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HomeMy WebLinkAboutProposal - ME Simpson Co Inc - Testing and Repair of Large Meters for SB Water Leak Survey1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. 1NDIANA 46601-1830 o 4 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD • ' 1 OF i WORKS April 9, 2019 Michael Simpson M.E. Simpson Co., Inc. 3406 Enterprise Avenue Valparaiso, IN 46383 RE: Proposal Dear Mr. Simpson: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on April 9, 2019, approved the above referenced proposal regarding the testing and repair of large meters in the system for the South Bend Water Leak Survey in the amount of $50,000. Enclosed please find a copy of the proposal for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU ON M. E. M 1 Co., hic February 11", 2019 Mr. Scott Horvath Manager of Meter Service City of South Bend Water Works 91S S. Olive Street South Bend, IN 46619 Dear Mr. Horvath, M.E. Simpson Co., Inc. is pleased to present the City of South Bend Water Works our proposal for the City's Large Water Meter Testing and Repair Program. We are honored to be considered for this work and are confident our team will help make the project a success. M.E. Simpson Co., Inc. is a Professional Services Firm dedicated to developing and providing programs and services designed to maximize peak performance for our clients' water distribution systems. Many of these programs are universally recognized as a part of "Best Management Practices" (BMPs) for utilities. We pride ourselves on delivering solid solutions using the highest quality technical and professional services by way of state-of-the-art technology and a skilled and well -trained staff of professionals. Our highly educated engineers and technical team are committed to the success of this project. They will be ready at a moment's notice to relieve your staff's burden and ensure a seamless continuation of your services. Our services were developed and refined to provide utilities with programs that can be customized to meet their needs. From complete "Turn -Key" services to assisting with the development of "in-house" programs for utilities, M.E. Simpson Co., Inc. serves our clients with this ultimate goal: to deliver to the public the implicit faith that "the water its always safe to drink". Thank you for your consideration and this opportunity to acquaint you with our Large Water Meter Testing and Repair Services and offer this response. We are committed to exceeding your expectations. Sincerely,. P W Michael D. Simpson Chief Executive Officer Michael D. Simpson Chief Executive Officer 3406 Enterprise Avenue Valparaiso, IN 46383 800 255 1521 P 888.531 2444 F mike@mesimpson com M.E. Simpson Co., Inc. I (Large Water IMeter Test and Repair Program Page 1 SCOPE OF WORK Large Water Meter Evaluation, Testing and Repair Commercial/Industrial Water Meters The Rdd ,Scope of Service is understood to be the foHo win . M.E. Simpson Co., Inc. will furnish all labor, material, transportation, tools, and equipment necessary to test and calibrate large meters selected by the Utility and complete the work herein specified. Teams of two minimum or more ersonnel will work on the meter testin ro ram at all times. Sensus compound meter with RP2. Sensus "W" Series fire meter . Work in an orderly and safe manner to insure no avoidable accidents occur. All Field Staff will wear photo ID badges that are easily seen while in the field. Assess all meters listed in the test group. This assessment will include observing water usage on site, as well as observing meter readings to determine if the meter is the correct type and size for its application. If meters cannot be tested in place, make recommendations to Utility to correct setting so testing in place can occur. (Recommendation(s) would include submitting site sketches, drawings, etc. to Utility so improvements can be made.) Maintain a meter log for all meters to be assessed in the current test group, which will be reviewed by the Project Team during verification of the meter data supplied by the Utility. Corrections and/or updated records will be provided to the Utility (including periodic Utility meter reports). Every effort will be made to schedule water customer meter tests during normal working hours. Exceptions to testing times, on a case -by -case basis, will depend on the severity of loss of water service due to the testing procedure. Severe schedule conflicts may require after hour or weekend testing. M E. Simpson Co , Inc I Large Water Meter Test and (Repair Program Page 2 Meters will be tested across a range of flows to determine patterns of mechanical wear at various flow rates. Flow rates used will be a combination of AWWA recommended flow rates (per M-6 manual of the AWWA) and meter manufacturer flow rates. Meters will be tested and calibrated to bring them within accepted accuracy limits. Some meters need to be removed from their setting(s) for "offsite" testing due to existing plumbing configurations. Efforts will be made to keep the service disruption to a minimum. ♦ If a water service loss for any period of time is intolerable to the water customer, recommendations will be made to the Utility to include a by-pass around the meter so service disruption will not occur during the testing. The equipment used will be described in the "Equipment to be Used" section. The Project Team will document all meter testing results and calibrations. Meters requiring extensive calibrations (not worth time and material) or obsolete meters, will be brought to the Meter Superintendent's attention for potential meter change -out by the Utility. The cost basis for recommending a meter change out(s) will be determined at the kick-off meeting and agreed upon between M.E. Simpson Co. Inc. and the Utility. All calibrations will be attempted to be performed the same day of testing. After calibration, the meter shall be tested to conform to test specifications outlined elsewhere in this Specification. In its daily report to the Water Department Manager, the Project Team will review the previous day's progress, and outline the meters to be tested that day. It may be necessary to conduct parts of the meter -testing program during "off hours" (i.e. nights). This may be required in a building(s) that has a high daily usage, but is closed at night. The Project Team will give 24-hour "notice of intent" to test meters that require after hours or nighttime work. This will allow the Water Utility to plan for area access, and give Police Department (and other Public Works Divisions) notification as to the planned testing activity. Calibration parts used will be NSF 61 certified. (All new meter parts available now currently meet this standard.) Care will be exercised when water is discharged during testing. Test meter water flow discharge will not be allowed to cause interference with private property, pedestrian or roadway traffic, and will have minimal environmental impact. ♦ Meterskpcated in r.onfinee , , L) nLgj� raH Lw testecl...uO .a cc, iieµd.,.�.:(J fin d ttu c�a:ttrr�tw (t � a,� rdlurli �; �ry�rFu ��G�anfG (.Iw��wwGs��i A the v�a��tcn-.rw���t�u"�r [gir tii^�tu���. Lg� re I a qt" �daced at the 0 ry elf �u� ��^ns I I Sim � on Corn VG 11s not redV9GG ible for nk� r OUFVS t;G a �Rm G� h�#�.^�_d o 99 �OGt M.E. Simpson Co., Inc. I (Large Water Meter rest and Pepak (Program Page 3 Quality Control for Meter Testing and Calibration The level of quality control for large meter testing takes in the above considerations and apply them to each large meter setting under evaluation. When a strict methodology and field procedure are followed, the field conditions can be controlled and mitigated to produce test results that are reliable and accurate. Water Utility Observations The M.E. Simpson Co., Inc. Project Team welcomes Utility staff members to observe field procedures while the Meter Testing Program is in progress. Explanation and understanding of the equipment and techniques used for testing large meters may be useful in helping Utility staff members understand how they may use large meter testing to reduce revenue losses for commercial and industrial accounts. Final Reports, Documentations & Communications in Project Team will meet daily with assigned Utility personnel to go over areas of survey from prior workday and plan current day and area to survey. The field technicians will be readily available by cell phone. This will facilitate communications between the Utility and the field technicians. A 24-hour toll -free 800 number is available for direct contact with M.E. Simpson Co., Inc. for emergencies. Document all meter testing, date of testing, and all data required by the Utility to analyze the meter inaccuracies. These will be reported daily to appointed Utility Personnel. The Project Manager will meet with the Utility as needed for a progress report. Maintain a project progression list indicating meters tested and to be tested, contact names, phone numbers, etc. Prepare meter reports at the completion of the project, which will include all meter testing reports, listing of new parts installed, and possible mechanical deficiencies that need the attention of the Utility. Recommendations for system maintenance will be a part of this report based on field observations made during the testing program. This final report shall be made available for submission ITmtomthe Utilitv within twenty+ JM working y q completion of the fieldwork. M.E. Simpson Co., Inc. I (Large Water Meter Test and Repair Program Page 4 Assumptions & Services IPirovii 'ed Iby Water L tiillity 6 The Utility will furnish all maps, atlases, (two copies) and meter records necessary to properly conduct the testing program. The Utility will provide customer records such as consumption history, phone numbers for appointments, or any additional information that would make the testing of a meter at a location easier to perform. This information shall be regarded as CONFIDENTIAL by M.E. Simpson Co., Inc., and will not be shared with anyone outside of the Utility without consent of the Utility. The Utility will assist as necessary to get customer cooperation for the testing program. M.E. Simpson Co., Inc. can assist in composing a letter that the Utility can submit to water customers informing them as to the procedures and benefits of the testing program. 6 The Utility will also make available, on a reasonable but periodic basis, certain personnel with a working knowledge of the water system who may be helpful in attempting to locate particularly hard -to -find meters and for general information about the water system. This �hdivid�rr will not need to assist the PLol! t Teom gn a ill -time basis, but only on an "as needed" basis. The Utility will assist, when necessary, in gaining entry into sites that may be difficult to access due to security issues or other concerns. Equipment ent to Ike Used The following equipment will be used for meter testing work during the project. All material listed will be on the job site at all times. . Sensus test meters with electronic registers, certified accurate by volumetric testing. 2. All tools needed to perform testing "on site" (hand tools, pipe wrenches, etc.) 3. Proper lengths of 2-1/2' fire hose for conducting the testing "on site" . Confined Space Entry tripod, winch, fall protection and Gas detector S, Meter Test Bench at M.E. Simpson Co. shop for volumetric testing of Meters Calibrated portable test meter. M.E. Simpson Co., Inc. I Large water Meter Test and Repair Pirograirn Page 5 J E C III..... APPROACI & PROJEC III..... MANAGEMENT M.E. Simpson Co., Inc.'s project management approach is what leads to our proven track record to complete projects on time and within the budget established. Based on our past experience, we have developed a project approach that will insure the Utility of effective communication throughout this project. Our project management system establishes - the single project manager— who has the responsibility and authority to act on behalf of M.E. Simpson Co., Inc. This project manager will stay with the project from beginning to the successful completion. The project manager's specific responsibilities include: Coordination of all activities in this project Establishing key decisions and review milestones during this project Preparing an initial project development plan identifying the schedule of work tasks and key personnel to perform the work in the field to meet the milestones and objectives Coordinate communications and meetings with the Utility as needed or required to review technical concepts and alternatives, soliciting staff input and coordinating activities with the project team Prepare periodic reports as needed and meet with the Utility on a regular basis summarizing project scheduling, progress and maintaining the project within the budget stipulated Oversee the execution and development of the project deliverables M E. Simpson Co., Inc. I Large Water Meter Test and Repak Program Page 6 Project management remains an important activity during the course of the project and does not stop with the project manager. Each project team deployed into the field is dedicated to providing the best leak survey coverage that can be attained using the state of the art leak detection equipment, tools, field experience and knowledge. Each field team will be made up of two experienced leak detection technicians that also have been crossed trained in other disciplines of water loss control such as water meter assessments (residential, commercial, wholesale, and production meters), and water distribution system field maintenance such as distribution flow testing, valve exercising and locational assessments, and Unidirectional water main flushing. It is this combination of experience and knowledge that has helped shape our approach to water loss assessments in distribution systems because the technicians have the capacity to make on the spot decisions regarding any fine tuning of the leak detection program while in the field. They will maintain constant communication with the Utility and the project manager regarding their daily progress as well as any major issues needing immediate attention and discussion. M.E. Simpson Co., Inc. believes that the selection of our team to perform this survey will provide the Utility with exceptional experience, sound decision making, and a level of service providing the following advantages: A professional leak detection team with a specialized expertise in water loss management 6 An experienced team with the capacity to provide the highest quality work for the Utility A project approach that incorporates interim reporting and continuous input opportunities Innovative proven analysis techniques developed from the completion of several hundred similar projects that sought the same scope and results as this project Project QuallIty ssuirance/ uahty ontro� Quality is of the utmost importance to M.E. Simpson Co., Inc. — not merely because of the Utility's and other client's requirements, but because it is vital to our continued success and viability. Quality management and services bring to all of us the rewards of jobs well done, satisfied Utility staff, and successful projects. M.E. Simpson Co., Inc.'s QA/QC program is built around several key elements of M.E. Simpson Co., Inc.'s mission and values which consist of: Maintaining a reputation for quality performance Client satisfaction Continuous process improvement 6 Open communication with the field staff and the Utility & Team Work The QA/QC plan for this project is very simple. No work will leave M.E. Simpson Co., Inc. until it has been verified that all the requirements and objectives of the project as well as the requirements of the project QA/QC managers have been met. During the course of the project, the project manager and/or the QA/QC manager will meet with the Utility to ensure that the work product is technically correct, but also meets the needs and expectations of the Utility. M.E. Simpson Co., Inc. I Large Water Meter Test and Repak Program M.E. Simpson Co., Inc.'s professional services are grounded in sound principles that meet the tests of time from past successes of hundreds of water loss projects and will satisfy the quality requirements of the Scope of Service. Each member of the project team will have a thorough understanding of the project objectives. They will apply sound methodology and principles, and are expected to produce quality, accurate and complete documents. The QA/QC procedure has been developed and implemented based on tried and proven methodologies. The prevention of poor quality service is based on four sound principles: Quality management of the project by using experienced personnel committed to excellence. Page 7 Conformance to requirements by being knowledgeable of all local conditions in the field and keeping abreast of new cutting edge leak detection methods. Prevention of rework and errors by using teamwork in the field, cross checking the procedure every step of the way, and having data entry staff knowledgeable in all aspects of leak detection projects. Quality is built; in mnot added on. The project management and field staff have shown that a quality service is produced when the project tasks are properly sequenced and carried out to the final termination of the program using the built in system of checks and balances. The above images were taken of a large meter test performed by M.E. Simpson Co., Inc. in Glenview, Illinois in August of 2015. This meter test is part of an ongoing meter testing program. M E. Sirripson Co,, Inc ( Large Water IMeter "Pest and Repair Program 11�e i3 Large Water Meter Evaluation, Testing and Repair Commercial/Industrial Water Meters Approach M.E. Simpson Co., Inc.'s commercial/industrial water meter testing and calibration services will provide the City of South Bend Water Works with the following benefits: ♦ Conserve freshwater resources • Substantially reduce the loss of revenue through improper/incorrect metering ♦ Make an immediate recover of lost revenue by calibrating any meters not functioning correctly ♦ Help in monitoring potential system operation and maintenance problems by inspecting water meter settings and potential backflow issues ♦ Promote proper accounting and financial reporting (GASB 34) ♦ Reduce the risk of water shortage and customer hardship (drought management) ♦ Ensure a sound and reliable water service for Water Utility customers Project Field Approach — Large Meter Testing M.E. Simpson Co. Inc. adheres to a strict method of field testing while taking into consideration the AWWA meter performance standards. This methodology allows for a systematic diagnosis of the meter's performance based on several flow rates across that specific meter's size and type beyond the AWWA's three tests (minimum, intermediate, and maximum). The testing will be done by comparative methods using a certified test meter to test the water customer's meter within its normal operating range or by volumetric methods per AWWA M-6 Manual. Our comparative test meters are Sensus (formerly Rockwell) that record total volume and current velocity for each of the 4 to 6 tests conducted. The test meters have "Electronic Registers" that are automatically reset to zero after each test. These comparative test meter units are themselves "Tested and Certified Accurate" at least once each year. Certificates of Accuracy are included aLg part of this proposal submission. Meter testing will be performed "on site" at the meter setting. The meter will be analyzed (as to the meter setting) to determine if the meter can be tested in place without removal, and without undue inconvenience to the water customer. (Large meters are tested in place to avoid removing them from their setting, thus possibly causing other problems.) Additionally, the meter setting can affect the accuracy of the meter if it is improperly configured. An inlet and outlet valve are necessary to isolate the meter from use during testing, and a correctly sized and positioned test port is needed to attain enough velocity of flow to test that meter across the range of flow rates. If a by-pass line is available, that will be flushed (by bleed valve if one can be used) prior to using, to insure no water service interruption for critical customers (such as hospitals). Proper meter application and sizing during testing will be assure that the correct meter is in place, and the setting is correct for the application. Meter accessibility is a major concern, especially in regards to potential revenue loss for large commercial accounts. M.E. Simpson Co., Inc. I Large Water Meter Test and Repair Program Page 9 Meters found to be stopped, broken, or inaccurate will be calibrated by M.E. Simpson Co., Inc. and calibrated back to AWWA standards. Major parts such as chambers, turbine assemblies, check valves, and registers are extra. M.E. Simpson Co. Inc. will work with the Utility and the water customers for all test scheduling and two (2) man teams will be used to perform the work. There is no extra charge for off -hour or weekend appointments. Utility personnel are not required to assist our technicians except where there are issues with gaining entry due to security or other concerns. However, having utility staff familiar with the particular meter setting available would be helpful for water customers accustomed to seeing particular utility personnel. Aft corn ° ound meteor°s are tested at six flows rates, concentrating on the changeover rate which is the most critic -all flow rate in a compound water meter. (AWWA states three tests, the changeover rate being one of them. *Reference AWWA M6 Manual, 4th edition — Chapter S.). All meters are tested and calibrated, as required, in place and all calibration workmanship is covered by a 12-month warranty. Parts that break as a result of debris from a water main break or failure of the meter as a result of the same or other debris caught in the meter will not be covered. A program's success can be enhanced by reviewing all available data regarding any previous large meter testing and calibration program. The following will need to be gathered: A listing of large metered accounts and past consumption records and meter reading books, field cards, notes, computer copies of the large meter database, and billing data, if available. In addition, other records (such as amounts pumped into the system) may need to be reviewed. The field testing of large meters and meter calibrations, along with the records reviewed, shall yield updated adjusted consumption records of the Utility's large meters, as well as supplying valuable information regarding the general condition of the water meter revenue generating system. An organized field approach to this Meter Testing and Calibration project will !include Introduce and maintain an interactive role with the Utility Staff for the Meter Testing Program. Conduct short staff interviews about selected meter locations, such as changes in building occupancy, meter age, meter reading systems, et al. This will allow for a better understanding of how large meters are functioning, allowing priorities for particular segments of the work to be set. Divide distribution system into geographic areas where meters are located to facilitate orderly testing. This would include scheduling and maintaining proper field staff to insure completion of the meter testing program on schedule and within budget. M.E. Simpson Co., Inc. I Large water Meter'Test and Repair Program Page 10 This may require access to distribution system maps for examination during the course of planning sessions to formulate a plan of action. Perform meter testing, adjust and calibrate meters needing attention, and retest to insure accuracy. Document all meter testing and calibrations in a manner that will allow a prioritized list of obsolete or un-testable meters to be replaced, or plumbing corrected to allow testing at a future date. Document each backflow device immediately downstream of the meter (if one exists) to provide information to assist and confirm backflow ordinance compliance by the commercial water customer. Provide constant communication with the Utility staff so problem meters and/or water customers can be addressed in a timely manner. Provide instruction and council to Utility staff during the meter testing and calibration program so that upon program completion, the Utility staff will have a complete understanding of conducting large meter testing and calibration. This will hopefully reduce revenue foss due to inaccurate rn tering,in the systgim Provide daily communications with Utility staff during the course of the project indicating pertinent details regarding the meter testing and calibrations conducted daily. Provide final meter reports indicating all the pertinent details regarding the meter testing and calibration program. Provide recommendations for future meter testing programs such as a methodology and frequency for testing meters in the distribution system. 2" sensus PT meter with remote register M.E. Simpson Co., Inc I (Large Water Meter Test and Repapr Program Page 11 FIRM EXPEUE Working together with our clients to create secure water distribution systems is what drives our practice. Company Overview For 37 years, M.E. Simpson Co., Inc. has helped utilities across the U.S. locate and resolve water loss control issues so customers could confidently provide safe, quality water to the community. We use state-of-the-art programs to assist utilities with their meters or water distribution systems condition and performance shortfalls. Simpson's trained professionals work hand -in -hand with utility team members to set up monitoring systems that help them avert future problems. Primary line of business: Water loss control programs How long has the company been in business: For 37 years; since 1979 For almost 30 years, M.E. Simpson Co., Inc. has How long has the company been providing leakage used a state-of-the-art computer -leak - assessment services with regard to this proposal: correlator-based system to locate and pinpoint leaks in water distribution systems. M.E.i n Co., Inc. For our clients, we deliver a team of water system experts who not only help bring their existing water systems to peak performance, but also help them build operation and maintenance programs uniquely tailored to their communities' needs. Water solutions that withstand the tests of both growth and time. Water system specialists ... by the numbers Water Loss Control Programs Po 00 Large water meters serviced 100,0000 Miles of pipe leak detection serviced Asset Management Services Valves located + exercised Fire Hydrant Flow Testing Program (water main capacity) 000 Fire hydrants flowed, maintained + water main capacity information developed These numbers don't show the whole story. Behind them are M.E. Simpson Co, Inc.'s ongoing efforts to educate and grow its clients to become proud partners. Partners who can proactively deal with their municipality's unique water distribution systems, and confidently deliver safe water each and every day. 11 M.E. Simpson Co., Inc's team works with clients, community members and peers to educate them through public presentations, training seminars, and providing continuing education credits for water operators through various water groups. Our ongoing programs are the "go -to" seminars at local, state and national AWWA seminars and conferences: M E. Simpson Co., Inc. I ILarge Water IMeter"West and Repair Program Page 13 Client References M.E. Simpson Co., Inc. has been in business since 1979. The company continues to perform services for numerous cities across Arizona, California, Georgia, Illinois, Indiana, Maryland, Michigan, Minnesota, Ohio, Texas, Wisconsin and other regions of the United States. We began offering 24-hour On -Call Emergency Leak Detection services in the Chicago Metropolitan Area in 1989. We added these same services to the Central Indiana/Indianapolis Area in 1999. Department of Water Management (DWM), Chicago, Illllliinois (2012 2017) M.E. Simpson Co., Inc. is currently performing large meter evaluations and testing for 2000 commercial/industrial accounts and 200 wholesale metering locations for the City of Chicago's Department of Water Management (DWM). M.E. Simpson Co., Inc. is providing the field services expertise, field supervision, testing equipment, vehicles and the field personnel for this comprehensive meter evaluation and accuracy testing project. This project was developed to assist the DWM in controlling the apparent water losses in the large commercial, industrial meters and wholesale metered accounts. Over 2000 — 3" and larger meters are being inventoried, classified, and tested for accuracy. All meter locations are having digital photos taken of each meter setting along with drawings depicting piping configurations that might have an effect on meter accuracy. A large meter database is being custom created to be used with the DWM's GIS system. The field work was started in January 2013. After the field work is completed, a complete evaluation of all the meters inspected and tested will be performed and subjected to statistical analysis for creating a complete on -going meter evaluation and maintenance program for use by DWM field staff. The large meter population will be set up so regular meter testing intervals can be based on meter revenue as well as meter size and type. This program is part of the larger effort to properly meter all water consumed in the City. Contracted amount: $1,110,350.00 Time required to complete the project: 2012-2017 (in progress) Findings of the project: Inaccurate commercial/wholesale meters Projected annualized cost saving to the Revenue recovery of estimated $4.1 mil from wholesale Utility authorizing the project: meters Contact: Ms. Andrea Putz, PhD Director of Water Research and Development Department of Water Management Jardine Water Treatment Plant 1000 East Ohio St. Chicago, IL 60611 312.742.1070 M,E Simpson Co , Inc. I Large Water Meter Test and repair program Page 14 Village of Downers Grove, Illinois (2005-2008, 2010-2013) M.E. Simpson Co., Inc. performed a Large Meter Testing Program for the Village of Downers Grove, Illinois. A number of large meters are tested and evaluated for sizing, application and accuracy. All field data is gathered and entered into a meter database and a report written documenting the accuracy of each meter prior to repair. The meters are categorized by type and size. An individual report of each meter test was made with the test results and repair comments. This was done so that the Utility staff could easily use the information to observe the recovery of lost revenue from the meter. This project is part of an ongoing effort to reduce revenue loss in the water system. Contracted amount: Time required to complete the project: Findings of the project: Projected annualized cost saving to the Utility authorizing the project: Contact: $15,000.00 per yr. (meter parts not included) 4 weeks per yr. 10% failure rate of commercial meters $15,000.00 est. Mr. Stan Balicki Assistant Director of Public Works Village of Downers Grove 5101 Walnut Avenue Downers Grove, IL 60515-4074 630.434.5460 Village of Westmont, Illinois (1986-2015) M.E. Simpson Co., Inc. performs a Large Meter Testing Program each year for the Village of Westmont, Illinois. A number of large meters are tested and evaluated for sizing, application and accuracy. All field data is gathered and entered into a meter database and a report written documenting the accuracy of each meter prior to repair. The meters are categorized by type and size. An individual report of each meter test was made with the test results and repair comments. This was done so that the Utility staff could easily use the information to observe the recovery of lost revenue from the meter. This project is part of an ongoing effort to reduce revenue loss in the water system. Contracted amount: $14,000.00 Time required to complete the project: 3 weeks Findings of the project: Ongoing meter testing helped find inaccurate meters Projected annualized cost saving to the $14,000.00 Utility authorizing the project: Contact: Mr. Mike Ramsey Water Division Supervisor Village of Westmont 39 E. Burlington Village of Westmont, IL 60559-1790 630.829.4453 M.E Simpson Co., Inc I Large Water Meter Test and Repair Program Page 15 City of Mishawaka, Indiana (1986-2015) M.E. Simpson Co., Inc. performs a Large Meter Testing Program each year for the City of Mishawaka, Indiana. A number of large meters are tested and evaluated for sizing, application and accuracy. All field data is gathered and entered into a meter database and a report written documenting the accuracy of each meter prior to repair. The meters are categorized by type and size. An individual report of each meter test was made with the test results and repair comments. This was done so that the Utility staff could easily use the information to observe the recovery of lost revenue from the meter. This project is part of an ongoing annual effort to reduce revenue loss in the water system. Contracted amount: 181000�00 Time required to complete the project: 3 weeks Findings of the project: 1.4 failure rats" Projected annualized cost saving to the $18,000.00 Utility authorizing the project: Contact: Mr. Frank Unruh Water Superintendent Mishawaka Water Works 126 North Church Street P.O. Box 363 Mishawaka, IN 46546-0363 574.258.1653 Dates of Service: 1986-2013 Macon Water Authority, Macon, Georgia (2012-current) M.E. Simpson Co. Inc. is currently performing large meter evaluations and testing for the Macon Water Authority. The company is providing the field services expertise, field supervision, testing equipment, vehicles and the field personnel for this comprehensive meter evaluation and accuracy testing project. This project was developed to assist the Authority in controlling the apparent water losses in the large commercial and industrial meters. Over 200 — 3" and larger meters are being inventoried, classified, and tested for accuracy. A large meter database has been created to be used with the Customer Service data system. After the each phase of the field work is completed, an evaluation of all the meters inspected and tested is performed for maintaining a complete on -going meter evaluation and maintenance program for use by MWA's staff. The large meter population has been set up so regular meter testing intervals can be based on meter revenue as well as meter size and type. Also, as part of the program, M.E. Simpson Co. conducted large meter classes for the field staff of the utility so that the utility would have a better understanding of the methods used in the field to test and evaluate large meters. This program is part of the larger effort to reduce and monitor overall water losses. Contracted amount: 87, 5,00 Time required to complete the project: 3 yr. contract Findings of the project: 14%faOure rate Projected annualized cost saving to the Over $100,000.00 Utility authorizing the project: Contact: Mr. Kirk Nylund Customer Service Director M.E. Simpson Co., Inc. I Large Water Meter Vest and Repair (Program Page 16 Macon Water Authority 790 Second Street Macon, GA 31202-0108 478.464.5619; knylund@maconwater.org City of Olathe Water Department, Olathe, Kansas (2013••curirent) M.E. Simpson Co. Inc. has performed large meter evaluations and testing for the City of Olathe, Kansas since 2013. M.E. Simpson Co. Inc. provided the field services expertise, field supervision, testing equipment, vehicles and the field personnel for this comprehensive meter evaluation and accuracy testing project. The City implemented this meter testing program to help control apparent water losses in the large commercial and industrial meters. Over 300 large meters were evaluated and tested for accuracy. As part of the program, sample testing of the small residential meters was also conducted. This program is part of the larger effort to reduce and monitor overall water losses. Contracted amount: Time required to complete the project: Findings of the project: Projected annualized cost saving to the Utility authorizing the project: Contact: $40,0O0M 4 weeks 15%failure rate $50,000,00 (est.) Ms. Tonya Roberts Water Distribution Program Manager City of Olathe — Public Works Department Olathe, KS 66061 913.971.9423 troberts@olatheks.org M.E. Simpson Co., Inc I Large Water Meter "rest and (Repair Program Page 17 Additional client references include: Mir -dim Cates Water Superintendent Vullllage of Westmont 39 E. Burlington Village of Westmont, IL 60559-1790 630.829.4479 Mr...John Ingram Director of Public Works Village of Orland Park 15655 S. Ravinia Ave. Orland Park, IL 60462 708.403.6350 Mir„ Mark Brow Water .Supervisor Village of New Lenox 2401 Ellis Road New Lenox, IL 60451-1580 815.215.4800 1 RM REGISTRAT�101\1 M.E. Simpson Co., Inc. is registered to conduct business in the State of Illinois. The firm has been performing work in Illinois since 1979. M.E. Simpson Co., Inc. will not be utilizing any subcontractors for this work. M E. Simpson Co., Inc. I Large Water Meter Test and IRepak Prograirn Page 18 EXPERIENCE F IIKEY PERSON : IIL. Our team brings the necessary experience for a project of this magnitude, as well as the personal attributes needed to serve the City of South Bend Water Works with distinction. We offer our clients the highest quality technical and professional services, using state-of-the-art technologies and highly skilled and trained professionals. The M.E. Simpson Co., Inc. team members selected to serve the City of South Bend Water Works bring significant experience and a proven track record of delivering timely, cost-effective and sound water distribution and wastewater collection solutions. They share a passionate commitment to client service and attention to detail required for a successful project. Project Manager Chris I113 rs n Chris Peterson has been with M.E. Simpson Co., Inc. since August 2006. Chris has attended numerous classes and lectures on the operation and maintenance of water meters. He has experience in the maintenance and installation of water meters, valve location, exercising and mapping, and the use of state of the art leak detection equipment. Chris experienced in the operation and maintenance of water meters, fire hydrant and main capacity flow testing, and the operation of our Polcon® Flow Testing equipment. Professional Certifications: 10-Hour OSHA Certified for General Industry American Red Cross First Aid and CPR with AED Certified American Traffic Safety Services Association Flagging Certified Extensive traffic control training Extensive confined space training M.E. Simpson Co , Inc I Large Water Meter Test and Repak Program Page 19 Project Leaders Lean McCoin Large Water Meter Evaluation, Testing & Repair Commercial/Industrial Water Meters Logan McCoin has been with the Company in since July 2007. Logan has performed various projects in multiple states including Georgia, Kansas and Ohio. Logan has attended numerous classes and lectures on the operation and maintenance of water meters. He has experience in the maintenance and installation of water meters; in valve location, exercising and mapping; and in the use of state of the art leak detection equipment. Logan is experienced in water meter, fire hydrant and water main capacity flow testing, and the operation of our Polcon" Flow Testing equipment. Professional Certifications: 10 Hour OSHA Certified for General Industry 6 American Red Cross First Aid and CPR with AED Certified 6 American Traffic Safety Services Association Flagging Certified Extensive traffic control training 6 Extensive confined space training Aaron A. Embrey Large Water Meter Evaluation, Testing Repair Ccammercial/lndustriial Water Meters Aaron Embrey has been with M.E. Simpson Co., Inc. since November 2014. He is a graduate of Munster High School. Aaron previously worked in the freight industry and was a manager in the retail industry. Aaron is experienced in the following: the operation and maintenance of water meters; valve location, exercising and mapping; use of state of the art leak detection equipment, and the operation of our Polcon® Flow Testing equipment. Professional Certifications: 10-Hour OSHA Certified for General Industry American Red Cross First Aid and CPR with AED Certified American Traffic Safety Services Association Flagging Certified Extensive traffic control training Extensive confined space training Forklift Operator M E Simpson Co., Inc. I Large Water Meter Test and Repair Program Page 20 Large Water Meter Evaluation, Testing & Repair Program Muster/Production Water Meters Asher Budka has been with M.E. Simpson Co., Inc. since August 2007. He has attended numerous classes and lectures on the operation and maintenance of water meters. Asher has experience in the maintenance and installation of water meters, valve location, exercising and mapping, and the use of state-of-the-art leak detection equipment. He is experienced in the operation and maintenance of water meters, fire hydrant and main capacity flow testing, and the operation of our Polcon® Flow Testing equipment. Professional Certifications: 10-Hour OSHA Certified for General Industry American Red Cross First Aid and CPR with AED Certified American Traffic Safety Services Association Flagging Certified Extensive traffic control training Extensive confined space training QA/QC Aaron m H orb vet , PE, P P Aaron Horbovetz has been with the Company since September of 1999. He earned his degree in Mechanical Engineering from Purdue University, completed his EIT work and recently passed the PE exam for the state of Indiana. Aaron is a regular presenter at AWWA conferences since 2012, both at section meetings and at the ACE conferences. He has attended numerous classes and lectures related to the operation, maintenance and installation of water meters, and completed classes in plumbing. Aaron has experience in the following: maintenance and installation of water meters; valve location, exercising and mapping, fire hydrant and main capacity flow testing, and the use of state of the art leak detection equipment; and is also very experienced in the use of all of our Polcon° Flow Testing equipment. Professional Certifications: Licensed Professional Engineer, Indiana Certified Project Management Professional (PMP) o Member of Project Management's Institute Calumet Chapter 10 Hour OSHA Certified for General Industry American Red Cross First Aid and CPR with AED Certified American Traffic Safety Services Association Flagging Certified Extensive traffic control training Extensive confined space training M.E. Simpson Co., Inc. I Large Water Meter Test and Repair Program Page 21 Alexander S. III°load, MIBA Alex Hood has been with M.E. Simpson Co., Inc. in various capacities since October 1998. He has attended numerous classes and lectures on the operation and maintenance of water meters. Alex has experience in the maintenance and installation of water meters; in valve location, exercising and mapping; and in the use of state of the art leak detection equipment. He is experienced in water meter, fire hydrant and water main capacity flow testing, and the operation of our Polcon® Flow Testing equipment. Professional Certifications: Authorized OSHA 10/30-hour General Industry Trainer 6 American Red Cross First Aid and CPR with AED Instructor American Traffic Safety Services Association Flagging Instructor American Traffic Safety Services Association Traffic Control Technician Instructor American Traffic Safety Services Association Traffic Control Supervisor Instructor American Traffic Safety Services Association Certified Traffic Control Supervisor American Traffic Safety Services Association Certified Traffic Control Technician 4 OSHA 30-Hour Card in Construction Industry OSHA 30-Hour Card in General Industry M.E. Simpson Co., Inc.'s Safety Programs cover all aspects of the work performed by M.E. Simpson Co., Inc. We take great pride in our safety plan/policy/program and that is evident in our EMR scores over the last five years. The safety of our employees, the utilities employees and that of the general public is our #1 priority. Our Safety Plan/Policy/Program, with all of its parts, is 60 pages in length. In an effort to be more efficient and less wasteful we do not print copies of the safety program for RFPs. There is nothing secretive or proprietary contained within our plan/policy/program and we are happy to share its contents. If you would like a PDF copy of our plan/policy/program please contact Alex Hood, Operations Manager, at 800.255.1521 and a copy of our program will be sent via email to you. Below is an overview of our plan/policy/program: r „it�;�„y, is a major part of any project. M.E. Simpson Co., Inc. always provides a safe work environment for its employees. Our staff is trained in General Industry OSHA rules, Confined Space Entry & Self -Rescue, First Responder First Aid, CPR, and Traffic Control. N While in the field on your project, M.E. Simpson Co., Inc. and its employees will follow all of the necessary safety procedures to protect themselves, your staff and the general public,. M,E. Simpson Co., Inc. I Large Water Meter Test and Repalir Program Page 22 M, E, Sit S o,Co, Inc. uses Two -A4 Teqnistq�,4 ty i V L�. —4-0 . ..... . .. . Y.M., q&, pK ulhe use of a "one person" lealk detectlion team is daingetous aind lirrnpirantlicA where wateir rnalins run undeir roadways. IIt WOUld Ike a dangerous Ipirecedent to allow a "orie 1.)eiil tearn to access nnarn line valves located In the roadway, to the vallyt,",w th h - j and at the sarne tirne try to control traffic flow at that peirsoin's location In the sureet, Therefore M.E. Simpson Co., Inc. adheres to the following: 6 T'he IProllect Manager and the IFllOd Manager wfll be trallirred in accordance with Ca M SLail 1.910 (general lndkjstry) and be ln Irnossessuon of an OSHA 10 1 iour or 30 IHour Card,, 6 Any listening points located in a "confined space" such as pit and vault installations that require entry will be treated in accordance with the safety rules regarding Confined Space Entry, designated by the Utility, The Department of Labor and OSHA. o All personnel are trained and certified in Confined Space Entry & Self -Rescue. 6 We will follow all safety rules regarding First Responder First Aid& CPR, designated by the Utility, The Department of Labor and OSHA. o All personnel are trained and certified in First Responder First Aid& CPR. 6 We will follow all traffic safety rules, designated by the Utility, The Department of Labor, OSHA, and the Illinois Department of Transportation (per MUTCD). o All personnel are trained and certified', by the AMERICAN TRAFFIC SAFTEY SERVICES ASSOCIATION (ATSSA) in Traffic Control and Safety. ATSSA Certified Work Zone Safety Plans Traffic Control Personnel will be used :n:rurii ni t d o c u rn e neat io I'll s ca f sal f (-zly t1a I uu I i n lg_�q L14, E L� if Jl Ca t Jl o n S c I° 1 1) e_L Ui�yLd!,�j f 0 ,,qpersqnrwl for the Qtjlu� 'fu'4se cer6fickal are current alltc�tq! to date (fqL fos �p,j,L CLI, .... . . .... . .............. . . ......... . . . ............ _Ll� ---- 11 , 11(p "I'll L 1�,, qnSIL, M.E Simpson Co., Inc. I Large Water Meter Test and Repapr Program Page 23 I INVESTMENT A commitment to improving and maximizing the City of South Bend Water Work's water distribution system for future generations. M.E. Simpson Co., Inc. is pleased to offer our fee proposal for the City of South Bend Water Work's Large Water Meter Test and Repair Program. We hereby agree to furnish to the City of South Bend Water Works, for fiscal years 2017, 2018 and 2019, the testing, and repair if necessary, pre -selected large water meters, 2" and larger, in accordance with provisions, instructions, and specifications of the City of South Bend Water Works for the prices as follows. (A minimum of 100 large water meters, in increments of no less than 50 per occurrence, for these prices to be valid): T e Test Only Test/Repair/Post-Test 2" displacement, compound or turbine style water $285.00 $395.00 meter 3" compound or turbine style water meter $285.00 $395.00 4" compound or turbine style water meter $285.00 $395.00 6" compound or turbine style water meter $285.00 $395.00 8" compound or turbine style water meter $285.00 $395.00 10" compound or turbine style water meter $285.00 $395.00 2" trough 10" fire line style meters $385.00 $695.00 Pitot Test - 4" through 24" style water meters $785.00 $1,095.00 APP A Boardof � a "k 0 0 w Scott Horvath From: Brian Ropes < b ropes@ midwest-meter.co m > Sent: Tuesday, February 26, 2019 4:19 PM To: Scott Horvath Subject: Re: Large meter testing Scott, Unfortunately, we are going to have to pass on the large meter testing this year. We are unable to perform the pitot testing. Thank you, Brian Ropes iPhone On Feb 20, 2019, at 5:53 AM, Scott Horvath <r o.fy�r�h„ ,t I'ftk n „@'� > wrote: Brian, I am looking to get bids to test our large meters in the system approximately 160 of them. I would need a formal quote with test per meter, repair and post-test if required. Thank you, <ima e00 Jp > Scott Horvath Manager of Meter Service South Bend Water Works 915 S. Olive Street South Bend, IN 46619 Shory h @southben.y (574)235-5665 office (574)235-5594 fax e deliver services that empower everyone to thrive. Excellence I Accountability I Innovation I Inclusion Empowerment "Ability is whatyou're capable ble aI�`a�oing. otivartio a eteryni e what ,you do. ttih.. de deteMlines how well you do it,�k IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4-1-19 Name ....Scott Horvath.._.�.�......�._�...���_...�._.._�..........._�___.....____W..��.......� Department Water BPW Date 4-9-19 Phone Extension 574-235-5665 Req��q d Prior to Submittal to Board BPW Attorneys Attorney Name Dept. Attorney Z Attorney Name Purchasing z Check the Appropriate Item �l ,)e _ Re�r i Professional Services Agreement ❑ Contract ❑ Open Market Contract Amendment/Addendum ❑ Bid Opening Bid Award Quote Opening ❑ Quote Award EJ Proposal Opening C/O & PCA No. ❑ Chg. Order, No. Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description it ed l r All Submissions Information Ll Proposal El Special Purchase, QPA Ej Req. to Advertise Reject Bids/Quotes PCA E] Resolution Fj Ease./Encroach ❑ Title Sheet ME Simpson Yes If YesApproved ❑ , pp by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached ❑ Nos South Bend Water Leak Survev For C:liant e Orders On Amount of ❑ Increase $ Decrease ($ ) Previous Amount $ ..... .................................... _......___ Increase % Current Percent of Change: Decrease _.:.. mmmmmmmm_...% New Amount $ Increase % Total Percent of Change: Decrease Q'wwww ho)�wmwwwwwwwww Time Extension Amount: w Completion Date: Ne ._._.. .._..._. _ ._................_...... __ ... .