HomeMy WebLinkAboutAward Bid - Main and Jefferson Earthwork Project No 119-022 - Hardman Construction IncINTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Kyle Silveus
SUBJECT: Main and Jefferson Earthwork, Project 119-022
DATE: March 29, 2019
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On March 26th, 2018, the Board of Public Works opened and read bids for the above project.
The bidders ranked as follows:
Bidder Bid Amount
1.Hardman Construction, Inc. $265,000
2. Beaty Construction, Inc. $275,065
3. Michels $299,000
Engineering found that Hardman did not include their signed addendum with their packet,
although they did see the addendum and used the updated Bid form from their addendum in
their bid. They promptly provided their signed addendum. Hardman was also missing some of
their documentation in order to become pre -qualified, but they promptly provided the missing
information. Michels did not acknowledge Addendum 1 in their bid.
Engineering recommends award of a contract for $265,0001 to the lowest responsive /
responsible bidder, Hardman Construction Inc.
The Department of Public Works has appropriated sufficient funds from the RWDA TIF Fund
32 .1050,460. 2.01
Please call with your questions,
Enclosure
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SMITH BEND_ 1NDIANA 46601-1830
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
Martin Gamble
Hardman Construction, Inc.
242 S. Brye Road
Ludington, MI 49431
RE: Award Bid — Main and Jefferson Earthwork — Project No. 119-022
Dear Mr. Gamble:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced project
to you in the amount of $265,000. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal by April 23 2019 to my attention for Board
of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAMA L. O'SULLIVAN THERESE J. DORAU
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name Main & Jefferson Earthwork
Project No. 119-022
For Bids Due March 26, 2019
PART
(Must be completed for all bids. Please type or print)
Date: I .. Bidder (Firm):
Address:
°"a ` �i%
'City/State/Zip:�'� . �✓�� 11 ��" Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Main & Jefferson Earthwork
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Abonmarche Consultants, Inc.
and dated 2, 0 for the sum of (enter the Total Bid as shown on the Proposal)
(Enter sum of Total Base Bid plus Xiternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the Cy of Rath Bend, f e bid
be awarded on a unit
I
basis, the itemization of the units shall shown a se arat ac nt.
(i nat�r }
411 1d
a � r
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this day of 2019
Subject to the following conditions:'
BOARD OF PUBLIC 1i1f FPS
Gary A. GilK Ioresitjent
Elizabeth A. Maradik, Member
Laura L. O'Sullivan, Member
�•+�� 11" i, Member
Therese J. Do(au, Member
Attest Linda M. Martin� CleN
Version 1/17/2019 Contractor's Bid for Public Works - 2
Bidder (Firm):
Address:
City/Statelzip.,
BASE BID TOTAL DZ>P. CIP
Telephone NUmber:
By
(Signs we)
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF m lM )
SS:
1 A-->,ovw COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 1/17/2019 Contractor's Bid for Public Works - 4
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions,
or privileges of employment, or any matter directly or indirectly related to employment because of race, sex,
religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or
disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors
certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 1/17/2019 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
I
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 2 Z day of C 2019
Subscribed and swornto before me this 42-
My Commission Expires , � - � "I
County of Residence
/ ✓� � .
rlt for/. dder �F inn) .
Sig ature f Contract r Its Agent
x
Printed Name and Title '
-day of , 2019
Notary Public
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COUNTY OF ON
CommissionMy .. December 22, 2020
Version 1/17/2019 Contractor's Bid for Public Works - 6
BOARD OF PUBLIC WORKS
CITY -OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 9th day of April, 2019, by and between, Hardman
Construction, Inc., 242 S. Brye Road, Ludington, MI 49431, HEREINAFTER called the
"Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 119-022
DESCRIPTION: MAIN AND JEFFERSON EARTHWORK
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $265,000
FUNDING: RWDA TIF
The total bid for this improvement were those prices as received and accepted by the Board on the
March 26, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS HARDMAN CONSTRUCTION, INC.
�.
Gary A. plot, President Elizabeth A. Maradik, Member Printed Name
Genevieve E. Miller, Laura L. O'Sullivan, Member Signature
M:e berms.,
Therese J, "Dorau, Member test: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 3/29/19 Department Public Works
..... . ...... ....
Name Kyle Silveus Division/Bureau Engineering
Purchasing ❑
Check the
H Agreement
El Professional Services
❑ Bid Opening
❑ Quote Opening
❑ Change Order No.
Q Ease/Encroach.
Other:
Michael Schmidt
iropriate Item T ripe—
❑ Contract
❑ Resolution
® Bid Award
Quote Award
El C/O & PCA No.
R Traffic Control:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
uired Info
ed for All Submissions
Proposal
❑ Req. to Advertise
❑ PCA
n
Hardman Construction, Inc.
Main and Jefferson Earthwork
119-022
RWDA TIF
324-1050-460.42-01
$265,000
Addendum
❑ Title Sheet
Terms of Contract Base Bid
Purpose/Description Earthwork Retention System for Main St./Jefferson St.
Development
❑ Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
!red For Chaps Ordersr�
Amount of ❑ Increase $ ITITITITIT_mITITITITmmmmm
...........................
Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Chanoe:-ITITITITITmmmmmmmmmmm%
Disoersal After
Copy
Original)
®
❑ Kyle Silveus
❑
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1 830
James Denk
Michels
1266 Orchard Road
Montgomery, IL 60538
A.
III+
BOARDCITY OF SOUTH BEND PETE BUTTIGIEG, MAY
OF PUBLIC WORKS
April 9, 2019
RE: Bid Award — Main and Jefferson Earthwork — Project No. 119-022
Dear Mr. Denk:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above
referenced project to Hardman Construction, Inc., in the amount of $265,000.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
Daniel Beaty
Beaty Construction, Inc.
5292 W. 100 N.
Boggstown, IN 46110
RE: Bid Award — Main and Jefferson Earthwork — Project No. 119-022
Dear Mr. Beaty:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above
referenced project to Hardman Construction, Inc., in the amount of $265,000.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Find a M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DoRAu