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Home My WebLink AboutAmendment No 4 to PSA - Alliance Architects - Howard Park Reconstruction1316 COUNTY -CITY BUILDING 227 w.JEFFERSON BOULEVARD SOUTH BEND. 1NDIANA 46601-1930 CITY OF BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC April 23, 2019 William Lamie Alliance Architects, Inc. 929 Lincolnway East, Suite 200 South Bend, IN 46601 RE: Amendment No. 4 to Professional Services Agreement Dear Mr. Lamie: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on April 23, 2019, approved the above referenced amendment regarding owner directed changes and value engineering to reduce the contract amount for Howard Park reconstruction in the amount not to exceed $64,659, for a new total of $1,375,623. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU Amendment ALA Document B1 04ii OwnerStandard Form of Agreement Between Architect TO: City of South Bend Department of Public Works In accordance with the Agreement dated: BETWEEN the Owner: CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS 1316 County -City Building South Bend, Indiana 46601 and the Architect: ALLIANCE ARCHITECTS, INC. 929 Lincolnway East, Suite 200 South Bend, Indiana 46601 for the Project: Howard Park Reconstruction City Project No. 117-047-B 219 South St. Louis Blvd South Bend, Indiana 46617 Amendment Number: Four June 27, 2017 The parties hereto agree to the following terms and conditions as the Amendment to the Agreement between them dated the 23rd Day of April in the year Two Thousand and Nineteen: ARTICLE 4 ADDITIONAL SERVICES Additional Services listed below were necessitated by a change in the initial information, previous instructions and approvals given by the Owner and completed by the Architect and their consultants. AMENDMENT NO. FOUR City of South Bend -2- April 23, 2019 The additional compensation (see Article 11, Paragraph 11.3) for Additional Services shall be as follows (Hourly Billing Rates are based on Attachment "C" of AIA Document B101 dated June 27, 2017): 1. Retaining Wall/Bridge Design Services $21,575.00 Alliance, Stantec, Lakota PM 5 hrs x $165/hr = $ 825 Tech 10 hrs x $125/hr = $ 1,250 Stantec $19,50O $21,575 2. Playground Design (BEST Option) $11,300.00 Alliance, Lakota PM 5 hrs x $165/hr = $ 825 PMLA 15 hrs x $165/hr = $ 2,475 PA 30 hrs x $150/hr = $ 4,500 Tech 28 hrs x $125/hr = 3,500 $11,300 3.. Post -Bid Value Engineering Services $31,784.00 (9/9/18-11/24/18) Alliance Architects PM 72 hrs x $125/hr = $ 9,000 PA 38 hrs x $125/hr = $ 4,750 Clerical 7 hrs x $ 65/hr = 455 $14,205 M/E Design Services PM/PE 10 hrs x $140/hr = $ 1,4010 Tech 48 hrs x $ 90/hr = 1. 4,320 $ 5,720 Abonmarche PM/PE 4 hrs x $145/hr = $ 580 Tech 58 hrs x $ 85/hr = 4 930 $ 5,510 Lakota Group PM/LA 4 hrs x $165/hr = $ 660 PA 32.5 hrs x $150/hr = ,,875 $ 51,535 AMENDMENT NO. FOUR City of South Bend -3- April 23, 2019 Stantec PM/PE 2 hrs x $165/hr = $ 330 Tech 4 hrs x $121/hr = 484 $ 814 Total Additional Services Compensation: 64,659.00 ARTICLE 11 COMPENSATION: Initial compensation for Architect's Basic Services was a lump sum fee equal to One Hundred Eighty -Five Thousand Five Hundred and 00/100 Dollars ($185,500.00) including Reimbursable Expenses. The additional compensation for the Schematic Design Services Phase, Design Development Services Phase, Construction Document Services Phase, Bidding Services Phase and Construction Services Phase was as follows: Lump sum fee equal to One Million Eighty -Eight Thousand Five Hundred and 00/100 Dollars ($1,088,500.00) including Reimbursable Expenses: Schematic Design Services Phase: Ten Percent (10%) Design Development Services Phase: Fifteen Percent (15%) Construction Document Services Phase: Fifty Percent (50%) Bidding Services Phase: Five Percent (5%) Construction Services Phase: Twenty Percent (20%) Total Basic Compensation One Hundred Percent (100%) $ 108,850.00 $ 163,275.00 $ 544,250.00 $ 27,212.00 244491100 $1, 088, 500.00 The total compensation for all of the Architect's Basic Services were amended to a lump sum equal to One Million Two Hundred Seventy -Four Thousand and 00/100 Dollars ($1,274,000.00) including Reimbursable Expenses. The total compensation for all of the Architect's Basic Services and Additional Services shall be amended to a lump sum equal to One Million Three Hundred Seventy Six Thousand Five Hundred Twenty Three and 00/100 Dollars ($1,375,623.00) including Reimbursable Expenses. AMENDMENT NO. FOUR City of South Bend -4- April 23, 2019 Each and every other provision of the aforesaid Agreement remains in full force and effect and is unaffected by this Amendment. IN WITNESS WHEREOF, the undersigned executed and delivered this Amendment on the date set forth opposite the name of each. SUBMITTED BY: N(Mowr h6w-�' (Signature) William R. Lamie, Principal (Printed name and title) AGREED TO: (Printed nand A ril 23 2019 —_ (Date) (Date) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date April 12, 2019 Name Roger Nawrot Department Division/Bureau Public Works Engineering BPW Date April 23, 2019 Phone Extension 5932 . . ..... Required Prior to Submittal to Board Legal Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ . Check the H Agreement 0 Professional Services El Bid Opening Quote Opening ❑ Change Order No. ❑ Ease/Encroach. Other: Amendment No. 4 Michael Schmidt roviate Item Twe — H Contract F— Resolution for All Submissions F Proposal El Bid Award ❑ Req. to Advertise El Quote Award C/O & PCA No. ❑ PCA ❑ Traffic Control: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Required Information Alliance Architects, Inc. Yes DA No MBE WBE No PN Yes Name of Com Howard Park Reconstruction 117-047 _._._._ ..._ Reaional Cities Grant 201-1111-452.31-06 $ 64,659.00 Not to Exceed If Yes, Approved Addendum ❑ Title Sheet Purchasi This amendment is for Owner directed changes and value engineering to reduce the contract amount. The total contract price with this amendment is $1,375,623.00. Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) _.� Required For Change Orders Onll„y___- Amount of ❑ Increase $ ........ .... ❑ Decrease $ __.....___ Previous Amount $ Current Percent of Change: % New Amount ..._..._._._... Total Percent of Change: % �................. Dispersal After Ap rov l _ ... ,. _— ....._� Copy Original F] Kara Boyles _.......—.......................—......_.......�.................... _........__.....__.. El Roger Nawrot �..._ ....._......_.. .- ........... ........................................... El r]