HomeMy WebLinkAboutAward Quote - Cleveland Well Field Refurbishments Project No 118-021A - Peerless Midwest Inc1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1930
CITY OF • BEND PETE BUTTIMEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
James Williams
Peerless Midwest, Inc.
55860 N. Russell Industrial Parkway
Mishawaka, IN 46545
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — Cleveland Well Field Refurbishments - Program Related Items —
Project No. 118-021A
Dear Mr. Williams:
The Board of Public Works at its meeting held on April 9, 2019, awarded the above referenced
quotation to you in the amount of $136,850.
Please forward the following documents" iAtal by Auril 23, N12 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
CITY OF SOUTH BEND, INDIANA
C TRAC R'S__QUOTE FOR PUBLIC WORK
PROJECT NAME: North & South Cleveland Well Fields Refurbishments —
Program Related Items
_ _............ _
PROJECTNO. 118-021A
QUOTES DUE March 26, 2019
(Must be completed for all quotes. Please type or print)
Date: March 25, 2019 Firm: Peerless Midwest., Inc
Address: 55860 Russell Industrial Parkway
City/State/Zip: Mishawaka, IN 46545 Telephone Number: (574 ) 254-9050
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned
furnish ..............._.�.�...................................................................................��...........
g g labor and/or material necessary to complete the
public works project of:
North & South Cleveland Well Fields Refurbishments - Pro rg am Related Items
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
e itr o out Bend, Department of Public Works
and dated March 25, 2019 ] for the sum of (enter the Total Quote as shown on the Proposal)
one hundred and thirty-six thousand, eight hundred and fit
. ...... ........ ._
(Enter Sum of Total Quote plus Alternates shown on Proposal)
136,850.00
(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By.................. �_._........................................_
(Signature)
Frank Williams
_...� (Printed ......_.f�- ....................................-..._........-
o Person Signing)
ACCEPTANCE
The above quote is accepted this day of 20 / �!
Subject to the following conditions:
MME40
Elizabeth A. Maradik, Member
Laura L. O'Sullivan, Member
M ...
Member
,,-- h,eseJ, �au, Member
ttest: Linda M. Martin, Clerk
Version 10/31/2017 Page - 8 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND`
North & South Cleveland Well Fields Refurbishments —
Proaram Related Items PROJECT NAME �............. __............
PROJECT NO. 118-021 A
QUOTES DUE March 26, 2019
ASE QUOTE B.......m....
Item
. en......n..n...
_.� ...
._.. .. ....... _
Noa........_
Description
Quantity _..
Unit
Unit Price
Total Amount
Procurement, installation, and
1
programming of Programmable
2
EA
$29,150.00
$ 58,300.00
Logic Controller (PLC) without
TouchScreen
..................................
Procurement, installation, and
__
...... ..........
programming of Hach CA-610
2
Fluoride
2
EA
$12,125.00
$24,250.00
Analyzer with Reagents and
Integration into SCADA
Procurement and Installation of
3
VI OK Chlorinator and Integration
2
EA
$10,900.00
$21,800.00
into SCADA
Total Amount of Quote
$ 104,350.00
ALTERNATE 1
Item
eNo.
Description
Quantity
Unit
Unit Price
Total Amount
Procurement, installation, and
.m...... -__._ .
-
.......
1
programming of Programmable
2
EA
$34,500.00
$ 69,000.00
Logic Controller (PLC) with
TouchScreen
Total Additional
Cost (Alternate
Total
—
Amount of Quote
Base Item No. 1)
$ 69,000.00
$ 10,700.00
ALTERNATE 2
.................... ._ _....... ......
Item
_ITITa Unit Unit Price Total Amount
- o. Descri tion Quantit �.
Procurement and Installation of
1 V1 OK Chlorinator and Integration 2 EA $10,900.00 $ 21,800.00
into SCADA
Total Amount of Quote $ 21,800.00
Total Additional Cost (Alternate — Base Item No. 1) $ 21,800.00
Version 10/31/2017 Page - 12 Public Works Quote
Firm:
Address
City/State/Zip
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
Mishawaka, IN 46545 Telephone Number: _(5ZI J_ 25 -9050
Fax Number: (574 ) 254-9650
By
(Signature)
Frank Williams
(Printed Name of Person Signing)
Version 10/31/2017 Page - 13 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 9th Day of April, 2019, by and between,
Peerless Midwest, Inc., 55860 N. Russell Industrial Parkway, Mishawaka, IN 46545,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO.
DESCRIPTION:
118-021A
CLEVELAND WELL FIELD REFURBISHMENTS -PROGRAM
RELATED ITEMS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $13`;850
FUNDING: RWDA TIF
The unit prices for this improvement were those prices as received and accepted by the Board on
the 26th Day of March, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC �RKKS
Gary A. Gi ot, President
Genevieve E. Miller,
Therese J. Morau. Member
Elizabeth A. Maradik, Member
Laura L. O'Sullivan,
Clerk
: Linda M. Martin,
PEERLESS MIDWEST, INC..
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/2/19
Department Public
Name Becca Plantz Works
BPW Date 3/12/19 Phone Extension 5998
a�ird Prior to Submittal to Board
BPW Attorney ® Attorney Name Clara McDaniels
Dept. Attorney ❑ Attorney Name
Purchasing F ,
the Appropriate item Type i
El Professional Services Agreement ❑ Contract
n
Open Market Contract
❑
Amendment/Addendum
E]
Bid Opening
Bid Award
n
Quote Opening
Z
Quote Award
E ]
Proposal Opening
C/O & PCA No.
❑
Chg. Order, No.
Traffic Control
LJ Other:
Rena aimed Information
Submissions
Proposal
❑ Special Purchase, QPA
Req. to Advertise
EI Reject Bids/Quotes
PCA
Resolution
Ease./Encroach
❑ Title Sheet
Company or Vendor Name Peerless Midwest
New Vendor ❑ Yes[:] If Yes, Approved by Purchasing
® No
MBE/WBE Contractor ❑ WBE Completed E-Verify Form Attached Yes
❑ No
Project Name Cleveland Well Field Refurbishments — Program Related Items
Project Number 118-021A
Funding Source Riverwe st TIF
Account No. �-IT���j�-quo' 1-0&
__._ ....... ............
Amount $136,850.00
Terms of Contract Lump Sum
Purpose/Description .. ._..._._...._ ...........................�..
Award uote for replacing and inte ratin , progam related items at the Nort
and South Cleveland Well Fields.
For �,� e Orders h� ,
❑ Increase
$
Amount of -------------.. -.......—
❑ Decrease ($ )
Previous Amount $
Increase %
Current Percent of Change: Decrease (
New Amount $ ...... %.
Increase %
Total Percent of Change: Decrease %
Time Extension Amount:
New Completion Date:
°wrt4 INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Engineer I
SUBJECT: Award Project No. 118-021A
Cleveland Well Field Refurbishments — Program Related Items
DATE: April 2, 2019
iHNXJ ionwww��ww�mmWmiw�w uwtu��uurrrrr iomi«ri«un run«nm��mn uu mui� xwwwwww.wow?wo�aaownm ioioimmmuw+noioouuoww muu wwwn�uou�muum
On March 26, 2019, the Board of Public Works opened and read quotes for the above project. I
have reviewed them and found them correct. Service One reported provided alternate quotes but
miscalculated for the additional costs that were asked to be identified for Alternate 1. The
additional cost is shown below.
The quoters ranked as follows:
Alternate 1 Total Quote
Quoter Base Bid (alternate - Alternate 2 Amount
base
1. Peerless Midwest 104,350.00 $10,700.00 $21,800.00 $136,850.00
..................--............_................_ ......
2. Service One $102,476.80 $23,030.00 $30,990.70 $156,497.50
I recommend award of a contract for Cleveland Well Field Refurbishments - Program Related
Items to the lowest responsive / responsible quoter, Peerless Midwest in the amount of
$136,850.00
Sufficient funds have been appropriated from Riverwest TIF, 324-1050-460.42-02.
Please call with your questions (5998).
Enc. Quote Tabulation
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1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SDI ITH BEND_ 1NDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLICWORKS
April 9, 2019
Raymond Ivers
Service One Industrial
2203 Clay Street
Elkhart, IN 46517
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — Cleveland Well Field Refurbishments - Program Related Items —
Project No. 118-021A
Dear Mr. Ivers:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above
referenced quotation to Peerless Midwest, Inc., in the amount of $138,850.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU