100 Speaker Bar (EOL 6/2019)
1,500,00
002700 $ 40.50
10,9% 16350
ill
2DW53AA
HP B300 PC Mounting Bracket (Compatibility dependant an monitor)
2,109,00
002700 $ 5694
109% 229,88
j
61,672.00
6 �166,32
220
CITUBR
Civitas Deployment Services (receiving, warehousing, imaging and deploying)
$
16,SO0,00
002261 $ 373,07
00% $
122
CIT-LBR2
Civitas Deployment Services (Add'I/Second monitor)
$
1,098,00
002261 $ 24.83
Do%
643
CIT_LBR 3
Civitas Deployment Services (Asset tagging and reporting plus 200 add'I labels)
$
1,92900
002261 $ 4361
00%
-50
Of LED
Credit for SB IT deployment Services (receiving, warehousing, imaging and deploying)
$
(3,750,00)
002261 $ (94,79)
0,0%
-26
CIT-LIBR-2
Credit for SB IT deployment Services (Add'I/Second monitor)
$
(23400)
0,02261 $ (529)
00% $
15,543.00
.. 241_851 96
regh r_?*?rqfi1r 4o4s" QRfLoo?
The refresh option is at month 48, If the City decides to refresh the optional buyout
payment is waived so long as the equipment is returned on time, If the city decides not to refresh
the optional buyout payment will be invoiced automatically, All the tax advantages of the
Tax Exempt Installment Sale option are applicable under the tech refresh option
Pricing includes a 3% uplift for packaging and shipping at lease end Lease is written as a 49 month term with 46 monthly payments and option payment
in mnth 49 for the final month5th year berm
* Rates are valid through 7-31-19
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Number CDQ1630
625 Av�� S�E, 5u/tc3U1, Grand Rop�ds, Ml 49]45 Date Apr 23, 2010
t, 855-424-8482 C 8B8-545-46A"O
Hewlett Packard Financial Services C South Bend, City mf
Howard
TomAckemnann Sue Gerlach
430 Mountain Avenue 227VV.Jefferson Blvd
855-424-8482ext500
Murray Hill, N]O7974 13th Floor
United States of America South Bend, IN 46601
howandh(�c|v|tas'zT.com
Phone (224) 513-4299 Phone 574-245-6209
Fax (224)512-4299 Fax
Here isthe quote you requested.
�
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Net3O Best Way
ila
1 330 [CIT_L8Q1] Civitas[TRecuiving/tagging/imaging/dep|oymentServices
$75.00 $16,500.00
per -unit
2 122 [C[T_L8R2] CivitasITReceiving/tagging/imaging/dep|oymentServices
$9.00 $1,098.00
par -second monitor
3 643 [CIT_L8R3] Civitas Deployment Services (Asset tagging and reporting plus
$3.00 $1,939.00
2OOadd'|labels)
4 Credit for expected self -deployment below:
S -SO [ClT_L8R1] CivitasITRecoiving/tagging/imaging/dep|oynnentServices
$75.00 -$3,750.00
per -unit
6 -26 [C[T_L8R3] Cixitas[TRecaiving/tagging/imaging/dep|oymentServices
$9.00 -$234.00
per -second monitor
SubTotaU $15,543.00
Tax $0.00
Shipping $0.00
Please contact me if I can be of further assistance.
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date.4/16/19..........................................................................................................................................
Name Sue Gerlach Department IT
BPW Date 4//I9 Phone Extension 6209
R�d Prior to Submittal to Board
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing ® Michael Schmidt
Check the Atwouriate Item T vDe
L Professional Services Agreement HContract
Sandra penned
[❑ Open Market Contract
Amendment/Addendum
Bid Opening
Bid Award
Quote Opening
Quote Award
❑ Proposal Opening E]
C/O & PCA No.
❑ Chg. Order, No. E]
Traffic Control
E Other: HP Lease
Company or Vendor Name Hewlett Packard
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
All Submissions
LJ Proposal
El Special Purchase, QPA
Req. to Advertise
❑ Reject Bids/Quotes
❑ PCA
Resolution
Ease./Encroach
YesLJ If Yes, Approved by Purchasing
No
❑ Title Sheet
❑ MBE Completed E-Verify Form Attached ❑ Yes
❑ WBE ❑ No
2019 Computer Refresh
....... .............. ......
N/A
IT Debt Service Principal and Interest
Prin 279-0672-415.38-01 Int 279-0672-415.38-02
...........................................................
Not to exceed $241,851.96
$5 044.31 Monthly,for 48 months
Replace computer equipment that have reached end of life and lease schedu
For Chan e Orders Only
Amount of
I❑ Increase $
Q Decrease ($
Previous Amount
$
Increase �....%.
Current Percent of Change:
Decrease
( %
New Amount
$
Increase
%
Total Percent of Change:..
Decrease
Time Extension Amount:
New Completion Date:
_................._