The URL can be used to link to this page

Home My WebLink AboutHardware Lease - Dell Financial Services - Toughbook Laptops for SBPD Cars1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD ,,Of ITH BEND_ INDIANA 46601-I 930 Missy Totten Dell Financial Services PO Box 81577 Austin, TX 78708-1577 RE: Hardware Lease Dear Ms. Totten: OU111i 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LC WORKS April 23, 2019 PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on April 23, 2019, approved the above referenced lease for Dell Toughbook laptops for the South Bend Police patrol cars in the amount of $11,442.33 annually, for a total of $51,467.85 for five (5) years. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Information Technologies Department TO: The Board of Public Works FROM: Information Technologies Department SUBJECT: Dell Lease for Police Laptops DATE: 4/3/19 Members of the Board - This Agenda Request submission is to lease 15 Dell Toughbook Laptops for use in the Police patrol cars. This submission is an approval for PO creation. After Dell receives the PO for order, they will provide the lease paperwork for signature. Thank you for your consideration. Sue Gerlach Cc: Clara McDaniels Sandra Kennedy Michael Schmidt KDfGLL I Financial Services DELL FINANCIAL SERVICES LEASE PROPOSAL CITY OF SOUTH BEND April 1, 2019 Thank you for the opportunity to provide leasing information to you on the proposed acquisition of Dell product. Dell Financial Services (DFS) is a leasing institution fully integrated into Dell Computers' systems and operations allowing you to benefit from one stop shopping for all your hardware, software, peripherals, service, support, and financing needs. The lease quote provided below outlines only a few of the options available to you through DFS programs„ If the information does not meet your needs, please let us know and we will work with you to tailor a lease program that does, Should the attached lease quote meet to your satisfaction, the next step is to issue a purchase order for the equipment. Please refer to the "Purchase Order' section and fax in your PO. Once your order(s) is entered by your Dell Hardware Representative, I will fax you the lease contract. It is the returned and signed lease contract that sends the orders into production. If you have any questions or comments, please don't hesitate to call me a512-724- 5095. Thank you for your interest in Dell Financial Services. Sincerely, Missy Totten Dell Financial Services LEASE PROGRAM: 1 Buyout Tax Exempt Lease Purchase Total Payment Lease Term Lease Rate Lease Quote # Equipment Unit Price Oty. Amount Frequency (months) Factor Payments Financed 3000025530352,3 Latitude 12 Rugged $3,431,19 15 $ 51,467 85 Annual 60 0,22232 $ 11,442.33 Extreme 7214 $ 51,467.85 $ 11,442.33 END OF LEASE OPTIONS: 1 BUYOUT LEASE OPTION Option atell ale to lessee liplelion of the base lease term are as follows:, Exercise the option to purchase the products for $1.00, LEASE QUOTE: The Lease Quote is exclusive of interim rental, shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes, insurance premiums and similar items which shall be for Lessee's account. Lessee will pay Payments and all other amounts without set-off, abatement or reduction for any reason whatsoever. Additionally, Lessee shall declare and pay all sales, use and personal property taxes to the appropriate taxing authorities, Ifyou are sates tax exeatr t, please fax a copy of your Exemption Certificate with the Lease Contract. PURCHASE ORDER: The Purchase Order will be made out to Dell Financial Services, One Dell Way, RR3 / MS8468, Round Rock, TX 78682, The Purchase Order will include the quote number, quantity and description of the equipment. Please be sure to indicate that the PO is for a lease order and shows the type of lease, the term length, and payment frequency. The date of the lease quote referenced should be included. Please be sure to include any applicable shipping costs as a line item, Please include your address as the SHIP TO destination, INSURANCE: The risk of loss on the Equipment is borne solely by the Lessee, Lessee shall be required to purchase and maintain during the Term (i) comprehensive public liability insurance naming Lessor as additional insured; (ii) "all-risk" physical damage insurance in a minimum amount of the Purchase Price, naming Lessor as first loss payee; and, (iii) workmen's compensation insurance. APPROPRIATION COVENANT: The Lease shall contain an appropriation of funds clause. The Lessee will covenant that it shall do all things legally within its power to obtain and maintain funds from which the payments may be paid and Lessee will not give priority or parity in the application of funds to any functionally similar equipment, DOCUMENTATION: Duly executed Agreement and other appropriate documents, including, opinions of counsel, UCC financing statements, audited financials and such other documentation as is reasonably requested by Lessor, PROPOSAL VALIDITY/APPROVALS: This is a proposal based upon market conditions and rA �,rV,i,iV fv a iPx at 1tx is subject to final credit approval, review of the economics of the transaction, and execution of mutually acceptable documentation xto v .,era of N. i [3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/3/19 Name Sue Gerlach Department IT BPW Date 4/23/19 Phone Extension 6209 =Wwwm Reg uired Prior to Submittal to Board BPW Attorney ❑ Attorney Name Clara McDaniels Dept. Attorney Z Attorney Name Purchasing [A Michael Schmidt Check the Anoronriate Item Tvpe - " Professional Services Agreement " Contract Sandra Kennet EJ Open Market Contract ❑ Amendment/Addendum F Bid Opening Bid Award Quote Opening E] Quote Award Proposal Opening ❑ C/O & PCA No. EJ Chg. Order, No. ❑ Traffic Control F1 Other: Dell Lease lReouired Information All Submissions Proposal Special Purchase, QPA Req. to Advertise [� Reject Bids/Quotes PCA ❑ Resolution Ease./Encroach ❑ Title Sheet Company or Vendor Name Dell ....... ......W New Vendor EJYes❑ If Yes, Approved by Purchasing ® No MBE/WBE Contractor MBE Completed E-Verify Form Attached ❑❑ Nos F-IProject Name Laptops for Police Department Project Number N/A _... _.... _. Funding Source IT Lease Account No. Principal 279-0672-415-38.01 Interest 279-0672-415-38.02 Amount $51,467.85 Terms of Contract $11,442.33 annualhy for.5 years Purpose/Description Deli Tou � bpok Laptops for patrol cars For an e Orders Onl Amount of Fj Increase $ ....... n Decrease ($ )_ Previous Amount .............. $ ....... Increase % Current Percent of Change: Decrease 0 New Amount $ .- ........................... Increase _...... .... ..��. % Total Percent of Change: Decrease .... /o Time Extension Amount: New Completion Date: .._ ....._. _........ ..........................