HomeMy WebLinkAboutOpening of Bids - Spec G - Two More or Less 2018 or Newer 3 Yard Front End Rubber Tire Loaders - Hardings IncBID/PROPOSAL
CITY OF SOUTH BEND
Spec G - Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber
BID NAME Tire Loaders
..........__.w ........
FOR BIDS DUE April 9, 2019; 9:30 a.m.
Description
Year/Make/Model
Unit Price
Wheel Loader
2019 Hyundai
HL940
$
148,300.00
Year
................................................................ ...._._
Make/Model — Trade In
Unit Price
2002
.._ ....
Unit # 555 Case 621 D Wheel Loader
$
23,000.00
VIN # - JEE0135226
2004
Unit # 564 Case 621 D Wheel Loader
$
20,000.00
VIN# - JEE0136633
Option#
..........................................................
Description
.................... ..._
Cost
_..... .....
Total
1
............................. ....
Hydraulically operated bucket coupler
_
$ 5,570.00
n......
$
110,870.00
system compatible with a JRB Grapple
Bucket. Must include axillary
hydraulic system to operate grapple.
JRB Style coupler compatible to a JRB
$ 3,746.00 _
Option
Grgjpje Bucket w/ auxiliary hydraulics
2
Grapple Bucket
$ 15,025.00
$
125,895.00
3
.._. _ __ ...... ...........
Regular Style Bucket
m_ .........
$ 3,610.00
$
......
129,505.00
4
_. ......... .........
Forks
............
$ 5,276.00
$
........
134,781.00
�....___._M .......�
(2) 2019 HL940TM wheel loaders. (2)
..............
$
292,261.00
couplers, (2) regular buckets, (1) forks,
(1) Grapple Bucket. Trades deducted
Estimated number of days for delivery from award
date. a 60 - 90 Days
Bidder (Firm): Hardings, Inc.
Address: 109 West Commercial Avenue
City/State/Zip: Lowell Indiana 46356
12
Telephone Number —8911 Fax Number:
------------
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Gary A. Gilo4, President
an „ ......,m �.,.,.........
Suzna M. Fritzberg, Member
�.............
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Laura O'Sullivan, Member
Y
w�(Signature}��
------------
('rinted Name)
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Elizabeth A. Maradik, Member
a ................................_ ......................................................
Therese J. Dorau, Member
Attest: Linda Mo Martin, Clerk
BID NAME
FOR BIDS DUE
Date:
Address:
City/State/Zip:
CITY OF SOUTH BEND INDIANA �
SELLER'S BID FOR SALE OR LEASE OF MATERIALSg
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
NON-DISCRIMINATION COMMITMENT FOR SELLERS`"''zt'
Spec G — Two More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders
April 9, 2019 9:30 a.m. __...
Bidder
April 04, 2019 (Firm): Hardinc Inc.
109 W. Commercial Ave.
Lowell, IN. 46356 Telephone Number:(219�96-8911
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF _ INDIANA )
) SS:
LAKE COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
ra
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
3
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
4
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this �f ti day of At i L , 20 / 9
Hardin s Inc.
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
M, Sales
Printed Name � � .�� ��• "�` and I �tle
Subscribed and sworn to before me this S2 day of
My Commission Expires _wwwwE3 /c) .2-0
Notary Public
f3 ORGE N#KITARA 'oa � ty of Residence �.-
Notary Pnbtl - Sell
State of Indiana
M My OMMiSSIOn Exedras Fab t, 2 Ott
5
20 / 9
a
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5% for a purchase expected by the purchasing agency to be less them $50, 000
• 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
M� ua chase ter aected by the purchasing agency to be at least $100, 000.
Date: April 04, 2019_
Pursuant to I.C. 5-22-15-20.9, claims a local Indiana business
preference for Project „ (Project # ) located within the City of
South Bend, St. Joseph County, Indiana.
❑ The location of the principal place of business is _109 W. Commercial Ave, Lowell IN. 46356 _
(Address)
E] St. Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPL YING SUPPORTING PAYROLL RECORDS, BIDDEN SHALL REDACT ALL
SOCIAL SECURITYNUMBERS.
Dated this 4th day of April 52019
Hardings, Inc .............
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
_David Huppenthal Sales
Printed Name and Title
2
Leta I 39 o Company BID BOND
RIP.O. Box oz 39fi7 Pcariz 11. G1612-39fi7
Phone:(309)692-1000 F=-,(309)663.1610
Bond No. LSM1034606
KNOW ALL MEN BY THESE PRESENTS,
That We,
of
Lowell.
as Principal, and aF, '
PnI]g
as Surety, an Illinois corporation duly licensed to
do business in the State of „ are held and firmly bound unto
City 21s2tilh Head as Obligee, in the penal sum of
1 %ofToalA
for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and
assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted, or is about to submit, a
proposal or a bid io the Obligee on a contract for
NOW, THEREFORE. if the aforesaid principal shall be awarded the contract, the said principal will within the period specified
therefore, or if no period be specified, within ten (10) days after the notice of such award enter into a contract and give bond for
the faithful performance of the contract, then this obligation shall be aull and void, otherwise the principal and the surety will
pay unto the obligee the difference in money between the amount of the bid of said principal and the amount for which the
obligee may legally contract with another patty to perform the work if the latter amount be in excess of the former, in no event
shall the liability hereunder exceed the penal sum hereof,
PROVIDED AND SUBJECT TO THE CONDITION PRECEDENT, that any suits at law or proceedings in equity brought or to
be brought against the Surety to recover any claim hereunder must be instituted and service had upon the Surety within ninety
(90) days after the acceptance of said bid of the Principal by the Obligee.
SIGNED, SEALED AND DATED this 2pd - day of April U12.___...
C0039035.5010
POWER OF ATTORNEY
RU Insurance Company
9025 N. Lindbergh ISr: Peor&a„ It 61615
(hone: llQtl GAS 241'I'2
Know All Men bi, These Presents,
Band No.LSMIO
That the RLl IpliltIlICS Com a , a corporation organized and existing under the laws of the State of
Illinois , and authorized and licensed to do business in all states and the District of Columbia does hereby make,
constitute and appoint: 130130DO 220141127in the City of_Crown Point , State of
Indiana as it's true and lawful Agent and &112MIX Ill Eqjl with full power and authority hereby
conferred upon him/her to sight, execute, acknowledge and deliver for and on its behalf as Surety, in general. any and all bond and
undertakings in an amount not to exceed Ten Million/100 Dollars )
for any single obligation, and specifically for the following described bond.
Prinelpal: rdrd[iMg I,mtt,
Obllgee; City grWhgn+_.._._...
BondAmount.,.._I�a
The RLI Insurance Comina9l further certifies that the following is a true and exact copy of a
Resolution adopted by the Board of Directors of RLI Insurance CoMPany , and now in force to -wit:
All bonds, policies, undertakings, of Attorney or other obligations
" g of the corporation shall be executed In the
corporate name of the Company by the Presldent, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or
by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant
Secretary, or the Treasurer may appoint Attorneys In Fact or Agents who shall have authority to Issue bonds. policies or
undertakings In the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies,
undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the
corporate seal may be printed by facsimile."
IN WITNESS WHEREOF, the RU InsgrJAce Com a has caused these presents to be executed by
its VkR PM[dis"t with its corporate seal affixed this 2nd day of Aril , 2019
RLI Insurance Company
�i,SEAL;�
State of tllinols
SS
County of Peoria
On this Zed day of Amil before me, a Notary Public,
personalty appeared,, who being by me
duly swornI de ow etlg t 4at a s imil the a hvc Power of Auonuy as the
aforesaid oof the
and acknowledged said bsuument to be the voluntary act and deed of said
corporation,
By:
Gretchen L. ]ohnigk Notary Public
GREFCHEN L doHwcK
era ar wcrer"01-1104«
WY21 M11
By:
" w" •
Barton W. Davis Vice president
CERTIFICATE
1, the undersigned officcraf
do hereby certify fti the 4114CII&A Power or Moro is �in l o �
and eff"cct and is irrerrocable. attd funhenrtore. that %e Resolution of
the Compan as set (ottb in the Power ofAttomey. is now in farce, In
testimony whereof; I have hereunto set my hand MW the seal of the
R
i=ayor AVAL . 7014
RLI Insurance Company
By. "
an aarw a �'
A0006817 SUBS 13tD
Sloce? 1916
ARDINGSC'
'
„1,,,��
HEAVY EOUIPMENT
C'orrirnitted'ro Out- Customers
,Satisfaction fos° Over-,
100 Yearsffl
Quote#: 19 - 0935 Prepared By: Make: Hyundai
Company: South Bend David Huppenthal Model: HL940TM
Attention: (219) 616-6067 S/N:
Date: 4/3/2019 Unit:
oo 0,
Qty Make Description Unit Price Extension
1 Hyundai HL940TM equipped as specified $135,314.00 $135,314.00
1
Additional Options Specified
Hydraulically operated bucket coupler
$5,570.00
$5,570.00
1
Grapple bucket
$15,025.00
$15,025.00
1
Regular style bucket
$3,610.00
$3,610.00
1
Forks
Additional Available Options
$5,276.00
$5,276.00
HL940 equipped with a Z-bar "two bar linkage"
-$1,700.00
Additional belly underguarding
Trade Ins
$940.00
2002 Case 621D Wheel Loader
-$23,000.00
-$23,000.00
1
2004 Case 621D Wheel Loader
-$20,000.00
-$20,000.00
Additional Warranty Options
15 year 10,000 hour powertrain & hydraulics warranty
5 year 9,000 hour powertrain & hydraulics warranty
$12,986.00
$11,688.00
5 year 9,000 hour full coverage warranty
5 year 8,000 hour powertrain & hydraulics warranty
5 year 8,000 hour full coverage warranty
$12,544.00
$10,390.00
$11,428.00
15 year 7,000 hour powertrain & hydraulics warranty
5 year 7,000 hour full coverage warranty
$9,610.00
$11,222.00
5 year 6,000 hour powertrain & hydraulics warranty
$8,676.00
5 year 6,000 hour powertrain & hydraulics warranty
$10,338.00
1
5 year 5,000 hour powertrain & hydraulics warranty
$8,468.00
$8,468.00
5 year 5,000 hour full coverage warranty
$10,078.00
5 year 4,000 hour powertrain & hydraulics warranty
$8,312.00
5 year 4,000 hour full coverage warranty
$9,870.00
Note: Sales Tax is not included unless otherwise
specified. F.O.B. is Lowell Indiana.
Quote valid for 30 days.
Base machine:
ne: 0 ne
Machi
Include Options:
s'
e Options.
Available Options:
$135,314.00'
$29,481.00
$0.00
-$43,000.00
7= ............ 7 . . 7"! 7, 77, . ...... ....... .. . .. . . .. .....
...... ..
Sign: X
Idn
Trade Ins:
T I
Warranty Opti ns.
Options:
$8.468.00
Subtotal.
$130,263.00
Date: X
Sales Tax.
I Price:
Total P ce:
$130,263.00
SPECIFICATIONS,
CITY OF SOUTH BEND
Spec G — Two (2) More or Less, 2018 or Newer, 3 Yard Front End
BID NAME Rubber Tire Loaders
FOR BIDS DUE April 9, 2019; 9:30 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Send in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
Spec G — Two Q More or Less 3 Yard Front End Rubber Tire Loaders
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. to partial or sl2lit bids will be acce. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected alternate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be
7
delivered as quickly as possible. Stated delivery lead time may be included as an integral
part of our bid selection process. FOB Central Services. The unit and all related paperwork is
to be delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Engine: Tier four certified six (6) cylinder electronic diesel with a minimum of 158
horsepower. Emergency shut down for low oil pressure and high water
temperature. Fuel system to include primary and secondary fuel filters
and fuel -water separator. Air cleaner to be dual stage equipped with
restriction indicator. Engine to be equipped with cold weather starting aid
and engine block heater. Reversible hydraulic fan for easy radiator clean
out.
Transmission: Torque converter drive, electronic controlled shifts. Four (4) forward and
three (3) reverse speeds, minimum travel speed 24 mph. Down shift
control button to be located on the loader control levers. Clutch
disconnect to work through brake pedal.
Axles/Differentials: Limited slip — outboard planetaries
Brakes: Outboard four wheel, wet disc, self-adjusting fully hydraulic brake system.
Brakes to be oil cooled and operated by one of two brake pedals. Parking
brake to be spring applied and hydraulically released. Parking brake to be
manually applied and automatic with loss of engine power.
Steering: Fully hydraulic power steering with 40 degree minimum articulation in
each direction.
Hydraulics: Variable displacement piston pump minimum 39 GPM, pressure
compensating system, 28 gallon minimum reservoir with sight glass.
System to include 10 micron full flow filter and oil cooler. Loader
controls to be two -function valve with single control lever. Must be
equipped with ride control.
Electrical: 24 volt system, 95 amp minimum output alternator, 2-12 volt 950
CCA minimum batteries. System to be water proof. 24 volt systems to
include converter to 12 volts to operate City owned communication
equipment. Must be capable of handling 20 AMPS. Unit shall be
controlled by ignition switch.
Tires: 23.5 X R25, 20 PR L3 Radial Tires
Bucket: The loader shall be equipped with a 3 Yard minimum struck capacity with
3 piece bolt on reversible cutting edge. Bucket hydraulic system to have
automatic return -to -dig, return -to -travel, boom height kick -out control,
and bucket level indicator. Bucket to be automatic self -leveling. Unit to
be equipped with two bar linkage.
Cab: All steel R.O.P.S. design with access from both sides. Sound suppressed,
vented, heavy duty heater/defroster, air conditioning, front wiper and
washer, interior light, adjustable air suspension seat, tinted windshield,
door locks, dual outside rear view mirrors, front & rear fenders. The
following dash mounted illuminated gauges shall be included: fuel, volt
meter, hour meter, engine oil pressure, engine coolant temperature,
transmission oil temperature. AM/FM radio with Bluetooth. On board
scale.
Lights: Lighting system to include two rubber mounted head lights and two rear
mounted brake and turn lights. In addition, two front and two rear work
lights shall be included, along with a roof mounted amber strobe light.
Frame & General: 116" minimum wheelbase. 136" maximum height. Operating weight
29,000 lbs. minimum. Equipped with side and bottom guards for
transmission and front frame. Rear counter weight to be included. The
loader shall be serviceable from ground level and have remote grease
fittings for all lube points. Fuel tank 58 gallons minimum. Vendor to
supply two each, parts, service, and operator's manual at time of delivery.
Performance:
23,000 lb minimum tipping load
YES/NO
straight, 19,000 lb minimum at
full turn.
Minimum hinge pin height of
YES/NO
150 inches.
60 inch minimum reach at 7
YES/NO
foot height, 45 degree dump.
24,800 lb minimum break out
YES/NO
force.
M
Performance
Evaluation: Each bidder should be prepared to provide the City with a unit for
evaluation. A performance evaluation will be conducted by a team of City
employees. Performance as determined by the City will be used to decide
if the unit bid is responsive to the needs of the City of South Bend. The
City of South Bend reserves the right to have a representative from an
outside agency attend the performance evaluations. The results of these
performance evaluations will be used to determine if the unit bid meets the
minimum performance standards of the City of South Bend. The
evaluation results are the property of the City of South Bend and cannot be
used by anyone other than City employees for evaluation purposes.
Safety: Unit to conform to all state and federal occupational health and safety
requirements. Loader to be equipped with back up alarm and seat belt.
Training: The first service will be performed at Central Services, 1045 West Sample
Street, and will also serve as a training session on loader maintenance for
mechanics. The cost of this service will be included in the bid price.
The loader shall be full of fuel, serviced and checked in
accordance with the manufacturer's recommendations prior to delivery.
The successful bidder shall provide up to eight hours instruction for
maintenance and operation at time of delivery.
Repair Manuals/
Trouble Shooting/
Software: Unit bid must come complete with 2 full sets of parts, repair and operators
manuals along with troubleshooting software and USB link to use with
laptop.
Warranty/Service: Successful bidder is responsible for all warranty repairs. Vendor to state
nearest warranty dealer. If travel outside the City of South Bend is
required for warranty repairs, transportation of the unit is the
responsibility of the successful bidder. Transportation must take place
within the next normal working day or the responsible party will be
charged $100.00 per day late fee.
Loaner to be supplied for any warranty work when machine is down for
five days or more.
Complete unit 12 month/2,000 hours except for tires and batteries. 5
year/10,000 hour, 100% parts and labor, engine and drive train warranty to
be included. Vendor to include pricing for extended warranties.
Quantity: Two (2) more or less
Alternate 1: Hydraulically operated bucket coupler system compatible with a JRB
Grapple Bucket. Must include axillary hydraulic system to operate
grapple.
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Alternate 2: Grapple Bucket
Alternate 3: Regular style
Alternate 4: Forks
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CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
3, ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
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B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope_ clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION. ERASURES, INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
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State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS,
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15, BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING,
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
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unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23, DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26, ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
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28, INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening time and date.
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive sealed bids at the Office of the
Board of Public Works, Ste. 1316, County -City Building, 227 West Jefferson Blvd., South Bend,
Indiana, until the hour of 9:30 a.m. Local Time, on April 9, 2019 for the following:
Spec G — Two (2) More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders
Specifications are available for download by visiting the City of South Bend's web page at
www.southbendin. ov:
X Click on "I'm Looking For"
X Click on "Doing Business in South Bend"
X Click on "City Contracts — Invitations to Bid"
X Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non -responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W.
Jefferson Blvd., South Bend, Indiana 46601.
Bids received after 9:30 a.m. Local Time, on April 9, 2019 will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment
Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. Certified Check or
Bid Bond in the amount of not less than 10% must be submitted with the bid. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non -responsive.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times.
March 15, 2019
March 22, 2019