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Home My WebLink About04182019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Historic Leeper Park Improvements – Project No. 118-010A 1. Funding: RWDA TIF (452.1101.452.31.02) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of April 4, April 9, and April 16, 2019 2. NOTICE OF INTENT A. 2019 Self Paving Curb and Sidewalk Program 1. Description: Notice of Intent to Self-Perform Work using City Staff 3. OPENING OF BIDS A. Water Treatment Chemicals 2019-2020 1. Funding: Various Operational Budgets B. One (1) or More, 2018 or Newer, Truck Mounted Automatic Pothole Patcher – Spec D 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) C. One (1) or More, 2019 or Newer, One-Ton Crew Cab Four-Wheel Drive Pickup Truck – Spec E 1. Funding: Sewer Department Capital (642.0621.415.43.02) D. Seventeen (17) More or Less, 2019 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec H 1. Funding: Police Department Capital Lease/Water Works and Fire Department Capital (101.0801.421.38.01/.02; 622.0640.415.43.02; 287.0902.422.43.02) E. One (1) or More, 2019 or Newer, 18,000lb. Four-Wheel Drive Chassis with Custom Flat Bed – Spec I 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) 4. OPENING OF QUOTATIONS A. 2019 Tree and Stump Removal – Project No. 119-012 1. Funding: MVH (202.0619.431.31.06) B. Century Center Upgrades and Renovations – Project No. 118-104A-R 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Hydrant Flow Testing – Project No. 119-041 1. Funding: Water Works Professional Services (620.0640.658.31.02) D. Lafayette Building Drain Replacement – Project No. 119-042A 1. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. East Bank Sinkhole Repairs – Project No. 118-305A 1. Company: Northern Indiana Construction Co., Inc. 2. Amount: $68,728; Base Quote plus Alternate No. 2 3. Funding: Streets and Alleys (226.0419.672.42.03) B. Human Rights Commission Office Remodel 1. Company: Premier 1 Construction, Inc. 2. Amount: $21,252 3. Funding: COIT (404.0617.431.36.01) 6. CHANGE ORDERS A. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 11 3. Increase Amount: Additional Sixty-Three (63) Days 4. Revised Contract Completion Date: May 24, 2019 5. Funding: VPA Capital (201.1101.452.42.01) B. Lafayette Building Exterior Masonry Renovations, Division B – Project No. 117- 100R 1. Company: C&S Masonry Restoration LLC 2. Change Order No.: 1 3. Increase Amount: $47,340 4. Percent of Increase: 19.99% 5. Revised Contract Amount: $284,045 6. Funding: RWDA TIF (324.1050.460.42.02) C. Gemini at Washington-Colfax Apartments Masonry and Stair Repair – Project No. 118-080B 1. Company: Paul’s Welding, Inc. 2. Change Order No.: 1 3. Increase Amount: $17,595; Additional Fourteen (14) Days 4. Percent of Increase: 10.42% 5. Revised Contract Amount: $186,439 6. Revised Contract Completion Date: June 14, 2019 7. Funding: WWDA TIF (422.1050.460.42.02) 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Off-Street Parking Lot at Wayne St. and St. Louis Blvd. – Project No. 117-083B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,516.23 4. Percent of Increase: 0.66% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 5. Final Contract Amount: $382,503.18 6. Funding: Park Bond B (471.1131.452.42.03) 8. PROJECT COMPLETION AFFIDAVITS A. Four Winds Field Landscaping 1. Company: Foegley Landscape, Inc. 2. Final Contract Amount: $32,955 3. Funding: Non-Reverting Cove Fund (401.1101.452.36.09) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2019 or Newer, Combination Jet Rodder/Vacuum Machine with Cab and Chassis – Spec M 1. Funding: Sewer Department Capital (642.0621.415.43.02) B. 2019 Community Crossings – Project No. 119-015 1. Funding: LRSA (251.0608.431.42.96) C. Gemini Site Improvements – Project No. 119-043A 1. Funding: WWDA TIF (422.1050.460.42.02) D. One (1) or More, 2019 or Newer, LP Powered Lift Truck – Spec N 1. Funding: Central Services Capital Lease (224.0605.419.38.01/02) E. Michigan Street Reconstruction – Project No. 118-075 1. Title Sheet 2. Funding: RWDA TIF; Subject to Redevelopment Commission Approval (324.1050.460.42.02) 10. TITLE SHEET A. Bendix Drive Reconstruction – Project No. 114-065 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Hardware Lease – AT&T Capital Services, Inc. 1. Description: Fifteen (15) Mobile Tablets Lease for Fire Department, Mayor’s Office and Venues, Parks and Arts 2. Amount: $262.37/Month for Thirty-Six (36) Months; $9,445.32 Total 3. Funding: IT Lease (279.0672.415.38.01/.02) B. Hardware Lease – Dell Financial Services 1. Description: Dell Toughbook Laptops for South Bend Police Patrol Cars 2. Amount: $11,442.33 Annually; $51,467.85 for Five (5) Years 3. Funding: IT Lease (279.0672.415.38.01/.02) C. Amendment No. 4 to Professional Services Agreement – Alliance Architects, Inc. 1. Description: Owner Directed Changes and Value Engineering to Reduce Contract Amount for Howard Park Reconstruction 2. Amount: NTE $64,659; New Total $1,375,623 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 3. Funding: Regional Cities Grant (201.1111.452.31.06) D. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Design Work for Downtown East-West Streetscape Project 2. Amount: NTE $24,194; New Total $216,454 3. Funding: LRSA Major Capital (251.0608.431.42.96) E. Professional Services Agreement – John Lankowicz 1. Description: Assist with GIS and Drone Initiatives as Needed 2. Amount: NTE $7,200 ($60/Hour) 3. Funding: IT Professional Services (279.0672.415.31.06) F. Professional Services Agreement – Crumlish & Crumlish Architects, Inc. 1. Description: Design for Edison Filtration Plant Roof Replacement 2. Amount: NTE $24,000 3. Funding: Engineering Professional Services (622.0640.415.42.02) G. Temporary Storm Sewer Access Agreement – Madison Street Development LLC 1. Description: Temporary Use of City Storm Sewer for Parking Lot Located at Madison Street near Niles Avenue for the Commerce Center Project H. Rescind Approval of Contract – County Line Landfill Partnership (Republic Services) 1. Description: Rescind Contract approved on March 26 due to Republic’s Permit Restrictions on the City’s Special Waste and Contract not Countersigned by Vendor I. Professional Services Agreement – Aaron Steiner 1. Description: Bloomberg Mayor’s Challenge Management 2. Amount: $98,000 3. Funding: IT Professional Services (279.0672.415.31.06) J. Master Lease Purchase Agreement and Amendment to Master Lease Purchase Agreement – Hewlett-Packard Financial Services Company 1. Description: 2019 Computer Refresh 2. Amount: NTE $241,851.96; $5,044.31/Monthly for Forty-Eight (48) Months 3. Funding: IT Debt Service Lease (279.0672.415.38.01/.02) K. Professional Services Agreement – The Delta Institute 1. Description: Climate Action Plan with GHG Reduction Strategies and Targets 2. Amount: NTE $50,000 3. Funding: Sustainability Professional Services (101.0616.419.31.09) 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Walk to Remember a) Date/Times: April 26, 2019; 4:30 p.m. to 6:30 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 b) Location: Jon Hunt Plaza to Western Ave. to Main St. to LaSalle St. and back to Jon Hunt Plaza c) Comments: After closing Colfax, Walk will be on Sidewalk and remain on Sidewalk 2. Event: Living Stations of the Cross a) Date/Times: April 14, 2019; 4:00 p.m. to 5:30 p.m. b) Location: Chapin St., North to W. Dubail, West to Kemble to Donald, East to Chapin, Back to Church; Huron West to Dundee, North to Washington, West to Lake St. to LaSalle Park 3. Event: Chet Waggoner Little League Parade a) Date/Times: April 27, 2019; 7:00 a.m. to 9:00 a.m. (includes set-up) b) Location: 1050 Wilber St. (Holy Cross Church) to 3400 Riverside (Chet Waggoner Little League) via Highland Cemetery 4. Event: Peace Run a) Date/Times: April 27, 2019/ 7:20 a.m. to 10:30 a.m. (includes set-up) b) Location: Olivet AME Church, 719 Notre Dame Ave., North to Corby, West to N. Hill, South to Crescent to East Race Walkway, North on Walkway to Angela, Back to 719 Notre Dame Ave. B. Sidewalk Cafés 1. Applicant: Aloft South Bend a) Location: 111 N. Main St. b) Date/Times: Monday to Thursday, 4:00 p.m. to 10:00 p.m.; Friday to Saturday, 4:00 p.m. to 11:00 p.m.; Sunday 10:00 a.m. to 9:00 p.m. c) See Engineering Comments 2. Applicant: Pegg’s a) Location: 127 S. Michigan St. b) Date/Times: Monday to Friday, 6:30 a.m. to 2:00 p.m.; Saturday to Sunday, 7:00 a.m. to 2:00 p.m. c) See Engineering Comments 3. Applicant: Vegetable Buddies a) Location: 129 N. Michigan St. b) Date/Times: Tuesday to Saturday, 5:00 p.m. to 2:00 a.m. c) Favorable Recommendations 4. Applicant: Bruno’s Pizza a) Location: 131 S. Michigan St. b) Date/Times: Sunday to Thursday, 11:00 a.m. to 9:00 p.m.; Friday to Saturday, 11:00 a.m. to 10:00 p.m. c) Favorable Recommendations 5. Applicant: The View Tavern a) Location: 515 E. Jefferson Blvd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 b) Date/Times: Monday to Saturday, 11:00 a.m. to 10:00 p.m.; Sunday, 1:00 p.m. to 10:00 p.m. c) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. Revision – Replace Yield Signs with Stop Signs 1. Location: Brentwood Drive at Sheridan Street 2. All criteria has been met 14. RATIFY BONDS A. Contractor Bonds 1. Lothar H. Miesel dba Industrial Service Management, Approved effective March 19, 2019 2. Magic Construction, Approved effective March 28, 2019 B. Occupancy Bonds 1. Lothar H. Miesel dba Industrial Service Management, Approved effective March 19, 2019 2. Magic Construction, Approved effective March 28, 2019 3. Coach House, Inc., Approved effective March 19, 2019 4. Weigand Construction Co., Inc., Approved effective April 10, 2019 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.