HomeMy WebLinkAboutAward Quote - 2019 Small Drainage (Lathrop) Project No 119-019A - Selge Construction Co1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOT JTH B F,ND. 1NDI ANA 46601-1 930
U
1865
CITY OF • 1' PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
Vicki Priest
Selge Construction Co., Inc.
2833 S. 1 lth Street
Niles, MI 49120
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — 2019 Small Drainage (Lathrop) — Project No. I I9-019A
Dear Ms. Priest:
The Board of Public Works at its meeting held on April 9, 2019, awarded the above referenced
quotation to you in the amount of $24,765.
Please forward the following documents in one sub 1, J v ,A;IRIji 22,E 2019 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
TO: Members of the Board of Public Works
Clara McDaniels, Assistant City Attorney Public Works
Linda M. Martin, Clerk
FROM: Sue Ellen Doudrick, P.E., Assistant City Engineer
SUBJECT: Project No. 119-019A
DATE: April 4, 2019
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On Aoril 4, 2019, the Board of Public Works opened and read quotes for the above project. The
Division of Engineering reviewed the documents and found that each bidder submitted the
appropriate information with their quote. The following contractors submitted the following bids:
The Division of Engineering recommends the award of the contract for Project No. 119.019A
2019 Small Praina Lathro to the lowest, responsive, responsible, pre -qualified bidder,
Sel a Construction at the total bid price of $24,765 contract by unit prices. This
recommendation includes the acceptance of Base Bid.
The project will be funded using the Storm Sewer Fund 667 from the account number: 667-0621-
792.42-04 Capital.
For questions regarding the above recommendation or the subject project, contact Sue Ellen
Doudrick (Ext. 5922) at the Division of Engineering.
41
C-ONILRAKC '
CITY OF SOUTH BEND, INDIANA
�
„� ,
PROJECT NAME: 2019 Small Drainage (Lathrop)
PROJECT NO. 119-019A
._.............w.
QUOTES DUE 4/4/2019 a@ 1030 am Local Time
Date:
Address:
City/State/Zip:
(Must be completed for all quotes. Please type or print)
cam_ Firm: Selcre Construction Co Inc.....
2833 S. 11th Street
Niles, MI 49120 Telephone Number: (269 ) 684-0842
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
2019 Small Drainage (Lathrop)
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Cit of South Bend, Department of Public Works
and dated ] for the sum of (enter the Total Quote as shown on the Proposal)
(Enter Four Thousand Seven Hundred Sixty Five Dollars _$24_,765.00
( r Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
and Zero Cents.
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachm
ent.
,
B w.a
�m1,2-
('ic�ns urea
Vicki A. Priest Secretary
(Printed Manse o4 Person Signing)
ACCEPTANCE
The above quote is accepted this day of
20 0
Subject to the following conditions: r
B RD OF PPB C O S.
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Laura L. O'Sullivan, Member
mm
l ITITITITIT Genevieve E. Mill
er, Member
..�-
rese J. mber
orau,�
'Al
test: Linda M. Martin, CI rk
Version 10/18/2016 Page - 1 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME: 2019 Small Drainage (Lathrop)
PROJECT NO. 119-019A
QUOTES DUE 4/4/2019 @ 1030 am (Local Time)
No.
D escription
Quantit
Unit
Unit Price
Total Amount
1
Mobilization/Demobilization
1
LS
$61
$ 6 in D 0 o
2
Maintenance of Traffic
1
LS
$ 3..00, c)t
$ �3_0 e.") . c ")
3
Clearing and Grubbing
1
LS
$
(D Lr) - C e—,
4
Bank Excavation, Common &
Foundation
LS
$
Q0, oo
4— 1_;_�Z
$ (s) ..) ,
(p r.c) c)
5
Swale Excavation, Common
1
LS
Ii.f.5al-L o
$ o
6
. . .......... ..
8 oz non -woven geotextile
. . . . . . . .......... ..
1
LS
$
$
7
6-12" Revetment
1
LS
1 $ -7, 40D, 00
8
... ....................... ......
Storm Manhole, Labor & Install
Only
..... . . ...... .
LS
V
$ 1, 01)0
10
12" PVC, Storm leads
1
LS
$ Z
$
Cap Ex. 6" CMP (Upstream End)
11
& Modify Ex. 6" CMP
1
LS
s ?C) '0 0
$
(Downstream End)
°
12
Beehive Casting
1
LS
$ C)
$
13
Round Casting
1
LS
$ 14112. b
$ c) 6
14
. . .
Erosion Control (during and after
construction)
. ..........
1
. . ........
LS
$ e,Zov,
$
15
Seeding (Shade Mixture)
1
LS
$ a W , 0 c
$ 'D 0
Total Amount
of Quote
Version 10/18/2016 Page - 2 Public Works Quote
Firm:
Address:
City/State/Zip:
Construction Co., Inc.
2833 S. 11th Street
Niles, MI 49120 Telephone Number: ( 269) 684-0842
........... -
Fax Number: A 969 6184-0846
By
(Sig ature)
Vicki A. Priest, Secretary
(Printed Name of Person Signing)
Version 10/18/2016 Page - 3 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF MICHIGAN )
) SS:
BE RI_EN,,,,_ .. COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 10/18/2016 Page - 4 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
Version 10/18/2016 Page - 5 Public Works Quote
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 4th day of April, 2019
Selge Construction Co., Inc.
Cottat pctoill3idder (Fi ° i
�
Signature of Contractor/Bidder or Its Agent
Vicki A. Priest, Secretary
Printed Name and Title
Subscribed and sworn to before me this 4th
My Commission Expires 11 /$/2Q22
County of Residence
Version 10/18/2016 Page - 6 Public Works Quote
CONSENT RESOLUTIONS OF THE SHAREHOLDERS AND DIRECTORS
OF SELGE CONSTRUCTION CO., INC.
The Shareholders and Board of Directors of Selge Construction Co., Inc., a Michigan
corporation, take the following actions pursuant to Section 407 and Section 525 of the
Michigan Business Corporation Act:
Financial Statement
The financial statements have been reviewed by all shareholders and officers and
approved as presented.
2. Board of Directors
The following persons were elected to serve as directors of the Corporation until
the next annual shareholders meeting or until their successors are elected and take
office:
Marvin L. Selge, Jr.
Officers
The following person shall hold the offices set forth opposite their names until
their successors are elected and shall qualify:
Name Office
Marvin L. Selge, Jr. President
James Boyles Vice President
Vicki A. Priest Secretary
Justin E. Butler Treasurer
4. Authorization to Sign Construction Documents
The President, Marvin L. Selge., Jr,, the Vice president, Janes Boyles, the
Treasurer., Justin E. Butler„ the Secretary, Vicki A. Priest, and the Project
Managers,, Robert P. Kuhns, Peter M. Rienks, Robert S. Riley, James R.
Plunkett, Ronald J. White, Jr., and Thomas A. Lentz are all authorized to sign
construction documents on behalf ofthe Corporation, The signature of the
President,, the "'dice President, the Treasurer, the Secretary, or the Project Manager
shall be sufficient to bindthe Corporation as to any construction documents
submitted.
5. Ratification of Past Acts
The Shareholders and Directors hereby ratify and reaffirm all corporate actions of
the officers and directors of the Corporation taken between the date of the last
meeting and the date of this Resolution.
6, Authorization
The officers of the Corporation are authorized and empowered for and on behalf
of the Corporation to do any and all acts and things and execute any and all
additional instruments, papers or documents that may be or become necessary,
desirable, or appropriate to carry out, put into effect, and make operative any
portion of portions of these Resolutions.
DATED: pa_30. 2
"Shareholders"
11,r&!%FgAA&ftQ*ea
IRREVOCABLE TRUST Vb/o
STEPHANIE ANN BUTLER _ STIN E. BUTLER
M RVIN L. AfG71f, JR., Trustee R VIN L. SECGI q , JR., Trustee
"Director"
2
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, IN"DIANA.
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 9th Day of April, 2019, by and between, Selge
Construction Co., Inc., 2833 S. 111h Street, Niles, MI 49120, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-019A
DESCRIPTION: 2019 SMALL DRAINAGE (LATHROP)
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: _ $24,765
FUNDING: STORM SEWER CAPITAL
The unit prices for this improvement were those prices as received and accepted by the Board on
the 4th Day of April, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
T4-j'�d )jj-x
Gary A. Gilot, President
...........
Genevieve E. Miller,
Mle ilb z�`-
......._..._
Therese , Dora�i, Member
Elizabeth A. Maradik, Member
SELGE CONSTRUCTION CO.,
INC.
Printed Name
Laura L. O'Sullivan, Signature
"drI b
ttcst: Linda M„ Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, .-..._ , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then„ of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
..................... Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/2/2019
Department
Name Sue Ellen Doudrick Eu inceri g Division
BPW Date 4/4/2019 Phone Extension 5922
UNPIE � M
........._........--..___ .......
Recpttird Prior to Submittal to Board
BPW Attorney E] Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type
❑! Professional Services Agreement EJ Contract
Open Market Contract
Amendment/Addendum
[❑
Bid Opening
❑
Bid Award
E] Quote Opening
® Quote Award
EJ
Proposal Opening
❑ C/O & PCA No.
0
Chg. Order, No.
❑ Traffic Control
El Other:
Required Information
All Submissions
L Proposal
❑ Special Purchase, QPA
Req. to Advertise
0 Reject Bids/Quotes
E] PCA
Resolution
Ease./Encroach
❑ Title Sheet
Company or Vendor Name
Sclg� Construction
If Yes Approved b Purchasing
� � � pp y urchasing
ng
New Vendor
No
MBE/WBE Contractor
MBE Completed E-Verify Form Attached El Yes
❑ No
Project Name
2019 Small Drainage (Lathrop) w
Project Number
119-019A
Funding Source
...,,,,.�.. ... ....... ...... .... ...
Storm Sewer Fund
Account No.
Fund 667
Amount
667-0621.-792.42-04 Capital
Terms of Contract
Unit Prices
Purpose/Description Small Drainage repair on the south side of Lathrop between Riverside Drive & Parkviev
Place. Work is within ROW and includes removal of dumped materials, debris, and rubble
embankment stabilization, swale construction, inlet and manhole construction. To assist is
costs, Sewer Dept is supplying the hauling of excavated materials and manholes to reduc(
cost of project; Streets Dept is performing pavement patching. Other depts have also bees
involved in the !.I( t
.....�._._._..._....... For Change Orders Only
Amount of Increase $
❑ Decrease ($
Previous Amount
$
.....Increase ............................�.
Current Percent of Change:
Decrease
New Amount
$ -
_,..
crease
Increase
�_..........- ....—...
%
�.
Total Percent of Change:
Decrease
%
Time Extension Amount:
.���._..
New Completion Date:
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1830
Matthew Cain
HRP Construction Inc.
5777 Cleveland Road
PO Box 266
South Bend, IN 46624
TY, PA PFAC
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY-'
BOARD OF PUBLICAVOWKS A
April 9, 2019
PHONE 574/235-9251
FAx 574/ 235-9171
RE: Quotation Award - 2019 Small Drainage (Lathrop) - Project No. I I 9-019A
Dear Mr. Cain:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above
referenced quotation to Selge Construction Co., Inc. in the amount of $24,765.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DoRAu
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BFND. INDIANA 46601-1930
Frank Marshall
G.E. Marshall, Inc.
1351 Joliet Road
Valparaiso, IN 46385
oUI'll b
a"865.
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD 1 OF PUBLIC WORKS
April 9, 2019
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — 2019 Small Drainage (Lathrop) — Project No. I I9-019A
Dear Mr. Marshall:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above
referenced quotation to Selge Construction Co., Inc. in the amount of $24,765.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU